accounts payable assistant Jobs in San Francisco

accounts payable assistant

accounts payable specialist Jobs in San Francisco

accounts payable specialist

accounting assistant / accounting clerk Jobs in San Francisco

accounting assistant / accounting clerk

accounts payable healthcare Jobs in San Francisco

accounts payable healthcare

accounts payable leader Jobs in San Francisco

accounts payable leader

accounts payables clerk

Eviction Defense Collaborative

<div><h1 class="jobSectionHeader">Job purpose</h1> 
Eviction Defense Collaborative (EDC) is seeking a highly detail-oriented and mission-driven Accounts Payable Specialist to support the organization&rsquo;s financial operations. This role is critical to ensuring timely, accurate, and compliant processing of all payables in a complex funding environment, where approximately 90% of revenue is derived from public contracts, primarily the City and County of San Francisco (CCSF). 
The AP Specialist will play a key role in strengthening financial infrastructure, improving internal controls, supporting audit readiness, and ensuring compliance with government funding requirements. This position will work closely with the Finance Manager, Controller (if applicable), and program staff to align financial operations with EDC&rsquo;s mission: preventing homelessness before it starts and keeping San Franciscans housed.<div><div> 
Page Break</div></div><h1 class="jobSectionHeader"> 
Duties and responsibilities</h1> 
 Accounts Payable Processing (25%)<ul><li>
Process high-volume invoices, check requests, and credit card reconciliations with accuracy and timeliness</li><li>
Ensure all expenses are properly coded to the correct general ledger accounts, departments, and funding sources</li><li>
Verify approvals and supporting documentation in accordance with internal controls and CCSF contract requirements</li><li>
Manage weekly AP cycle, including ACH, checks, and electronic payments</li></ul><h1 class="jobSectionHeader"> 
Compliance &amp; Contract Alignment (25%)</h1><ul><li>
Ensure all expenditures comply with CCSF, MOHCD, HSH, and other government funding requirements</li><li>
Review invoices for allowability (e.g., disallowed costs such as certain stipends, severance constraints, etc.)</li><li>
Maintain documentation required for audits, monitoring, and funder reviews</li><li>
Support preparation for annual audits and financial monitoring visits</li></ul> 
 Vendor Management (20%)<ul><li>
Maintain accurate vendor records, including W-9s and insurance documentation where required</li><li>
Serve as point of contact for vendor inquiries and payment status</li><li>
Ensure timely issuance of 1099s in coordination with finance leadership</li></ul> 
 Credit Card &amp; Expense Management (10%)<ul><li>
Reconcile organizational credit cards and ensure proper documentation and coding</li><li>
Enforce expense policies and follow up on missing or non-compliant documentation</li><li>
Track and monitor recurring expenses and subscriptions</li></ul> 
 Systems &amp; Process Improvement (10%)<ul><li>
Support implementation and optimization of AP systems and workflows</li><li>
Identify inefficiencies and recommend improvements to strengthen financial controls and processing timelines</li><li>
Assist in building a scalable AP function aligned with EDC&rsquo;s growth and infrastructure goals</li></ul> 
 Cross-Functional Coordination (10%)<ul><li>
Work closely with program and administrative staff to ensure accurate allocation of expenses</li><li>
Support training of staff on AP procedures, documentation requirements, and coding</li><li>
Partner with the Finance Manager on monthly close activities, including accruals and reconciliations</li></ul><h1 class="jobSectionHeader"> 
Qualifications</h1>
At EDC, we work to protect housing stability and provide meaningful access to legal support for San Francisco tenants facing eviction. First and foremost, candidates must share our commitment to high-quality, client-centered services and bring strong professional skills, sound judgment, and the ability to thrive in a fast-paced, collaborative environment. Our work often involves supporting individuals and families through difficult and stressful moments. Success in this role requires empathy, professionalism, cultural competency, and a calm, solutions-focused approach to problem-solving. 
Minimum Qualifications<ul><li>
3&ndash;5 years of Accounts Payable or general accounting experience, preferably in a nonprofit or government-funded environment</li><li>
Strong understanding of fund accounting, cost allocation, and restricted funding</li><li>
Experience working with accounting systems (e.g., QuickBooks, Sage Intacct, NetSuite, or similar)</li><li>
High attention to detail and strong organizational skills</li><li>
Ability to manage multiple priorities in a fast-paced, evolving environment</li><li>
Proficiency in Microsoft Excel (sorting, filtering, basic formulas)</li></ul> 
Preferred Qualifications<ul><li>
Experience with CCSF-funded contracts (MOHCD, HSH, or similar agencies)</li><li>
Familiarity with audit processes and financial compliance requirements</li><li>
Experience in organizations undergoing financial system rebuild or infrastructure strengthening</li><li>
Bilingual (Spanish, Cantonese, or other languages relevant to San Francisco communities) is a plus</li></ul><ul><li> 
Accountability: Maintains accuracy and timeliness in all financial transactions</li><li>
Compliance Orientation: Understands and adheres to government funding requirements</li><li>
Systems Thinking: Identifies process improvements and supports scalable operations</li><li>
Collaboration: Works effectively across departments in a mission-driven environment</li><li>
Integrity: Upholds strong ethical standards in financial stewardship</li></ul><h1 class="jobSectionHeader">
Union</h1>
EDC staff are represented by the National Organization of Legal Services Workers (NOLSW, UAW Local 2320, AFL-CIO). This position is not a union position and is not subject to the terms of the collective bargaining agreement.<h1 class="jobSectionHeader"> 
Working conditions</h1>
This role may involve handling sensitive or confidential matters and requires a high level of professionalism, and the ability to navigate interpersonal dynamics with empathy and fairness are essential. The role also involves working with individuals during moments of extreme stress and instability and requires the ability to deliver culturally sensitive and empathetic services. Some evening and weekend work may be required. EDC adheres to health and safety protocols established by the San Francisco Department of Public Health, the CDC, and federal and state OSHA requirements. This is a hybrid role with an expectation to be on-site at least three (3) days per week, depending on the needs of the organization.
EDC maintains a minimum three-day in-office policy for all employees. Staff are expected to be available and responsive via email, phone, and video conferencing during standard business hours (Monday through Friday, 9:00 a.m. &ndash; 5:00 p.m.) while working remotely, and to communicate with their supervisor when attending off-site meetings or obligations. Remote work equipment and an internet/utilities stipend are provided in accordance with the needs of the role and department.<h1 class="jobSectionHeader"> 
Physical requirements</h1>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>Prolonged sitting/standing.</li><li>Extensive typing/data entry.</li><li>Close visual acuity to prepare and analyze data, text, and figures.</li><li>Prolonged computer use.</li></ul><h1 class="jobSectionHeader"> 
Direct reports</h1>
The Accounts Payable (AP) Specialist doesn&rsquo;t have any direct reports<h1 class="jobSectionHeader"> 
Compensation</h1>
Pay Range: $57,049.00 - $67,682.75 annually.
Salary will be determined based on the candidate&rsquo;s skills, qualifications, and relevant experience within EDC&rsquo;s compensation structure for this position. This is a full-time, exempt position and is not eligible for overtime pay in accordance with applicable federal and state law.
Benefits: EDC offers a generous benefits package for full-time employees, including:<ul><li>100% employer-paid medical, dental, vision, and life insurance</li><li>401(k) retirement plan with employer contributions</li><li>Generous paid time off, including vacation, sick leave, and holidays</li><li>Commuter benefits</li><li>Professional development opportunities</li></ul> 
EDC IS AN EQUAL OPPORTUNITY EMPLOYER
Eviction Defense Collaborative (EDC) is an equal opportunity employer. We are committed to building an inclusive and respectful workplace where everyone is treated fairly, regardless of background or identity. Employment decisions at EDC are made based on organizational needs, job requirements, and individual qualifications &mdash; without regard to race, ethnicity, religion, gender, sexual orientation, gender identity or expression, age, disability, veteran status, or any other characteristic protected by law.
This commitment applies to all aspects of employment, including recruitment, hiring, compensation, training, promotion, and termination. EDC does not tolerate discrimination or harassment of any kind.</div>

Accounts Payable Specialist

Cooley LLP

<div>Cooley is seeking an Accounts Payable Assistant to join the accounting department in the San Francisco office.
About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley&rsquo;s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a &lsquo;one-firm&rsquo; culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.
Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.
Position summary: The Accounts Payable Assistant is responsible for daily reviewing of invoices and expense reports, and all accounting inquiries. Specific duties and responsibilities include, but are not limited to, the following:
Position responsibilities:<ul><li><h2 class="jobSectionHeader">
Post, process, review and file invoices</h2></li><li><h2 class="jobSectionHeader">
Assist in matching checks with invoices weekly</h2></li><li><h2 class="jobSectionHeader">
Assist in some Accounting inquires</h2></li><li><h2 class="jobSectionHeader">
Assist in vendor Statements, ACH Direct Deposit Form, W-9</h2></li><li><h2 class="jobSectionHeader">
Assist Accounts Payable department when needed</h2></li><li><h2 class="jobSectionHeader">
Back up to the AP Staff when needed</h2></li><li><h2 class="jobSectionHeader">
All other duties as assigned or required</h2></li></ul><h2 class="jobSectionHeader">
Skills and experience:</h2><h2 class="jobSectionHeader">
Required:</h2><ul><li><h2 class="jobSectionHeader">
Available to work overtime, as required</h2></li><li><h2 class="jobSectionHeader">
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</h2></li><li><h2 class="jobSectionHeader">
Available to work overtime, as required</h2></li><li><h2 class="jobSectionHeader">
General knowledge of accounting principles and/or bookkeeping</h2></li></ul><h2 class="jobSectionHeader">
Preferred:</h2><ul><li><h2 class="jobSectionHeader">
Previous 3E Elite and Chrome River experience</h2></li><li><h2 class="jobSectionHeader">
10-key by touch</h2></li><li><h2 class="jobSectionHeader">
Previous law firm experience</h2></li></ul><h2 class="jobSectionHeader">
Competencies:</h2><ul><li><h2 class="jobSectionHeader">
Must be able to accurately use a calculator</h2></li><li><h2 class="jobSectionHeader">
Accuracy and initiative</h2></li><li><h2 class="jobSectionHeader">
Professional demeanor and telephone manners</h2></li><li><h2 class="jobSectionHeader">
Excellent communication and organizational skills</h2></li><li><h2 class="jobSectionHeader">
Ability to work independently and under pressure</h2></li><li><h2 class="jobSectionHeader">
Ability to interact and work well with others (co-workers and vendors)</h2></li><li><h2 class="jobSectionHeader">
Excellent follow through skills</h2></li><li><h2 class="jobSectionHeader">
Excellent command of math and English grammar</h2></li></ul>
Physical &amp; Work Environment:
Extensive computer use, including use of keyboard and mouse or similar data input device required. Frequent reading, and communication required. Standard office setting with occasional exposure to typical environmental factors present. Reasonable accommodations available.
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.
The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $24.00 - $29.50 ($46,800.00 - $57,525.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</div>

Accounts Payable Assistant

<div>
 Cooley is seeking an Accounts Payable Assistant to join the accounting department in the San Francisco office.
 
 
 
 About Cooley:
 
 Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley&rsquo;s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a &lsquo;one-firm&rsquo; culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.
 
 
 
 Hybrid Schedule Philosophy
 
 : As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.
 
 
 
 Position summary:
 
 The Accounts Payable Assistant is responsible for daily reviewing of invoices and expense reports, and all accounting inquiries. Specific duties and responsibilities include, but are not limited to, the following:
 
 
 
 Position responsibilities:
 
 
 
 <ul>
 <li>
 Post, process, review and file invoices
 </li>
 <li>
 Assist in matching checks with invoices weekly
 </li>
 <li>
 Assist in some Accounting inquires
 </li>
 <li>
 Assist in vendor Statements, ACH Direct Deposit Form, W-9
 </li>
 <li>
 Assist Accounts Payable department when needed
 </li>
 <li>
 Back up to the AP Staff when needed
 </li>
 <li>
 All other duties as assigned or required
 
 
 </li>
 </ul>
 
 Skills and experience:
 
 
 
 Required:
 
 
 <ul>
 <li>
 Available to work overtime, as required
 </li>
 <li>
 After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
 </li>
 <li>
 Available to work overtime, as required
 </li>
 <li>
 General knowledge of accounting principles and/or bookkeeping
 
 
 </li>
 </ul>
 Preferred:
 
 
 <ul>
 <li>
 Previous 3E Elite and Chrome River experience
 </li>
 <li>
 10-key by touch
 </li>
 <li>
 Previous law firm experience
 
 
 </li>
 </ul>
 
 Competencies:
 
 
 
 <ul>
 <li>
 Must be able to accurately use a calculator
 </li>
 <li>
 Accuracy and initiative
 </li>
 <li>
 Professional demeanor and telephone manners
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Ability to work independently and under pressure
 </li>
 <li>
 Ability to interact and work well with others (co-workers and vendors)
 </li>
 <li>
 Excellent follow through skills
 </li>
 <li>
 Excellent command of math and English grammar
 
 
 </li>
 </ul>
 
 Physical &amp; Work Environment:
 
 
 
 Extensive computer use, including use of keyboard and mouse or similar data input device required. Frequent reading, and communication required. Standard office setting with occasional exposure to typical environmental factors present. Reasonable accommodations available.
 
 
 Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.
 
 
 The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $24.00 - $29.50 ($46,800.00 - $57,525.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
 
 
 We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
</div>

TEEMA Group

<div>Role Summary
The Accounts Payable Specialist I plays an essential role in supporting a high-performing Accounting team. This position helps ensure that financial transactions are accurately recorded, processed in a timely manner, and handled with strong internal controls. With a focus on precision, collaboration, and continuous improvement, this role contributes to the smooth daily operations of the accounting function while supporting a mission-driven environment dedicated to high standards and outstanding service.
 Duties<ul><li>
Manage and maintain the Accounts Payable inbox, responding to inquiries and seeking support when appropriate.</li><li>
Address vendor questions and assist with researching and resolving discrepancies.</li><li>
Collaborate with fellow Accounts Payable Specialists to support account reconciliations by identifying or reviewing posted A/P transactions.</li><li>
Review and distribute invoices by entity and department in alignment with established guidelines.</li><li>
Assist with weekly check runs, including matching checks to invoices and preparing check stock for printing.</li><li>
Identify and communicate opportunities for process and policy improvements.</li><li>
Perform administrative tasks and ad hoc projects as assigned.</li><li>
Complete daily filing of checks and invoices, as applicable.</li><li>
Support vendor account reconciliation efforts.</li><li>
Utilize accounting software and systems to manage A/P transactions as part of future process enhancements.</li><li>
Demonstrate and promote a strong commitment to core values, including compassion, excellence, resourcefulness, inclusivity, and exceptional service.</li><li>
Uphold service principles, including greeting, respecting, enhancing experience, assisting, and expressing gratitude in all interactions.</li><li>
Other duties as assigned.</li></ul>
 Required Qualifications<ul><li>
Associate Degree in Accounting or Business Administration, or</li><li>
Specialized Accounting Certificate, or</li><li>
One additional year of directly related experience in lieu of the degree or certificate.</li><li>
Minimum of 3 years of Accounts Payable experience.</li></ul>
Knowledge, Skills, and Abilities<ul><li>
Strong communication and interpersonal abilities.</li><li>
Fundamental knowledge of processing vendor invoices for payment.</li><li>
Ability to analyze issues, demonstrate resourcefulness, and resolve problems promptly.</li><li>
Ability to respond courteously and professionally to inquiries or concerns from vendors or internal departments.</li><li>
Excellent data entry accuracy and speed.</li><li>
Availability to work occasional evenings and weekends.</li></ul>
 Desired Qualifications<ul><li>
Familiarity with modern accounting software and systems.</li><li>
Interest in process improvement and operational efficiency.</li><li>
Enthusiasm for contributing to a collaborative, service-focused team.</li></ul>
 Location &amp; Work Type<ul><li>
Professional office environment.</li><li>
A hybrid schedule may be available after 3 months, typically involving 2&ndash;3 days on-site and 2&ndash;3 days remote per week.</li></ul>
#Workwolf</div>

Accounts Payable Healthcare

<div>
 
 Are you looking to grow your accounting career in the San Francisco area? Do you want to expand your skills with a stable, well‑known retail company? This is a great opportunity for an
 
 Accounts Payable Specialist
 
 who&rsquo;s eager to learn, take on new responsibilities, and be part of a fast‑paced, customer‑focused environment.
 
 LHH
 
 is partnering with a respected retail organization that values collaboration, growth, and operational excellence.
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Manage day‑to‑day
 
 Accounts Payable operations
 
 in a fast‑paced retail environment, ensuring compliance with company policies and internal controls.
 </li>
 <li>
 Review, audit, and process high‑volume invoices related to
 
 merchandise vendors, freight, store expenses, and corporate vendors
 
 , ensuring proper documentation, approvals, and contract adherence.
 </li>
 <li>
 Accurately enter AP transactions, including vendor setup and maintenance, invoice coding, accounting periods, department and store/location allocation, approval workflows, and sales &amp; use tax compliance.
 </li>
 <li>
 Support
 
 1099 reporting
 
 by tracking non‑employee payments and assisting with annual 1099 preparation and submissions.
 </li>
 <li>
 Serve as a key point of contact for
 
 vendors, store teams, and corporate partners
 
 , responding to invoice and payment inquiries professionally and in a timely manner.
 </li>
 <li>
 Manage weekly
 
 check runs and electronic payments (ACH, wire transfers, foreign drafts)
 
 to ensure timely, accurate payments while minimizing off‑cycle processing.
 </li>
 <li>
 Distribute checks and coordinate required approvals and signatures in accordance with company controls.
 </li>
 <li>
 Partner with Procurement, Merchandising, and Finance teams to review contracts, resolve discrepancies, and ensure payments align with purchase terms and agreements.
 </li>
 <li>
 Assist with
 
 year‑end close activities and annual financial audit requests
 
 , including documentation and reconciliations related to AP.
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 Bachelor's degree in accounting or related field is a plus
 </li>
 <li>
 Three plus years of experience
 </li>
 <li>
 Experience with a larger ERP system ( Not QuickBooks) and strong Excel skills
 </li>
 <li>
 Demonstrated attention to detail and accuracy.
 </li>
 <li>
 Excellent communications skills and customer service orientation to effectively develop and sustain good working relationships with staff, vendors and members of the general public.
 </li>
 <li>
 Skill in maintaining accurate and up-to-date records.
 </li>
 <li>
 Ability to manage and safeguard confidential documents, data and reports.
 </li>
 <li>
 Strong time management skills to successfully prioritize and meet deadlines while managing multiple tasks in a fast-paced environment.
 </li>
 <li>
 Capable team player as well as independent worker.
 </li>
 </ul>
 
 
 
 
 Employment type:
 
 <ul>
 <li>
 Contract
 </li>
 </ul>
 
 
 
 
 If interested in this position apply today and send your resume to Regan.Pease@LHH.com
 
 
 
 
 
 Equal Opportunity Employer/Veterans/Disabled
 
 
 To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
 
 
 
 
 
 The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 
 
 &bull; The California Fair Chance Act
 
 
 &bull; Los Angeles City Fair Chance Ordinance
 
 
 &bull; Los Angeles County Fair Chance Ordinance for Employers
 
 
 &bull; San Francisco Fair Chance Ordinance
 
 
 
 
 
 Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
 
</div>

CMG Landscape Architecture

Job Title: Accounting Assistant / Accounting ClerkAspirationsCMG is a mission-oriented landscape architecture practice working to increase social and ecological wellbeing through artful design. We are a passionate and creative collective. We value collaboration, and it is reflected in our work environment and design process. CMG aspires to develop leaders at all levels of experience and within all aspects of the practice. We believe strengthening our culture by supporting the pursuit of innovation and learning is important towards realizing this goal. We hope to attract passionate people who are visionary in seeking and creating opportunities to help grow and improve the ongoing project that is CMG. We value team members with integrity, honesty, and respect who are committed to creating a safe environment for everyone to do their best work. As a living company, these aspirations are fundamental to how we evolve and stay nimble build together.Position SummaryCMG is seeking an in-person Accounting Assistant / Accounting Clerk to support the Accounting Team. This role is responsible for handling day-to- day accounting functions. The ideal candidate is proactive, highly organized, detail-oriented, collaborative and capable of managing multiple priorities in a fast-paced environment with weekly supervision. This is a great opportunity for someone interested in beginning their accounting career, as you will gain exposure to many aspects of the accounting operations including finance and human resources.This is a permanent position and could be part-time or full-time depending on candidates desired hours. Accounting &amp; Finance Duties<ul><li>Prepare and send out Accounts Receivable (AR) invoices</li><li>Maintain and update AR worksheets for invoicing</li><li>Perform Accounts Payable (AP) entry and processing</li><li>Process ACH payments and transactions</li><li>Manage and reconcile expense reports</li><li>Monitor and reconcile company credit card transactions</li><li>Prepare and Upload Monthly print logs for Invoicing</li><li>Submit and track Subconsultant AP invoices</li><li>Record and process cash receipts and bank deposits</li><li>Code expense reports for administrative charges</li></ul>Project &amp; Contract Support<ul><li>Assist with project setup in internal systems</li><li>Update and maintain contract amendments</li><li>Track and manage Certificates of Insurance (COIs)</li></ul>Human Resources Support<ul><li>Review Employee Timesheets</li><li>Prepare and Process Payroll</li></ul>Qualifications &amp; Skills<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Business Administration or related field preferred</li><li>2+ years of experience in administrative and/or accounting support roles</li><li>Basic understanding of accounting principals (AR/AP processes)</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook); accounting software experience a plus</li><li>Strong organizational skills and attention to detail</li><li>Flexible, collaborative and people-focused approach to day-to-day work with excellent communication skills</li><li>Excellent communication and self management skills</li><li>Ability to handle sensitive and confidential information with discretion</li></ul>Work Environment &amp; Schedule<ul><li>Permanent Part-Time or Full-Time position depending on Candidate Desired hours</li><li>Office-based role with regular interaction across departments</li></ul>Compensation&middot; The annual salary range for this position is $60,000 - $75,000Pay: $28.84 - $33.84 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounting Assistant / Accounting Clerk

Fluidstack

<div>
 
 About Fluidstack
 
 
 
 At Fluidstack, we build the compute, data centers, and power that will fuel artificial superintelligence. We supply GWs of compute capabilities to the world&rsquo;s biggest AI Labs at industry-defining speeds.
 
 
 Our team is small, fast, and obsessed with quality. We own outcomes end-to-end, challenge assumptions, and treat our customers' problems as our own. No task is beneath anyone here.
 
 
 There are a few thousand people who will shape the trajectory of superintelligence. Come and be one of them.
 
 
 
 About The Role
 
 
 
 We are looking for an Accounts Payable Senior Associate to join our Finance team at a pivotal moment in Fluidstack&rsquo;s growth. In this role, you will be responsible for managing end-to-end AP operations &mdash; ensuring vendors are paid accurately and on time, internal controls are maintained, and our payables function scales effectively alongside the business. You will work closely with cross-functional stakeholders including Engineering, Operations, and Legal, and play a key role in supporting our IPO readiness and audit preparation efforts. This is a high-impact, high-visibility role for someone who brings both technical accounting rigor and a bias for process improvement.
 
 
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 3&ndash;6 years of accounts payable or broader accounting experience, preferably in a high-growth technology or infrastructure company.
 </li>
 <li>
 Strong understanding of AP processes including invoice processing, three-way matching, vendor management, and payment runs.
 </li>
 <li>
 Experience with ERP systems (NetSuite preferred); proficiency in Excel or Google Sheets.
 </li>
 <li>
 Demonstrated ability to manage high invoice volumes with accuracy and attention to detail.
 </li>
 <li>
 Familiarity with month-end close processes including AP accruals, cutoff procedures, and balance sheet reconciliations.
 </li>
 <li>
 Excellent organizational skills and the ability to manage competing priorities in a fast-paced environment.
 </li>
 <li>
 Strong written and verbal communication skills for coordinating with vendors and internal stakeholders.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting audit readiness, SOX compliance, or IPO preparation in a finance function.
 </li>
 <li>
 Exposure to multi-entity or multi-currency AP environments.
 </li>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, or a related field; CPA or progress toward CPA is a plus.
 </li>
 <li>
 Experience working with procurement or expense management tools (e.g., Ramp, Coupa, or similar).
 </li>
 <li>
 Familiarity with revenue sharing, cost center structures, or intercompany accounting in a tech/infrastructure context.
 
 
 </li>
 </ul>
 
 Salary &amp; Benefits
 
 
 
 <ul>
 <li>
 Competitive total compensation package (salary + equity).
 </li>
 <li>
 Retirement or pension plan, in line with local norms.
 </li>
 <li>
 Health, dental, and vision insurance.
 </li>
 <li>
 Generous PTO policy, in line with local norms.
 
 
 </li>
 </ul>
 The salary range for this position is $120,000 &ndash; $140,000 per year, depending on experience, skills, qualifications, and location. This range represents our good faith estimate of the compensation for this role at the time of posting. Total compensation may also include equity in the form of stock options.
 
 
 We are committed to pay equity and transparency.
 
 
 Fluidstack is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans&rsquo; status, or any other characteristic protected by law. Fluidstack will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
 
 
 
 You will receive a confirmation email once your application has successfully been accepted. If there is an error with your submission and you
 
 did not
 
 receive a confirmation email, please email careers@fluidstack.io with your resume/CV, the role you've applied for, and the date you submitted your application-- someone from our recruiting team will be in touch.
 
 
 
 Compensation Range: $120K - $140K
 
 
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AP Senior Associate

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AP Senior Associate