accounts payable and accounting coordinator

administrative assistant

office assistant

accounting manager

administrative assistant ii Jobs in Houston

administrative assistant ii

accounts payable and accounting coordinator Jobs in Houston

accounting administrative assistant

HPPS

Overview We are seeking a dynamic and detail-oriented Accounting Administrative Assistant to join our team! This vital role combines administrative expertise with accounting support to ensure smooth office operations and accurate financial record-keeping. The ideal candidate will bring enthusiasm, organizational prowess, and a proactive attitude to help keep our office running efficiently while providing exceptional customer service. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you!Responsibilities<ul><li>Manage daily office operations, including front desk duties, greeting visitors, and handling multi-line phone systems with professionalism and courtesy</li><li>Assist with collecting and organizing monthly Client Sales Tax Data</li><li>Support accounting processes by organizing files, maintaining records, and ensuring accurate documentation of financial transactions</li><li>Provide excellent customer support by addressing inquiries via phone or email and offering assistance as needed</li><li>Coordinate calendar management and appointment scheduling for team members or clients</li><li>Perform clerical duties such as proofreading documents, filing paperwork, and managing correspondence</li><li>Support office management tasks including supply inventory, maintaining office equipment, and ensuring a clean, organized workspace</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Strong computer literacy with excellent typing speed and data entry skills</li><li>Exceptional organizational skills with keen attention to detail and accuracy in proofreading and data management</li><li>Bilingual abilities are highly valued to serve diverse client needs effectively</li><li>Excellent phone etiquette and experience managing multi-line phone systems with professionalism</li><li>Prior experience in office management, clerical work, or administrative support roles such as dental or medical receptionist or personal assistant experience is preferred</li><li>Strong time management skills to prioritize tasks efficiently in a busy environment</li></ul>Join us to be part of a team where your organizational talents and positive attitude will make a real difference! We are committed to fostering a supportive workplace that values your contributions while offering opportunities for growth.Job Type: Full-timePay: From $12.00 per hourExpected hours: 40 per weekWork Location: In person

Accounting Administrative Assistant

Houston Drapery Center

Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this role, you will be the backbone of our daily operations, ensuring the smooth flow of administrative tasks and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create an efficient, welcoming, and professional office environment. This paid position offers an exciting opportunity for someone eager to develop their office management skills while contributing to a vibrant team.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism</li><li>Operate multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette</li><li>Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks accounting software</li><li>Handle clerical tasks such as filing, proofreading documents, and organizing office supplies to ensure a tidy workspace</li><li>Support calendar management and appointment scheduling for staff members and executives</li><li>Assist with bookkeeping duties including invoice processing and basic financial record keeping</li><li>Provide excellent customer service by supporting clients, vendors, and internal teams with timely responses and support</li><li>Maintain office organization through filing systems, inventory management, and document management procedures</li><li>Support office management activities to improve workflow efficiency and overall office operations</li></ul>Experience<ul><li>Prior office experience or administrative support experience is required; familiarity with office procedures is highly preferred</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar, Drive) is essential</li><li>Experience with QuickBooks or other bookkeeping software is a plus</li><li>Bilingual skills are highly desirable to assist diverse client needs effectively</li><li>Strong organizational skills with the ability to prioritize tasks and manage time efficiently in a fast-paced environment</li><li>Excellent communication skills with professional phone etiquette and customer service orientation</li><li>Clerical skills such as typing quickly and accurately, proofreading documents, and data entry are necessary</li><li>Knowledge of front desk operations, multi-line phone systems, medical or dental receptionist duties, or personal assistant experience will be advantageous</li></ul>Join us as an Office Assistant where your enthusiasm meets your organizational talents! Be part of a team that values proactive support, clear communication, and a positive work environment. This role offers the chance to grow your administrative expertise while making a meaningful impact every day.Pay: $18.00 - $22.00 per hourWork Location: In person

Office Assistant

Rigid Global Buildings

<div>Description:
<h3 class="jobSectionHeader">Job Details</h3>
Job Type
Full-time
Houston<h3 class="jobSectionHeader">
Description</h3>
Position Description:
The HR/Payroll Assistant will process bi-weekly payroll, handle on-boarding and off-boarding, and coordinate benefits. Maintain employee records and assist the HR Manager with HR/Payroll daily tasks. An organized, detail-oriented with a good work ethic is a must.
Duties &amp; Responsibilities:<ul><li>
Prepares bi-weekly payroll including commission and timecard reconciliation, PTO balances, payroll liabilities, accruals, and other standard payroll procedures.</li><li>
Process off-cycle payments/manual checks.</li><li>
Assist in the recruitment process.</li><li>
Conduct reference checks and drug testing.</li><li>
Manage new hire onboarding, orientation, and training information distribution as needed.</li><li>
Maintain on-boarding/off-boarding records and tracking system.</li><li>
Organized records of personnel-related data; payroll, changes, turnover rates, I-9s, etc., in both paper and electronically to ensure all employment, regulatory, and confidentiality requirements are met.</li><li>
Assist with employee benefits programs, open enrollment, and renewal processes for our health, dental, vision, life, and 401k plan.</li><li>
Ensure adherence with regulatory compliance requirements within the area of responsibility and timely report any potential issues to the HR Manager.</li><li>
Provide administrative support and prepare reports as needed for HR Manager.</li><li>
Coordinate and assist with HR projects, events, and activities as assigned.</li></ul> 

Requirements:<h3 class="jobSectionHeader"> 
Requirements</h3>
Education and Qualifications:&middot; Associates Degree in Human Resources, Accounting or other related fields, or equivalent work experience.<ul><li>
Must have at least 2+ years of experience with HR, benefits, 401k, and payroll processing.</li><li>
Outstanding communication and interpersonal skills.</li><li>
Bilingual is required (English &amp; Spanish)</li><li>
Understanding of FMLA, FLSA, OSHA, ADA, and EEO and other applicable regulations.</li><li>
Ability to understand and apply basic accounting principles.</li><li>
Strong ability in using MS Office, advanced experience in Excel.</li><li>
Ability to maintain extreme confidentiality relating to employee pay and HR issues.</li><li>
Strong organizational, attention to detail, problem-solving, and time management skills.</li><li>
Has general knowledge of employment laws, labor laws, and best practices.</li><li>
Discreet and professional attitude.</li><li>
Experience with Paylocity software is a plus.</li></ul>
Experience: 2 + years of Payroll and HR</div>

HR ASSISTANT

Volvo Cars

West Houston Infiniti is currently seeking an experienced full-time Accounting clerk to join our accounting team. We are a Family owned and operated luxury automotive dealership. We offer competitive compensation for the right candidate.The Accounting Clerk is responsible for supporting the dealership&rsquo;s accounting department with daily financial transactions, recordkeeping, and administrative duties. This role ensures accurate processing of accounts payable and receivable, vehicle inventory postings, deal paperwork, and compliance with dealership policies and accounting standards.Key Responsibilities<ul><li>Process and post daily cash receipts, customer payments, and credit card transactions</li><li>Prepare and reconcile bank deposits</li><li>Assist with accounts payable and accounts receivable functions</li><li>Post vehicle sales, service repair orders, and parts invoices into the accounting system</li><li>Verify deal paperwork for completeness and accuracy before submission for funding</li><li>Reconcile schedules including inventory, floorplan, warranty receivables, and customer accounts</li><li>Maintain and organize accounting files and documents</li><li>Assist with month-end closing procedures and financial reporting</li><li>Support audits by providing required documentation</li><li>Communicate with sales, service, parts, and management teams regarding accounting discrepancies</li><li>Ensure compliance with dealership policies and manufacturer requirements</li></ul>Qualifications<ul><li>High school diploma or equivalent required; Associate&rsquo;s degree in Accounting or related field preferred</li><li>1&ndash;3 years of accounting or bookkeeping experience (automotive dealership experience preferred)</li><li>Knowledge of basic accounting principles</li><li>Familiarity with CDK Drive</li><li>Proficiency in Microsoft Excel</li><li>Strong attention to detail and organizational skills</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Strong communication and problem-solving skills</li></ul>Work Environment<ul><li>Office setting within an automotive dealership</li><li>Fast-paced, deadline-driven environment</li></ul>Benefits:5-Day Work weekPaid VacationWe offer company assisted health insurance for our employees.Paid HolidaysDental InsuranceOptical Insurance401KJob Type: Full-timeBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Schedule: M-F hours 8am-5-pmJob Type: Full-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Automotive Accounting Clerk

PACKAGE EXPRESS

About UsPackage Express is a fast-growing Texas-based logistics and final-mile delivery company. We operate in a fast-paced environment where details matter, accountability is expected, and growth is real.We&rsquo;re looking for a motivated Bookkeeper Assistant who wants to learn, grow, and build a long-term career in accounting and operations.This is not a &ldquo;punch-the-clock&rdquo; role. It&rsquo;s a growth opportunity.What You&rsquo;ll Do<ul><li>Assist with accounts payable and accounts receivable</li><li>Enter and reconcile invoices</li><li>Support weekly and monthly reporting</li><li>Help reconcile credit cards and bank statements</li><li>Track fuel, driver payments, and operational expenses</li><li>Maintain organized financial records</li><li>Assist with month-end close preparation</li><li>Support process improvement and system organization</li><li>HR support</li></ul>What We&rsquo;re Looking For<ul><li>0&ndash;3 years of accounting or bookkeeping experience</li><li>Recent accounting/finance graduate encouraged to apply</li><li>Strong Excel skills (required)</li><li>Comfortable learning accounting software (QuickBooks, etc.)</li><li>Detail-oriented and highly organized</li><li>Self-starter with strong follow-through</li><li>Comfortable in a fast-paced environment</li><li>High integrity and accountability</li></ul>What This Role Can BecomeAs we grow, this role can evolve into:<ul><li>Full Bookkeeper</li><li>Accounting Lead</li><li>Future Controller track</li></ul>We are looking for someone who wants to grow with the company long term.Compensation<ul><li>Competitive salary (based on experience)</li><li>Growth-based pay increases</li><li>Performance-based advancement opportunities</li></ul>If you&rsquo;re smart, hungry, and ready to build something, we&rsquo;d love to talk.Pay: $40,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Bookkeeper Assistant

Geode Health

<div>
 Geode Health is a rapidly growing, national provider of outpatient mental health services. Our Mission is to &ldquo;Transform mental health by making it more accessible, affordable and effective&rdquo;.
 
 
 We are looking for a passionate Medical Assistant.  The ideal candidate will be motivated by joining a quickly growing organization.  Excited to help us improve the care experience for patients and providers.  The Medical Assistant is a multi-skilled worker who assumes a wide range of clinical and administrative roles within the physician office setting.  The Medical Assistant serves as a key team player when interacting and communicating with patients and/or clinical staff in the ambulatory care environment.  Most importantly we&rsquo;re looking to bring someone into our team who is excited about our mission to improve mental healthcare across the country.
 
 
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 The Medical Assistant is a key member of the patient care team by supporting the providers with the delivery of high-quality health care to ambulatory patients
 </li>
 <li>
 Medical Assistants are vital to the effective operations of a fast-paced practice
 </li>
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 Handling vital signs, such as weight, height, temperature, pulse, uranalysis and respiration rate
 </li>
 <li>
 Secures patient information and maintains patient confidence by completing and safeguarding medical records
 </li>
 <li>
 Serves and protects the practice by adhering to professional standards
 </li>
 <li>
 Respond to verbal and electronic requests for information and assistance using proper policies, reference tools and provider instructions
 </li>
 <li>
 Maintains safe, secure and healthy work environment by establishing and following standards and procedures and complying with legal regulations
 </li>
 <li>
 Knowledge of emergency procedures and assist in crisis situations
 </li>
 <li>
 Understanding of policies and procedures
 </li>
 <li>
 Supports HR compliance processes, including assisting with the completion and verification of I-9 forms for Geode employees
 </li>
 <li>
 Assists with drug screening processes as needed, including specimen collection, shipment, and ordering of necessary supplies
 </li>
 <li>
 Maintains strict confidentiality of all patient, provider, and organizational information, and upholds privacy standards in all aspects of their work
 </li>
 <li>
 Complete all other relevant responsibilities as assigned by the supervisor
 
 
 </li>
 </ul>
 
 
 
 Ideal Candidate Profile:
 
 
 
 <ul>
 <li>
 Passionate about our mission and inspiring others
 </li>
 <li>
 Self-starter, for whom no task is too big or too small and takes ownership of their decisions
 </li>
 <li>
 Contribute to the collective effort both within own scope - and beyond - as needed
 </li>
 <li>
 Creative and strategic thinker
 </li>
 <li>
 A lifelong learner who believes in giving and receiving feedback to get better each day
 </li>
 <li>
 Organized &amp; process-oriented
 
 
 </li>
 </ul>
 
 Qualifications / Skills
 
 
 
 <ul>
 <li>
 At least one year of experience working in a medical office and/or mental health is (preferred)
 </li>
 <li>
 Experience working with patients who are suffering from anxiety and depression (preferred)
 </li>
 <li>
 Ability to maintain professional appearance and demeanor, and interface well with patients in a mental health setting (preferred)
 </li>
 <li>
 Excellent communication skills and ability to work well with a team
 </li>
 <li>
 Excellent computer skills
 
 
 </li>
 </ul>
 
 Education and Experience Requirements:
 
 
 
 <ul>
 <li>
 Associates or bachelor&rsquo;s degree (preferred)
 </li>
 <li>
 Some experience in healthcare settings (preferred)
 </li>
 <li>
 Knowledge of working at a clinical setting (preferred)
 
 
 </li>
 </ul>
 $21-24 + 10% bonus &amp; benefits
 
 
 
 At Geode Health, we offer:
 
 
 
 <ul>
 <li>
 Competitive compensation
 </li>
 <li>
 Flexible schedule
 </li>
 <li>
 In-person and virtual patient visits
 </li>
 <li>
 Comprehensive admin support (front office, accounting, finance, payroll, HR, etc)
 </li>
 <li>
 Professional development opportunities
 </li>
 <li>
 Clinical community, support, and leadership
 </li>
 <li>
 Medical, dental and vision benefits
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Short and long-term disability
 </li>
 <li>
 Paid vacation and holidays
 </li>
 <li>
 Matching 401k plan
 </li>
 <li>
 State of the art technology
 
 
 </li>
 </ul>
 
 Why work for Geode Health?
 
 
 
 At Geode Health, we take our commitment to patients and providers seriously. We focus every day on how to help patients across the United States get the best possible mental health care available. To achieve this, we focus on ensuring our providers have unmatched support and resources so that they can focus on providing great care. We are backed by KKR, a leading private equity firm with the experience and mission alignment to truly make an impact. Joining Geode Health will put you on the front-end of a rapidly growing movement to increase access and improve outcomes for mental health patients and providers across the nation.
 
 
 To learn more, visit us as www.geodehealth.com
 
 
 Geode Health is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences of our workforce.
</div>

Medical Assistant

OMAC

Assistant Office Manager OMAC USA INC. Houston, 77040 Full Time - Salary - Benefits JOB SUMMARY:OMAC is a globally known online sales - digital marketing based auto accessories distributor has branches in Europe, Asia and USA.Our sales are based on our online shop (www.omacshop.com), Amazon, ebay, Walmart stores to serve our top quality automotive products to our online customers globally. OMAC is also a global auto accessories supplier for OEMs like Hyundai, KIA etc.. automotive brands. We are seeking a highly motivated, positive and responsible team member for our Assistant Office Manager positions in Houston TEXAS Branch. The position will report to branch Operation Manager and General Manager. JOB DUTIES:- Communicate, assist our CPA accountant, HR and PEO partner, customs brokers, attorney and all business contacts, providers of business as office administrator.- Entry of all accounts payable, accounts receivable on ORACLE Netsuite software.- Follow up and assist our PEO, HR partner with all new hire, employee hour reports, termination, payroll related processes and all.- Assists with posting jobs in channels, hiring processes for open job positions in the company.- Follow up with payment schedules and process all business banking deposits. - Process expense, purchase price, vendor and all needed reports for business.- Following up and placing office and warehouse operations supply orders online.- Managing agendas, travel arrangements, appointments etc. for the upper management.- Reading and taking the necessary action for daily letters received in company.- Assisting e-commerce customer service department when needed as a support.- Attends meetings for company with any third party business if required by General Manager for presentation or negotiations.Basically the office administrator is full responsible for all office activities with manager responsibility.QUALIFICATIONS:- Associates (or higher level education) degree on business administration, marketing, sales, finance or related administrative degrees.- Knowledge of basic accounting principles with at least one year of bookkeeping (accounts payable- accounts receivable) experience- Knowledge and experience with human resources processes.- Great written and verbal communication skills in English for great results in management.- Experience and perfect skills on office programs for reporting and presentations (Microsoft Outlook, Excel, Word, Powerpoint...)- All experience &amp; skills below is a big plus for the position requirements.+Accounts payable-receivable bookkeeping experience +Basic HR process experiences +Oracle Netsuite software experience +Customer service experience +Purchasing experience - Productivity, multitask work skills, time management, problem solving, professional work ethic, discipline, responsibility and giving feedbacks to managers on time is the key for the success in this position.OMAC USA INC will be happy to meet positive, energetic, hardworking candidates.We offer one of the best and company paid, health, dental, vision insurances with paid time off and other benefits will be explained in interview.Please apply online, our HR responsible will invite you with a message on indeed includes all the appointment info.Our operations &amp; offices address for applicants is:5670 Guhn road suit number 300A,77040 Houston TEXAS OMAC USA Inc. www.omacshop.comJob Type: Full-timeBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>Work Location: In personJob Type: Full-timePay: $19.00 - $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Day shift</li><li>Monday to Friday</li></ul>Work Location: In person

Assistant Office Manager

Explore 256+ Accounting administrative assistant in Houston this March. Find roles across top companies and apply now to boost your career.