administrative coordinator – operations support

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administrative coordinator – operations support Jobs in Chicago

accounts receivable coordinator

Banner & Witcoff

<div><div><b>Accounts Receivable Coordinator</b></div>
<div></div><div><b>Description</b>:</div>
<div></div><div>Banner Witcoff is a leader in intellectual property law for more than 100 years. We are the trusted IP partner of choice for organizations around the world. We provide sound legal guidance and inventive IP solutions to power business for start-ups, Fortune 500 companies, and everything in between.</div>
<div></div><div>Banner Witcoff&rsquo;s Accounting Department is responsible for managing the daily accounting tasks and maintaining client account information for the firm. We pride ourselves on our relentless attention to detail and place an immense value on providing exceptional service, both internally and externally. We work as individuals, as team members, and as part of a growing and innovative law firm. We are seeking a full-time Accounts Receivable Coordinator to join the firm and become an integral part of our Accounting Department.</div>
<div></div><div><b>Duties and Responsibilities:</b></div>
<ul><li>Post and scan client cash receipts on a daily basis</li>
<li>Verify completion at month&rsquo;s end and clear Suspense account</li>
<li>Audit accounts receivable records of electronically billed clients monthly</li>
<li>Prepare trust fund and matter credit transfers</li>
<li>Prepare client audit letter and Form W-9 responses</li>
<li>Assist client collection efforts by reconciling accounts</li>
<li>Distribute statements of outstanding balances and contact clients regarding payment status</li>
<li>Sort accounting mail</li>
</ul><div><b>Requirements:</b></div>
<ul><li>Bachelor&rsquo;s degree with finance focus preferred</li>
<li>Minimum of three to five years&rsquo; accounting experience</li>
<li>Basic knowledge of accounting principles and Microsoft Excel skills</li>
<li>Previous law firm experience strongly preferred</li>
<li>Experience with Aderant Expert accounting software preferred</li>
<li>Must possess the ability to work independently and collaboratively</li>
<li>Strong written and oral communication skills for interaction at all levels internally and externally</li>
<li>Strong organizational skills required</li>
<li>Must be detail-oriented and able to balance multiple tasks with proven time management skills</li>
<li>Must be able to meet daily, weekly, and month end deadlines</li>
<li>Must maintain confidentiality of financial data.</li>
</ul>
<div></div><div>The above list of duties and responsibilities is in no way a comprehensive list. From time to time, the employee may be required to perform other duties in support of the operation of the office, as requested by their supervisor or manager. This position is a hybrid role, with a blend of remote and in-office work. The employee will be required to work in the office at least two days per week, or more, depending on business needs and/or work assignments. In-office specific duties include managing mail, copying, face-to-face meetings, greeting clients and visitors, team collaborative projects, as well as company events.</div>
<div></div><div>Banner Witcoff offers a competitive compensation and benefits package, including paid time off, medical/dental/vision insurance, 401(k), a 35-hour workweek, business-casual attire, and a friendly office environment. Interested candidates should apply online by sending a resume and cover letter with salary requirements.</div>
<div></div><div>The salary range for this role is $65,000 to $75,000 annually. This is a non-exempt position. This range is only applicable for jobs to be performed in Chicago, IL. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee&rsquo;s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, geographical location, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.</div>
<div></div><div>Banner Witcoff is an Equal Opportunity Employer and provides employees with a work environment free of discrimination and harassment. The Firm will not discriminate against any applicant for employment because of race, color, religion, national origin, sexual orientation, sex, pregnancy, age, mental or physical disability, genetic information, legal citizenship or any other status protected by law.</div>
<div></div><div><i>Instructions to Recruiting Agencies and Search Firms</i></div>
<div>Banner Witcoff will not accept unsolicited resumes and will not pay a fee for any unsolicited submissions. We will not accept resumes from search firms or recruiters with which we do not have an established agreement, and any resume sent without request or prior approval from our recruiting coordinators will be considered unsolicited. In addition, please do not call or e-mail any attorney or staff at our firm without prior approval from our recruiting coordinators. Thank you for respecting our process.</div></div>

Accounts Receivable Coordinator

City Colleges of Chicago

<div><p><b>COLLEGE BURSAR ASSISTANT III</b></p><p><b>
BUSINESS OFFICE DEPARTMENT</b></p><p><b>
OLIVE-HARVEY COLLEGE</b></p><p>
Olive-Harvey College is seeking a full time College Bursar Assistant III. This position is responsible for accurate accounting records for receipts and/or disbursements within a college department or administrative office. Applies accepted procedures to the preparation and maintenance of accounting and other records, and preparing financial, statistical, and/or technical reports.</p><p></p><p><b><br>
ESSENTIAL DUTIES:</b></p><ul><li>
Responsible for the same duties as the College Bursar Assistant II.</li><li>
Posts transactions involving cash receipts, disbursements, and/or accounts payable and accounts receivable to ledger accounts.</li><li>
Prepares trial balances and periodic summary statements to determine account balances; reconciles account balances with bank statements; assists in the analysis of routine accounts and in the preparation of financial reports.</li><li>
Maintains general ledger and subsidiary ledger accounts for students receiving financial aid through various grant or loan programs.</li><li>
Maintains cost systems, allocating expenditures to accounts in accordance with established procedures.</li><li>
Prepares summary sheets for use of supervisor or auditors in preparing comprehensive financial statements.</li><li>
Audits and proofs accounting or other reports for clerical accuracy and conformance to departmental procedures.</li><li>
Troubleshoots problems in student financial system.</li><li>
Supervises lower level College Bursar Assistants and support staff.</li><li>
Responds to student inquiries regarding the status of their financial aid grants or loans.</li><li>
Assists in student registration activities.</li><li>
Adheres to CCC Customer Service Excellence standards.</li><li>
Performs related duties as required.</li></ul><p><b>
SUPERVISORY RESPONSIBILITIES:</b></p><ul><li>
Direct Supervision:</li><li>
College Bursar Assistant I</li><li>
College Bursar Assistant II</li><li>
Support staff</li></ul><p>
QUALIFICATIONS:</p><ul><li>
Associate's Degree and a minimum of 6 accounting courses at the college level; supplemented by 4-6 years of experience in general accounting work; or an equivalent combination of training or experience.</li><li>
Knowledge of basic accounting principles and techniques; knowledge of accounting and auditing terminology and accounting software.</li><li>
Ability to prepare and maintain accounting records and write simple financial statements and reports.</li><li>
Good written and verbal communication skills are required.</li></ul><p></p><p><br>
Salary Range: $61,136 &ndash; $61,724</p><p><b><br>
This position is represented by the Local 1708 Union.</b></p><p>
Offered salary will be determined by the applicant's education, knowledge, skills and abilities, as well as other factors such as internal equity.</p><p>
Benefits information is found at https://www.ccc.edu/departments/Benefits/</p><p><b>
We are an equal opportunity and affirmative action employer.</b></p><p><b>
 Chicago residency is required for all full-time employees within 6 months of hire</b></p><p><b>
Thank you for your interest in City Colleges of Chicago</b></p><br>
<div>TBD</div></div>

College Bursar Assistant III

RWB Trucking LLC

<div>
 Logistics Coordinator
 <p>
  <strong>
   Location:
  </strong>
  Woodridge, IL (On-site)
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  Monday&ndash;Friday, 7:00 a.m. &ndash; 4:00 p.m.
 </p>
 About RWB Trucking
 <p>
  RWB Trucking is a boutique, high-performance 3PL headquartered in the Chicago area. We specialize in temperature-controlled freight, over-the-road, drayage, and LTL solutions for national brands. We move fast, solve problems, and build long-term partnerships with our customers.
 </p>
 The Role
 <p>
  We are hiring a Logistics Coordinator to support one of our senior National Account Executives in managing several of RWB&rsquo;s largest customer accounts.
 </p>
 <p>
  This is a hands-on, fast-paced role focused on executing freight from pickup to delivery. You will help coordinate shipments, communicate with carriers and customers, track loads, and resolve issues in real time. You&rsquo;ll work directly alongside senior leadership and gain exposure to high-level account management and operations.
 </p>
 <p>
  No prior logistics experience is required - we will train the right person. However, experience in transportation, brokerage, or supply chain is a strong plus.
 </p>
 What You&rsquo;ll Do
 <ul>
  <li>
   Coordinate daily freight for key national accounts
  </li>
  <li>
   Track shipments and ensure on-time pickup and delivery
  </li>
  <li>
   Communicate with carriers, customers, and internal team members
  </li>
  <li>
   Resolve service issues quickly and professionally
  </li>
  <li>
   Support pricing, load entry, and operational execution
  </li>
  <li>
   Learn the full lifecycle of freight brokerage from experienced leaders
  </li>
 </ul>
 What We&rsquo;re Looking For
 <ul>
  <li>
   Strong communication skills and professionalism
  </li>
  <li>
   High attention to detail and sense of urgency
  </li>
  <li>
   Ability to multitask in a fast-paced environment
  </li>
  <li>
   Coachable, reliable, and team-oriented
  </li>
  <li>
   Logistics or transportation experience is a plus, but not required
  </li>
 </ul>
 <p>
  This is an in-person role in Woodridge, IL. We&rsquo;re looking for someone who wants to grow within a high-performance logistics team and build a long-term career in transportation.
 </p>
</div>


Logistics Coordinator

SGA Youth & Family

<div>Description:
<p>
Staff Accountant</p><p>
Salary 55,000-58,000 annually</p><p>
Perform accounting, clerical and analytical tasks related to the efficient bookkeeping maintenance and processing of accounts payable / account receivable transactions&mdash;process Payroll Bi-Weekly.</p><p><b>
Main Job Tasks and Responsibilities</b></p><ul><li>Performs accounts payable functions, maintaining AP and Cash Disbursement journal</li><li>Process Payroll Bi-Weekly</li><li>Apply accounting principles, theories and practices to a wide variety of tasks</li><li>Dispense petty cash and Client Assistance fund/Gift after ensuring proper documentation is provided by staff</li><li>Interact with banks through online interfaces and make bank deposits</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Prepares and submits all Cost reports and Reimbursement vouchers based on the funder required frequency.</li><li>Maintain accounting files in an organized manner</li><li>Assures all expenditures are captured, reported, and requested for reimbursement for all reimbursable grants and contracts.</li><li>Collects, compiles, and prepares backups for grant vouchering.</li><li>Assist in completing the financial statements and supporting analysis when needed</li><li>Assist in developing and maintaining policies and procedures for accounting activities as needed and adhere to policies and procedures for all activities</li></ul>
Requirements:<p></p><p><b><br>
Education and Experience</b></p><ul><li><ul><li>Associate&rsquo;s degree in accounting, Bachelor&rsquo;s Degree preferred.</li></ul></li><li>
3-5 years of experience.</li></ul><ul><li>Knowledge of dynamic Great Plain Accounting system preferred</li><li>Proficient in Excel and Word, 10-key by touch</li><li>Experience of working for not-for-profit agency is preferred</li></ul><p><b>
Key Competencies</b></p><ul><li>Must have strong work ethics</li><li>Must be well organized and a self-starter</li><li>Detail-oriented, professional attitude, reliable</li><li>Possess strong organizational and time management skills</li><li>Good problem-solving skills, solid accounting principles knowledge, documentation skills, research and resolution</li><li>Ability to communicate effectively verbally and in writing with employees and vendor</li><li>Ability to work independently and with a team in a fast-paced environment with emphasis on accuracy and timeliness</li></ul><p><b>
Full -Time Employee Benefits Package:</b></p><ul><li>
Health Insurance (HMO and PPO options)</li><li>
Dental Insurance</li><li>
Vision Insurance</li><li>
Short &amp; Long-Term Disability</li><li>
Flexible Spending Account</li><li>
Employee Life Insurance</li><li>
403b Retirement Plan</li><li>
RTA Commuter Benefit</li></ul><p><b>
Time Off Eligible after 90 days</b></p><ul><li>
10 days accrued vacation</li><li>
10 days accrued sick</li><li>
2 Personal days</li></ul></div>

STAFF ACCOUNTANT

Croke Fairchild Morgan & Beres LLC

<p><b>Job Overview</b>  <br/>We are seeking a detail-oriented and experienced Accountant to join our finance team. The ideal candidate will possess strong expertise in financial reporting, regulatory compliance, and accounting software, with a focus on both corporate and non-profit accounting environments. This role offers an opportunity to contribute to financial management, ensure accurate record-keeping, and support strategic decision-making through precise financial analysis and reporting.</p><p><b>Duties</b></p><ul><li>Prepare and analyze financial statements in accordance with GAAP and regulatory standards  </li><li>Reconcile general ledger accounts and perform bank reconciliations to ensure accuracy of financial data  </li><li>Manage accounts payable and receivable processes, including invoice processing and payment scheduling  </li><li>Conduct month-end and year-end closing activities, including journal entries and accruals  </li><li>Assist with budgeting, forecasting, and financial planning activities  </li><li>Maintain compliance with SOX controls and other regulatory requirements such as Securities law and Wills, trusts &amp; estate law  </li><li>Support internal and external audits by providing necessary documentation and explanations  </li><li>Utilize accounting software such as QuickBooks, Sage, Xero, PeopleSoft, or similar platforms for accurate bookkeeping and reporting  </li><li>Perform detailed financial analysis including cash flow analysis, account analysis, and balance sheet reconciliation  </li><li>Prepare regulatory reports and assist with tax filings based on tax experience and regulatory standards  </li><li>Mentor junior staff members in technical accounting practices and best procedures for financial management</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field; CPA or equivalent certification preferred  </li><li>Proven experience in corporate accounting, public accounting, or governmental accounting environments  </li><li>Strong knowledge of GAAP, accrual accounting, double entry bookkeeping, debits &amp; credits, and financial concepts  </li><li>Proficiency with accounting software such as QuickBooks, Sage, Xero, PeopleSoft, or similar platforms; advanced skills in Microsoft Excel required  </li><li>Familiarity with SOX compliance, LIHTC programs, non-profit accounting standards, securities law, and regulatory reporting standards is highly desirable  </li><li>Experience with financial statement preparation, financial report writing &amp; interpretation is essential  </li><li>Ability to perform bank reconciliations, account reconciliation &amp; account analysis accurately  </li><li>Strong analytical skills with the ability to interpret complex financial data for management decision-making  </li><li>Excellent organizational skills with attention to detail; ability to mentor team members is a plus</li></ul><p>This position provides an engaging environment for professionals passionate about maintaining high standards of financial integrity while supporting organizational growth.</p><p>Pay: $65,000.00 - $85,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>On-site gym</li><li>Paid sick time</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li><li>Work from home</li></ul><p>Work Location: Hybrid remote in Chicago, IL 60601</p>

Accountant

Petra & Holum

<p><b>Job Summary</b><br/>We are seeking a highly organized and detail-oriented Full Charge Bookkeeper/Office Manager (with 5+ years of experience) to oversee all aspects of financial record-keeping and office operations. This dynamic role combines comprehensive bookkeeping responsibilities with administrative management, ensuring the accuracy of financial data, compliance with accounting standards, and smooth daily office functions. The ideal candidate will possess strong technical accounting skills, proficiency in various accounting software, and a proactive approach to problem-solving. Join our team to contribute to our mission of operational excellence and financial integrity while fostering a positive and productive work environment.</p><p><b>Responsibilities</b></p><ul><li>Manage full-cycle bookkeeping processes including accounts payable, accounts receivable, payroll, bank reconciliations, and journal entries using accounting software.</li><li>Prepare and analyze financial statements, including balance sheets, income statements, and cash flow reports in accordance with GAAP (Generally Accepted Accounting Principles).</li><li>Conduct detailed account reconciliations and general ledger accounting to ensure accuracy and compliance.</li><li>Oversee ADP payroll processing, tax filings, and related reporting requirements while maintaining meticulous records.</li><li>Maintain organized financial records for audits, governmental reporting, and internal review purposes.</li><li>Supervise administrative tasks such as managing office supplies, coordinating vendor relationships, and supporting team communication.</li><li>Assist with budgeting processes, financial analysis, and cost control initiatives to support organizational goals.</li><li>Ensure adherence to all relevant financial policies and procedures while continuously seeking process improvements for efficiency.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience as a full charge bookkeeper or in a similar accounting role.</li><li>Proficiency in accounting software.</li><li>General knowledge of GAAP standards, double-entry bookkeeping, journal entries, account reconciliation techniques, and general ledger management.</li><li>Familiarity with governmental accounting standards and tax regulations.</li><li>Ability to perform bank reconciliations accurately using 10-key typing skills and attention to detail.</li><li>Strong understanding of financial concepts including debits &amp; credits, account analysis, budgeting, and financial report writing.</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.</li><li>Effective communication skills for collaborating with team members and external stakeholders. Join us in this vital role where your expertise will drive operational success! We welcome motivated professionals eager to make an impact through precise financial management combined with proactive office leadership.</li></ul><p>Pay: $25.00 - $36.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Bookkeeping: 3 years (Required)</li></ul><p>Language:</p><ul><li>English and Spanish (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Chicago, IL 60707 (Required)</li></ul><p>Work Location: In person</p>

Full Charge Bookkeeper/ Office Manager

Keller Postman LLC

<p></p><div><p>Keller Postman represents a broad array of clients in class and mass actions, individual arbitrations, and multidistrict litigation matters at the trial and appellate levels in federal and state courts. Serving hundreds of thousands of clients in litigation and arbitration, we have prosecuted high-profile mass tort, antitrust, privacy, product liability, employment, and consumer-rights cases. Our firm also acts as plaintiffs' counsel in high-stakes public-enforcement actions. Our mission is to achieve exceptional results for our clients, drive innovation in the practice of law, and pursue unparalleled excellence in everything we do.</p>
<p><b>
Purpose:</b> The objective of this Senior Accountant position is to provide support to the accounting/finance department of a rapidly growing personal injury law firm. The ideal candidate will enjoy working with various cross-functional departments and working in a challenging, fast&ndash;paced environment, and will possess excellent problem-solving skills. The candidate should also be passionate about finance, instituting best practices, creating efficiencies, and improving processes.</p>
<p>
This is a full-time, in-person position in our Chicago office. Compensation for this position, depending on experience, includes an annual base salary of $95,000 to $110,000 per year, a discretionary year-end performance-based bonus, and benefits.</p>
<p><b>
Essential Functions:</b></p>
<ul>
<li>Perform general accounting and other related duties for the organization, coordinating with the entire Finance team</li>
<li>Assist in completion of financial statements and budgeting processes</li>
<li>Prepare and record daily, monthly, quarterly and annual journal entries</li>
<li>Prepare bank and balance sheet account reconciliations</li>
<li>Assist with the preparation and maintenance of the consolidated and individual case budgets</li>
<li>Prepare budget-to-actual reports, perform variance analysis and report significant issues to management</li>
<li>Respond to and research accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with a limited degree of supervision</li>
<li>Review and approve employee expense reports in accordance with company travel and expense policy guidelines</li>
<li>Assisting with audit and tax support and inquiries, as necessary</li>
<li>Communicate with vendors and internal employees regarding invoice status and payments</li>
<li>Manage vendor records, including maintain W-9 records and 1099 reporting</li>
<li>Provide reports to owners of employee travel and expense costs</li>
</ul>
<p><b>Knowledge, Skills, Abilities</b>:</p>
<ul>
<li>Knowledge of Generally Accepted Accounting Principles</li>
<li>Understanding of accounts payable practices/techniques</li>
<li>Advanced Microsoft Excel skills</li>
<li>Ability to maintain strict confidentiality</li>
<li>Ability to troubleshoot and research solutions to problems</li>
<li>Ability to work independently and as part of a team</li>
<li>Excellent organizational skills and attention to details</li>
<li>Excellent time-management skills with a proven ability to meet set standards</li>
<li>Ability to multi-task and adapt to changes quickly</li>
<li>Ability to collaborate across functional teams</li>
</ul>
<p><b>Education/Experience:</b></p>
<ul>
<li>Bachelor's degree in accounting, finance, or related field strongly preferred</li>
<li>4-5 years of experience</li>
</ul>
<p></p><div><p>Keller Postman is an Equal Opportunity Employer. For California Applicants, please find our CRPA information here.</p></div></div>

Senior Accountant

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