2nd shift quality control specialist (contract) 28670

accounting associate

accounts payable

accounts payable manager (80-100k) Jobs in Boston

accounts payable manager (80-100k)

administrative specialist /hr assistant Jobs in Boston

administrative specialist /hr assistant

asset protection specialist Jobs in Boston

asset protection specialist

accounts payable specialist

Lighthouse Realty Management, LLC

<p>COMPANY DESCRIPTION</p><p>Boston-based property management firm dedicated to providing detail-focused services to our clients. Located in the Back Bay, we manage a wide array of clients and provide an expansive range of services from daily property operations to large-scale replacement and maintenance projects.</p><p>POSITION DESCRIPTION</p><p>We are currently searching for an experienced multi-tasking Accounting Specialist to work onsite at our office. Successful candidates will have excellent customer service skills and must be outcome oriented. The ability to work in a fast-paced, deadline driven environment with strong attention to detail is essential.</p><p>RESPONSIBILITIES</p><p>Under the general direction of the department head, the Accounting Specialist performs assigned tasks required to maintain our clients&rsquo; property. Typical work assignments can include:</p><p>Maintain a consistent processing of payables at all points of the work flow.</p><p>Managing designated payable approvals after analyzing their accuracy.</p><p>Support the department head with overflow processing of receivables at all points of the work flow.</p><p>Process recurring transactions and reporting at all levels of standard accounting practices.</p><p>Auditing and spot checking various projects and day to day work for a layer of quality control.</p><p>Provide specialized support for clients and colleagues in matters of accounts payable, accounts receivable, and general ledger analytics.</p><p>Provide general administrative and clerical support primarily to the Accounting Department including but not limited to data entry, mailing, scanning, copying, filing, and data mining.</p><p>Receive and provide general support for clients by fielding telephone calls and emails, dispatching appropriately and directly assisting with inquiries.</p><p>Prepare and modify documents including correspondence, reports, drafts, meeting materials, presentations, memos and emails.</p><p>Assist in meeting and appointment coordination, and calendar management.</p><p>Additional tasks as required.</p><p>QUALIFICATIONS &amp; CORE COMPETENCIES</p><p>High school diploma or equivalent.</p><p>Exceptional customer service skills, over the phone and in person, with customers and internal departments.</p><p>Strong sense of urgency and problem solving skills.</p><p>Meticulous attention to detail and excellent organizational skills required.</p><p>Ability to handle multiple tasks with superb accuracy and achieve deadlines under pressure.</p><p>Must be able to maintain professionalism and a positive service attitude at all times.</p><p>Proficiency in computer use including Microsoft Suite.</p><p>ASSETS</p><p>Previous experience in a property management environment is a positive.</p><p>Some college coursework or business vocational school education is helpful.</p><p>Previous experience with approval-level accounting not required but preferred.</p><p>BENEFITS</p><p>We offer competitive and attractive compensation packages. Salary depends on skills and experience. Excellent medical and dental coverage, work flow flexibility, generous time off plan.</p><p><b>Lighthouse Realty Management, LLC provided the following inclusive hiring information:</b></p><p>We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.</p><p>Job Type: Full-time</p><p>Pay: $25.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Physical Setting:</p><ul><li>Office</li></ul><p>Work Location: In person</p>

Accounts Payable Specialist

WHOOP

<div>
 At WHOOP, we are on a mission to unlock human performance and healthspan. WHOOP empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives.
 <br/>
 <br/>
 The Finance team at WHOOP is committed to building scalable, efficient financial operations that keep pace with the company&rsquo;s rapid growth. We are investing in the systems, processes, and people needed to ensure operational excellence across all areas of accounting and finance.
 <br/>
 <br/>
 We are seeking a Senior Accounts Payable Specialist to own and manage the full accounts payable cycle in a business with significant manufacturing, inventory purchasing, and PO-driven spend. In this role, you will be responsible for processing high-volume invoices, including PO-backed invoices for contract manufacturers, component suppliers, and logistics providers; managing vendor relationships; ensuring timely and accurate payments; and maintaining strong internal controls within the AP function. You will serve as a cross-functional partner to Accounting, Operations, and other business teams, helping to drive process improvements and ensure financial accuracy. The right candidate is detail-oriented, highly organized, and thrives in a fast-paced, high-growth environment where efficiency and precision are essential.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage the full-cycle accounts payable process, including the review, coding, and processing of invoices, expense reports, and payment requests in a timely and accurate manner.
  </li>
  <li>
   Perform three-way matching of invoices to purchase orders and receiving documents, with a strong focus on inventory, manufacturing, and supply-chain related purchases.
  </li>
  <li>
   Resolve PO, receiving, and invoice discrepancies, collaborating with Procurement, Operations, and Inventory Accounting to ensure accurate quantities, pricing, and receipt information.
  </li>
  <li>
   Prepare and execute payment runs, including ACH transfers, wire payments, and check disbursements, ensuring adherence to payment terms, cash management policies, and approval workflows.
  </li>
  <li>
   Own vendor onboarding, maintenance, and compliance, including W-9 collection, 1099 reporting, and ensuring accuracy and integrity of the vendor master file.
  </li>
  <li>
   Reconcile the AP sub-ledger to the general ledger on a monthly basis and prepare supporting documentation for month-end close, including accruals, AP aging analysis, and inventory-related accruals for unbilled receipts where applicable.
  </li>
  <li>
   Manage and reconcile corporate credit card programs, ensuring proper coding, approvals, and compliance with company expense policies.
  </li>
  <li>
   Serve as the primary point of contact for vendor inquiries, resolving payment issues and building strong working relationships with internal and external stakeholders.
  </li>
  <li>
   Support internal and external audit requests by preparing AP-related schedules, documentation, and reports as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   4&ndash;6+ years of progressive accounts payable experience, including experience in a manufacturing, hardware, consumer products, or other inventory-based environment with significant purchase order activity.
  </li>
  <li>
   Bachelor&rsquo;s degree in Accounting, Finance, or a related field preferred; Associate&rsquo;s degree with relevant experience considered.
  </li>
  <li>
   Strong understanding of AP workflows, internal controls, and compliance requirements, including 1099 reporting and sales/use tax.
  </li>
  <li>
   Demonstrated experience processing PO-backed invoices and resolving discrepancies across purchase orders, receipts, inventory records, and vendor statements.
  </li>
  <li>
   Experience with ERP systems such as Oracle, NetSuite, or SAP; proficiency in AP automation tools (e.g., Coupa, Concur, or similar) preferred.
  </li>
  <li>
   Advanced Microsoft Excel skills, including XLOOKUP, pivot tables, and data analysis capabilities.
  </li>
  <li>
   Experience processing high-volume, multi-entity, or multi-currency invoices in a fast-paced environment.
  </li>
  <li>
   Strong attention to detail and accuracy, with the ability to manage multiple priorities and meet tight deadlines.
  </li>
  <li>
   Excellent verbal and written communication skills, with the ability to interact effectively with vendors, cross-functional partners, and leadership.
  </li>
  <li>
   Experience implementing AI-driven solutions to streamline manual AP workflows is a plus.
  </li>
  <li>
   Strong alignment with WHOOP&rsquo;s mission and brand, with genuine energy for contributing to a high-growth, mission-driven organization
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  This role is based in the WHOOP office located in Boston, MA. The successful candidate must be prepared to relocate if necessary to work out of the Boston, MA office.
  <br/>
  <br/>
 </strong>
 Interested in the role, but don&rsquo;t meet every qualification? We encourage you to still apply! At WHOOP, we believe there is much more to a candidate than what is written on paper, and we value character as much as experience. As we continue to build a diverse and inclusive environment, we encourage anyone who is interested in this role to apply.
 <br/>
 <br/>
 WHOOP is an Equal Opportunity Employer and participates in E-verify to determine employment eligibility
 <br/>
 <br/>
 The WHOOP compensation philosophy is designed to attract, motivate, and retain exceptional talent by offering competitive base salaries, meaningful equity, and consistent pay practices that reflect our mission and core values.
 <br/>
 <br/>
 At WHOOP, we view total compensation as the combination of base salary, equity, and benefits, with equity serving as a key differentiator that aligns our employees with the long-term success of the company and allows every member of our corporate team to own part of WHOOP and share in the company&rsquo;s long-term growth and success.
 <br/>
 <br/>
 The U.S. base salary range for this full-time position is $80,000 - $105,000. Salary ranges are determined by role, level, and location. Within each range, individual pay is based on factors such as job-related skills, experience, performance, and relevant education or training.
 <br/>
 <br/>
 In addition to the base salary, the successful candidate will also receive benefits and a generous equity package.
 <br/>
 <br/>
 These ranges may be modified in the future to reflect evolving market conditions and organizational needs. While most offers will typically fall toward the starting point of the range, total compensation will depend on the candidate&rsquo;s specific qualifications, expertise, and alignment with the role&rsquo;s requirements.
</div>


Senior Accounts Payable Specialist

Daley And Associates, LLC

<div>
 <strong>
  Accounts Payable Professional
  <br/>
  <br/>
 </strong>
 <br/>
 Description:
 <br/>
 <br/>
 <br/>
 Our client a Boston based real estate firm is looking to hire an Accounts Payable professional.&nbsp; Our client has a wide range of real estate services and focus.&nbsp; They develop and manage both residential and commercial properties.&nbsp; This is a full cycle AP position&nbsp;including invoices, checks, 1099, vendor maintenance, etc.&nbsp; The AP person is processing approximately 1,000 checks per month and updating the AP to GL and close AP at the end of each month.&nbsp; If you want to work with a well-respected, established real estate firm in Boston, then email your resume to sflaherty@daleyaa.com
 <br/>
 <br/>
 <br/>
 Requirements:
 <br/>
 <ul>
  <li>
   5+ years hands-on real estate AP experience
  </li>
  <li>
   Experience managing the entire AP process
  </li>
  <li>
   Ability to work with outside vendors and inhouse stakeholders
  </li>
  <li>
   Highly organized
  </li>
  <li>
   Strong follow-up
  </li>
  <li>
   Ability to&nbsp;work in a professional business setting
  </li>
  <li>
   Excellent communication skills - written and verbal
  </li>
  <li>
   Knowledge of MRI is helpful
  </li>
  <li>
   Base Salary - $75,000-$85,000
  </li>
  <li>
   Email resume to sflaherty@daleyaa.com
  </li>
 </ul>
 <br/>
 <br/>
 <br/>
 &nbsp;
</div>


Accounts Payable

<div>
 <span>
  <strong>
   Accounts Payable Manager &ndash; Full-Time
  </strong>
  <strong>
   in Boston
   <br/>
   <br/>
  </strong>
 </span>
 <span>
  A growing commercial real estate accounting team is seeking an
  <strong>
   experienced AP Manager
  </strong>
  to oversee high-volume accounts payable operations and vendor relationships. This is a hands-on role with ownership of the AP function and an opportunity to modernize processes, including a potential transition to electronic payments.
  <br/>
  <br/>
 </span>
 <span>
  <strong>
   Key Responsibilities:
  </strong>
 </span>
 <ul>
  <li>
   <span>
    Manage all AP operations in MRI, including invoice processing, check cutting (~800&ndash;1,000/month), 1099 preparation, and vendor maintenance.
   </span>
  </li>
  <li>
   <span>
    Ensure timely payments of company obligations, including loans and real estate taxes.
   </span>
  </li>
  <li>
   <span>
    Maintain organized physical and digital records, ensuring accuracy and compliance.
   </span>
  </li>
  <li>
   <span>
    Support process improvements and special projects, including electronic payment integration.
   </span>
  </li>
 </ul>
 <span>
  <strong>
   Qualifications:
  </strong>
 </span>
 <ul>
  <li>
   <span>
    10+ years of AP experience, ideally in real estate or mortgage accounting.
   </span>
  </li>
  <li>
   <span>
    Proficiency with high-volume check processing, vendor management, and 1099 reporting.
   </span>
  </li>
  <li>
   <span>
    Experience with MRI or similar accounting systems preferred.
   </span>
  </li>
  <li>
   <span>
    Highly organized, self-sufficient, and detail-oriented, with ability to work independently.
   </span>
  </li>
 </ul>
 <span>
  <strong>
   Why Join:
  </strong>
 </span>
 <ul>
  <li>
   <span>
    Competitive salary $80K&ndash;$100K + bonus
   </span>
  </li>
  <li>
   <span>
    Hands-on leadership in a small, collaborative team
   </span>
  </li>
  <li>
   <span>
    Opportunity to implement process improvements and modernize AP functions
   </span>
  </li>
 </ul>
 <span>
  Apply today by forwarding your resume to Kyle Archer at karcher@daleyaa.com
  <br/>
  <br/>
 </span>
 <span>
  <br/>
 </span>
 <br/>
 &nbsp;
</div>


Accounts Payable Manager (80-100K)

HARBOR VIEW HOTEL

<div><p><b>About the Position:</b></p><p>
Part-time accounting clerk position who will help with bookkeeping responsibilities for commercial real estate properties in the greater Boston area. Job requires two business days on site per week in Back Bay corporate office.</p><p><b>
Primary Responsibilities:</b></p><p>
Participate in the Accounts Payable function, which includes but is not limited to the following:</p><ul><li> Open incoming mail and emails containing vendor invoices.</li><li> Review and process invoice in proper entity, including general ledger account classification</li><li> Reconcile bulk invoices that need to be allocated to different entities, i.e. Home Depot monthly invoice</li><li> Prepare check runs</li><li> Mail payments to vendors</li><li> File paid invoices with remittance accordingly</li></ul><p></p><p><br>
Participate in the Accounts Receivable function, which includes but is not limited to the following:</p><p></p><ul><li><br>
 Prepare monthly tenant rent invoices and send to tenants</li><li> Prepare tenant billback invoices, including electric and property tax reconciliations, and chargeback items</li><li> Process cash applications for tenant payments received</li></ul><p></p><p><br>
Help with preparing monthly financial statement reconciliations for balance sheet items, including PP&amp;E, prepaids, amortization, and accruals.</p><p></p><p><b><br>
Qualifications Required:</b></p><p>
Prior bookkeeping experience</p><p>
Must be proficient in Windows, Microsoft Office (intermediate excel)</p><p>
Strong integrity and work ethic</p><p>
Excellent oral and written communication skills</p><p>
Excellent organizational and time management skills</p><p></p><p><b><br>
Qualifications Desired:
</b></p><p>Prior experience in real estate bookkeeping</p><p>
</p><p>Prior experience using Microsoft Dynamics</p></div>

Part Time Accounting Clerk

Clearway Health

<div><p><b>Welcome to Clearway Health</b> - At Clearway Health, we&rsquo;ve been recognized as a Great Place to Work&reg; for four years in a row&mdash;and we&rsquo;re just getting started. We&rsquo;re redefining specialty pharmacy by improving access to care, delivering personalized support, and helping patients navigate complex medication needs. Our award-winning culture is built on empowering our people to grow, contribute, and make a difference every day. If you&rsquo;re driven to create meaningful change and thrive in a collaborative, purpose-driven environment, you&rsquo;ll fit right in. If you&rsquo;re looking for a role where you can truly make an impact, keep reading below!</p><br>
<p></p>
<p><b>
Position Summary:</b></p>
<p>
The Implementation Specialist at Clearway Health will work with new partnership hospitals to integrate and launch new pharmacy services. The Implementation Specialist is deployed to the client at the onset of the partnership and is responsible for providing hands on, in person, integrated care for patients with high medication cost. You'll be responsible for delivering safe and efficient specialty services while training the incoming new team members including Pharmacy Technicians and Pharmacy Liaisons. When not integrated at a new hospital partnership, you will be assigned work from an existing liaison that requires additional support, or other special projects in support of company or departmental initiatives.</p><p></p><p><i><br>
This position requires extensive </i><i>air and/or auto travel to and from the client sites (domestic only). The Implementation Specialist is expected to travel from several weeks to up to one year for each client site. Frequency and mode of travel will depend on the distance from the individual&rsquo;s remote home base to the client&rsquo;s site. The Implementation Specialist is a full-time travelling position; the qualified candidate must be willing to travel, which will include overnight and extended stays at a client's location. Estimated durations of travel will be 3-4 months per project.</i></p><p></p><p><b><br>
E</b><b>ssential</b><b> Responsibilities / Duties:</b></p>
<p>
Implementation Specialists are responsible for the filing and renewing of any primary state pharmacy technician license registration. The Implementation Specialist is required to have a valid driver&rsquo;s license with current auto insurance. Clearway will reimburse any state pharmacy technician license registration fees (besides their home state) and travel expenses.</p>
<p><b>
Implementation &amp; Change Management:</b></p>
<ul>
<li>Provide hands-on expertise, resources, and knowledge to new hospital sites as part of a new client partnership agreement</li>
</ul><ul><li>Own in partnership with our People &amp; Culture team the on-boarding experience and client satisfaction of new hires</li>
</ul><ul><li>Build, develop and/or maintaining on-site provider and pharmacy relationships by providing exceptional pharmacy care to patients</li>
</ul><ul><li>Develops relationships with local insurances, drug representatives, and external care providers to create a holistic care model for every patient</li>
</ul><ul><li>Owning of identification and address of Clinic and/or Pharmacy workflow inefficiencies: Identify key barriers, create workflow maps, propose new ideas, gain agreement from staff, and execute changes to promote workflow efficiencies (PA workflows, pharmacy workflows, escalation protocols, communication methods, patient flows)</li>
</ul><ul><li>Integrating specific and centralized processes for safe and efficient fulfillment of specialty pharmacy services at client sites; including training materials and education</li>
</ul><ul><li>Refinement of workflows and processes post launch to deliver Clearway Health experience to patients</li>
</ul><ul><li>Training of on-site client staff liaisons to ensure local model is consistent with every site and ensure all liaisons meet competency requirements</li>
</ul>
<p><b>Provider Relations</b> &ndash;The Implementation Specialist is responsible for making initial contact with the clinical team. This includes but not limited to:</p>
<ul>
<li>Attending a provider or all staff meetings.</li>
</ul><ul><li>Shadow a member of each group (pharmacy staff, front desk, MA, RN, and MD) to evaluate the efficiency and flow of the program&rsquo;s current state.</li>
</ul><ul><li>Identify clinic sponsors to obtain feedback/gaps with past, present, and future workflows. The purpose is to mimic what is working and provide solutions to improve and expand patient care models.</li>
</ul><ul><li>Train and Shadow new Pharmacy Technician Liaisons and Pharmacists in all duties, roles, and responsibilities</li>
</ul><ul><li>Track and report status to management along with any issues: escalate to leadership any risks and barriers to success including identifying and managing individual staff presenting challenges with adopting new protocols</li>
</ul><ul><li>As a member of the clinical team, work seamlessly alongside hospital clinicians to serve patients both face-to-face and over the phone.</li>
</ul><ul><li>Communicate with Specialty Pharmacy Management, Medical Directors, and Practice Managers to provide support for new and ongoing hospital initiatives</li>
</ul><ul><li>Monitor staff to ensure that all required documentation is properly completed for billing purposes to include electronic orders and paperwork related to medications ordered</li>
</ul><ul><li>Utilize drug pricing provided by pharmacy and reconcile reimbursement to make sure it is within range</li>
</ul><ul><li>Communicate directly with patients to assist them in the awareness of their medications</li>
</ul><ul><li>Achieve operational objectives by inputting data, performing adjudication on test claims and preparing action plans for follow- up</li>
</ul>
<p><b>Patient Relationship Development and Client Performance</b><br>
&ndash; Responsible for managing and growing patient base by recruitment and retention of specialty pharmacy services</p>
<ul>
<li>Patient enrollment functions, including following up on provided leads for new business in clinic, and generating leads through provider relationships or direct customer service engagements</li>
</ul><ul><li>Retention of patients through excellent service</li>
</ul><ul><li>Navigation of patient EMR (electronic medical record) to effectively answer questions and/or provide documentation as needed for prior authorizations</li>
</ul><ul><li>Resolve patient care issues and situational awareness around when to involve managers and/ or clinicians</li></ul><br>
<p></p>
<p><b>
Certificates, Licenses, or Registrations</b>:</p><br>
<ul>
<li>Must be registered and in good standing with any State Board of Pharmacy.</li>
</ul><ul><li>Implementation Specialist must have current active National Certification verified by PTCB.</li>
</ul><ul><li>Must have a valid driver's license with current auto insurance.</li></ul><br>
<p></p>
<p><b>
Experience:</b></p>
<ul>
<li>3+ years of pharmacy experience required.</li>
</ul><ul><li>Experience developing and documenting specialty pharmacy workflows, SOPs, and training materials to support new program launches and operational consistency, preferred.</li>
</ul><ul><li>Familiarity with specialty pharmacy operations and compliance standards (e.g., payer requirements, Prior Authorization processes, and accreditation standards such as URAC or ACHC) preferred.</li>
</ul><ul><li>Experience managing implementation timelines, milestones, and issue resolution to ensure projects launch on schedule and meet operational and client expectations.</li>
</ul><ul><li>Pharmacy leadership experience preferred</li></ul><br>
<p></p>
<p><b>
Knowledge &amp; Skills:</b></p>
<ul>
<li>Excellent English oral and written communication skills required; as well as ability to communicate professionally over the phone.</li>
</ul><ul><li>Excellent interpersonal skills to relate to hospital healthcare personnel working cooperatively and collaboratively to resolve situations and problems, as well as effectively communicating and displaying leadership within and outside of the department.</li>
</ul><ul><li>Cultural sensitivity, understanding, and comfort with a wide range of social, racial, and ethnic populations.</li>
</ul><ul><li>Must practice discretion and confidentiality as position deals with highly sensitive and private data.</li>
</ul><ul><li>Ability to understand, explain, and actively promote the hospital&rsquo;s objectives through direct coordination and commitment to the program&rsquo;s goals.</li>
</ul><ul><li>Demonstrates a desire and capacity to expand expertise, develop new skills, and grow professionally.</li>
</ul><ul><li>Highly proficient in Microsoft Office, particularly Excel, Word, and Outlook. Ability to quickly learn other relevant applications that support management of patient care and assigned responsibilities; and ability to extract necessary information.</li>
</ul><ul><li>Other professional skills and qualities: organized, strong attention to detail, ability to self-direct through multitasking and prioritizing, dependable, empathetic, focused on quality service, goal oriented.</li>
</ul><ul><li>Capacity to work independently by managing workload and meeting established goals in a fast-paced environment</li>
</ul><ul><li>Knowledge of transplant, hepatitis C, infectious diseases (including HIV), oncology and/or other specialty medication therapies preferred.</li>
</ul><ul><li>Bilingual or multi-lingual skills (beyond that of English) appropriate to the patient population served is a plus.</li>
</ul><ul><li>Experience with submission of prior authorization requests to third party payors</li>
</ul><ul><li>Familiarity with 340B drug program and ACO hospital models</li>
</ul><ul><li>Knowledge of QS1/NRx, EPIC, Salesforce, CoverMyMeds</li></ul><br>
<p></p>
<p><b>
Special Working Conditions (</b><b>On-call, Travel, Shift, Coverage</b><b>):</b></p>
<ul>
<li>Clearway Health Specialty Pharmacies, serving patients in hospitals, health systems, and communities, may require employees at client sites to work on company-recognized holidays.</li>
</ul><ul><li>Must be willing to travel up to 80%.</li></ul><br>
<p></p>
<p><i>
This information is being provided to promote pay transparency and equal employment opportunities at Clearway Health. The current annual compensation range for this position is $70,000 - $85,000. T</i><i>he actual rate within this range that you will be offered will depend on a variety of factors including geography, skills and abilities, education, experience and other relevant factors. In addition to a competitive base salary, this role is eligible to participate in the company&rsquo;s bonus program as part of its comprehensive and rewarding benefits package. This opportunity offers a compelling combination of compensation and performance-based incentives designed to recognize and reward contributions.</i></p><p></p><p><i><br>
The above statements in this job description are intended to depict the general nature and level of work assigned to the </i><i>employee</i><i>(s) in this job. The above is not intended to </i><i>represent</i><i> an exhaustive list of accountable duties and responsibilities </i><i>required</i><i>. External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.</i></p></div><p></p>

Pharmacy Implementation Specialist

The General Hospital Corporation

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Summary<br>
Specializes in providing administrative and secretarial support to executives or chairs (e.g., heads of divisions, departments, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills.<br>
<br>
Does this position require Patient Care?<br>
No<br>
<br>
Essential Functions<br>
<ul><li>Perform secretarial and administrative duties for an executive or chief.</li><li>Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
</li><li>Prepares correspondence, meeting minutes or executive summaries.</li><li>Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.</li><li>Work requires some analysis and use of initiative and independent judgment.</li><li>Remain knowledgeable of corporate policy.</li><li>Often called upon to interpret and communicate executive or board's intent to other employees.</li><li>Perform payroll functions for executive team.</li><li>Assists other administrative/executive assistants and may assist with orientation and training of staff.</li><li>May make contacts of a sensitive, complex, and confidential nature.</li><li>Completes routine tasks under minimal supervision.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required. Bachelor&rsquo;s degree in Business, or related field preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
Experience<br>
Experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Requires highly proficient/advanced administrative skills and office applications skills.</li><li>Ability to proofread and edit written documents.</li><li>Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.</li><li>Highly proficient in all communication skills (phone, verbal and written).</li><li>Ability to handle sensitive information and situations with poise and professionalism.</li><li>Strong organizational, coordination and judgment skills.</li><li>Ability to prioritize effectively.</li><li>Ability to problem solve and troubleshoot.</li><li>Ability to analyze a situation and determine best course of action within established guidelines.</li><li>Basic math knowledge with some knowledge of bookkeeping.</li><li>Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.</li><li>Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p>
General Overview:<br>
Research in the Ob/Gyn Department at MGH includes basic and clinical science performed in the Vincent Center for Reproductive Biology. Researchers&rsquo; primary research emphasis include infertility, aging and cancer as they pertain to the ovary and uterus.</p><p></p><p>
The Executive Assistant performs duties of a responsible and discretionary nature to assist the MGB Vice Chair of Research, Director of the VCRB. Administrative Director, Faculty, Associate Faculty, and staff. The position serves as a resource to other Ob/Gyn employees at all levels and acts as liaison between VCRB and MGB Ob/Gyn Offices. The Executive Assistant works independently, receiving minimal supervision and guidance, and possesses expert knowledge of office routine, machines, and information systems, as well as an understanding of the organization, programs and procedures related to the work of the Center staff. Daily responsibilities encompass scheduling of administrative meetings, calendar management, coordinating activities with other departments and hospital leadership, and helping the Administration with department projects and initiatives. The candidate must have well-developed organizational and communication skills capable of working independently to produce consistent quality work with minimal supervision and guidance.</p><p></p><p>
Additional duties include purchasing, accounts payable, and database management, and preparing documents needed for grant applications. Additionally, the Executive Assistant will help coordinate various HR functions for non-clinical, research personnel, including new hire coordination, and timekeeping and offboarding.</p><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
60 Blossom Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$23.34 - $33.37/Hourly<p></p><p><b><br>
Grade</b></p>
5<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Executive Assistant

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