administrative assistant

eTeam

<div>
 
 
 Job Title: Administrative Assistant
 
 
 
 
 Duration : 5 plus months
 
 
 
 
 Work Location: Irvine, CA (Hybrid)
 
 
 
 
 Working Hours: PST (9:00 AM &ndash; 5:00 PM)
 
 
 
 
 Pay Rate: $20- 22/hr on W2
 
 
 
 
 
 
 
 Job Summary
 
 
 
 
 This is what you'll do:
 
 
 
 
 Key Responsibilities
 
 
 
 Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management
 
 <ul>
 <li>
 Maintain electronic systems for various licenses
 </li>
 <li>
 Perform data entry and scan documents
 </li>
 <li>
 Assist in resolving administrative issues with internal business partners and/or external licensing agencies
 </li>
 <li>
 Prepare and modify documents including correspondence, reports, and emails
 </li>
 <li>
 Complete and submit administrative forms associated with license applications, such as check requests and vendor-related forms
 </li>
 <li>
 Complete simple new licensing and renewal applications
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications
 
 
 
 Bachelor&rsquo;s Degree
 
 <ul>
 <li>
 Proficiency in Google Workplace, Email, and Internet tools
 </li>
 <li>
 Strong communication skills (verbal and written)
 </li>
 <li>
 Strong organizational, analytical, and problem-solving skills
 </li>
 <li>
 Ability to manage multiple tasks and meet deadlines under pressure
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Ability to handle sensitive information with a high degree of integrity and confidentiality
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 
 Experience directly related to licensing
 
 <ul>
 <li>
 Experience working for a direct sales vehicle manufacturer or within a highly regulated industry
 </li>
 </ul>
 
 
 
 
 Technical Skills
 
 
 
 
 Must Have
 
 
 <ul>
 <li>
 Proficient with
 
 Google Workspace
 
 (
 
 Gmail, Sheets, Docs, etc.
 
 )
 </li>
 </ul>
 
 
 
 
 
 Nice to Have
 
 
 <ul>
 <li>
 Experience directly related to
 
 licensing
 
 , preferably working for a
 
 direct sales vehicle manufacturer
 
 or within a
 
 highly regulated industry
 
 </li>
 <li>
 Proficient with
 
 Confluence
 
 </li>
 <li>
 Proficient with
 
 Smartsheet
 
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Fialova Agency

To assist in administrative management of Client and Employee Service department and executive assisting to CEO.Essential Duties And ResponsibilitiesInclude the following:<ul><li>Assist in training and directing the work of the Family Concierges.</li><li>Assist in managing the scheduling of Family Concierges and provide assignments.</li><li>Answer incoming telephone calls and take detailed messages when in office</li><li>Report client and employee communications and feedback</li><li>Manage and provide organizational administrative task</li><li>Provide organizational assistance (household daily chores and home organization)</li><li>Provide event assistance (setting up and cleaning up, food service, activity assistance)</li><li>Provide moving assistance (purging, vendor organization, unboxing)</li><li>Provide shopping assistance</li><li>Other duties as assigned</li></ul>Supervisory ResponsibilitiesThis position is responsible for assisting in administrative tasks, including performance planning and development and work assignments. The Family Concierge Administrative Assistant makes recommendations to the CEO regarding employee decisions that are given particular weight.Supervision ReceivedThis position will report directly to the CEO.People ContactAbility to work and interact well with other employees, clients, clients&rsquo; children, others involved in the children&rsquo;s care (teachers, instructors, coaches, health care professionals, etc.), and other professionals working for or with the client (caterer, housekeeper, dry cleaner, etc.).Decision-MakingThis position requires a high level of decision-making ability. Ability to customarily and regularly exercise discretion and independent judgment.Qualifications<ul><li>Able to problem solve and exercise discretion and independent judgment</li><li>Able to supervise client and employee non-emergency and emergency situations</li><li>Ability to speak with Company human resources and attorneys if needed</li><li>Ability to take detailed notes and follow directions</li><li>Able and willing to drive their personal car</li><li>Able and willing to use their personal cell phone for communication and be technology friendly</li><li>Able to read, speak, and understand English fluently</li><li>Excellent communication and phone skills</li><li>Computer skills, including internet</li><li>Know how to operate household appliances such as dishwasher, washing machine, dryer, vacuum, camera.</li><li>Able to provide homework assistance at the grade school and middle school level</li><li>Knowledge of car seat and booster seat installation</li><li>Ability to train and complete orientation for new hired concierge and existing concierge</li></ul>Education And/Or ExperienceRequired: At least four years&rsquo; experience in administrative assistance to successfully perform this job. A bachelor's degree (B. A.) from four-year college or university; or one to two years of related experience and/or training; or equivalent combination of education and experience.Preferred: Master's degree (M. A.) or equivalent; or four to ten years of related experience and/or training; or equivalent combination of education and experience.Certificates, Licenses, RegistrationsValid drivers license, personal auto insurance, CPR/First Aid certification for infant, child, adult, is required.Job Types: Full-time, Part-timePay: $28.00 - $35.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Retirement plan</li></ul>Ability to Commute:<ul><li>Irvine, CA 92618 (Required)</li></ul>Ability to Relocate:<ul><li>Irvine, CA 92618: Relocate before starting work (Required)</li></ul>Work Location: Hybrid remote in Irvine, CA 92618

Administrative Assistant/Executive Assistant

Anderson Groupe INC

Position OverviewWe are seeking a highly organized, detail-oriented Executive Assistant to support the CEO in daily operations, with a strong focus on paperwork, documentation, and coordination across legal, real estate, and development projects.This role requires someone who is proactive, discreet, and capable of handling complex administrative and legal-support tasks in a fast-paced environment.Key Responsibilities<ul><li>Manage and organize contracts, legal documents, and project files</li><li>Assist CEO with daily administrative tasks and scheduling</li><li>Coordinate with attorneys, consultants, lenders, and project teams</li><li>Review, draft, and track agreements, invoices, and correspondence</li><li>Support real estate development projects with documentation and follow-ups</li><li>Maintain proper filing systems (digital &amp; physical)</li><li>Assist with escrow, title, and transaction-related paperwork</li><li>Prepare reports, presentations, and internal communications</li><li>Handle confidential information with discretion</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree preferred</li><li>4+ years experience as:</li><li>Executive Assistant / CEO Assistant</li><li>Legal Assistant / Paralegal (highly preferred)</li><li>Strong experience in document handling and paperwork management</li><li>Familiarity with real estate, development, or finance industry is a plus</li><li>Excellent organizational and multitasking skills</li><li>Strong written and verbal communication skills (English required; Mandarin is a plus)</li><li>Proficiency in Microsoft Office / Google Workspace</li><li>Ability to work independently and manage priorities effectively</li></ul>Preferred Background<ul><li>Experience working with law firms or legal documentation</li><li>Exposure to real estate transactions, escrow, or development projects</li><li>Ability to understand and track contracts and compliance requirements</li></ul>Compensation<ul><li>Competitive salary based on experience</li><li>Opportunity to work closely with CEO on high-level real estate and investment projects</li><li>Growth potential within a dynamic and fast-growing company</li></ul>Job Type: Full-timePay: $25.00 - $28.00 per hourBenefits:<ul><li>Health insurance</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Microsoft Excel: 2 years (Preferred)</li><li>Microsoft Powerpoint: 3 years (Required)</li></ul>Work Location: In person

Executive Assistant to CEO(Mandarin & English)

Albrecht & Barney Law Corporation

Job Title: Full-Time Assistant for Albrecht &amp; Barney Law CorporationLocation: Irvine, CaliforniaAlbrecht &amp; Barney, a leading estate planning law firm in Orange County, is seeking a dedicated and enthusiastic Assistant to join our team. This is an excellent opportunity for a self-motivated individual who values teamwork and excellence to work alongside a dynamic team of professionals and grow within a supportive environment.The Assistant will provide comprehensive support to our attorneys and play an important role in ensuring our clients receive excellent service. The ideal candidate is detail-oriented, dependable, and confident in their proofreading skills. If you are self-motivated, organized, and enjoy being part of a team, we would love to hear from you. Two years' experience in an office environment is preferred.This position requires the employee to work in the office 5 days a week in Irvine, California.Responsibilities would include, but not limited to:<ul><li>Manage and maintain attorneys' calendars, including scheduling client meetings and internal deadlines.</li><li>Communicate effectively with clients via phone, email, and in-person.</li><li>Maintain and organize client files, both physical and electronic, including scanning documents into electronic files, ensuring accuracy and easy accessibility.</li><li>Assist with the preparation of business, estate, and tax documents, including word processing and proofreading.</li><li>Assemble and notarize client documents.</li><li>Serve as a liaison between clients and the attorney to ensure clear, timely, and courteous communication.</li><li>Draft and prepare deeds and related documents for recording.</li><li>Handle sensitive and confidential client information with the highest level and discretion and care.</li><li>Provide backup support for phones and assist other team members when they are out of the office, as needed.</li><li>Support special projects and perform miscellaneous administrative duties.</li></ul>Qualifications:<ul><li>Previous experience in a professional office environment preferred.</li><li>Notary Public certification or willingness to obtain certification.</li><li>Proficiency in Microsoft Office (Word, Outlook, Excel) and general comfort with computer systems.</li><li>Strong customer service skills with the ability to interact professionally and compassionately with clients.</li><li>Ability to adapt quickly, take initiative, and support a variety of administrative needs.</li><li>Keen attention to detail and ability to proofread documents.</li><li>Commitment to always maintain confidentiality.</li></ul>Education/License/Certification:<ul><li>Bachelor&rsquo;s Degree (Preferred)</li><li>Licensed California Notary Public (Preferred)</li></ul>Benefits:<ul><li>Paid Health insurance</li><li>Paid time off (PTO) and holidays</li><li>401K Retirement Plan (with employer match when vested)</li><li>Group Disability and Life Insurance</li><li>Employee Appreciation Events</li></ul>Company's website:<ul><li>https://albrechtbarney.com</li></ul>Job Type: Full-timePay: $25.00 per hourBenefits:<ul><li>401(k) matching</li><li>Employee assistance program</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Professional Office : 2 years (Preferred)</li></ul>Work Location: In person

Assistant - Estate Planning Law Firm

Cosmic Energy Innovation

Executive Assistant &ndash; International Operations &amp; FinancePosition OverviewWe are seeking a bilingual Executive Assistant with strong financial acumen to support our portfolio of businesses. This role combines executive-level administrative support with specialized responsibilities in bookkeeping operations and international procurement. The ideal candidate will be fluent in both Chinese and English and comfortable managing complex cross-border transactions.Key ResponsibilitiesFinancial &amp; Bookkeeping Management<ul><li>Maintain accurate accounting records and reconcile accounts across multiple business entities</li><li>Prepare financial reports, invoices, and expense documentation for executive review</li><li>Manage accounts payable and receivable processes</li><li>Process payroll documentation and ensure compliance with financial regulations</li><li>Coordinate with external accountants and auditors as needed</li><li>Monitor budgets and flag discrepancies or unusual spending patterns</li></ul>International Procurement<ul><li>Source, evaluate, and negotiate with suppliers in China and other Asian markets for equipment and materials</li><li>Prepare detailed procurement requests and manage the complete acquisition lifecycle</li><li>Conduct due diligence on overseas vendors; verify credentials, pricing, and delivery terms</li><li>Communicate directly with international suppliers in Chinese and English</li><li>Coordinate shipping, customs documentation, tariffs, and logistics for imported equipment</li><li>Manage supplier relationships and resolve issues related to quality, delivery, or pricing</li></ul>Executive Support<ul><li>Serve as a liaison between management and external partners</li><li>Manage administrative tasks such as purchasing office supplies, handling executive accounts, etc.</li></ul>Required Qualifications<ul><li>Native or near-native proficiency in both Chinese and English (written and spoken); ability to handle technical, financial, and negotiation discussions</li><li>Bookkeeping, accounting, or financial administration experience</li><li>Procurement, sourcing, or supply chain management experience, preferably with international suppliers</li><li>Demonstrated experience working with Chinese business partners or operating in cross-cultural environments |</li><li>Ability to manage multiple projects simultaneously with precision and accuracy</li><li>Excellent written and verbal communication; ability to draft professional correspondence in both languages</li></ul>Compensation &amp; Employment Details<ul><li>Salary - $2,500 per month</li><li>Employment Type - Part-time, Hybrid, this position requires 1-2 days in-office in Irvine, CA</li><li>Flexible hybrid schedule with mix of remote and on-site work</li></ul>Interested candidates, please email resumes to info@cei-solar.comPay: Up to $2,500.00 per monthWork Location: Hybrid remote in Irvine, CA 92614

Executive Assistant

Barton Integration LLC

<div>About Us<div>
Barton Integration is a dynamic and growing company focused on delivering reliable solutions, strong service, and long-term value to our clients in the low voltage security industry. We are building a team of motivated, adaptable, and driven individuals who want more than just a paycheck&mdash;they want to grow, contribute, and be part of something bigger. People want to work at Barton Integration because we offer opportunity, responsibility, and room to advance for those willing to learn and work hard. We value positive energy, initiative, and a team-first mindset, and we believe in creating an environment where great people can develop their skills and build meaningful careers.</div><div></div><div> 
We are looking for someone who is eager to learn, takes initiative, and brings positive energy to the company each day. The right candidate will be quick-thinking, adaptable, and able to thrive in a fast-paced environment while maintaining a strong work ethic and attention to detail. This role is ideal for someone who is motivated to grow, excited to take on new challenges, and ready to contribute wherever needed. There is significant opportunity for advancement for a person who wants to build a career, develop new skills, and make their way within the company as it continues to grow.</div><div></div><div> 
Position Summary</div><div>
The Accounting Assistant is an entry-level position responsible for supporting the accounting and administrative functions of the office. This role assists with basic accounting tasks, recordkeeping, data entry, and general administrative support. The ideal candidate is organized, dependable, detail-oriented, and eager to learn accounting processes in a fast paced construction oriented environment.</div><div></div><div> 
Essential Duties and Responsibilities</div><ul><li><div>
Assist with accounts payable processing, including purchase order entry, invoice entry, job/contract costing, and reconciliation</div></li><li><div>
Assist with accounts receivable tasks such as following up with customers about payments</div></li><li><div>
Enter financial data into accounting systems accurately and timely</div></li><li><div>
Help maintain vendor files, customer records, and accounting documentation</div></li><li><div>
Review transactions for completeness and accuracy</div></li><li><div>
Assist with collecting and organizing receipts, W-9s, certificates of insurance and other supporting documents</div></li><li><div>
File city business licenses</div></li><li><div>
Respond to routine accounting-related requests from internal team members</div></li><li><div>
Provide general support to the accounting department as assigned</div></li></ul><div>
Qualifications</div><ul><li><div>
High school diploma or equivalent required</div></li><li><div>
Associate degree or coursework in accounting, business, or a related field preferred</div></li><li><div>
1-2 years experience in the accounting or administrative field</div></li><li><div>
Experience with QuickBooks, Salesforce, Slack and Google Workspace a plus</div></li><li><div>
Willingness to learn accounting systems and office procedures</div></li><li><div>
Strong attention to detail and accuracy</div></li><li><div>
Excellent organizational and time management skills</div></li><li><div>
Ability to handle confidential information appropriately</div></li><li><div>
Strong written and verbal communication skills</div></li><li><div>
Ability to work well with others and follow directions</div></li></ul><div> 
This position is remote first with occasional in office meetings in Irvine, CA.</div></div>

Accounting Assistant

Passco Companies LLC

About Passco CompaniesPassco Companies is a real estate investment firm with over $4 billion in assets under management, specializing in the acquisition, development, and management of multifamily and commercial properties throughout the United States. With decades of experience across market cycles and deep industry relationships, Passco has become a leading provider of 1031 exchange real estate investment opportunities. The firm is consistently recognized for its leadership, strong culture, and continued growth.Position OverviewWe are seeking a professional, motivated, and detail-oriented individual to join our Investor Services team. This is an excellent opportunity for someone looking to begin or grow a career in commercial real estate and investor services, gaining exposure to high-net-worth investors and a dynamic, team-oriented environment. In this role, you will support the Investor Services team, assist with administrative processes, and help ensure a high level of service for our investors and their registered representatives. The ideal candidate is organized, eager to learn, and comfortable working in a fast-paced, collaborative setting.Position Details:&middot; Investor Services Assistant&middot; Based in Irvine, CA&middot; Monday to Friday, 8am-5pm&middot; Hybrid Schedule (3 days in-office and 2 days remote)What You Will Need:<ul><li>AA or Bachelor&rsquo;s degree preferred.</li><li>Ability to pass a background check and fingerprinting for FINRA compliance.</li><li>1-2 years of relevant work or customer service experience (internships or related experience considered).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and Adobe Acrobat.</li><li>Positive attitude, reliability, and willingness to learn.</li><li>Strong attention to detail and organizational skills.</li><li>Professional communication skills (written and verbal).</li><li>Ability to engage comfortably with investors and their registered representatives via phone and email.</li><li>Ability to manage multiple tasks and prioritize effectively.</li><li>Strong awareness of the importance of confidentiality and compliance.</li><li>Ability to work both independently and as part of a team; self-starter with a proactive and flexible approach.</li><li>Ability to lift and carry 25 pounds.</li><li>Ability to stand for long periods of time.</li></ul>Key Responsibilities:<ul><li>Support the Investor Services team with day-to-day administrative tasks.</li><li>Handle outgoing mail, FedEx, and general office tasks.</li></ul>&middot; Assist investors and registered representatives with general inquiries and the Passco Portal.<ul><li>Provide support for internal team requests, including Marketing and Senior Management as needed.</li><li>Provide occasional switchboard support.</li></ul>What We Offer:<ul><li>Salary Range: $50,000 &ndash; $55,000, depending on experience</li><li>Paid Vacation, Sick Time, and Holidays</li><li>Medical, Dental &amp; Vision</li><li>HSA/FSA/DCFSA available</li><li>Life Insurance</li><li>401(k) plan with matching</li><li>Company events</li><li>A stable, established company with long-tenured employees and opportunities for growth</li></ul>Job Type: Full-timePay: $50,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Customer service: 3 years (Required)</li></ul>Work Location: Hybrid remote in Irvine, CA 92614

Investor Services Assistant

Explore 39+ Administrative assistant in Irvine this April. Find roles across top companies and apply now to boost your career.