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administrative assistant Jobs in New York United States

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executive administrative assistant Jobs in New York United States

executive administrative assistant

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senior executive assistant

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executive assistant office manager

2nd shift administrative assistant

ABM Industries Inc.

<div>Pay: $30.94 per hour.
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant&rsquo;s experience, skills, abilities, geographic location, and alignment with market data..

Benefits: ABM offers a comprehensive benefits package. For information about ABM&rsquo;s benefits, visit ABM Employee Benefits | Staff &amp; Management

The 2nd Shift Administrative Assistant will assist in by providing office support to ensure that the operation is in compliance with company record-keeping policies and responsive to the needs of its clients. The administrative assistant handles routine and advanced duties for supervisors and managers by being the initial point of contact, answering phones and filtering information respectively.<ul><li>
Weekly payroll of 120 plus employees and ensuring employees get paid in a timely fashion.</li><li>
Generating service request tickets reported by porters/matrons, supervisors, manager, and clients in the building.</li><li>
Closing out all service request tickets on a daily basis.</li><li>
Assigning tasks to porters/matrons.</li><li>
Assigning tickets and working alongside foreman to ensure smooth building operation.</li><li>
Working alongside Supervisors and Project Manager to simplify their daily tasks.</li><li>
Creating/uploading reports requested by Building Office and Supervision.</li><li>
Monitoring Tork Dashboard for toilet paper/hand towels throughout the building to ensure the building restrooms are fully stocked.</li><li>
Closing out QAT tickets.</li><li>
Closing out periodic work orders throughout the month.</li><li>
Generating work orders, scanning, and closing out on a monthly basis.</li><li>
Performing clerical duties to schedule safety talks, ensuring the porters/matrons are compliant with building operation changes.</li><li>
Keeping track of cleaning supply inventory and ensuring we have enough stock to operate the building.</li></ul><ul><li>
High school diploma or equivalent; associate or bachelor's degree preferred.</li><li>
Proven experience as an administrative assistant or in a related role.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>
Strong organizational and multitasking skills.</li><li>
Excellent verbal and written communication skills.</li><li>
Attention to detail and problem-solving abilities.</li><li>
Ability to work independently and as part of a team.</li><li>
Professional demeanor and strong interpersonal skills.</li><li>
Ability to handle sensitive information with discretion.</li></ul>
Preferred Skills:<ul><li>
Experience with office management software, such as CRM and ERP systems.</li><li>
Knowledge of basic bookkeeping and office administration.</li><li>
Familiarity with project management tools and techniques.</li></ul><div>
About Us
 
 
ABM (NYSE: ABM) is one of the world&rsquo;s largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM&rsquo;s comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries &ndash; from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit http://www.abm.com.
 
 
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
 
 
ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
 
 
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you&rsquo;ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you&rsquo;re looking for a frontline or professional position, you can find post-military career opportunities across ABM.
 
ABM directs all applicants to apply at http://www.abm.com/ ABM does not accept unsolicited resumes.</div></div>

2nd Shift Administrative Assistant

Adecco

<div>
 
 
 Senior Administrative Assistant
 
 
 
 
 Location: New York, NY (4 days onsite, 1 day remote)
 
 
 
 
 Salary: $90,000 + benefits
 
 
 
 
 Full-Time
 
 
 
 
 
 
 My client, a highly regarded investment and infrastructure-focused organization, is seeking a Senior Administrative Assistant to support multiple teams within their New York office. This is a high-visibility role supporting senior leaders across three distinct teams, including one larger group comprised of several combined business units.
 
 
 
 
 
 This position will support anywhere from 6&ndash;8 individuals and, at times, up to 15 principals with varying levels of need. While the number of stakeholders may shift, the overall workload remains consistent and requires strong organization, prioritization, and the ability to seamlessly manage competing demands. The environment is fast-paced and professional, with a collaborative culture that values discretion and attention to detail.
 
 
 
 
 
 The Senior Administrative Assistant will manage complex calendars across multiple time zones, coordinate domestic and international travel, prepare and reconcile expense reports, and serve as a key point of coordination across teams. This role requires someone who can anticipate needs, adjust quickly to shifting priorities, and provide reliable support to senior-level professionals.
 
 
 
 
 
 The ideal candidate is proactive, highly organized, and comfortable supporting a high volume of principals with differing work styles and expectations. Strong judgment, communication skills, and the ability to operate independently are essential. Experience supporting senior leadership within finance, private equity, infrastructure, energy, or investment environments is strongly preferred.
 
 
 This is a full-time opportunity based in NYC with a hybrid schedule of four days in the office and one day remote. The base salary is $90,000, along with a competitive benefits package.
 
 
 
</div>

Senior Administrative Assistant

Pride Health

<div>
 
 Job Title: Medical Assistant
 
 
 Position Summary
 
 
 We are seeking a dependable and detail-oriented
 
 Medical Assistant
 
 to support clinical operations by assisting providers with patient care and administrative functions. This role plays a key part in ensuring efficient clinic flow and high-quality patient care.
 
 
 Essential Duties &amp; Responsibilities
 
 <ul>
 <li>
 Prepare patients for examinations and procedures
 </li>
 <li>
 Obtain and document vital signs, medical histories, and chief complaints
 </li>
 <li>
 Assist providers during exams and minor procedures
 </li>
 <li>
 Perform phlebotomy, injections, EKGs, and specimen collection as applicable
 </li>
 <li>
 Administer medications and immunizations per protocol and scope of practice
 </li>
 <li>
 Maintain accurate and timely documentation in the electronic health record (EHR)
 </li>
 <li>
 Ensure exam rooms are clean, stocked, and properly prepared
 </li>
 <li>
 Follow infection control, safety, and HIPAA guidelines
 </li>
 <li>
 Support patient flow, scheduling, and coordination as needed
 </li>
 <li>
 Provide patient education and post-visit instructions
 </li>
 </ul>
 
 Required Qualifications
 
 <ul>
 <li>
 
 High School Diploma or GED (required)
 
 </li>
 <li>
 
 Completion of an accredited Medical Assistant program (required)
 
 </li>
 <li>
 
 Basic Life Support (BLS) certification (required)
 
 </li>
 <li>
 Strong communication, organizational, and interpersonal skills
 </li>
 <li>
 Ability to perform both clinical and administrative duties
 </li>
 </ul>
 
 Preferred Qualifications
 
 <ul>
 <li>
 
 Certified Clinical Medical Assistant (CCMA) certification
 
 </li>
 <li>
 Prior experience in an outpatient, hospital, or clinical setting
 </li>
 <li>
 Experience with electronic health record (EHR) systems
 </li>
 <li>
 Phlebotomy and EKG experience
 </li>
 </ul>
 
 Physical Requirements
 
 <ul>
 <li>
 Ability to stand, walk, bend, and move throughout the shift
 </li>
 <li>
 Ability to lift up to 25 lbs
 </li>
 <li>
 Manual dexterity for clinical procedures
 </li>
 </ul>
 
 Work Environment
 
 <ul>
 <li>
 Clinical healthcare setting
 </li>
 <li>
 Fast-paced, patient-focused environment
 </li>
 </ul>
 
 Equal Opportunity Statement
 
 
 We are an Equal Opportunity Employer and value diversity and inclusion.
 
 
 
 
 
 Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life &amp; disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.
 
</div>

Medical Assistant

Abstracts Incorporated

Looking for a stable office job with long-term growth?Join a well-established real estate and title insurance office where you&rsquo;ll receive hands-on training and build valuable administrative and legal skills. We are a top tier Title Insurance Company in Nassau County, NY seeking an Administrative Assistant / Recording Clerk to join our team. This is an excellent opportunity for recent graduates, career changers, or candidates looking to start a long-term career in the real estate or title insurance industry.No prior title insurance experience is required &mdash; full training will be provided by our legendary staff. 50% of our staff has been with us over 20 years.Key Responsibilities<ul><li>Assist with preparing and submitting real estate documents for recording in all counties in New York State</li><li>Review documents for accuracy, completeness, and compliance with New York recording requirements</li><li>Track recorded documents and assist with resolving recording rejections</li><li>Perform data entry into internal systems and title software</li><li>Maintain organized electronic and physical files</li><li>Assist with post-closing and policy-related administrative tasks</li><li>Answer phones and handle correspondence professionally</li><li>Communicate with attorneys, lenders, county offices, and internal staff</li><li>Maintain strict confidentiality of sensitive client and transaction information</li><li>Provide general administrative and office support as needed</li></ul>Requirements<ul><li>High school diploma or equivalent required</li><li>Strong attention to detail and organizational skills</li><li>Basic computer proficiency, including Microsoft Word, Excel, and Outlook</li><li>Ability to follow procedures and meet deadlines</li><li>Professional written and verbal communication skills</li><li>Reliable, punctual, and dependable</li><li>Comfortable working in an office environment</li><li>Ability to multitask in a fast-paced setting</li></ul>Preferred (Not Required)<ul><li>Recent graduate or career changer encouraged to apply</li><li>Prior administrative, clerical, data entry, or office experience</li><li>Interest in real estate, legal, or title insurance work</li><li>Familiarity with New York real estate documents a plus</li><li>TrackerPro Title productions software knowledge</li><li>Experience working with deadlines or detailed paperwork</li></ul>Administrative Assistant, Recording Clerk, Title Insurance, Entry-Level Office Assistant, Real Estate Administrative Assistant, Nassau County NY, Title Company Jobs, Legal Assistant Entry Level, Data Entry Clerk, Post-Closing AssistantJob Type: Full-timePay: $40,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant- Title Insurance Company

Lenmar Consulting Inc

<div>
 <ul>
 <li>
 Job Title: Administrative Assistant - Financial Services
 </li>
 <li>
 Pay Rate: $30.70/hour (W2)
 </li>
 <li>
 Duration: 6-Month Contract (with potential for extension)
 </li>
 <li>
 Location: Midtown Manhattan
 </li>
 <li>
 Schedule: 4 days onsite / 1 day remote
 
 
 </li>
 </ul>
 
 Overview
 
 
 
 Seeking an experienced Administrative Assistant to support the Head of Platform Services within a financial institution. This role requires strong executive support experience, project coordination skills, and the ability to manage multiple high-level priorities.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide executive-level administrative support to senior stakeholders
 </li>
 <li>
 Manage complex calendars, meetings (Webex), calls, and detailed meeting minutes
 </li>
 <li>
 Coordinate domestic/international travel and process heavy expenses (Concur)
 </li>
 <li>
 Handle heavy invoice processing and external client onboarding
 </li>
 <li>
 Develop and track project plans; assist with policy/procedure development (T&amp;E, Gifts &amp; Entertainment)
 </li>
 <li>
 Plan logistics for client meetings, roadshows, and internal/external events
 </li>
 <li>
 Prepare reports in Excel and presentations in PowerPoint
 </li>
 <li>
 Partner with global assistants to ensure seamless coverage
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 3-5+ years Administrative Assistant experience within a financial institution
 </li>
 <li>
 Strong Outlook &amp; Excel skills (advanced level preferred)
 </li>
 <li>
 Experience with expense processing, travel management, and executive support
 </li>
 <li>
 Excellent communication, organization, and multitasking skills
 </li>
 </ul>
</div>

Administrative Assistant

Atrium

<div>
 
 About Atrium
 
 
 
 
 What you do matters
 
 . As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.
 
 
 
 Client Overview
 
 
 
 Our client is a research university based in New York City, known for its strong academic tradition, commitment to social justice, and global outlook. The university offers students access to world-class faculty, diverse programs in the liberal arts, business, law, and sciences, and unparalleled professional opportunities in one of the world's most dynamic cities. They are seeking an experienced
 
 HR Administrative Assistant
 
 to join their team on a short-term contract basis.
 
 
 
 Salary/Hourly Rate
 
 
 
 $20/hr - $24/hr
 
 
 
 Position Overview
 
 
 
 The HR Administrative Assistant provides essential administrative and operational support to the Human Resources department. This role assists with day-to-day HR functions, including onboarding, employee records management, benefits administration, and compliance support.
 
 
 
 Responsibilities Of The HR Administrative Assistant
 
 
 
 <ul>
 <li>
 Organize and update employee databases.
 </li>
 <li>
 Prepare, coordinate, and manage documentation and orientation processes for new employees.
 </li>
 <li>
 Process payroll, track leave (sick/vacation), and manage employee benefits information.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the HR Administrative Assistant:
 
 
 
 <ul>
 <li>
 1 year of hands-on experience in Human Resources.
 </li>
 <li>
 2+ years of experience providing administrative support.
 </li>
 <li>
 Strong working knowledge of Microsoft Excel, Teams, and Outlook.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the HR Administrative Assistant:
 
 
 
 <ul>
 <li>
 Prior experience in higher education preferred but not required.
 </li>
 <li>
 Experience with Workday, ADP, or BambooHR.
 </li>
 <li>
 Understanding of state and federal employment laws.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree required.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Eligible for commuter benefits after 30 days.
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 317021
</div>

HR Administrative Assistant - 317021

WNY Logistics, LLC

<div>Position Overview
As a Dispatcher with the C&amp;S Family of Companies, you serve as the primary point of contact for a group of professional drivers (primarily Class A CDL holders). This role is responsible for dispatching loads and ensuring the drivers are set up for success- communicating special instructions for each assignment, assigning the correct equipment, and providing coordination as needed. The dispatcher is tasked with executing the day's workload and informing the correct stakeholders (internal and external) of any deviations from plan. Additionally, this role plays a vital role in creating a culture of safety and in prompt issue resolution- removing obstacles and informing leadership of issues raised / created by drivers or customers.
Job Description
Description
Pay Rate: $18.50/hour
Schedule: Suns till Thursday 3:00 pm to 11:30 P
Benefits Day 1!
<ul><li>Review routing and scheduling plan for the shift to ensure all assignments are covered. Dispatch routes and relay information, instruction, and/or messages to drivers. Ensure every driver has what they need to be successful for the day. If loads are uncovered, work with the team to develop a coverage plan, and communicate accordingly.</li>
<li>Utilize appropriate channels to clearly communicate information pertaining to daily transportation operations. Issues may include, but are not limited to: delivery time / plan adjustments, missing product, hours of service issues, safety incidents, etc.Update customer portal when applicable</li>
<li>Engage with the driver workforce. Help site leadership create a best in class work environment. Promptly escalate issues to management and offer solutions on how to resolve.</li>
<li>Responsible for updating the dispatch system to ensure accuracy of information. When a driver returns, complete a debrief process to see how the driver's day went, review paperwork, and make system updates as needed.</li>
<li>Answer phones in a professional manner- troubleshoot and escalate when necessary.</li>
<li>Complete daily safety observations ensuring transportation associates are utilizing preferred work practices.</li>
<li>Ensure drivers are compliant with DOT regulations regarding Hours of Service.</li>
<li>Travel Required:No</li>
</ul>Environment
<ul><li>Office : Office Temperature (65F to 75F)</li>
</ul>Skills
<ul><li>Specialized Knowledge : CDL, General computing ability, Knowledge of OSHA and DOT regulations, Bi-Lingual English/Spanish (Preferred)</li>
<li>Special Skills : Ability to multi-task, Interpersonal skills, Communication (written and oral), Telephone etiquette.</li>
<li>Physical abilities: :</li>
<li>Other: :</li>
</ul>Years Of Experience
<ul><li>2-5 : Experience in a high paced and dynamic environment, Dispatching experience is preferred.</li>
</ul>Qualifications
Driver Engagement, High School Diploma - General Studies, Planning &amp; Execution, Transportation Communication, Transportation Safety
Shift
2nd Shift (United States of America)
Company
WNY Logistics, LLC
About Our Company
WNY Logistics, LLC is one of the largest wholesale grocery suppliers in the Northeast and is one of many companies within the C&amp;S Family of Companies, the largest wholesale grocery supply company in the U.S., and the industry leader in supply chain innovation. At WNY Logistics, We Select the Best&reg; &ndash; those with the motivation, pride, and drive to succeed in our fast-paced world.
Working Safely is a Condition for Employment with Harrington Logistics. WNY Logisticsis an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. The Company provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans&rsquo; Readjustment Assistance Act.
Company: WNY Logistics, LLC
Job Area: Transportation
Job Family: Transportation
Job Code: JC0263
Job Type: Full Time
ReqID: R-266527</div>

Dispatcher

Explore 472+ 2nd shift administrative assistant in New York United States this March. Find roles across top companies and apply now to boost your career.