administrative assistant

legal administrative specialist Jobs in Boston

legal administrative specialist

part time accounting clerk Jobs in Boston

part time accounting clerk

senior specialist, compensation advising Jobs in Boston

senior specialist, compensation advising

accounts payable specialist

Hub Technology Group

<div>
 <p>
  <strong>
   6 Month+ Contract - Boston - W2
  </strong>
 </p>
 <p>
  <strong>
   ON SITE
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The contract Accounts Payable (AP) analyst will provide administrative and financial support related to accounts payable, invoicing, and other general accounting. Project requires timely and accurate data entry and or processing. Analysts will identify, researches and escalates financial issues.
 </p>
 <p>
  This role requires candidates to operate with minimal supervision in a fast-paced work environment. Must successfully demonstrate initiative, reliability, attention to detail, customer service, and discretion.
 </p>
 <ul>
  <li>
   Ensure invoices are paid on time (&amp; resolve any issues), enter credits, and maintain vendor data.
  </li>
  <li>
   Support Accounts Payable team with administrative duties including vendor on boarding, data analysis/data input, charge codes etc
  </li>
  <li>
   Distribute invoices, statements, and other communications to responsible parties.
  </li>
  <li>
   Send invoices with clear chain of approval through approval process.
  </li>
  <li>
   Communicate clearly and professionally.
  </li>
  <li>
   Assist in resolving issues if an invoice is rejected.
  </li>
  <li>
   Work with the end user and vendor if there are discrepancies.
  </li>
  <li>
   Other special projects and duties as assigned.
  </li>
  <li>
   3-5 Years of AP Experience suggested
  </li>
 </ul>
</div>


Accounts Payable Specialist

HARBOR VIEW HOTEL

<div><p><b>About the Position:</b></p><p>
Part-time accounting clerk position who will help with bookkeeping responsibilities for commercial real estate properties in the greater Boston area. Job requires two business days on site per week in Back Bay corporate office.</p><p><b>
Primary Responsibilities:</b></p><p>
Participate in the Accounts Payable function, which includes but is not limited to the following:</p><ul><li> Open incoming mail and emails containing vendor invoices.</li><li> Review and process invoice in proper entity, including general ledger account classification</li><li> Reconcile bulk invoices that need to be allocated to different entities, i.e. Home Depot monthly invoice</li><li> Prepare check runs</li><li> Mail payments to vendors</li><li> File paid invoices with remittance accordingly</li></ul><p></p><p><br>
Participate in the Accounts Receivable function, which includes but is not limited to the following:</p><p></p><ul><li><br>
 Prepare monthly tenant rent invoices and send to tenants</li><li> Prepare tenant billback invoices, including electric and property tax reconciliations, and chargeback items</li><li> Process cash applications for tenant payments received</li></ul><p></p><p><br>
Help with preparing monthly financial statement reconciliations for balance sheet items, including PP&amp;E, prepaids, amortization, and accruals.</p><p></p><p><b><br>
Qualifications Required:</b></p><p>
Prior bookkeeping experience</p><p>
Must be proficient in Windows, Microsoft Office (intermediate excel)</p><p>
Strong integrity and work ethic</p><p>
Excellent oral and written communication skills</p><p>
Excellent organizational and time management skills</p><p></p><p><b><br>
Qualifications Desired:
</b></p><p>Prior experience in real estate bookkeeping</p><p>
</p><p>Prior experience using Microsoft Dynamics</p></div>

Part Time Accounting Clerk

The General Hospital Corporation

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
Overview:<br>
Research in the Ob/Gyn Department at MGH includes basic and clinical science performed in the Vincent Center for Reproductive Biology. Researchers&rsquo; primary research emphasis include infertility, aging and cancer as they pertain to the ovary and uterus.
<br>
<br>
The Executive Assistant performs duties of a responsible and discretionary nature to assist the MGB Vice Chair of Research, Director of the VCRB. Administrative Director, Faculty, Associate Faculty, and staff. The position serves as a resource to other Ob/Gyn employees at all levels and acts as liaison between VCRB and MGB Ob/Gyn Offices. The Executive Assistant works independently, receiving minimal supervision and guidance, and possesses expert knowledge of office routine, machines, and information systems, as well as an understanding of the organization, programs and procedures related to the work of the Center staff. Daily responsibilities encompass scheduling of administrative meetings, calendar management, coordinating activities with other departments and hospital leadership, and helping the Administration with department projects and initiatives. The candidate must have well-developed organizational and communication skills capable of working independently to produce consistent quality work with minimal supervision and guidance.<br>
<br>
Additional duties include purchasing, accounts payable, and database management, and preparing documents needed for grant applications. Additionally, the Executive Assistant will help coordinate various HR functions for non-clinical, research personnel, including new hire coordination, and timekeeping and offboarding.<p></p><p><b><br>
Job Summary</b></p>
Summary<br>
Specializes in providing administrative and secretarial support to executives or chairs (e.g., heads of divisions, departments, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills.<br>
<br>
Does this position require Patient Care?<br>
No<br>
<br>
Essential Functions<br>
<ul><li>Perform secretarial and administrative duties for an executive or chief.</li><li>Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
</li><li>Prepares correspondence, meeting minutes or executive summaries.</li><li>Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.</li><li>Work requires some analysis and use of initiative and independent judgment.</li><li>Remain knowledgeable of corporate policy.</li><li>Often called upon to interpret and communicate executive or board's intent to other employees.</li><li>Perform payroll functions for executive team.</li><li>Assists other administrative/executive assistants and may assist with orientation and training of staff.</li><li>May make contacts of a sensitive, complex, and confidential nature.</li><li>Completes routine tasks under minimal supervision.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required. Bachelor&rsquo;s degree in Business, or related field preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
Experience<br>
Experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Requires highly proficient/advanced administrative skills and office applications skills.</li><li>Ability to proofread and edit written documents.</li><li>Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.</li><li>Highly proficient in all communication skills (phone, verbal and written).</li><li>Ability to handle sensitive information and situations with poise and professionalism.</li><li>Strong organizational, coordination and judgment skills.</li><li>Ability to prioritize effectively.</li><li>Ability to problem solve and troubleshoot.</li><li>Ability to analyze a situation and determine best course of action within established guidelines.</li><li>Basic math knowledge with some knowledge of bookkeeping.</li><li>Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.</li><li>Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
60 Blossom Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$23.34 - $33.37/Hourly<p></p><p><b><br>
Grade</b></p>
5<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Executive Assistant

CornerStone Technology Talent Services

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Data Analyst / Analytics Specialist (2&ndash;5 Years Experience)
 </p>
 <p>
  <strong>
   Employment:
  </strong>
  Contract
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Hybrid &ndash; Boston, MA
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Bring Data to Life with Us!
  </strong>
 </p>
 <p>
  Are you passionate about turning raw data into actionable insights that help businesses make smarter decisions? We&rsquo;re looking for a talented Data Analyst / Analytics Specialist to join our team. You&rsquo;ll work on real-world problems, collaborate with cross-functional teams, and create reports and dashboards that directly influence business outcomes.
 </p>
 <p>
  This role is perfect for someone who enjoys digging into data, uncovering trends, and building solutions that make an impact&mdash;while working in a supportive, collaborative environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;ll Be Doing:
  </strong>
 </p>
 <ul>
  <li>
   Analyze complex datasets to find patterns, trends, and actionable insights
  </li>
  <li>
   Clean, transform, and structure data for reporting and analytics projects
  </li>
  <li>
   Build and maintain reports, dashboards, and data models to support decision-making
  </li>
  <li>
   Translate business needs into clear analytics solutions and KPIs
  </li>
  <li>
   Work closely with different teams to support data-driven initiatives
  </li>
  <li>
   Ensure data accuracy, quality, and governance across projects
  </li>
  <li>
   Automate reporting and streamline workflows where possible
  </li>
  <li>
   Prepare datasets for advanced analytics and data science efforts
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We&rsquo;re Looking For:
  </strong>
 </p>
 <ul>
  <li>
   2&ndash;5 years of experience in data analytics or business analysis
  </li>
  <li>
   Strong SQL skills for querying and manipulating data
  </li>
  <li>
   Experience in the pharmaceutical or healthcare industry is a plus
  </li>
  <li>
   Familiarity with data visualization tools like Power BI, Tableau, or similar
  </li>
  <li>
   Understanding of data structures, data quality, and governance best practices
  </li>
  <li>
   Ability to translate business questions into data solutions
  </li>
  <li>
   Knowledge of statistical analysis or basic data modeling concepts
  </li>
  <li>
   Detail-oriented with strong problem-solving skills
  </li>
  <li>
   Comfortable working in Agile or fast-paced environments
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Nice-to-Have Skills:
  </strong>
 </p>
 <ul>
  <li>
   Experience with enterprise-scale data environments
  </li>
  <li>
   Familiarity with scripting or automation (Python, R, or similar)
  </li>
  <li>
   Knowledge of modern data ecosystems, including cloud platforms
  </li>
  <li>
   Ability to explain complex insights to technical and non-technical stakeholders
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You Can Expect:
  </strong>
 </p>
 <ul>
  <li>
   Work on meaningful projects that impact business decisions
  </li>
  <li>
   Gain hands-on experience with modern analytics tools and technologies
  </li>
  <li>
   Collaborate in a supportive, team-oriented environment
  </li>
  <li>
   Flexible hybrid work setup in Boston, MA
  </li>
 </ul>
</div>


Data Analyst

Vitra Health

<div><p>Vitra Health is a mission-driven healthcare organization committed to improving the quality of life for individuals and families across Massachusetts. Through innovative home- and community-based services, Vitra supports aging adults, people with disabilities, and individuals with complex care needs&mdash; supported by a Nurse, and Case Manager, Vitra ensures clients receive compassionate, personalized, and dignified care.</p>
<p>To help share our mission and expand our community impact, Vitra Health is seeking a Compliance Specialist who is passionate about community engagement and helping people access the care and resources they deserve.</p>
<p><b>The Opportunity</b></p>
<p>As a Clinical Compliance Specialist with Vitra Health's, you will support the day-to-day operations of the Compliance Department by helping maintain regulatory and accreditation standards across the organization. The role supports clinical quality &amp; compliance by engaging in monitoring and developing activities to enhance healthcare delivery standards.</p>
<p>This role plays a key part in promoting a culture of compliance by ensuring timely communication, accurate documentation, and effective follow-through on compliance initiatives. The ideal candidate is mission-minded, detailed oriented, highly organized, and able to maintain the confidentiality of sensitive information.
</p><p><b>Key Responsibilities
</b></p><p>Compliance Program Support:</p>
<ul><li>Support the Compliance Officer and Compliance Manager in implementing and maintaining the organization's compliance program and compliance workplan
</li><li>Monitor regulatory changes and assist with updates to policies, procedures, and internal controls
</li><li>Maintain compliance documentation, tracking tools, and audit logs</li><li>
Support internal and external audits, reviews, and regulatory inquiries</li><li>
Track and assist with preparing external compliance reports to regulators, payers, and accreditation bodies.
</li><li>Lead or coordinate compliance-related tasks related to healthcare delivery and field staff including engaging with clients to check quality of care coordination and client visits.
</li><li>Monitoring, Risk Assessment &amp; Review:</li><li>
Execute risk-based monitoring across clinical documentation and service delivery</li><li>
Identify and prioritize regulatory risk areas within AFC, GAFC, and ADH programs
</li><li>Perform periodic and targeted reviews of medical records
</li><li>Maintain clear, organized workpapers to support review activities
</li><li>Performs visits (remote and onsite) to ensure continuity of service and documentation are aligned with compliance and quality standards</li><li>
Engage with caregiver to assess effectiveness and presence of required education</li><li>
Serves as educator to field staff to assess risk and gaps in required education</li><li>
Periodically review care teams files to ensure alignment with program requirements</li><li>
Monitors qualitative and quantitative requirements of client visits and caregiver logs</li><li>
Reviews care teams compliance requirements in alignment with Vitra's compliance plan</li><li>
Document and communicate findings in clear, actionable reports to compliance team and ops management
</li><li>Assess and classify issues based on risk and regulatory impact
</li><li>Escalate significant concerns in accordance with established protocols
</li><li>Maintain training records and assist in developing or updating training materials.
</li><li>Support cross-functional teams in preparing for audits and responding to surveyor requests
</li><li>Foster culture of customer service and commitment to quality care.</li><li>
Serve as a brand ambassador for Vitra reflecting our vision, mission, and values.</li><li>
Show genuine interest and compassion for the communities we serve and commitment to the diversity of our clients and team members.</li></ul>
<p><b>What we are looking for:</b></p>
<ul><li>Degree in nursing required. Active RN license in the state of Massachusetts.
</li><li>Certifications in one or more of the following preferred: Certified in Healthcare Compliance (CHC) Certified Professional Coder (CPC), Certified Coding Specialist (CCS), or willingness to obtain in 6 months.</li><li>
Minimum of two years of experience in healthcare compliance, regulatory affairs, or a similar role required.
</li><li>Experience reviewing documentation, claims, or billing processes in a regulated environment</li><li>
Familiarity with healthcare regulations including HIPAA, CMS, NCQA, and OIG guidelines strongly preferred.</li><li>
Experience with electronic medical records, learning management systems, compliance tracking tools, or risk management platforms preferred.
</li><li>Strong command of Microsoft Excel and Microsoft PowerPoint.</li><li>
Strong organizational, analytical, and communication skills.
</li><li>Ability to manage confidential and sensitive information with integrity and discretion.
</li><li>Potential for occasional travel between office locations, especially during external audits or inspections.
</li></ul><p><b>Work Environment and Physical Requirements</b></p>
<ul><li>Office-based work in a clean well-lit environment with fluctuating temperatures near others.</li><li>
Client-facing field staff and community liaisons require frequent travel to client homes or community settings; ability to drive safely; work in client homes may involve varying temperatures, odors, allergens, pets, and other environmental factors.</li><li>
Requires substantial periods of repetitive work utilizing a computer, monitor, keyboard, and mouse.</li><li>
Requires lifting and carrying equipment and supplies weighing up to 35 pounds; requires pushing and pulling equipment and supplies weighing up to 35 pounds; requires walking and standing; requires frequent sitting more than 75% of the workday; requires the ability to negotiate stairs; requires visual acuity and manual dexterity to operate equipment.</li></ul>
<p><b>Perks and Benefits:</b></p>
<ul><li>Employer sponsored health Insurance with a generous employer match.</li><li>
Dental and Vision Benefits.</li><li>
Supplemental Benefits</li><li>
Life, Accident, Critical Illness and Disability Insurance.</li><li>
401K with a 5% company match.</li><li>
Accrued Paid-Time-Off.</li><li>
Ten company paid holidays.</li><li>
Wellness Benefits.</li><li>
Tuition Reimbursement.</li><li>
Supportive team structure and company culture with a focus on work/life balance.</li></ul>
<p>Vitra Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.</p></div><p></p>

Clinical Compliance Specialist

Boston Children's Hospital

<div>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 Boston Children's Hospital Respiratory Care Department offers a highly clinically challenging environment with opportunity for professional development. Salaries and benefits are competitive, with opportunity for advancement using our 3-tiered Professional ladder.
 <br/>
 <br/>
 <strong>
  Schedule:
 </strong>
 36 hours per week, rotating day/night shifts, every third weekend.
 <br/>
 <br/>
 <ul>
  <li>
   This position is eligible for full time benefits $20,000 sign-on bonus (not eligible for internal candidates and not eligible for former BCH employees who worked here in the past 2 years)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Administer respiratory care and assisted ventilation to infants and children with acute and chronic disease states in all areas of the hospital, following prescribed treatment.
  </li>
  <li>
   Apply and monitor mechanical ventilation.
  </li>
  <li>
   Provide respiratory therapy in critical care, inpatient, outpatient, and emergency settings.
  </li>
  <li>
   Provide patient care in assigned clinical area and complete associated duties.
  </li>
  <li>
   Communicate with care team, patients and their family members, and co-workers.
  </li>
  <li>
   Participate in professional development and opportunities for advancement within departmental career ladder, including ECMO specialist positions.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Associate of Science Degree in Respiratory Therapy required; graduates of a BS Degree Respiratory Therapy program preferred.
  </li>
  <li>
   One or more years of recent Respiratory Therapist experience in a Tertiary Hospital preferred; recent graduates of an AS or BS Degree Respiratory Therapy program are also encouraged to apply.
  </li>
  <li>
   Credentialed by the National Board of Respiratory Care as a Registered Respiratory Therapist. Licensed by the State of Massachusetts.
  </li>
  <li>
   NICU and PICU experience preferred. NPS, PALS, NRP, and ACLS preferred.
   <br/>
   <br/>
  </li>
 </ul>
 The posted pay range is Boston Children&rsquo;s reasonable and good-faith expectation for this pay at the time of posting.
 <br/>
 <br/>
 Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.
</div>


Respiratory Therapist ($20,000 Sign On Bonus)

Rockaway More, Inc

<p>RockawayMore is seeking a Boston-based freelance Social Media Manager and Content Creator with food and beverage experience to support a hospitality client.</p><p>This role includes end-to-end social media management, with a focus on creating short-form video content for Instagram Reels. The ideal candidate has experience managing restaurant, bar, or hospitality social media accounts and is comfortable capturing social-first content on-site.</p><p>Professional photography is provided for the account, with content capture focused primarily on Reels and short-form video.</p><p>Pay: From $40.00 per hour</p><p>Work Location: Hybrid remote in Boston, MA 02133</p>

Freelance Social Media Manager + Content Creator

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