administrative assistant

junior accountant

accounts payable & procurement specialist Jobs in New York

accounts payable accountant Jobs in New York

accounts payable accountant

accounts payable specialist (hybrid) Jobs in New York

accounts payable specialist (hybrid)

accounts payable assistant

Christie's

<div>Art Transport Coordinator - Operations (Temp)
The Company
Christie&rsquo;s, the world&rsquo;s largest Art Business, is an incredibly exciting &amp; enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation while not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement &amp; Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.
What you&rsquo;ll be doing
The successful candidate will join the Christie&rsquo;s Art Transport team and be responsible for processing and organizing incoming invoices related to Art Transport and arranging transport of pre-sale property.
What your day might look like
<ul><li>Organizing all incoming invoices related to Art Transport to ensure timely payment.</li><li>
Management of invoice processing systems shared between Accounts Payable and Art Transport.</li><li>
Work with department Admins and Shipping Coordinators to resolve invoice issues.</li><li>
Verify vendor accounts by reconciling monthly statements and related transactions.</li><li>
Daily communication with Accounts Payable.</li><li>
Procure packing and transportation services from our partner vendors and present transport options and cost for internal and external clients as needed.</li><li>
Build and maintain relationships with Specialist Art Departments to best understand property requirements, sales volumes and issue resolution.</li><li>
Work closely with the Pre-Sale Team to deliver an integrated, consistent and exceptional client experience.</li><li>
Monitor and execute quote requests in a timely manner in line with established service levels.</li><li>
Monitor the progress of shipments, working with vendors to troubleshoot and rectify problems in a timely manner and ensuring that interested parties are apprised of the status of the shipment.</li><li>
Liaise with the Shipping Managers to provide input on shippers&rsquo; performance and maintenance of service level requirements and KPIs.</li><li>
Ship in compliance with all applicable laws and regulations.</li><li>
Ensure the timely collection of invoices and payment to appropriate shipping and external services vendors.</li><li>
Execution of Ad Hoc projects based on department needs.</li></ul>
What you&rsquo;ll bring to the team
<ul><li>Bachelor&rsquo;s degree preferred or relevant work experience</li><li>
A minimum one years&rsquo; experience in an Accounts Payable or assistant role in high-paced environment</li><li>
Excellent interpersonal skills, including superior written and spoken communication.</li><li>
Ability to remain composed and professional in stressful situations.</li><li>
Demonstrated ability to multi-task and prioritize.</li><li>
Strong follow-up skills with attention to detail.</li><li>
Proficient in Microsoft Excel and strong knowledge of Microsoft Outlook, Word and PowerPoint.</li></ul>
Christie&rsquo;s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie&rsquo;s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.
Closing Date: April 24th, 2026<ul><li>Posted salary range does not include discretionary bonus compensation and overtime pay.</li></ul></div>

Art Transport Coordinator - Operations (Temp)

Jacob & Co.

Job Title: Accounts Payable Support Location: Midtown, New York City &ndash; In-office, 5 days/week Reports To: Accounts Payable ManagerDescription:Jacob &amp; Co. is seeking a detail-oriented and proactive Accounts Payable Support to join our finance team in NYC. In this role, you will support the Accounts Payable Manager with day-to-day accounting functions, vendor engagement, and contribute to the implementation and improvement of AP automation workflows. You&rsquo;ll play a key role in building scalable processes that support the company&rsquo;s growth. To be successful in this role, you must be detail-oriented, well-versed in GAAP, and possess a strong sense of ownership.Responsibilities<ul><li>Set up new vendors in Business Central, ensuring complete and accurate W-9, banking, and compliance information is collected and maintained</li><li>Reconcile vendor statements with Business Central reports</li><li>Record corporate AMEX expenses in Business Central</li><li>Enter vendor invoices and credit memos in Microsoft Business Central</li><li>Book royalty accrual and reconcile accrual with actual invoices</li><li>Compile VAT worksheets and scan/upload VAT invoices to shared drive</li><li>Assist in calculation and quarterly filing of NYC Commercial Rent Tax (CRT)</li><li>Support the reconciliation of intercompany due to/from accounts for US entities</li><li>Update fixed asset schedule and record depreciation &amp; amortization</li><li>Prepare bank reconciliations</li><li>Review GL details and book reclassifications, if any</li><li>Assist with various audits / insurance renewal / ad hoc projects</li></ul>Qualifications<ul><li>2+ years of experience in Accounts Payable or similar accounting function</li><li>Bachelor's Degree in Accounting or related field</li><li>Proficiency in Microsoft Business Central</li><li>Excellent organizational skills and attention to detail</li><li>Strong communication skills and a collaborative, problem-solving mindset</li><li>Solid understanding of the U.S. GAAP</li><li>Experience with AP automation tools is a plus</li></ul>Job Type: Full-timePay: $85,000.00 - $90,000.00 per yearWork Location: In person

Accounts Payable Support

New York Pilates

<div>
 
 
 
 
 
 
 
 
 Accounts Payable Associate
 
 
 
 
 
 
 
 
 
 
 &nbsp;
 
 
 
 
 
 
 
 
 &ldquo;New York Pilates is about community and creating a space where people feel at home, leave their day behind and get into their bodies&rdquo; - Heather Andersen, Founder &amp; Owner
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 We Want You!
 
 
 
 
 
 
 
 
 
 
 
 
 
 New York Pilates is looking for a detail-oriented and proactive Accounts Payable &amp; Finance Associate to bring our AP function in-house. This role will take ownership of bill pay while expanding support across broader finance operations&mdash;providing stronger visibility, accuracy, and partnership with the business.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 This is an opportunity to build and optimize internal processes, improve financial tracking, and collaborate closely with leadership on day-to-day financial operations.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 This is a full-time, U.S. based position, with required availability during EST hours; strong preference for candidates based in NYC.
 
 
 
 
 
 
 
 &nbsp;
 
 
 
 
 
 
 The Role
 
 
 
 
 
 
 
 
 
 
 
 
 
 Accounts Payable (Core Focus)
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Own end-to-end AP process: invoice intake, coding, approvals, and payment execution
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Manage vendor relationships and maintain accurate records
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Ensure timely and accurate bill payments, avoiding late fees or discrepancies
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Monitor cash outflows and flag any irregularities or risks
 
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 Financial Operations Support
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Assist with weekly cash flow tracking and reporting
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Support month-end close (reconciliations, accruals, documentation)
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain accurate financial data within accounting systems (e.g., QuickBooks)
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Partner with leadership to improve visibility into spend and budgeting
 
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 Process Improvement &amp; Controls
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Build and refine AP systems, workflows, and approval processes
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Establish checks and balances (especially if structured as a part-time team)
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Identify inefficiencies and recommend scalable solutions
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Ensure compliance with internal policies and accounting best practices
 
 
 
 
 
 
 </li>
 </ul>
 &nbsp;
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 2-4 years of experience in Accounts Payable, Bookkeeping, or Finance Operations
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong attention to detail and organizational skills
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Experience with accounting software (QuickBooks preferred)
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Comfortable managing high-volume transactions with accuracy
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Direct experience working closely with and reporting directly to senior leadership, with the ability to communicate financial insights clearly and concisely.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Proactive and ownership-driven&mdash;you don&rsquo;t just process, you improve
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Excited to bring structure and clarity to financial operations
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Comfortable working in a fast-paced, growing business
 
 
 
 
 
 
 </li>
 </ul>
 &nbsp;
 
 
 
 
 
 
 Why You&rsquo;ll Love Working With NYP!
 
 
 
 
 
 
 
 
 
 
 
 
 
 Competitive Pay:
 
 
 
 
 
 
 
 
 
 
 
 
 Full-Time: $65,000&ndash;$75,000 annually
 
 
 
 
 
 
 
 
 
 
 
 
 
 Benefits:
 
 
 
 
 
 
 
 
 
 
 
 
 Medical, dental, and vision insurance, PTO, and 401k.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Wellness:
 
 
 
 
 
 
 
 
 
 
 
 
 Complimentary Pilates classes and exclusive retail discounts.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Creative Culture:
 
 
 
 
 
 
 
 
 
 
 
 
 Collaborate with a design-obsessed, mission-driven team shaping the future of boutique fitness.&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 
 Impact:
 
 
 
 
 
 
 
 
 
 
 
 
 Bring a critical function in-house and make an immediate impact, while gaining visibility into the full financial picture of the business.
 
 
 
 
 
 
 
 
 
 
 &nbsp;
</div>

Accounts Payable Associate

<div>
 
 LHH is working on behalf of our growing client in the non-profit space who is looking to bring an Accounts Payable Accountant on board on a 4+ month contract basis. This will require some in-office work in Manhattan, NY. Prior experience utilizing NetSuite is a highly preferred!
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Process invoices and weekly payments for all US entities
 </li>
 <li>
 Review GL coding
 </li>
 <li>
 Manage vendor requests within the system
 </li>
 <li>
 Prepare and post journal entries, including accruals
 </li>
 <li>
 Prepare year-end schedules
 </li>
 <li>
 Assist with ad-hoc reporting and month-end closing
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 Bachelor's degree highly preferred
 </li>
 <li>
 3+ years of relevant experience
 </li>
 <li>
 Strong Excel skills, including pivot tables &amp; v-lookups
 </li>
 <li>
 Experience with NetSuite is preferred
 </li>
 <li>
 Prior non-profit industry experience is a plus
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 </ul>
 
 
 
 
 Compensation: $32 - $38/hr, depending on experience.
 
 
 
 
 
 Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
 
 
 
 
 
 Equal Opportunity Employer/Veterans/Disabled
 
 
 To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
 
 
 The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 
 
 &bull; The California Fair Chance Act
 
 
 &bull; Los Angeles City Fair Chance Ordinance
 
 
 &bull; Los Angeles County Fair Chance Ordinance for Employers
 
 
 &bull; San Francisco Fair Chance Ordinance
 
</div>

Accounts Payable Accountant

Kforce Inc

<div>
 
 Responsibilities
 
 
 
 Kforce has a client that is seeking an Accounts Payable Consultant in New York, NY. Duties Include:
 
 
 <ul>
 <li>
 Enter and process invoices
 </li>
 <li>
 Process ACH and wire payments (manual process)
 </li>
 <li>
 Code and reconcile credit card transactions
 </li>
 <li>
 Handle ad hoc and miscellaneous payments
 </li>
 <li>
 Manage and maintain AP inbox and vendor communications
 </li>
 <li>
 Process approximately 75 payments per week (~500/month)
 </li>
 <li>
 Pull reports and assist with basic financial analysis
 </li>
 <li>
 Support AP operations across multiple entities and currencies (global exposure)
 </li>
 <li>
 Assist with light journal entries and general ledger support
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 AP or staff accounting background
 </li>
 <li>
 Strong understanding of debits and credits (including light journal entries)
 </li>
 <li>
 High learning agility and ability to adapt in a fast-paced environment
 </li>
 <li>
 Excellent communication and organizational skills; Able to follow direction and execute independently
 </li>
 <li>
 Proven reliability, professionalism, and strong soft skills (critical for success in this environment)
 
 
 </li>
 </ul>
 
 Bonus Points
 
 
 
 <ul>
 <li>
 Experience working in a global environment (multi-entity, multi-currency)
 </li>
 <li>
 Experience with NetSuite
 
 
 </li>
 </ul>
 The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
 
 
 We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability &amp; ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
 
 
 Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
 
 
 This job is not eligible for bonuses, incentives or commissions.
 
 
 Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
 
 
 By clicking &ldquo;Apply Today&rdquo; you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.
</div>

Accounts Payable Consultant

Career Group

<div>
 
 
 Senior Accountant &ndash; Accounts Payable
 
 
 
 
 
 
 A Single Family Office based in New York is seeking a Senior Accountant &ndash; Accounts Payable to play a key role in supporting the financial operations of the Family Office. This position will be responsible for managing accounts payable processes, maintaining accurate financial records, and collaborating with internal and external partners to ensure efficient financial operations.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage the timely and accurate processing of accounts payable for multiple entities and vendors using accounting software and related systems.
 </li>
 <li>
 Review and reconcile incoming invoices against complex contracts, verifying pricing, payment terms, and applicable charges.
 </li>
 <li>
 Ensure all required approvals are obtained and properly documented prior to payment processing.
 </li>
 <li>
 Process transactions, perform reconciliations, and record journal entries as needed.
 </li>
 <li>
 Review financial transactions for accuracy and report discrepancies or irregularities to management and the CFO.
 </li>
 <li>
 Ensure property tax invoices are processed and paid accurately and on schedule.
 </li>
 <li>
 Assist with balance sheet and income statement reconciliations, as well as budget-to-actual variance analysis.
 </li>
 <li>
 Support accounting staff by preparing backup documentation for client billings.
 </li>
 <li>
 Establish and maintain strong relationships with new and existing vendors.
 </li>
 <li>
 Collaborate with internal and external stakeholders, including household staff, tax accountants, bankers, and insurance brokers.
 </li>
 <li>
 Participate in special projects related to operational and financial initiatives within the Family Office.
 </li>
 <li>
 Evaluate and recommend improvements to workflow processes to increase efficiency and implement best practices.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree, preferably in Accounting.
 </li>
 <li>
 Minimum 5 years of experience in Accounts Payable and Accounts Receivable processing.
 </li>
 <li>
 Experience with Bill.com preferred.
 </li>
 <li>
 Strong understanding of U.S. GAAP and financial statement preparation.
 </li>
 <li>
 Advanced Microsoft Excel skills required; experience with Bill.com required and Expensify preferred.
 </li>
 <li>
 Familiarity with Google Workspace (Docs, Sheets, etc.) is a plus.
 </li>
 <li>
 Demonstrated ability to learn and adapt to new technology and financial systems quickly.
 </li>
 <li>
 Strong ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
 </li>
 <li>
 Excellent communication, organizational, and interpersonal skills.
 </li>
 <li>
 Highly organized with exceptional attention to detail; reliable, proactive, and self-motivated.
 </li>
 <li>
 Ability to work effectively with a wide range of individuals and stakeholders.
 </li>
 <li>
 Strong integrity, flexibility, and problem-solving abilities.
 </li>
 <li>
 Willingness to maintain timely responsiveness outside of standard business hours when needed.
 </li>
 </ul>
 
 
 
 
 Compensation: $120k-140k base + benefits
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Senior Accountant – Accounts Payable

Eaton Fiber

<div>
 
 
 Accounts Payable (A/P) Specialist
 
 
 
 
 
 
 
 Position Overview
 
 
 
 Eaton Fiber is seeking an experienced Accounts Payable professional with 5&ndash;7 years of experience to manage the full-cycle A/P function in a fast-growing, capital-intensive telecom construction environment. Reporting to the Controller, this role ensures accurate vendor payments, proper cost classification, and adherence to internal controls supporting large-scale fiber network deployment. This role is on-site in NYC and reports to the Controller.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the full accounts payable lifecycle including invoice intake, coding, workflow routing, and payment execution
 </li>
 <li>
 Enforce 3-way match (PO/receipt/invoice) and approval matrix compliance
 </li>
 <li>
 Ensure accurate classification of operating expenses and Construction-in-Progress (CIP) costs
 </li>
 <li>
 Review contractor invoices and milestone billings for proper documentation and authorization
 </li>
 <li>
 Track retainage where applicable and maintain supporting documentation
 </li>
 <li>
 Reconcile vendor statements and resolve discrepancies in a timely manner
 </li>
 <li>
 Maintain vendor master data integrity including W-9 collection, ACH verification procedures, and 1099 preparation
 </li>
 <li>
 Support month-end close activities including AP aging reconciliation, accrual support, and audit documentation
 </li>
 <li>
 Assist the Controller in maintaining strong internal controls and segregation of duties
 </li>
 <li>
 Partner with Construction and Operations teams to support high-volume, project-based vendor activity
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, or related field preferred
 </li>
 <li>
 5&ndash;7 years of accounts payable experience in construction, telecom, infrastructure, or other capital-intensive environment
 </li>
 <li>
 Experience with NetSuite or comparable ERP system required
 </li>
 <li>
 Strong understanding of job costing, accrual accounting, and internal control procedures
 </li>
 <li>
 Experience processing high-volume invoices tied to projects
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Ability to operate effectively in a fast-paced, growth-oriented environment
 </li>
 </ul>
 
 
</div>

Accounts Payable Specialist

Explore 617+ Accounts payable assistant in New York this May. Find roles across top companies and apply now to boost your career.