operations specialist

social media content marketing specialist

Rice University

<div>Special Instructions to Applicants:
 
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
About Rice:
 
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report . Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
Position Summary:
 
The Professional Science Master&rsquo;s (PSM) Program Administrator reports to the Executive Director and serves as the operational lead for the program, guiding strategic growth, enrollment planning, and overall program development. Using data-informed decision-making, the role supports long-term sustainability by aligning enrollment strategy, marketing performance, and resource planning with institutional goals.
The position drives external engagement and growth through corporate relations, strategic partnerships, student recruitment, and targeted advertising initiatives. This includes managing and optimizing marketing campaigns through platforms such as Google Ads and Google Analytics to evaluate performance, monitor return on investment, and inform recruitment strategies. The incumbent represents the program at industry conferences, recruitment fairs, and external events, requiring occasional travel and strong outward-facing engagement skills.
In addition, the PSM Program Administrator oversees fiscal management to maintain the program&rsquo;s financial health, including budgeting, forecasting, expense tracking, ledger reconciliation, and financial reporting, ensuring compliance with institutional policies.
The role also manages core administrative functions such as seminar coordination, event planning and execution, student lifecycle management (from recruitment through graduation), application review coordination, and oversight of lecturer hiring and compensation processes. The position requires fluency in application management and CRM systems, along with the ability to translate enrollment and marketing data into actionable strategies.
Ideal Candidate Statement:
 
The ideal candidate for the Professional Science Master&rsquo;s (PSM) Program Administrator role is a strategic, growth-oriented leader who combines the mindset of a program builder with strong operational execution. Serving as the operational lead and key partner to the Executive Director, the individual drives enrollment strategy, marketing performance, and long-term program sustainability through data-informed decision-making. They bring fluency in CRM systems and Slate (application management platform), along with experience managing digital and print advertising, leveraging analytics to optimize campaigns, evaluate return on investment, and strengthen recruitment outcomes. They are equally comfortable representing the PSM program to corporate partners, prospective students, and industry stakeholders, building strategic partnerships that enhance visibility and experiential learning opportunities.
In addition to their strategic and outward-facing strengths, the ideal candidate possesses strong financial and administrative acumen. They confidently manage budgeting, forecasting, Oracle (iO) ledger reconciliations, expense tracking, and financial reporting to ensure program sustainability and compliance with institutional policies. At the same time, they seamlessly oversee core operations including event planning, seminar coordination, admissions workflow management, lecturer hiring and compensation processes, and comprehensive student lifecycle management&mdash;from recruitment through graduation and alumni engagement&mdash;balancing big-picture vision with detailed, day-to-day execution.
Workplace Requirements:
 
This position is exclusively on-site, necessitating all duties to be performed in person at Rice University&rsquo;s Keck Hall from 8 AM&ndash;5 PM, Monday&ndash;Friday. May require occasional evening availability for program-related events. Hybrid/remote work opportunities may be possible on a limited basis outside of the academic year following the completion of the probationary period. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $65,000 minimum, with the hiring salary commensurate with experience.
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
<ul><li>Bachelor&rsquo;s Degree
<ul><li>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis
</li></ul></li><li>3+ years of related experience
<ul><li>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
</li></ul></li></ul>Skills:
<ul><li>Ability to develop and initiate new strategies
</li><li>Advanced problem-solving skills
</li><li>Strong verbal and written communication skills
</li><li>Ability to work well under pressure and manage projects simultaneously
</li><li>Strong organizational and time management skills
</li><li>Advanced knowledge of the Microsoft Office suite
</li><li>Strong data analysis skills
</li><li>Knowledge of CRM systems and application management platforms
</li><li>Ability to manage marketing campaigns
</li><li>Ability to work independently and as part of a team to meet expected deadlines and schedules
</li><li>Adept at problem-solving, creating contingency plans, and handling issues when necessary
</li><li>Strong client service orientation and attention to detail
</li><li>Ability to develop complex or multiple program partnerships and funding sources
</li><li>Knowledge of managing budgets and developing financial plans
</li><li>Ability to coordinate events, seminars, and professional development programming 
</li></ul>Preferences:
<ul><li>Master&rsquo;s Degree
</li><li>5+ years of related experience 
</li></ul>Essential Functions:
<ul><li>Serves as the central point of contact for faculty, students, corporate partners, and visitors, providing accurate and timely information and ensuring effective communication across stakeholders
</li><li>Develops, implements, administers, and evaluates programs by conducting research activities within the program, analyzing data, creating reports, reviewing trends, and making program improvement recommendations
</li><li>Leads graduate student recruitment strategy and enrollment management for academic programs, overseeing pipeline development, marketing alignment, application workflow coordination, enrollment forecasting, recruitment event coordination, and representation of the program at industry conferences and external engagements to achieve program growth targets
</li><li>Coordinates advertising and marketing efforts, managing digital and print recruitment campaigns, monitoring performance metrics, and evaluating return on investment to inform enrollment strategy
</li><li>Oversees the full student lifecycle from prospect through graduation, including admissions processing, enrollment tracking, advising coordination, retention monitoring, internship placement support, and degree certification to ensure student success and program completion
</li><li>Develops and implements strategies related to outreach, events, communications, development, partnerships, and fundraising/funding, with a strong concentration on corporate relations
</li><li>Develops strategies to strengthen alumni and employer engagement to support internships, placements, and program visibility
</li><li>Coordinates and plans weekly seminars and program events, including speaker engagement, logistics management, event execution, and post-event assessment. Creates short-term and long-term plans to achieve mission and objectives for the program; collaborates with the Executive Director on financial modeling and enrollment forecasting to ensure long-term program sustainability
</li><li>Devises and manages financial and budgetary plans for the program(s); approves and monitors expenditures, specifically managing and tracking all PSM financial operations, revenue reconciliation from tuition and partnerships, and budget execution in iO
</li><li>Serves as primary departmental contact for financial operations, ensuring adherence to University Policy 201 and 214-03, managing personnel budgeting for staff and faculty instructors, and coordinating with the PSM Faculty Director, PSM Executive Director, and the Assistant Dean on fund availability
</li><li>May supervise small staff (up to three full-time staff), providing functional supervision for administrative or student workers supporting financial or recruitment tasks
</li><li>May teach a course, seminar, or workshop, as requested by the Executive Director or Department Chair
</li><li>Performs all other duties as assigned 
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support. 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>
 <div>Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.</div>

PSM Program Administrator

Rice Engineering

<div>Special Instructions to Applicants:
 
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
About Rice:
 
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report . Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
Position Summary:
 
The Professional Science Master&rsquo;s (PSM) Program Administrator reports to the Executive Director and serves as the operational lead for the program, guiding strategic growth, enrollment planning, and overall program development. Using data-informed decision-making, the role supports long-term sustainability by aligning enrollment strategy, marketing performance, and resource planning with institutional goals.
The position drives external engagement and growth through corporate relations, strategic partnerships, student recruitment, and targeted advertising initiatives. This includes managing and optimizing marketing campaigns through platforms such as Google Ads and Google Analytics to evaluate performance, monitor return on investment, and inform recruitment strategies. The incumbent represents the program at industry conferences, recruitment fairs, and external events, requiring occasional travel and strong outward-facing engagement skills.
In addition, the PSM Program Administrator oversees fiscal management to maintain the program&rsquo;s financial health, including budgeting, forecasting, expense tracking, ledger reconciliation, and financial reporting, ensuring compliance with institutional policies.
The role also manages core administrative functions such as seminar coordination, event planning and execution, student lifecycle management (from recruitment through graduation), application review coordination, and oversight of lecturer hiring and compensation processes. The position requires fluency in application management and CRM systems, along with the ability to translate enrollment and marketing data into actionable strategies.
Ideal Candidate Statement:
 
The ideal candidate for the Professional Science Master&rsquo;s (PSM) Program Administrator role is a strategic, growth-oriented leader who combines the mindset of a program builder with strong operational execution. Serving as the operational lead and key partner to the Executive Director, the individual drives enrollment strategy, marketing performance, and long-term program sustainability through data-informed decision-making. They bring fluency in CRM systems and Slate (application management platform), along with experience managing digital and print advertising, leveraging analytics to optimize campaigns, evaluate return on investment, and strengthen recruitment outcomes. They are equally comfortable representing the PSM program to corporate partners, prospective students, and industry stakeholders, building strategic partnerships that enhance visibility and experiential learning opportunities.
In addition to their strategic and outward-facing strengths, the ideal candidate possesses strong financial and administrative acumen. They confidently manage budgeting, forecasting, Oracle (iO) ledger reconciliations, expense tracking, and financial reporting to ensure program sustainability and compliance with institutional policies. At the same time, they seamlessly oversee core operations including event planning, seminar coordination, admissions workflow management, lecturer hiring and compensation processes, and comprehensive student lifecycle management&mdash;from recruitment through graduation and alumni engagement&mdash;balancing big-picture vision with detailed, day-to-day execution.
Workplace Requirements:
 
This position is exclusively on-site, necessitating all duties to be performed in person at Rice University&rsquo;s Keck Hall from 8 AM&ndash;5 PM, Monday&ndash;Friday. May require occasional evening availability for program-related events. Hybrid/remote work opportunities may be possible on a limited basis outside of the academic year following the completion of the probationary period. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $65,000 minimum, with the hiring salary commensurate with experience.
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
<ul><li>Bachelor&rsquo;s Degree
<ul><li>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis
</li></ul></li><li>3+ years of related experience
<ul><li>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
</li></ul></li></ul>Skills:
<ul><li>Ability to develop and initiate new strategies
</li><li>Advanced problem-solving skills
</li><li>Strong verbal and written communication skills
</li><li>Ability to work well under pressure and manage projects simultaneously
</li><li>Strong organizational and time management skills
</li><li>Advanced knowledge of the Microsoft Office suite
</li><li>Strong data analysis skills
</li><li>Knowledge of CRM systems and application management platforms
</li><li>Ability to manage marketing campaigns
</li><li>Ability to work independently and as part of a team to meet expected deadlines and schedules
</li><li>Adept at problem-solving, creating contingency plans, and handling issues when necessary
</li><li>Strong client service orientation and attention to detail
</li><li>Ability to develop complex or multiple program partnerships and funding sources
</li><li>Knowledge of managing budgets and developing financial plans
</li><li>Ability to coordinate events, seminars, and professional development programming 
</li></ul>Preferences:
<ul><li>Master&rsquo;s Degree
</li><li>5+ years of related experience 
</li></ul>Essential Functions:
<ul><li>Serves as the central point of contact for faculty, students, corporate partners, and visitors, providing accurate and timely information and ensuring effective communication across stakeholders
</li><li>Develops, implements, administers, and evaluates programs by conducting research activities within the program, analyzing data, creating reports, reviewing trends, and making program improvement recommendations
</li><li>Leads graduate student recruitment strategy and enrollment management for academic programs, overseeing pipeline development, marketing alignment, application workflow coordination, enrollment forecasting, recruitment event coordination, and representation of the program at industry conferences and external engagements to achieve program growth targets
</li><li>Coordinates advertising and marketing efforts, managing digital and print recruitment campaigns, monitoring performance metrics, and evaluating return on investment to inform enrollment strategy
</li><li>Oversees the full student lifecycle from prospect through graduation, including admissions processing, enrollment tracking, advising coordination, retention monitoring, internship placement support, and degree certification to ensure student success and program completion
</li><li>Develops and implements strategies related to outreach, events, communications, development, partnerships, and fundraising/funding, with a strong concentration on corporate relations
</li><li>Develops strategies to strengthen alumni and employer engagement to support internships, placements, and program visibility
</li><li>Coordinates and plans weekly seminars and program events, including speaker engagement, logistics management, event execution, and post-event assessment. Creates short-term and long-term plans to achieve mission and objectives for the program; collaborates with the Executive Director on financial modeling and enrollment forecasting to ensure long-term program sustainability
</li><li>Devises and manages financial and budgetary plans for the program(s); approves and monitors expenditures, specifically managing and tracking all PSM financial operations, revenue reconciliation from tuition and partnerships, and budget execution in iO
</li><li>Serves as primary departmental contact for financial operations, ensuring adherence to University Policy 201 and 214-03, managing personnel budgeting for staff and faculty instructors, and coordinating with the PSM Faculty Director, PSM Executive Director, and the Assistant Dean on fund availability
</li><li>May supervise small staff (up to three full-time staff), providing functional supervision for administrative or student workers supporting financial or recruitment tasks
</li><li>May teach a course, seminar, or workshop, as requested by the Executive Director or Department Chair
</li><li>Performs all other duties as assigned 
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support. 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>

Veritext

<div>At Veritext, we focus on the details &ndash; so legal teams can focus on the case. 
About the role:
Providing our clients with exceptional service is the foundation of our business. In Partner Scheduling (Texas), you will be responsible for managing all aspects of scheduling independent contractors for proceedings while creating a positive experience for clients, both internal and external, prior to the proceeding taking place. 
What you'll get to do: 
<ul><li>
Assign all requested resources (independent contractors, our &ldquo;partners&rdquo;) by 3pm local time the day before the proceeding</li><li>
Build and maintain relationships with and provide support to reporters, agencies, videographers, interpreters, etc. and all other outside vendors, as applicable</li><li>
Be aware and knowledgeable of reporter skill set, geographic restrictions and schedule and assign to the appropriate work</li><li>
Follow best practices for assigning Reporters to multiple days or other job specific nuances</li><li>
Respond to all client requests received via email and/or phone queue in a timely, pleasant and professional manner</li><li>
Provide assistance to reporters, videographers, as applicable (i.e., directions, my steno machine is broken, legal issues, etc.); escalate to appropriate Veritext colleague if necessary</li><li>
Communicate professionally with clients, subcontractors and staff to ensure proper execution of all aspects of upcoming jobs are met</li><li>
Resolve issues and escalate as needed to ensure prompt and accurate resolution</li></ul> 
The kind of teammate we&rsquo;re looking for: 
<ul><li>
Customer service oriented with strong interpersonal skills and the ability to build relationships</li><li>
Dedicated professional with the ability to respond to requests promptly and accurately</li><li>
Must possess excellent written and verbal communication skills</li><li>
Must be detail oriented, organized and be able to multi-task</li></ul> 
What&rsquo;s in it for you:<ul><li>
Competitive compensation and total rewards package</li><li>
Comprehensive medical, dental and vision insurance</li><li>
Hybrid work structure (two days in the office, three days working remotely)</li><li>
Paid Time Off to rest, relax and pursue special interests outside of work (8 paid holidays, 3 personal days, vacation, sick and discretionary time)</li><li>
Robust suite of mental health benefits with little to no fee for you (and your household members) to support overall mental wellbeing and provide sufficient access to high quality support from board-certified psychiatrists and licensed psychologists/therapists (app based, virtual counseling, daily emails, live and on-demand content, and more)</li><li>
Matched 401(k) to help you save for your future</li><li>
Pet insurance to help your pet(s) live a long and happy life</li><li>
Flexible Spending Accounts (healthcare, dependent care, transit &amp; parking)</li><li>
Company-paid life insurance as well as short-term and long-term disability insurance</li><li>
Learning and development opportunities to advance both personally and professionally</li><li>
Veritext Summer Camp &ndash; a fun-filled culture building and learning experience</li><li>
Generous employee referral program, tuition reimbursement program, employee contests, social opportunities and more!</li></ul> 
About Veritext:
Veritext is the global leader in technology-enabled court reporting services and litigation support solutions with a proven track record of industry excellence. For law firms, government agencies and enterprise corporations, we provide access to innovative technologies and remote solutions, the highest-quality network of reporters and legal videographers, unmatched expertise in multiparty and complex litigation, unparalleled client service, and state-of-the-art conference spaces across North America. 
Veritext is committed to delivering comprehensive, client-focused legal solutions that address the evolving needs of the legal industry. Our solutions utilize the latest easy-to-use technologies to streamline the deposition process and reliably handle the most complex cases. All of this combined with unsurpassed data security ensures that Veritext clients have the best tools available and the confidence of working with the market leader. 
Veritext aspires to create a community based on collaboration, innovation, creativity and belonging. Our collective success depends on the robust exchange of ideas &ndash; an exchange that is best when the rich diversity of our perspectives, backgrounds and experiences flourish. To achieve this exchange, it is essential that all individuals and stakeholders feel and experience an environment where they are welcome, safe, secure, and heard. As such, we do not discriminate on the basis of race, color, religion, age, gender identity or expression, national origin, disability, veteran status, sexual orientation, marital status or any other classification protected by Federal, state, or local law. Any information provided will be used only in the compilation of data for EEO/Affirmative Action reporting. Completion of this data is voluntary and will not affect your opportunity for employment and/or terms or conditions of employment. 
About this posting:
Compensation ranges, when noted, represent the expected base pay compensation range for this role. Ultimately, a number of factors including, but not limited to, your prior job-related knowledge and experience, geographic location, and qualifications will be considered when determining your pay and we may pay more or less than the posted range.</div>

Partner Scheduling Representative

Samco Enterprises, Inc.

Parts Specialist I &ndash; Samco Enterprises, Inc.We are seeking a motivated and detail-oriented Parts Specialist to join our team in the natural gas compressor industry. This role is critical to support shop operations and ensuring accurate parts availability for compressor packages and related equipment. The ideal candidate is organized, dependable, and thrives in a fast-paced environment.Key Responsibilities<ul><li>Assist with surplus inventory, ensuring parts are labeled, tagged, and stored in proper bin &amp; shelf locations.</li><li>Assist with inventory management, cycle counts, and inventory corrections.</li><li>Communicate parts availability clearly and promptly to shop personnel.</li><li>Process inter-shop requests and transfer orders between locations.</li><li>Pull, stage, and verify parts for shop repair orders.</li><li>Audit each shipment prior to packing to ensure products match order.</li><li>Package orders for shipment based on Samco standards</li><li>Assist with sourcing parts from OEMs and aftermarket vendors.</li><li>Support receiving and inspection of inbound shipments.</li><li>Maintain a clean, safe, and organized parts department.</li></ul>Qualifications<ul><li>Prior experience in parts retail, industrial supply, warehouse operations, or customer service preferred.</li><li>Experience in natural gas compression or familiarity with compressor components is a strong plus.</li><li>Ability to quickly learn technical product knowledge and part identification.</li><li>Comfortable working in a fast-paced shop environment with shifting priorities.</li><li>Strong organizational skills and attention to detail.</li><li>Reliable work habits and team-oriented attitude.</li><li>Ability to communicate clearly and effectively, both verbally and in writing.</li><li>Comfortable working both indoors and outdoors in varying weather conditions.</li><li>Basic computer skills for inventory systems and familiarity with Microsoft Office.</li><li>Ability to lift up to 50 lbs regularly.</li><li>Forklift certified or willing to become forklift certified.</li><li>Knowledge of safe work practices.</li><li>Highschool diploma or equivalent required.</li></ul>Why Join Samco Enterprises?<ul><li>Competitive compensation and benefits</li><li>Stable and growing company in the energy and industrial supply sector</li><li>Professional development opportunities</li><li>Supportive and collaborative team environment</li></ul>Benefits:&middot; Samco Enterprises, Inc. offers an array of competitive benefits and perks that include Medical, Dental, Vision, and more to our employees with these providers:&middot; Aetna Health&middot; Guardian Dental&middot; Guardian VSP Vision&middot; 100% company-paid benefits include:&middot; HealthiestYou Telehealth (no co-pays, no-fees)&middot; Guaranteed Issue Life Insurance policy $25,000+ $10,000 Spouse life + $10,000 Child life policy&middot; Short-term Disability&middot; Long-term Disability&middot; Added perks of working at Samco Enterprises, Inc. (because we genuinely care about the health and well-being of our employees).&middot; *Up to $3,000 Medical Insurance Deductible reimbursement.&middot; *Up to $3,000 annual contribution to your Health Savings Account (per pay period deposits).&middot; Profit Sharing Plan with Annual Employer contributions.&middot; Paid Time Off (available after 1st month of employment)&middot; Prescription Safety Glasses reimbursed annually&middot; $150 reimbursement for steel-toe safety boots&middot; Free Friday Lunches*Must be enrolled in qualifying health insurance plan to qualify.*Job Type: Full-timePay: $18.00 - $22.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>10 hour shift</li><li>8 hour shift</li></ul>Work Location: In person

Parts Specialist I

Skin.Theory Houston

SKIN.Theory Houston is a boutique, results driven medical aesthetics studio generating $1 to $1.5M annually and continuing to scale. Our providers specialize in injectables, advanced skin treatments, laser therapies, and customized aesthetic services designed to deliver exceptional patient outcomes.As patient volume continues to grow, we are seeking a highly organized, systems driven Office Manager to lead operational excellence and support a high performing clinical environment.This is a leadership role. The Office Manager will work directly with ownership to maintain operational structure, enforce policies, improve accountability, and ensure systems support sustainable growth.The right candidate is detail oriented, financially disciplined, and comfortable leading a team while maintaining the smooth daily flow of a busy medical aesthetics practice.Position OverviewThe Office Manager oversees the operational infrastructure of the clinic, including financial coordination, payroll administration, compliance tracking, inventory management, KPI monitoring, and systems integrity.This role also manages front desk operations, supervises administrative staff, supports marketing initiatives, and ensures a consistent, elevated patient experience.The Office Manager has authority to enforce clinic policies and approve refunds up to $XXX within established guidelines.The goal of this position is simple:Create structure, strengthen accountability, and support scalable growth.Core ResponsibilitiesFinancial &amp; Administrative CoordinationOversee biweekly payroll processing and verify provider commission calculations prior to submission Track PTO balances and timekeeping accuracy Coordinate financial documentation and reporting for the CPA Maintain invoice tracking and vendor payment schedules Prepare partner distribution summaries for ownership review Approve refunds within policy guidelines and escalate larger requests Ensure monthly reporting and financial summaries are completed by the 10th of each month Maintain accurate bookkeeping records and assist with budget trackingHR &amp; Compliance OversightMaintain up to date provider licenses, CEUs, CPR certification, and OSHA compliance Maintain MSDS binder and equipment maintenance logs Coordinate annual Medical Director documentation and compliance requirements Maintain employee records and training documentation Facilitate monthly team meetings and coordinate quarterly performance evaluations Support employee onboarding, training, and development Ensure clinic SOPs are reviewed and updated annuallyInventory &amp; Cost ControlConduct weekly inventory audits and injectable counts Monitor product expiration dates and investigate discrepancies Forecast quarterly product orders based on patient demand trends Track monthly cost of goods sold (COGS) and report findings to ownership Coordinate with vendors on pricing, supply orders, and product availabilityMarketing &amp; Growth SupportAttend weekly marketing coordination meetings with leadership Ensure quarterly promotions are finalized at least 30 days prior to launch Coordinate internal rollout plans before campaigns go live Track provider KPIs including service revenue, rebook rate, and retail attachment rate Deliver monthly KPI performance summaries to ownershipOperations &amp; Systems ManagementOversee daily clinic operations including front desk workflow, appointment scheduling, and patient check in and check out processes Supervise administrative staff and provide training, coaching, and performance feedback Maintain Zenoti accuracy and reporting integrity Identify scheduling inefficiencies and improve patient flow Ensure facility maintenance issues are resolved within 48 hours Manage vendor relationships and supply coordination Maintain an organized and accessible SOP library Ensure patient records and documentation are maintained according to confidentiality and compliance standardsRequired Qualifications3+ years office management experience in a medical, dental, aesthetics, or healthcare setting Experience coordinating payroll and working with a CPA or bookkeeper Experience managing inventory systems and vendor relationships Strong financial organization skills and proficiency in Excel or financial tracking tools Experience using practice management software (Zenoti preferred) Strong leadership and communication skills with the ability to hold teams accountable Ability to manage multiple priorities in a fast paced clinical environmentPreferred QualificationsExperience in medical aesthetics, dermatology, or cosmetic practice Experience tracking and reporting operational KPIs Experience implementing operational improvements or system optimization Demonstrated history of measurable success in previous rolesCandidates should be prepared to share examples of metrics, dashboards, or operational improvements they personally implemented.Ideal Candidate ProfileHighly organized and systems oriented Comfortable enforcing standards and operational policies Financially disciplined with strong attention to detail Calm under pressure in a clinical setting Growth minded and proactive Able to clearly articulate past results using dataExamples may include revenue growth, cost reduction, improved inventory accuracy, improved rebook rates, or operational efficiencies.Interview ProcessFinal stage candidates will be asked to present examples of operational systems or initiatives they implemented in prior roles and how those efforts improved performance.Pay: $26.00 - $32.00 per hourExpected hours: 25.0 &ndash; 35.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul>Application Question(s):<ul><li>How many years of experience do you have managing operations in a healthcare office (medical, dental, dermatology, plastic surgery, or medspa)?</li><li>Which of the following responsibilities have you personally handled in a previous role? (Select all that apply)</li></ul>Coordinating payroll for employees Tracking PTO or timekeeping discrepancies Managing vendor invoices or expenses Preparing reports for a CPA or accountant None of the above<ul><li>What level of experience do you have managing inventory?</li></ul>I managed inventory audits and tracked discrepancies I assisted with inventory tracking I occasionally helped with inventory counts I have no inventory management experience<ul><li>How comfortable are you using spreadsheets to track business performance metrics (KPIs)?</li></ul>Very comfortable &ndash; I regularly track KPIs and create reports Comfortable &ndash; I track numbers but rarely build reports Basic spreadsheet use only Little or no spreadsheet experience<ul><li>What experience do you have supervising or managing staff?</li></ul>I have managed staff and conducted performance discussions I have supervised staff but did not lead evaluations I have worked on a team but did not supervise others I have not supervised employees<ul><li>Which industries have you worked in? (Select all that apply)</li></ul>Medical spa or aesthetics clinic Dermatology or plastic surgery office Dental or other healthcare practice Retail or hospitality management None of the aboveWork Location: Hybrid remote in Houston, TX 77006

Office Manager – Medical Aesthetics

NOATUM

<div><div><div><div>Published on March 12, 2026</div></div><div></div><div><div><div><div>
Location<div>
Houston</div></div></div><div></div><div><div>
Salary<div>
60,000 $ - 75,000 $</div><div>
Gross/year</div></div></div><div></div><div><div>
Category<div>
Purchases, logistics and warehouse</div></div></div><div></div><div><div>
Subcategory<div>
Distribution and logistics</div></div></div><div></div><div><div>
Sector<div>
Logistics</div></div></div><div></div><div><div>
Workday<div>
Full Time</div></div></div><div></div><div><div>
Work modality<div>
On-site</div></div></div><div></div><div><div>
Professional level<div>
Employee</div></div></div><div></div><div><div>
Departament<div>
Logistics</div></div></div></div><div><ul><div><div>
</div></div></ul></div></div></div><div></div><div><div><div><div><h3 class="jobSectionHeader">
Description</h3><div><div>
As a global client-centered logistics operator, Noatum Logistics provides integrated value-added solutions for the supply chain of all our clients. With a vast network of offices in 27 different countries, Noatum Logistics has onsite experts to develop and execute logistics solutions tailored to meet our client&rsquo;s needs.

Renowned for its excellent service and specialized staff, the company has positioned itself as an industry leader, offering solutions to meet the needs of clients across various sectors. Our services include Air Freight, Ocean Freight, Road &amp; Rail Freight, Customs Brokerage, Warehousing &amp; Distribution, and Value Supply Chain services. The solutions offered are Integrated Supply Chain Solutions, 3PL for eCommerce business (eSolutions), Reefer/Cold Chain Logistics, and Project Cargo.

Noatum Logistics responds to different industry needs with in-depth knowledge and experience in defined industries, including Fashion &amp; Retail, Industrial &amp; Construction, High Tech &amp; Consumer Electronics, Automotive, Food &amp; Consumer Goods, Mining, Energy and Oil &amp; Gas, Defense &amp; Aerospace, and Pharma &amp; Healthcare.

About the Role:
We are looking for a Ocean Product Specialist to join our dynamic team at Noatum Logistics. In this role, you will be responsible for daily freight forwarding operations including, but not limited to customer service, shipment tracking, document handling, and regulatory compliance. The export specialist plans and schedules appropriate services to maintain an effective balance between customer service and shipment costs. The export specialist develops a thorough understanding of our clients&rsquo; shipping requirements and patterns; demonstrates sound customer service and data entry skills; and develops job related knowledge to support growth within their current position and further career development.
Key Responsibilities:<ul>
<li>
Enter transportation data to meet regulatory and tracking requirements.
</li><li>Ensure regulatory requirements are met and proper documentation, including transit and customs clearance documents, exist for shipments.
</li><li>Ensure documentation is accurately processed, distributed, and released to carriers, forwarders, customers, and agents, in a timely manner.
</li><li>Complete all necessary data entry and confirmation of key milestones (departure, etc.) as specified by customer standard operating procedures.
</li><li>Negotiate shipping rates and submit to local management for approval as necessary.
</li><li>Complete accurate billing to clients based on established client pricing, while ensuring appropriate costs and profits are maintained.
</li><li>Use established knowledge of Inco terms and commercial invoice requirements to support customer needs.
</li>Use established regulatory knowledge to<li> classification of HTS/Schedule B numbers, tariff filing, hazardous material handling (as required by position) and any other government agency requirements.
</li><li>Develop methods and procedures for transportation of commodities for designated shippers from local or offshore locations to warehouses, other storage facilities, or final consignee locations.
</li><li>Arrange the pick-up and transfer of shipments with appropriate partners.
</li><li>Prepare timely shipment management information and reports as requested or specified per department KPIs.
</li><li>Process licensed shipments, assemblies, and in-bond movements.
</li><li>Manage export needs for larger and/or more complex key accounts and manage specific specialized services for multiple customers.
</li><li>Handle AES transmissions and issue documents such as dock receipts, bills of lading, and shipping orders.
</li><li>Assist supervisor/manager in training new employees.
</li><li>Develop and maintain successful relationships with customers, government agencies, and vendors (e.g., airline representatives, freight forwarders, local pickup and delivery companies, regional trucking companies, line haul providers).
</li><li>Participate as an effective team member with the ability to multi-task in a fast-paced environment.
</li><li>Maintain courteous, prompt, and efficient customer relations.
</li><li>Comply with all necessary procedures to assure a clean, properly organized, safe and healthy environment for all personnel.
</li>
</ul>What We Are Looking For:
<ul><li>High school diploma or equivalent.</li>
<li>Export operational experience in international transportation, preferably with an international freight forwarder, including export process and regulations and coordinating ocean export consolidations.
</li><li>Knowledge of applicable state, federal and international laws and regulations as they relate to primary services provided (i.e., customs, security, air, ocean, domestic trucking, intermodal and other import and export government agencies that regulate international trade).</li>
<li>TSA certification.</li>
</ul><ul><li>Excellent customer service skills.
</li><li>Effective verbal, written and interpersonal communication skills.
</li><li>Competent math skills using units of currency, weight, volume, and distance measurements.
</li><li>Ability to work independently or as part of a team.
</li><li>Competency in PC, spreadsheets, and database applications (including Microsoft Office Suite).</li>
<li>3+ years of export operational experience in international transportation, preferably with an international freight forwarder.</li>
<li>CargoWise platform experience.</li>
<li>Dangerous goods or licensable shipments experience.</li>
<li>College degree in related field or an equivalent combination of experience and education.</li>
<li>Ability to work in a paperless environment.</li>
</ul>
Physical Requirements<ul>
<li>
Noatum is committed to the full inclusion of all qualified individuals. As part of this commitment, Noatum will ensure that persons with disabilities are provided reasonable accommodations.
</li><li>The job is performed indoors in a traditional office setting. Activities include extended periods of sitting while working at a computer and occasional fast-paced operations and events.</li>
<li>The employee is occasionally required to stand, walk, sit, and reach with hands and arms.</li>
<li>Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.</li>
<li>Ability to communicate orally with customers, vendors, management, and co-workers. Regular use of the telephone, virtual meetings, and e-mail for communication. Hearing, vision, and speaking within normal ranges are essential for normal conversations, to receive ordinary information, and to prepare or inspect documents.</li>
<li>Good manual dexterity for the use of common office equipment such as computers, calculators, and copiers.</li>
<li>While performing the duties of this job, the employee is regularly required to sit, handle, use hands to grasp, or feel and operate a computer keyboard, mouse, and telephone keypad.</li>
</ul>
What We Offer:
<ul>
<li>Permanent Contract &ndash; Enjoy stability and long-term career opportunities.
</li><li>Flexible Benefits Plan &ndash; Choose what suits you best: Health, Dental, Vision, 401K Plan with company match.
</li><li>Celebrate Your Birthday &ndash; Take a day off to make your special day even better.
</li><li>11 paid Holidays and 5 floating holidays.
</li><li>Flexible work schedules.
</li><li>Professional Growth &ndash; Access continuous learning and development opportunities to boost your career.
</li><li>Collaborative &amp; International Environment &ndash; Work with diverse teams and be part of a global network.
</li><li>Corporate University &ndash; Benefit from ongoing training programs designed to keep you ahead.
</li>
</ul>At Noatum Logistics, we guarantee equal opportunities and non-discrimination based on sex, gender, race, religion, disability, age, or sexual orientation in our selection processes. Our goal is to maximize people&rsquo;s talents in all their diversity while eliminating any form of discrimination. 
JOB#4772

</div></div></div><div><h3 class="jobSectionHeader">Skills</h3><ul><li>
logistics</li><li>
freight forwarding</li></ul></div></div></div></div></div>

Ocean Product Specialist

Convenient Urgent Care

<div><div><div>We are seeking a PartTime Nurse Practitioner or Physician Assistant to become a part of our Convenient Urgent Care team. To provide high quality care of all patients and assist in directing staff in the support of the care of our patients. 
 
Houston, TX 77091 
</div><div>Requirements: 
</div><ul><li>Bilingual-Spanish preferred</li>
<li>Graduate of an accredited Nurse Practitioner or Physician Assistant program</li>
<li>NP/PA Certification and TX licensure are required</li>
<li>The employee shall meet the requirements of the Texas Board of Medical Examiners; and be licensed to practice medicine without restrictions within the State of Texas</li>
<li>Licensure must be unencumbered, free of any open/unresolved disciplinary actions including probation or restrictions against privilege to practice</li>
<li>Current DEA certification</li>
<li>Current CPR certification required</li>
<li>Must be computer literate with ability to enter information in the Convenient Urgent Care Clinic EMR system and compile reports or data as requested</li>
<li>Must be able to meet and maintain current credentialing and privileging requirements</li>
<li>Valid Texas Driver&rsquo;s License</li>
<li>Willingness to work Weekends</li>
<li>2-3 Experience Required (Minimum)</li>
<li>10.5 HR Shifts</li>
</ul><div>Responsibilities: 
</div><ul><li>Diagnose and treat acute, episodic or chronic illnesses</li>
<li>Prescribe all necessary medications and treatments</li>
<li>Perform comprehensive physical examinations of patients</li>
<li>Develop and implement patient management policies and procedures</li>
<li>Facilitate referrals to other healthcare professionals and medical facilities</li>
<li>Communicate with collaborating physician or specialist regarding patient care</li>
<li>Assists Medical Director in developing clinical practice guidelines</li>
<li>Ability to follow Clinical practice guidelines &ndash; including adhering to the immunization policy and the Convenient Urgent Care Management Compliance Policy</li>
</ul><div>Qualifications: 
</div><ul><li>Previous experience in nursing or other medical fields</li>
<li>Ability to build rapport with patients</li>
<li>Ability to thrive in a fast-paced environment</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong leadership qualities</li>
<li>Experience working in Urgent Care Setting</li>
<li>Experience with Medical Procedures: Laceration Repair, Stitches/Sutures/Staples, Incision and Drainage, Subungual Hematoma, Ingrown Toenail Removal, Splint/Casting, Aspiration Procedures, Trigger Point Injection</li>
<li>Experience with Weight-loss Management</li>
<li>Experience with administering IV</li>
<li>EMR Experience Eclinicals</li></ul></div></div>

Nurse Practitioner or Physician Assistant

Explore 16+ Social media content marketing specialist in Houston this April. Find roles across top companies and apply now to boost your career.

16 social media content marketing specialist jobs In Houston

PSM Program Administrator

PSM Program Administrator

Partner Scheduling Representative

Parts Specialist I

Office Manager – Medical Aesthetics

Ocean Product Specialist

Nurse Practitioner or Physician Assistant