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administrative assistant/ receptionist Jobs in Irvine

administrative assistant/ receptionist

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senior executive assistant Jobs in Irvine

senior executive assistant

administrative assistant

Specialized Recruiting Group - Irvine, CA

<div>
 
 Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a high-end distributor of architectural fixtures for commercial buildings. This is a full-time, permanent, evaluation hire opportunity. Compensation starts at $25.00 to $26.00/hour and is based in the Irvine, CA area.
 
 
 
 
 
 
 Responsibilities
 
 :
 
 <ul>
 <li>
 Process requests for pricing from prospective clients
 </li>
 <li>
 Handle inbound phone calls
 </li>
 <li>
 Respond to email inquiries (up to 400/day)
 </li>
 <li>
 Data entry
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 :
 
 <ul>
 <li>
 At least one year of related experience
 </li>
 <li>
 Intermediate user of Microsoft Office (e.g. Outlook and Excel)
 </li>
 <li>
 Effective communicator over the phone and via email
 </li>
 <li>
 Comfortable working under pressure and able to multi-task
 </li>
 <li>
 Upbeat personality with ability to quickly build rapport
 </li>
 <li>
 Excellent problem solving ability
 </li>
 </ul>
 
 
 
 
 At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.
 
</div>

Administrative Assistant

Lamborghini Newport Beach

<div>
 Irvine, CA
 
 
 Job Description:
 
 
 Newport Beach Automotive Group is seeking an adept Administrative Assistant/ Part- Time Receptionist to join our team. Candidates considered for this vital role will display excellent customer service skills and the ability to provide superior support to our clients and internal staff. We are looking for a forward thinking, problem- solver who is focused and thrives in a fast-paced environment.
 
 
 Essential Responsibilities:
 
 
 <ul>
 <li>
 Part-time receptionist
 </li>
 <li>
 Professional demeanor
 </li>
 <li>
 Proficient at taking messages and transferring calls
 </li>
 <li>
 Cashiering abilities
 </li>
 <li>
 Excellent customer service skills
 </li>
 <li>
 Data Entry
 </li>
 <li>
 Filing
 </li>
 <li>
 Scanning
 </li>
 <li>
 Proficient at using MS applications (Word, Excel, Outlook)
 </li>
 <li>
 Be willing to support initiatives that may fall outside of the day-to day activities listed above
 
 
 
 </li>
 </ul>
 Audit Deals:
 
 
 <ul>
 <li>
 Must have a keen awareness of accuracy and attention to detail
 
 
 
 </li>
 </ul>
 Physical Inventory:
 
 
 <ul>
 <li>
 Weekly, physical review of inventory located at various locations on site
 
 
 
 </li>
 </ul>
 Skills/Education required to successfully perform the role:
 
 
 <ul>
 <li>
 1 - 3 years&rsquo; experience in similar role (dealership experience a plus)
 </li>
 <li>
 High school graduate or equivalent
 </li>
 <li>
 Clean driving record and valid driver&rsquo;s license
 </li>
 <li>
 Computer literacy and ability to learn company software
 </li>
 <li>
 Effective and professional communication skills
 </li>
 <li>
 Strong ability to effectively manage time and multi-task
 
 
 
 </li>
 </ul>
 Compensation and Benefits:
 
 
 <ul>
 <li>
 Health, Dental and Vision Insurance
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Paid Holidays
 </li>
 <li>
 Flexible Spending Accounts
 </li>
 <li>
 PTO and Sick Leave
 </li>
 <li>
 401-K (after 1 year)
 </li>
 <li>
 Compensation: $19.00 to $20.00 (depending on experience)
 
 
 
 </li>
 </ul>
 Schedule:
 
 
 <ul>
 <li>
 Tuesday- Friday 10:00 am to 5:00 pm and Saturday- 10:00 am to 5:00 pm
 </li>
 <li>
 Part-Time
 
 
 
 </li>
 </ul>
 Work Location:
 
 
 <ul>
 <li>
 In person
 </li>
 </ul>
</div>

Administrative Assistant/ Receptionist

Johnson & Johnson

<div>At Johnson &amp; Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com
As guided by Our Credo, Johnson &amp; Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson &amp; Johnson, we respect the diversity and dignity of our employees and recognize their merit.
Job Function:
Business Support
Job Sub Function:
Administration &amp; Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Irvine, California, United States of America
Job Description:
We are searching for the best talent for a Senior Executive Assistant to support the VP, Program Management Office and Global Head of HR, Electrophysiology &amp; Neurovascular. This hybrid position is in Irvine, CA.
About MedTech
Fueled by innovation at the intersection of biology and technology, we&rsquo;re developing the next generation of smarter, less invasive, more personalized treatments.
Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech
The Senior Executive Assistant will provide comprehensive administrative support to the VP, Program Management Office and Global Head of HR, Electrophysiology &amp; Neurovascular. Activities will include scheduling and prioritizing internal/external meetings, event planning/execution, travel arrangements, expense reports, document management, and collaboration across the team. Critical capabilities include flexibility, approachability, advanced organizational skills, and proactivity. Partner with administrative teams across the organization to share best practices and ensure efficient operations. Candidates must demonstrate initiative, manage dynamic calendars, and provide consistent follow‑through to resolve issues and complete projects.
Responsibilities:<ul><li>
Provide administrative support including calendar management, travel coordination, expense reporting, event coordination, POs and related activities as well as other initiatives for the VP, Program Management Office.</li><li>
Provide support for the Global Head of HR, Electrophysiology &amp; Neurovascular including calendar management, travel coordination, expense reporting, event coordination, POs and related activities.</li><li>
Plan and maintain yearly calendar of leadership team meetings, townhalls and events</li><li>
Prepare agendas and materials for executive and leadership meetings/visits</li><li>
Establish and maintain support systems for structuring priorities necessary to the Executives</li><li>
Coordinate and assist in developing associated business reports and prepare presentations</li><li>
Perform data entry, basic data analysis, and maintain accurate records</li><li>
Handle confidential matters requiring discretion and judgment</li><li>
Act as liaison with other departments and outside agencies, including senior level management</li><li>
Coordinate interviews and assist with onboarding of new team members</li><li>
Manage department materials (e.g., organization charts, distribution lists, conference rooms) and support SharePoint/MS Teams site team</li><li>
Manage POs / check requests as needed</li></ul>
Qualifications:<ul><li>
A minimum of a High School diploma is required.</li><li>
A minimum of 6 years of business experience</li><li>
Expert skills in Microsoft 365 suite (Outlook, PowerPoint, Excel, Teams, and Word</li><li>
Experience with expense reporting</li><li>
Experience in coordinating team events, team meetings and town halls</li><li>
Excellent verbal and written communication skills, with solid interpersonal skills</li><li>
Strong orientation to details and organizational skills</li><li>
Sense of urgency required while demonstrating a high degree of professionalism</li><li>
Demonstrated experience interacting with senior level executives and maintaining a high level of confidentiality</li><li>
Ability to successfully prioritize and provide accurate follow up on all issues and correspondence</li><li>
Self-starter mentality with a strong sense of ownership and involvement</li><li>
The ability to manage complex work with minimal supervision, and adapt in a fast-paced environment</li><li>
Proactive calendar management skills</li><li>
Experience with purchase orders</li></ul>
This job posting is anticipated to close on 3/10/2026.
This position is overtime eligible.
Johnson &amp; Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson &amp; Johnson is committed to providing an interview process that is inclusive of our applicants&rsquo; needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.
Required Skills:
Preferred Skills:
Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing
The anticipated base pay range for this position is :
$66,000.00 - $106,260.00
Additional Description for Pay Transparency:
Subject to the terms of their respective plans, employees are eligible to participate in the Company&rsquo;s consolidated retirement plan (pension) and savings plan (401(k)). 
 
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: 
 
Vacation &ndash;120 hours per calendar year 
 
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado &ndash;48 hours per calendar year; for employees who reside in the State of Washington &ndash;56 hours per calendar year 
 
Holiday pay, including Floating Holidays &ndash;13 days per calendar year 
 
Work, Personal and Family Time - up to 40 hours per calendar year 
 
Parental Leave &ndash; 480 hours within one year of the birth/adoption/foster care of a child 
 
Bereavement Leave &ndash; 240 hours for an immediate family member: 40 hours for an extended family member per calendar year 
 
Caregiver Leave &ndash; 80 hours in a 52-week rolling period10 days 
 
Volunteer Leave &ndash; 32 hours per calendar year 
 
Military Spouse Time-Off &ndash; 80 hours per calendar year</div>

Senior Executive Assistant

Computacenter

<div><div>About the role</div>
<div>
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company&rsquo;s senior-level managers. Executive Assistant&rsquo;s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.</div> 
<div>
Annual salary range: $80K - $95K USD</div> 
<div></div>
<div>
What you'll be doing</div>
<ul>
<li>Partners with business leaders to deliver services that support company objectives and that are consistent with Winning Together values.</li>
<li>Act as the point of contact among executives, employees, clients and other external partners.</li>
<li>Manage information flow in a timely and accurate manner.</li>
<li>Manage executives&rsquo; calendars and set up meetings.</li>
<li>Make travel and accommodation arrangements.</li>
<li>Rack daily expenses and prepare weekly, monthly or quarterly reports.</li>
<li>Oversee the performance of other clerical staff.</li>
<li>Act as an office manager by keeping up with office supply inventory.</li>
<li>Format information for internal and external communication &ndash; memos, emails, presentations, reports.</li>
<li>Take minutes during meetings.</li>
<li>Screen and direct phone calls and distribute correspondence.</li>
<li>Organize and maintain the office filing system.</li>
<li>Embrace and support Computacenter&rsquo;s mission and core values.</li></ul> 
<div> 
What you have</div>
<ul>
<li>Legally eligible to work in the United States.</li>
<li>High School degree.</li>
<li>PA diploma or certification is a plus.</li>
<li>Work experience as an Executive Assistant, Personal Assistant or similar role</li>
<li>Excellent MS Office knowledge</li>
<li>Outstanding organizational and time management skills</li>
<li>Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)</li>
<li>Excellent verbal and written communications skills</li>
<li>Discretion and confidentiality</li></ul><div></div><div> 
What you can expect</div>
<div>There&rsquo;s so much more to enjoy about being at Computacenter than just having a rewarding career. In addition to offering competitive compensation plans and long-term career opportunities, we provide an attractive mix of benefit plans to contribute to your good health, future financial security, and peace of mind.</div> 
<div></div>
<div>About us</div>
<div>Computacenter is a leading independent technology partner, trusted by large corporate and public sector organizations. We help our world-renowned customers to source, transform, and manage their IT infrastructure to deliver digital transformation, enabling users and their business. We&rsquo;re a public company quoted on the London FTSE 250 (CCC.L) and employ over 20,000 people worldwide. In the US, we support some of the country&rsquo;s best-known businesses with regional hubs in San Francisco and Irvine, CA; Norcross, GA; Plano, TX; and New York City; and Integration Centers in Silicon Valley and Atlanta. www.computacenter.com/us</div></div>

Executive Assistant

Montessori Preschool

Job Summary We are seeking a dynamic and highly organized Virtual Assistant to support our team with a variety of administrative and office management tasks. This role is perfect for proactive individuals who excel in multitasking, possess excellent communication skills, and are eager to contribute to a smoothly running virtual office environment. The ideal candidate will bring strong computer literacy, exceptional organizational abilities, and a customer-focused mindset to help streamline daily operations and enhance overall productivity.Duties<ul><li>Manage calendar schedules, appointments, and meetings with precision and efficiency</li><li>Good with Social Media Facebook advs, Google advs and CRM</li><li>Handle incoming calls using multi-line phone systems, providing professional phone etiquette and customer support</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization</li><li>Utilize Office Suite applications such as Microsoft Office and Google Workspace for document creation, editing, and collaboration</li><li>Support front desk functions virtually by managing correspondence, emails, and client inquiries</li><li>Coordinate office management activities including supply ordering, record keeping, and maintaining digital filing systems</li></ul>Skills<ul><li>Strong computer skills with proficiency in Microsoft Office, Google Workspace, and data entry tools</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently</li><li>Experience with office management, clerical work, and administrative support roles</li><li>Knowledge of QuickBooks for bookkeeping and financial record keeping</li><li>Exceptional customer service skills with professional phone etiquette and active listening abilities</li><li>Bilingual capabilities are a plus to serve a diverse client base effectively</li><li>Strong typing skills along with attention to detail for proofreading and document accuracy</li><li>Familiarity with multi-line phone systems and front desk procedures in a virtual setting</li><li>Time management skills to handle multiple priorities seamlessly while meeting deadlines</li></ul>This paid position offers an engaging environment where your organizational talents will shine! Join us if you&rsquo;re ready to bring energy, precision, and professionalism to a vital support role that keeps our operations running smoothly.Job Types: Part-time, Temporary, ContractPay: $18.00 - $21.00 per hourExpected hours: 5 &ndash; 35 per weekBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li><li>Referral program</li></ul>Work Location: Hybrid remote in Irvine, CA 92603

Virtual Assistant

828 MARKETING SOLUTIONS LLC

ROLE OVERVIEW828 Marketing Solutions is seeking a bilingual (English/Spanish) Office Assistant to support our executive team and help maintain an organized, high-performance operational system. This position plays a critical role in helping the company scale ensuring our CEO and Director of Strategy &amp; Operations stay supported, clients receive exceptional communication, and internal teams stay aligned across all departments.This is a fast-paced, detail-oriented role ideal for someone who loves structure, deadlines, and creating order within a dynamic, growing company.KEY RESPONSIBILITIESAdministrative Support<ul><li>Manage calendars, scheduling, reminders, and meeting confirmations for leadership</li><li>Prepare notes, summaries, and follow-up items after meetings</li><li>Organize digital files, forms, contracts, and internal documents</li><li>Maintain clean, updated systems across Trello, CRM, and shared drives</li></ul>Client Coordination<ul><li>Assist with onboarding new clients and collecting necessary documents/assets</li><li>Update client notes, progress logs, and deliverables inside the CRM</li><li>Coordinate communication between clients and the internal team</li><li>Follow up with clients for signatures, payments, missing items, or approval of deliverables</li></ul>Operations &amp; Organization<ul><li>Track tasks and deadlines across branding, websites, ads, content, and industry reports</li><li>Maintain the internal operations pipeline in partnership with the Director of Strategy</li><li>Ensure project handoffs between departments are clear, timely, and organized</li><li>Support leadership with project tracking and reporting</li></ul>Internal Team Support<ul><li>Serve as a communication bridge between departments</li><li>Organize assets for designers, web developers, editors, and scriptwriters</li><li>Help with preparation and delivery of client materials</li><li>Assist in structuring and maintaining internal SOPs and checklists</li></ul>General Office Duties<ul><li>Organize and maintain physical and digital workspace</li><li>Prepare documents, reports, and basic office materials</li><li>Assist in day-to-day administrative tasks that support company operations</li></ul>QUALIFICATIONS<ul><li>1&ndash;2 years of experience in an administrative, office, or coordinator role</li><li>Bilingual: English &amp; Spanish (required)</li><li>Strong organization and time management skills</li><li>Excellent written and verbal communication</li><li>Detail-oriented, proactive, and reliable</li><li>Ability to multitask and manage shifting priorities</li><li>Experience with Trello, CRMs, or similar platforms (preferred)</li><li>Professional demeanor with ability to thrive in a fast-paced environment</li></ul>PERSONAL QUALITIES WE VALUE<ul><li>Loves structure and staying organized</li><li>Takes initiative and anticipates needs before being asked</li><li>Protects leadership's time by keeping tasks on track</li><li>Positive, solution-oriented attitude</li><li>Works well under pressure and tight deadlines</li><li>Thrives in a growing, evolving environment</li></ul>WHY JOIN 828 MARKETING SOLUTIONS?You will become part of a high-performance, fast-growing company that helps businesses across the U.S. scale through industry intelligence, strategic marketing, and operational excellence. We're building something big and this role is a key piece of our structure as we grow into a multi-million-dollar strategic firm.Pay: $21.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant

Yanagi Dental

Job Summary We are seeking a dynamic and detail-oriented Dental Front Office Assistant to join our vibrant dental team! In this essential role, you will be the welcoming face of our practice, managing patient interactions, scheduling appointments, verifying insurance, and ensuring smooth administrative operations. Your energetic approach and excellent customer service skills will help create a positive experience for every patient. The ideal candidate is highly organized, proficient with dental and medical office systems, and passionate about supporting patient care through efficient front desk management. This paid position offers an exciting opportunity to grow within a friendly, professional environment dedicated to exceptional dental care.Duties<ul><li>Greet patients warmly and provide outstanding customer service at the front desk</li><li>Schedule appointments efficiently using dental practice management software such as Dentrix or Eaglesoft</li><li>Verify insurance coverage and benefits, including Medicare and Medicaid, ensuring accurate billing and coding with CPT, ICD-9, and ICD-10 codes</li><li>Manage patient intake processes, including data entry, medical history updates, and documentation review</li><li>Handle multi-line phone systems with professionalism and maintain excellent phone etiquette</li><li>Process payments, perform medical collections, and assist with billing procedures using EMR (Electronic Medical Records) systems like Epic, Meditech, Athenahealth or eClinicalWorks</li><li>Maintain accurate dental records and medical files in compliance with HIPAA regulations</li><li>Assist with insurance verification and claims submission to ensure timely reimbursements</li><li>Support office management tasks such as filing, data entry, and maintaining organized medical records</li><li>Provide administrative support for care plans and documentation review to ensure completeness and accuracy</li></ul>Experience<ul><li>Prior experience working in a dental clinic or medical office environment is highly preferred</li><li>Strong knowledge of dental terminology, medical terminology, ICD coding (ICD-9/ICD-10), CPT coding, and medical billing procedures</li><li>Proficiency with EMR/EHR systems such as Dentrix, Eaglesoft, Meditech, Epic or Athenahealth is essential</li><li>Demonstrated ability to handle insurance verification processes confidently</li><li>Excellent computer skills including Microsoft Office suite (Word, Excel) and typing accuracy (10 key typing)</li><li>Bilingual abilities are a plus to serve diverse patient populations effectively</li><li>Previous experience managing front desk operations in a healthcare setting is highly desirable</li><li>Knowledge of HIPAA compliance standards related to health information management</li></ul>Join our team where your enthusiasm meets professional excellence! We&rsquo;re committed to fostering a supportive environment that values your contributions while providing opportunities for growth. If you thrive in fast-paced settings with a focus on exceptional patient service and administrative precision, we want to hear from you!Job Types: Full-time, Part-timePay: $20.00 - $29.00 per hourExpected hours: 30 &ndash; 40 per weekBenefits:<ul><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Dental Front Office Assistant

Explore 47+ Administrative assistant in Irvine this March. Find roles across top companies and apply now to boost your career.