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senior executive assistant

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Synventive Engineering

Job SummaryWe are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this vital role, you will serve as the primary support for executive leadership, ensuring smooth daily operations and efficient office management. Your energetic approach and exceptional organizational skills will help foster a productive work environment, enabling leadership to focus on strategic initiatives. This position offers an exciting opportunity to showcase your administrative expertise while contributing to the overall success of our organization.Duties<ul><li>Manage complex calendars, schedule appointments, and coordinate meetings for executive team members with precision and professionalism.</li><li>Handle multi-line phone systems, screen calls, and direct inquiries with excellent phone etiquette and customer service skills.</li><li>Prepare, review, and organize documents using Microsoft Office Suite, including Word processing, spreadsheets, and productivity software.</li><li>Maintain accurate data entry records, files, and filing systems to ensure easy retrieval of information.</li><li>Assist with office management tasks such as supply ordering, equipment maintenance, and general administrative support.</li><li>Facilitate client communication and support front desk operations to create a welcoming environment for visitors and callers.</li><li>Utilize technical proficiency in computer literacy to troubleshoot basic office equipment and improve workflow efficiency.</li></ul>Requirements<ul><li>Proven experience in office management, administrative support, or clerical roles with a focus on executive assistance.</li><li>Strong computer skills including proficiency in Microsoft Office (Word, Excel), spreadsheets, and data entry.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Exceptional communication skills both written and verbal; bilingual abilities are a plus.</li><li>Experience with QuickBooks or similar accounting software is desirable but not mandatory.</li><li>Familiarity with multi-line phone systems and front desk operations.</li><li>Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times.</li><li>Personal assistant experience or calendar management expertise is highly valued.</li></ul>Join us to be part of an energetic team that values proactive problem-solving, clear communication, and dedicated service! This role is paid and offers a rewarding environment where your organizational talents will truly shine as you support our leadership in achieving organizational excellence.Pay: $20.00 - $35.00 per hourWork Location: In person

Executive Administrative Assistant

Filipino Contractors

<div>
 
 Client Overview And Job Summary
 
 
 
 Our client is a growing U.S.-based healthcare organization dedicated to providing compassionate, person-centered support that empowers individuals to live independently while receiving the care they need. Their team is committed to maintaining high standards of compliance, accuracy, and client service while building efficient systems that support both staff and the people they serve.
 
 
 As they continue to grow, they are looking for a proactive and detail-oriented
 
 Healthcare Administrative Virtual Assistant
 
 to become an integral part of their operations team. This role is ideal for someone with a strong healthcare administrative background who enjoys organizing medical records, maintaining compliance documentation, supporting Medicaid billing, and ensuring administrative processes run smoothly.
 
 
 Beyond healthcare administration, you'll also assist with light marketing and practice support by creating newsletters, social media content, marketing materials, and updating the organization's website.
 
 
 
 Key Responsibilities
 
 
 
 
 Medical Records &amp; Documentation
 
 
 
 <ul>
 <li>
 Manage and maintain electronic medical records and client documentation.
 </li>
 <li>
 Collect, organize, upload, and maintain required client documents (Social Security cards, driver's licenses, and other required records).
 </li>
 <li>
 Ensure all records remain accurate, complete, and properly organized within internal systems.
 </li>
 <li>
 Perform accurate data entry and maintain documentation integrity.
 
 
 </li>
 </ul>
 
 Medicaid Billing Administration
 
 
 
 <ul>
 <li>
 Process Medicaid billing using standardized templates and established weekly billing workflows.
 </li>
 <li>
 Review billing documentation for completeness and accuracy.
 </li>
 <li>
 Assist in maintaining organized billing records and supporting billing compliance.
 
 
 </li>
 </ul>
 
 Compliance &amp; Healthcare Administration
 
 
 
 <ul>
 <li>
 Maintain compliance documentation for both staff and clients.
 </li>
 <li>
 Ensure regulatory documentation remains accurate, current, and audit-ready.
 </li>
 <li>
 Monitor documentation requirements and proactively identify missing or outdated records.
 </li>
 <li>
 Assist with compliance-related administrative processes as the organization continues to grow.
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Answer incoming phone calls and assist clients with documentation requests.
 </li>
 <li>
 Manage email correspondence and general administrative communications.
 </li>
 <li>
 Assist with scheduling and day-to-day administrative operations.
 </li>
 <li>
 Order office supplies and support general office coordination.
 
 
 </li>
 </ul>
 
 Marketing &amp; Business Support
 
 
 
 <ul>
 <li>
 Create and schedule social media content.
 </li>
 <li>
 Design brochures, flyers, newsletters, and other marketing materials.
 </li>
 <li>
 Update website information, including address changes and general content updates.
 </li>
 <li>
 Support client communications and community engagement initiatives.
 
 
 </li>
 </ul>
 
 Top 3 Priorities
 
 
 
 <ul>
 <li>
 Medical Records &amp; Documentation Management
 </li>
 <li>
 Medicaid Billing Administration
 </li>
 <li>
 Compliance Documentation Management
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Previous healthcare experience in medical records, healthcare administration, compliance, or related roles.
 </li>
 <li>
 Experience with Medicaid billing is highly preferred.
 </li>
 <li>
 Strong understanding of healthcare regulations, compliance requirements, and documentation best practices.
 </li>
 <li>
 Experience maintaining accurate healthcare documentation and compliance records.
 </li>
 <li>
 Excellent administrative, organizational, and data entry skills with exceptional attention to detail.
 </li>
 <li>
 Experience using healthcare software, EMRs, or healthcare documentation systems.
 </li>
 <li>
 Comfortable balancing multiple responsibilities across healthcare administration, compliance, and marketing support.
 </li>
 <li>
 Basic experience with social media management, content creation, newsletters, or marketing materials is a plus.
 </li>
 <li>
 Excellent written and verbal English communication skills.
 
 
 </li>
 </ul>
 
 Tools
 
 
 
 <ul>
 <li>
 Focused EHR or other EMR/EHR systems
 </li>
 <li>
 Airtable
 </li>
 <li>
 Ooma (VoIP phone system)
 </li>
 <li>
 Google Workspace
 </li>
 <li>
 Microsoft Office
 </li>
 <li>
 QuickBooks (preferred, but not required)
 
 
 </li>
 </ul>
 
 Basic Requirements
 
 
 
 <ul>
 <li>
 Must speak and write English clearly and professionally.
 </li>
 <li>
 Must have relevant work experience.
 </li>
 <li>
 Must be able to provide an NBI Clearance and/or Local Police Clearance before onboarding (mandatory).
 </li>
 <li>
 Must be available to attend video meetings with camera on when required.
 
 
 </li>
 </ul>
 
 Technical Requirements
 
 
 
 <ul>
 <li>
 Computer: Reliable laptop or desktop computer.
 </li>
 <li>
 Internet: Stable high-speed internet connection (minimum 25 Mbps).
 </li>
 <li>
 Audio: Noise-canceling headset.
 </li>
 <li>
 Video: Working webcam for virtual meetings.
 </li>
 <li>
 Workspace: Quiet and professional work environment.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Dedicated HR &amp; Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
 </li>
 <li>
 Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
 </li>
 <li>
 HIPAA &amp; Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
 </li>
 <li>
 Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
 </li>
 <li>
 Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client&rsquo;s needs and schedule.
 </li>
 <li>
 Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
 </li>
 <li>
 Access to Tools &amp; Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
 </li>
 <li>
 Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.
 
 
 </li>
 </ul>
 These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits.
</div>

Healthcare Administrative Virtual Assistant | Medical Records, Medicaid Billing

Haskell & White

<div>Job Title: Office Coordinator/Receptionist
Department: Admin
FLSA Status: Non-Exempt
Salary: $55,000 annually
Location: Irvine, CA 
ABOUT THE ROLE 
Haskell &amp; White is one of the largest independently owned public accounting firms in Southern California, serving a diverse mix of public and private middle-market companies across industries including real estate, technology, life sciences, manufacturing, and nonprofits. As the Office Coordinator, you are the first point of contact for our clients, guests, and staff, and play an important role in maintaining a professional, welcoming, and well-organized front office environment. This is a highly visible role that requires someone who takes pride in delivering an exceptional experience for everyone who walks through our doors. 
WHAT YOU WILL DO<ul><li> 
Greet clients, guests, and staff in a courteous and professional manner, manage check-in procedures, and direct visitors appropriately.</li></ul><ul><li> 
Answer and route incoming calls, take accurate messages, and respond to general inquiries regarding the firm's services and departments.</li></ul><ul><li> 
Coordinate incoming and outgoing mail, packages, and courier services, and ensure timely and accurate distribution.</li></ul><ul><li> 
Maintain the appearance and organization of the front desk, lobby, kitchen, and other common areas.</li></ul><ul><li> 
Provide administrative support to firm leadership and staff, including scheduling meetings, preparing documents, and assisting with internal communications.</li></ul><ul><li> 
Manage office supply, snack, and beverage inventory and place orders in accordance with budget and approval procedures.</li></ul><ul><li> 
Assist with the coordination of internal events, meetings, and training sessions, including catering arrangements, room setup, and cleanup; organize external firm functions as needed.</li></ul><ul><li> 
Support the onboarding of new employees by preparing workstations, welcome materials, and access credentials.</li></ul> 
WHAT WE ARE LOOKING FOR 
Education: High school diploma or equivalent 
Experience: 2 or more years of reception or office administration experience 
Technology: Proficiency in Microsoft Office, including Outlook, Word, and Excel 
Skills: Warm and professional presence, strong organizational skills, clear communication, and a team-first attitude 
WHAT TO EXPECT 
This is a full-time, in-office role based at our Irvine location. The annual salary for this position is $55,000. You will be an integral part of our administrative team, supporting the day-to-day operations of a busy and growing firm. 
Haskell &amp; White LLP is committed to creating an inclusive workplace. Reasonable accommodations will be made for individuals with disabilities to perform the essential functions of this role.</div>

TEMP Office Coordinator

City of Hope

<div><div>Medical Assistant II
Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope&rsquo;s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
The Medical Assistant II role at City of Hope is a vital position that provides basic administrative, clerical, and non-invasive technical supportive services under the guidance of a licensed healthcare provider. This role involves assisting with routine medical tasks and procedures, recognizing and reporting changes in patients' conditions, and functioning as a valuable member of the healthcare team. While specific duties may vary by facility, the Medical Assistant II consistently demonstrates commitment to the unit's progress and the organization's mission, while prioritizing effective communication and customer satisfaction.
As a successful candidate, you will:<ul><li>
Patient Preparation: Review and update patient records before appointments, ensuring accurate and up-to-date information is available.</li><li>
Room Preparation: Set up exam and treatment rooms with necessary instruments and equipment before patient appointments.</li><li>
Patient Interaction: Greet patients, escort them to exam rooms, and complete rooming activities, including vital signs, patient history, and medication information.</li><li>
Clinical Support: Assist providers or nurses during examinations or procedures, practicing universal precautions and facilitating communication between patients and providers as needed.</li><li>
Basic Nursing Procedures: Perform basic nursing procedures, such as thermal applications, dressing changes, perineal care, and urine tests. Assist with activities of daily living (ADLs) as required.</li><li>
Injections and Phlebotomy: Administer injections and perform phlebotomy under the direction of licensed clinical team members within the scope of practice.</li><li>
Specimen Handling: Collect and handle laboratory specimens according to OSHA and CLIA guidelines.</li><li>
Environment Maintenance: Ensure a safe, comfortable, and therapeutic environment for patients and their families. Adhere to sterile field setup, sterile technique, and instrument/equipment handling guidelines.</li><li>
Inventory Management: Maintain medical stock inventory, communicate supply shortages to Clinical leadership, and replenish supplies as needed. Keep exam rooms clean and organized.</li><li>
Administrative Duties: Assist with administrative tasks, such as pre-certifying surgical procedures, scheduling tests and off-site procedures, and transmitting patient education materials.</li><li>
Compliance: Maintain compliance with safety protocols, including disinfectant/sterilization procedures and the safe handling of instruments and equipment. Adhere to HIPAA regulations and patient confidentiality.</li><li>
Training: Attend annual CPR, OSHA, and CLIA training programs as applicable. Stay updated on industry best practices.</li><li>
Telehealth Support: Assist with telehealth visits, including chart preparation, patient contact, virtual rooming, and charge reconciliation.</li></ul></div><div>
Your qualifications should include:<ul><li>
High school diploma or equivalent</li><li>
Graduate of an accredited Medical Assistant program</li><li>
Training in specialty specific assisting a plus</li><li>
One year experience in primary care clinical assisting</li><li>
Experience performing lab test and processing lab and diagnostic study orders</li><li>
Basic Life Support for Healthcare providers from the American Heart Association</li></ul>
City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.
City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.
To learn more about our Comprehensive Benefits, please CLICK HERE.</div></div>

Medical Assistant II

Art of Problem Solving Academy

<div>As part-time front desk staff at our location in Irvine, CA, you will answer phone calls and emails, warmly welcome both current and prospective students and their families, and act as the friendly face of AoPS Academy while classes are in session. Additionally, in this role you will support campus operations by helping take inventory, tidying up the facility, and assisting the full-time staff with other campus procedures to ensure things are running smoothly. 

The Front Desk Associate will:
<ul>
<li>Serve as campus receptionist; answer the phone, respond to voicemails, and pass on relevant information to the appropriate staff member</li>
<li>Warmly welcome both current and prospective students and their families</li>
<li>Manage and respond to customer inquiries both by phone and email</li>
<li>Maintain multiple calendars, schedule meetings and ensure everything is up-to-date</li>
<li>Use internal database to generate reports and lists, and perform data entry tasks</li>
<li>Provide admissions assistance as needed with consultation requests, scheduling, and post-consultation follow-ups</li>
<li>Organize and prepare classroom and office supplies</li>
<li>Take inventory to support campus operations</li>
<li>Supervise students between classes</li>
<li>Perform light cleaning duties and tidying up the facility</li>
<li>Assume responsibility for the organization, operation, and appearance of the lobby and front desk area</li>
<li>Assist full-time staff with other campus procedures to ensure things are running smoothly</li>
<li>Participate in occasional outreach/inreach opportunities</li>
<li>Other duties as assigned</li>
</ul>
The ideal candidate has:
<ul>
<li>Experience confidently interacting with customers; experience interacting with families and students (elementary through high school) preferred</li>
<li>Strong organizational and computer skills</li>
<li>Excellent verbal and written communication skills; knowledge of correct grammar, spelling, and English usage</li>
<li>Establish and maintain positive, effective working relationships with students, parents, staff, and the general public</li>
<li>Ability to work both independently and collaboratively</li>
<li>Maintain flexibility to effectively solve problems under pressure</li>
<li>Administrative and/or customer service experience</li>
<li>Proficiency with Google Workspace applications (i.e. Docs, Sheets, Calendar, etc.)</li>
<li>Motivated to learn new technologies</li>
<li>Maintain customer confidentiality</li>
<li>Excited about our mission of motivating high-performing students</li>
<li>Lift up to 25lbs</li>
</ul>
Work schedule:
<ul>
<li>This is an in-person, part-time position at our Pasadena campus.</li>
<li>Front Desk hours are weekday afternoons/evenings and weekends during the academic year with Monday through Friday day shifts available during the summer.</li>
</ul>
Why join AoPS:
<ul>
<li>Pay Rate: Range of $21.13 - 21.63/hour</li>
<li>Impact: Be the welcoming face of AoPS Academy, supporting campus operations and helping create positive first impressions for students and families in our mission to train great problem solvers</li>
<li>Culture: Join a team of lifelong learners dedicated to discovering, inspiring, and training high-performing students in advanced problem-solving education</li>
<li>Benefits: Paid sick leave, employee discounts on classes and Beast Academy Online subscriptions</li>
<li>Future Planning: 401(k) retirement plan with company match</li>
<li>Quality of Life: Part-time flexibility with afternoon/evening hours during academic year and day shifts available in summer</li>
</ul><h4 class="jobSectionHeader">About AoPS Academy</h4>
<ul><li>AoPS Academy is a year-round educational enrichment program.</li>
<li>Since 1993, AoPS has prepared hundreds of thousands of students for college and career success through engaging curriculum, expert online instruction, and local, in-person academies.</li>
<li>AoPS Academy is a program of Art of Problem Solving, a global leader in K&ndash;12 advanced education. AoPS Academy brings the AoPS methodology to small live physical and virtual classrooms. We offer a world-class curriculum in math, science, and language arts for students in grades 1-12, creating an environment where exploration meets challenge, right in your local neighborhood. Students learn in small classes led by accomplished instructors and collaborate with a peer group who share their passion for learning.</li>
<li>We have opened 20+ academies across the nation since 2016 and are still growing!</li>
</ul>
Please note that in order to be considered for this position you must be legally authorized to work in the US. We are unable to offer sponsorship, including STEM-OPT and H-1B.</div>

Front Desk Associate

OC Optometry Group

Our optometry office needs an outstanding compassionate optician with desire to make our patients so happy that they can't help but tell their friends how well they were treated. You must absolutely love working with people and be genuinely positive and enthusiastic. You should already have the customer service experience or desire to make people think they are not at a doctor&rsquo;s office, but at Disneyland or a guest at a 5 star hotel. Personality and attitude is everything!This individual is responsible for the successful operation of the optical. This job requires great customer service, excellent optical knowledge, and in turn provides great benefits, stable hours, and the chance to grow your expertise. Optician reports to the practice manager.Responsibilities and DutiesWhat you'll do:<ul><li>Be passionate about giving an engaging, enthusiastic and memorable experience for everyone who walks through the door from start to finish</li><li>Make customers feel as guests into our home</li><li>Be great at selling optical products and knowledgeable about frames, lenses, and coatings.</li><li>Ensure flawless accuracy in taking and recording measurements, adjusting and fitting eyewear, and answering optical questions with ease.</li><li>Work with various labs/vendors to accurately order the patients eyewear</li><li>Verify that finished eyewear meets optical standards and patient&rsquo;s requirements/requests</li><li>Answer phone calls and schedule appointments</li><li>Verify insurance coverage and eligibility, and inform patients of any co-payments or uninsured services</li><li>Bill patients out for exam services, collected co-pays and deductibles</li></ul>Qualifications and SkillsWho you are:<ul><li>Able to project a professional image</li><li>Great at communicating clearly and effectively</li><li>Dedicated to making people happy</li><li>Optical experience of 2 to 5 years .</li><li>Familiarity with managed vision care contracting.</li><li>Demonstrates high level of team player attitude and enthusiasm.</li><li>Has a warm and friendly personality</li><li>Works accurately and efficiently in Word and Excel.</li></ul>Benefits Include:- Paid Time Off - Monthly Bonus - Health Insurance - Vision Benefits - Dental Insurance - 401k programWork Remotely<ul><li>No</li></ul>Keywords: Optician, optical assistant, optical technician, optometry, optometrist, sales person, nordstrom, disneyland, starbucks, medical assistantJob Type: Full-timePay: $22.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Optician: 2 years (Required)</li></ul>Ability to Commute:<ul><li>Irvine, CA 92612 (Required)</li></ul>Work Location: In person

Entry Level Optician

Endeavor Schools

<div><h2 class="jobSectionHeader">Job Details</h2>
Build a Career with Meaning and Enhance Your Future 
Come join us at Spectrum Montessori-Portola springs as an Assistant Toddler Teacher! 
At Spectrum Montessori-Portola Springs, our educators brighten children&rsquo;s lives every day while creating a bright future for themselves. We offer a supportive environment for our teachers and empower them with the resources they need to create a positive learning environment for our students. As an Assistant Teacher, you will assist with the implementation of age-appropriate curriculum, prepare and organize learning materials, and supervise children during all activities, including meals and naptime, to ensure a safe and positive learning environment. 
 
 
We also help our employees build great careers. With our education incentives and career development programs, we invest in our educators to ensure that they thrive. 
How We Work for You:<ul><li>
Competitive pay and benefits</li><li>
Childcare tuition discounts (based on individual school availability)</li><li>
Career development programs</li><li>
Opportunities for advancement</li><li>
Supportive work environment</li><li>
Relocation options at our 100+ schools nationwide</li></ul>
What You Get to Do:<ul><li>
Help lead innovative learning activities that promote children&rsquo;s development and growth</li><li>
Ensure the safety and well-being of children at all times</li><li>
Monitor children&rsquo;s progress and development</li><li>
Create a harmonious environment where children and fellow teachers enjoy coming to each day</li></ul><div>
Starting at : $17.00 to $21.00, depending on education and experience.</div><div></div> 
Are You Qualified?
Whether or not you have experience working in schools, you may be qualified to work with us. The most important quality is that you love working with children. Some of our best educators have come from other fields, including customer service, healthcare, retail, and more! 
If you have the following, we would love to speak with you:<ul><li>
High School Diploma or GED</li><li>
Experience in Early Childhood Education in a certified child development center</li><li>
Prior experience with toddler and pre-school students</li><li>
Ability to use standard office equipment such as a laptop computer and tablet</li><li>
12 Child Development Units-Required by the State of California</li><li>
Strong collaboration and communication skills are required</li><li>
Patience, a nurturing attitude, and a sincere interest in the well-being and development of young learners are essential to this position.</li></ul>
About Endeavor Schools
Spectrum Montessori-Portola Springs is part of the Endeavor Schools family. With more than 100 schools in 14 states, Endeavor Schools is one of the nation&rsquo;s fastest-growing education management companies. We believe that there are many ways for children to learn, and that is why we provide schools with different educational styles and methods across the country. Come be part of a team that prioritizes the success and wellbeing of our amazing employees! 
Endeavor Schools is an Equal Opportunity Employer.
<h2 class="jobSectionHeader">
Pay Range</h2>
USD $17.00 - USD $21.00 /Hr.</div>

Assistant Toddler Teacher

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