accounting assistant

executive assistant

office assistant / operations coordinator Jobs in Irvine

operations assistant

personal assistant

executive administrative assistant

Dragonfly Global

Job SummaryIN OFFICE position - IRVINE, CAWe are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our executive office, providing comprehensive administrative support to ensure smooth daily operations. Your energetic approach and exceptional organizational skills will help manage calendars, coordinate meetings, handle correspondence, and streamline office functions. This individual works with key business leaders &amp; executives to help organize office operations and procedures, plans various meetings and events.Responsibilities<ul><li>Manage complex calendars, schedule appointments, and coordinate meetings for executives with precision and efficiency.</li><li>Perform small and large scale event planning including scheduling of conference room</li><li>Prepare, proofread, and organize correspondence, reports, and presentations using Microsoft Office and Google Workspace tools, Power Point, Excel, SAP, Adobe Illustrator</li><li>Greet visitors at the front desk warmly, directing them appropriately while maintaining a professional front desk presence.</li><li>Support office management tasks such as ordering supplies, coordinating maintenance requests, and overseeing general administrative duties.</li><li>Provide personal assistance to executives including calendar management, travel arrangements, and task prioritization, including company vehicle rentals</li><li>Provide administrative support for purchase card processes, catering, office supplies, travel, expense reporting, company display updates and meetings</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles with clerical experience in a professional setting.</li><li>Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills.</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.</li><li>Exceptional phone etiquette skills with experience handling multi-line phone systems and providing superior customer service.</li><li>Ability to manage time efficiently while handling multiple priorities simultaneously.</li><li>Personal assistant or executive support experience is a plus for understanding high-level administrative needs.</li><li>Strong ability to think ahead and anticipate needs for upcoming situations</li></ul>Pay: $85,000.00 - $100,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive Assistant: 3 years (Required)</li><li>Aerospace Industry: 1 year (Preferred)</li><li>Microsoft office: 2 years (Required)</li><li>Excel: 2 years (Required)</li></ul>Work Location: In person

Executive Administrative Assistant

Edwards Lifesciences

<div>Make a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team, you&rsquo;ll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued.
This Executive Assistant position offers a unique opportunity to support multiple leaders in a dynamic, engaging, and fast-paced environment. This role will directly support the VP of Technical Operations and the VP of Surgical Quality and their respective organizations. This role requires a proactive self-starter who possesses exceptional attention to detail, organization, and communication skills, both oral and written. This role may deal with confidential manners and must demonstrate a high degree of discretion and judgment.
How you&rsquo;ll make an impact:
<ul><li>Manage schedule and calendar of both leaders with attention to accuracy and detail, including keeping leaders informed of calendar changes and change requests.
</li><li>Use all computer programs relevant to the position to support projects, development of correspondence, presentations, reporting, project updates, etc.
</li><li>Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
</li><li>Support onboarding of new employees including coordination of seating arrangements, IT equipment, supplier and other essentials for an effective transition.
</li><li>Proactively coordinate department meetings and ensure key action items are captured and completed.
</li><li>Facilitate interview schedules for department positions.
</li><li>Schedule all meetings and travels, domestic and international travel in compliance with existing policies and procedures to optimize use of leaders&rsquo; time and schedule. Prepare expense reports.
</li><li>Process purchase orders, invoices and monthly expense reports for staff.
</li><li>When needed, this role will assist in preparing for and executing major meetings or events (on-site and off-site).
</li><li>Perform other duties and responsibilities as assigned.
</li></ul>What you&rsquo;ll need (Required):
<ul><li>H.S. Diploma or GED plus minimum of six (6) years relative experience as an executive assistant or high level administration support within an enterprise organization required.
</li><li>On-site full-time required.
</li></ul>What else we look for (Preferred):
<ul><li>Bachelor&rsquo;s degree.
</li><li>Excellent written and verbal communications skills, including negotiating and relationship management skills.
</li><li>Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
</li><li>Advanced problem-solving skills.
</li><li>Experience in managing complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management.
</li><li>Ability to manage competing priorities in a fast paced, dynamic work environment with strict attention to detail.
</li><li>Completes tasks in resourceful and effective ways.
</li><li>Ability to manage internal and external confidential information with utmost discretion.
</li><li>Works autonomously within established procedures and practices.
</li><li>Ability to build and maintain strong relationships across the organization to influence and achieve objectives.
</li><li>Ability to interact professionally with all organizational levels internally and externally.
</li><li>Thrives in a cross functional, collaborative culture and interacting professionally with all organizational levels.
</li><li>Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health &amp; Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control.
</li></ul>Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.
 
 
For California, the base pay range for this position is $72,000 - $98,000 (highly experienced).
 
 
The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.
E dwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
COVID Vaccination Requirement
Edwards is committed to protecting our vulnerable patients and the healthcare providers who are treating them. As such, all patient-facing and in-hospital positions require COVID-19 vaccination. If hired into a covered role, as a condition of employment, you will be required to submit proof that you have been vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in locations where it is prohibited by law to impose vaccination.</div>

Executive Assistant

Professional Diversified Flooring, Inc.

<div>
 
 
 COMPANY PROFILE - ABOUT US
 
 
 
 
 
 
 
 Professional Diversified Flooring, established in 1981, is a leading provider of commercial flooring solutions.&nbsp; With a workforce exceeding 70 office employees and over 300 field labor, the company specializes in comprehensive flooring services for commercial spaces throughout Los Angeles, Orange County, San Diego,
 
 
 Las Vegas, Phoenix, and surrounding areas
 
 
 . Leveraging proprietary technology and a distinctive project management methodology, Professional Diversified Flooring ensures meticulous attention to detail in every undertaking. Our portfolio encompasses a wide range of projects, from corporate offices to casinos and from healthcare to hospitality,&nbsp; positioning us not merely as flooring specialists, but as strategic partners in design and construction adding maximum value to our clients and their clients.
 
 
 
 
 
 
 
 ASSISTANT PROJECT MANAGER
 
 
 
 
 
 
 
 We are looking for motivated and highly-detailed individuals to join our rapidly growing Project Management team in the Los Angeles market. This position will report to a Project Manager, Senior Project Manager, or Project Executive, and will provide critical, end-to-end support to the Project Manager's assigned portfolio. The Assistant Project Manager will gain foundational experience in all facets of the construction project lifecycle while developing the skills necessary for independent project management. Candidates must be eager to learn the commercial construction industry, be tech savvy, possess excellent written &amp; verbal communication skills, and be highly detail oriented.
 
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 
 
 
 The Assistant Project Manager provides essential support to the Project Manager, aiding in the successful oversight of the construction journey. This role is focused on the meticulous
 
 
 documentation, coordination, and administrative support
 
 
 necessary to ensure efficient project planning and delivery. A critical aspect of this role involves assisting with financial tracking to ensure the project budget remains aligned with proposed costs and supporting the timely and successful completion of our scope.
 
 
 
 
 
 
 
 &nbsp;&nbsp;
 
 
 
 
 
 The daily operational scope of the Assistant Project Manager is supportive and detail-oriented. Key activities include, but are not limited to:
 
 
 
 
 
 
 <ul>
 <li>
 
 Business Development Support:
 
 
 Assisting the Project Manager in leveraging existing client and supplier networks, as well as cultivating new business relationships.
 
 </li>
 <li>
 
 Customer and Internal Coordination:
 
 
 Serving as a key internal and external point of contact, coordinating project details, schedule updates, and communication flow between the Project Manager, clients, field crews, and internal support staff (Estimating, Purchasing, Billing).
 
 </li>
 <li>
 
 Submittal Package Management:
 
 
 Taking the lead on coordinating and preparing comprehensive submittal packages (physical and digital) for customer review and approval, and diligently tracking their status.
 
 </li>
 <li>
 
 Schedule and Document Control:
 
 
 Diligently tracking project timelines against established milestones, managing material logistics and lead time documentation, and maintaining organized project files in the proprietary operating system.
 
 </li>
 <li>
 
 On-site Support and Documentation:
 
 
 Assisting the Project Manager during job site visits to confirm conditions, assess installation progress, and meticulously document potential site issues or change order opportunities.
 
 </li>
 <li>
 
 Labor Coordination:
 
 
 Assisting the Project Manager with communication to labor crews to help efficiently schedule installation tasks and optimize workforce allocation.
 
 </li>
 <li>
 
 Project Close-out:
 
 
 Providing comprehensive assistance during the project close-out phase, including managing punch lists, coordinating final documentation, and ensuring timely financial closeout.
 
 </li>
 </ul>
 
 
 
 
 
 MINIMUM REQUIREMENTS:
 
 
 <ul>
 <li>
 
 A winning / growth mindset, and &ldquo;can-do&rdquo; attitude.
 
 </li>
 <li>
 
 A bias for action and an ability to effectively manage complexity and detail-oriented tasks in a high stress industry (Construction).
 
 </li>
 <li>
 
 A bachelor's degree in Construction Management or related field, or a minimum of
 
 
 1 year of work experience providing administrative or project coordination support
 
 
 within the construction industry.
 
 </li>
 <li>
 
 A
 
 
 foundation
 
 
 in reading construction plans / blueprints, details, and specifications.
 
 </li>
 <li>
 
 Tech savvy, and highly proficient in email/written, and verbal communication.
 
 </li>
 <li>
 
 Proven ability to manage multiple tasks/activities in a dynamic fast pace environment.
 
 </li>
 <li>
 
 Superior organization, and time-management skills.
 
 </li>
 <li>
 
 Strong interpersonal skills and ability to work with cross-functional teams on multiple levels.
 
 </li>
 <li>
 
 Valid drivers license and reliable vehicle for travel to job sites (typically +/- 30 miles max).
 
 </li>
 <li>
 
 Must be in office - this is NOT a remote work position. This is due to our highly collaborative championship culture, which cannot be built working from home. Candidates must work out of the office with the exception of site visits and relationship development activities.
 
 </li>
 <li>
 
 Candidates must be available to work for a minimum of 40 hours per week during prime business hours.
 
 </li>
 <li>
 
 Ability to lift 50lbs
 
 </li>
 </ul>
 
 
 
 
 
 TO APPLY:
 
 
 
 
 InMail Sales Director, Robb-Davon Butler on LinkedIn, or via email at
 
 rdb@pdfinc.net
 
 . Include your resume and a short 5-6 sentence summary about how/why you believe you meet our requirements, and your interests in the role.&nbsp; Candidates who do not follow these instructions above will not be considered.
 
 
 
 
 
 
 
 COMPENSATION INCLUDES GREAT BENEFITS PLUS PERFORMANCE BONUS AND SALARY COMPONENTS RANGING BETWEEN $60,000 - $90,000+ IN THE FIRST YEAR DEPENDING ON PERFORMANCE.&nbsp;
 
 
 
 
 
 
 
 COMPENSATION WEIGHTED TOWARDS PERFORMANCE ENSURING HIGH ACHIEVERS ARE PAID AT THE TOP END OF THE MARKET.
 
 
 
 
 
 
 
 
</div>

Assistant Project Manager

Purely Storage

About Purely StoragePurely Storage is a fast-growing third-party self-storage management company overseeing more than 45 commercial self-storage properties throughout the western United States.We are a highly entrepreneurial, team-oriented company where each member of our leadership team plays an active role in driving operational excellence, growth, and customer experience.We are looking for an organized, proactive, and adaptable Office Assistant, Operations Coordinator to join our corporate office team and help support the day-to-day operations of our growing company.Position OverviewThis is not a traditional receptionist or administrative role.This position is ideal for someone who enjoys variety, has a strong &lsquo;can-do&rsquo; attitude, and likes helping solve problems across multiple departments.Our leadership team operates very collaboratively, and this role will work closely with executives and department heads on a wide variety of administrative, operational, financial, and coordination-related tasks.The ideal candidate is highly organized, dependable, detail-oriented, resourceful, and comfortable taking initiative wherever needed.As Purely Storage continues to expand, we anticipate this role growing alongside the company with opportunities for greater ownership, specialization, and leadership.Key ResponsibilitiesAdministrative &amp; Office Support<ul><li>Manage incoming and outgoing mail</li><li>Scan, print, organize, and file company documents</li><li>Maintain office organization and inventory</li><li>Assist with scheduling and calendar coordination</li><li>Prepare reports, spreadsheets, and documents</li><li>Coordinate meetings, mailings, and office logistics</li><li>Organize digital files and shared drives</li><li>Track assignments and follow-up items</li></ul>Accounts Payable Support<ul><li>Assist with invoice organization and routing</li><li>Upload invoices and paid bills to Google Drive</li><li>Track vendor payment approvals and statuses</li><li>Prepare checks and payment packets</li><li>Coordinate vendor follow-up as needed</li><li>Assist with reimbursement tracking and filing</li></ul>Operations &amp; General Support<ul><li>Assist with recurring operational reporting</li><li>Support property onboarding and operational setup tasks</li><li>Coordinate special initiatives and assist in project management</li></ul>Qualifications<ul><li>Highly organized with strong attention to detail</li><li>Strong communication and follow-through skills</li><li>Ability to manage and track multiple tasks and priorities simultaneously</li><li>Efficient and resourceful &ndash; an independent problem solver</li><li>Positive, proactive, and team-oriented attitude</li><li>Professional and trustworthy with confidential information</li><li>Comfortable learning and experimenting with new software and systems</li></ul>Preferred Experience<ul><li>Administrative, office coordination, or operations experience</li><li>Accounts payable or bookkeeping support experience preferred</li><li>Experience with Google Workspace, Slack, spreadsheets, and task management systems</li><li>Experience in property management or operations environments is a plus!</li></ul>Compensation &amp; Benefits<ul><li>Competitive compensation based on experience</li><li>Health Insurance</li><li>Performance-based bonus opportunities</li></ul>Why Join Purely Storage?At Purely Storage, you will work directly alongside experienced leadership in a fast-growing company where your contributions genuinely matter.This role offers an exceptional opportunity for someone who wants to grow professionally, gain exposure to multiple areas of business operations, and become an important part of a high-performing team.Pay: $25.00 - $30.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Office Assistant / Operations Coordinator

Barton Integration LLC

<div>About Us<div>
Barton Integration is a dynamic and growing company focused on delivering reliable solutions, strong service, and long-term value to our clients in the low voltage security industry. We are building a team of motivated, adaptable, and driven individuals who want more than just a paycheck&mdash;they want to grow, contribute, and be part of something bigger. People want to work at Barton Integration because we offer opportunity, responsibility, and room to advance for those willing to learn and work hard. We value positive energy, initiative, and a team-first mindset, and we believe in creating an environment where great people can develop their skills and build meaningful careers.</div><div></div><div> 
We are looking for someone who is eager to learn, takes initiative, and brings positive energy to the company each day. The right candidate will be quick-thinking, adaptable, and able to thrive in a fast-paced environment while maintaining a strong work ethic and attention to detail. This role is ideal for someone who is motivated to grow, excited to take on new challenges, and ready to contribute wherever needed. There is significant opportunity for advancement for a person who wants to build a career, develop new skills, and make their way within the company as it continues to grow.</div><div></div><div> 
Position Summary</div><div>
The Accounting Assistant is an entry-level position responsible for supporting the accounting and administrative functions of the office. This role assists with basic accounting tasks, recordkeeping, data entry, and general administrative support. The ideal candidate is organized, dependable, detail-oriented, and eager to learn accounting processes in a fast paced construction oriented environment.</div><div></div><div> 
Essential Duties and Responsibilities</div><ul><li><div>
Assist with accounts payable processing, including purchase order entry, invoice entry, job/contract costing, and reconciliation</div></li><li><div>
Assist with accounts receivable tasks such as following up with customers about payments</div></li><li><div>
Enter financial data into accounting systems accurately and timely</div></li><li><div>
Help maintain vendor files, customer records, and accounting documentation</div></li><li><div>
Review transactions for completeness and accuracy</div></li><li><div>
Assist with collecting and organizing receipts, W-9s, certificates of insurance and other supporting documents</div></li><li><div>
File city business licenses</div></li><li><div>
Respond to routine accounting-related requests from internal team members</div></li><li><div>
Provide general support to the accounting department as assigned</div></li></ul><div>
Qualifications</div><ul><li><div>
High school diploma or equivalent required</div></li><li><div>
Associate degree or coursework in accounting, business, or a related field preferred</div></li><li><div>
1-2 years experience in the accounting or administrative field</div></li><li><div>
Experience with QuickBooks, Salesforce, Slack and Google Workspace a plus</div></li><li><div>
Willingness to learn accounting systems and office procedures</div></li><li><div>
Strong attention to detail and accuracy</div></li><li><div>
Excellent organizational and time management skills</div></li><li><div>
Ability to handle confidential information appropriately</div></li><li><div>
Strong written and verbal communication skills</div></li><li><div>
Ability to work well with others and follow directions</div></li></ul><div> 
This position is remote first with occasional in office meetings in Irvine, CA.</div></div>

Accounting Assistant

Tax Quotes Inc.

About UsTaxQuotes Inc.Our mission: Create a world where taxes suck less.TaxQuotes is on a mission to solve tax issues easily, transparently, and affordably. Our team of expert tax professionals &mdash; from tax attorneys to enrolled agents and preparers &mdash; handles even the most difficult tax situations with honesty, accountability, and straightforward communication. We&rsquo;re a supportive team united by a shared purpose: doing taxes the right way and giving everyday people real peace of mind. If you&rsquo;re passionate about meaningful tax work and committed to the highest standards of integrity and ethics, join us and help drive positive change.About the Role This position supports day-to-day office operations and facilities management across our office locations. The Operations Assistant will manage hands-on tasks in our CA office while providing support to our remote teams. You will report directly to the Operations &amp; Brand Manager and help maintain an efficient, organized, and welcoming environment for the entire team, both in-person and remote.What You&rsquo;ll Do <ul><li>Handle hands-on facilities and office upkeep in our CA office</li><li>Order, stock, and maintain office supplies, snacks, and equipment</li><li>Coordinate with vendors and building management for facility services</li><li>Support office improvement projects and asset tracking</li><li>Manage mail, deliveries, and shipments</li><li>Keep the office clean and organized</li><li>Greet visitors and provide front-desk support</li><li>Track expenses, process purchase orders, and create internal forms</li><li>Provide logistical support for events and special projects</li><li>Perform data entry, filing, scanning, and basic administrative tasks</li></ul>Qualifications <ul><li>Bachelor&rsquo;s degree (preferred)</li><li>1+ years of administrative office experience (required)</li><li>Proficiency with Google Workspace, Slack, vendor portals, and other applications</li><li>Strong organizational skills and attention to detail</li><li>Professional written and verbal communication skills</li><li>Reliable, punctual, proactive, and team-oriented with a hands-on mindset</li><li>Reliable transportation required for occasional local errands</li></ul>Why Join Us <ul><li>Join our mission to make taxes suck less through honest and transparent solutions.</li><li>Collaborate with a supportive team that values integrity and does tax work the right way.</li><li>Help everyday people resolve tough tax issues and regain peace of mind.</li><li>Advance your career with strong learning and growth opportunities.</li><li>Work in a purpose-driven culture where ethics, accountability, and excellence come first.</li></ul>Compensation and Benefits<ul><li>$20.00 - $22.00 per hour (non-exempt, eligible for overtime), depending on experience and qualifications</li><li>Health insurance</li><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li><li>Paid company holidays</li><li>Paid sick leave</li><li>Wellness program</li><li>On-the-job training</li></ul>Work Hours and LocationThis is a full-time, in-office position based in Irvine, California. Expected working hours will be Monday through Friday, 9:00am to 5:30pm. Overtime hours may be required on occasion.Additional InformationTaxQuotes, Inc. is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age (40 and over), physical or mental disability, medical condition, genetic information, marital status, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. This job description is not intended to be all-inclusive. Employees may be required to perform other related duties as assigned to meet the ongoing needs of the organization. Disclaimer: Employment is contingent upon successful completion of a required background check. Applicants must be eligible to work in the United States without requiring sponsorship or work authorization. Employment with TaxQuotes, Inc. is at-will and may be terminated at any time, with or without cause or notice, by either the employee or the company.Physical Requirements:<ul><li>Ability to sit for extended periods while working at a computer.</li><li>Frequent use of hands and fingers for typing, handling documents, office supplies, and assembling furniture.</li><li>Frequent talking and hearing with others (via phone, video calls, and in-person).</li><li>Frequent standing, walking, bending, stooping, and carrying items throughout the office.</li><li>Occasional lifting, carrying, pushing, or pulling of objects up to 50 lbs (e.g., office supplies, kitchen stock, furniture, or equipment).</li><li>Manual dexterity and physical capability to assemble furniture and perform light facility-related tasks.</li><li>Sufficient visual acuity to read computer screens, documents, and labels.</li></ul>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with applicable state and federal law.This position operates in a standard office environment with occasional physical activity.Pay: $20.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Tuition reimbursement</li></ul>People with a criminal record are encouraged to applyEducation:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>administrative office: 1 year (Required)</li></ul>Ability to Commute:<ul><li>Irvine, CA 92612 (Required)</li></ul>Work Location: In person

Operations Assistant

UC Irvine Health

<div>Overview:
<div>
UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America&rsquo;s Best Hospitals by U.S. News &amp; World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County&rsquo;s only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County.</div><div>
To learn more about UCI Health, visit www.ucihealth.org.</div>
Responsibilities: Position Summary:
Incumbent performs all tasks necessary to register patients, obtain necessary authorizations, verify the patient has a source of funding to cover services, and schedule patients for surgery. Responds to patient inquiries and resolves any identified issues.
Qualifications: Required Qualifications: 
<ul><li>
Previous experience with computer registration and registration scheduling system
</li></ul><ul><li>Must possess the skill, knowledge and ability essential to the successful performance of assigned duties
</li></ul><ul><li>Must demonstrate general understanding of medical terminology
</li></ul><ul><li>Must demonstrate customer service skills appropriate to the job
</li></ul><ul><li>Minimum 6 months experience registering patients in a hospital or clinic, working as a Medical Assistant, or working in medical billing
</li></ul><ul><li>General knowledge of ICD9 and CPT codes
</li></ul><ul><li>Excellent written and verbal communication skills in English
</li></ul><ul><li>Demonstrated experience with authorization process and surgical scheduling
</li></ul><ul><li>Demonstrated experience using MS Office
</li></ul><ul><li>Ability to maintain a work pace appropriate to the workload
</li></ul><ul><li>Ability to interpret and understand various medical insurance plans and make accurate determinations regarding coverage
</li></ul><ul><li>Ability to establish and maintain effective working relationships across the Health System
</li></ul> 
Preferred Qualifications: 
<ul><li>
Knowledge of University and medical center organizations, policies, procedures and forms</li></ul>
<ul><li>Familiarity of Joint Commission standards</li></ul>
<ul><li>Bilingual in English and Spanish</li></ul> 
 
Total Rewards
We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment: 
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:<ul><li>
Background Check and Live Scan</li><li>
Employment Misconduct*</li><li>
Legal Right to Work in the United States</li><li>
Vaccination Policies</li><li>
Smoking and Tobacco Policy</li><li>
Drug Free Environment</li></ul><ul><li>Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
</li></ul>The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.<ul><li>
California Child Abuse and Neglect Reporting Act</li><li>
E-Verify</li><li>
Pre-Placement Health Evaluation</li></ul>
Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php 

Closing Statement: 
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.
 
 
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
 
 
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at eec@uci.edu or at (949) 824-0500, Monday - Friday from 8:30 a.m. - 5:00 p.m.</div>

Principal Admitting Worker - Irvine Beckman Laser Surgery Center - FT

Explore 36+ Executive administrative assistant in Irvine this May. Find roles across top companies and apply now to boost your career.