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admin & hr operations officer Jobs in Muscat

admin & hr operations officer

admin finance officer

administration executive

administration manager

admin hr operations officer

HAL Capital (Oman)

HAL Capital (Oman) is a fintech-driven investment and funding company based in Muscat, Oman, focused on providing digital financing solutions, facilitating investments, and supporting small and medium-sized enterprises (SMEs) with access to capital.Admin &amp; HR Operations Officer - Job DescriptionThis role combines HR (Human Resources) + office administration + operations support.Main Responsibilities1. HR ResponsibilitiesManage recruitment &amp; hiring processHandle employee relations and workplace issuesMaintain employee records &amp; HR documentsMonitor performance reviews &amp; development plansEnsure compliance with Oman labor lawsOrganize training &amp; employee development programsRun employee engagement activities2. Administrative &amp; Operations TasksOversee daily office operationsCoordinate projects and internal processesManage HR systems (HRIS) and payrollHandle documentation, reporting, and auditsEnsure workplace safety &amp; complianceSolve operational problems before escalation3. Skills RequiredStrong communication (Arabic + English)Knowledge of HR systems (e.g. Zoho, HRIS)Good organization &amp; multitaskingUnderstanding of labor law &amp; complianceProblem-solving and leadership skills4. Typical RequirementsBachelor&rsquo;s degree (HR, Business, or related)Experience in:HR + admin combined rolePayroll / HR systemsDriving license sometimes required.نوع الوظيفة: دوام كاملالراتب المدفوع: ﷼٥٠٠٫٠٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Admin & HR Operations Officer

Nokib Desk

Job Opportunity: Admin Finance OfficerLocation: Muscat, Oman Company: Nokib DeskAbout UsNokib Desk is a growing organization dedicated to delivering innovative business solutions and operational excellence. With a strong presence in Oman, we are committed to financial integrity, efficiency, and sustainable growth. To strengthen our corporate team in Muscat, we are seeking a detail-oriented Admin Finance Officer to support both administrative and financial operations.Role OverviewThe Admin Finance Officer will be responsible for managing day-to-day administrative tasks and financial processes, ensuring compliance and supporting strategic decision-making. This role requires strong organizational skills, financial knowledge, and the ability to work collaboratively across departments.Key Responsibilities<ul><li>Oversee daily administrative and finance operations.</li><li>Process invoices, payments, and expense claims.</li><li>Maintain accurate financial records and documentation.</li><li>Assist in preparing budgets, forecasts, and financial reports.</li><li>Ensure compliance with accounting standards, tax regulations, and company policies.</li><li>Support audits and provide necessary documentation.</li><li>Coordinate with HR, procurement, and operations teams for smooth workflow.</li><li>Recommend process improvements to enhance efficiency.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.</li><li>3&ndash;5 years of experience in finance and administrative roles.</li><li>Strong knowledge of accounting principles and office management practices.</li><li>Proficiency in MS Office and accounting/ERP software.</li><li>Excellent organizational, analytical, and communication skills.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li><li>Fluency in English; Arabic is a strong advantage.</li></ul>Why Join Us?<ul><li>Be part of a respected organization with diverse operations in Oman.</li><li>Gain valuable experience in both finance and administration.</li><li>Competitive salary and benefits package.</li><li>Opportunities for career growth and skill development.</li><li>Collaborative, supportive, and performance-driven work culture.</li></ul>Pay: Up to RO900.000 per monthWork Location: In person

Admin Finance Officer

Acers Hospitality Consultants

Job Opportunity &ndash; HR Manager Location: Oman Salary: OMR 1,500/monthPosition Summary We are seeking an experienced HR Manager to establish and lead the Human Resources function, transforming the organization from an owner-driven setup into a structured, corporate-level employer. This role covers the full HR spectrum &mdash; from workforce planning, grading and salary banding, to recruitment, training, performance management, compliance, and employee engagement. The HR Manager will design and implement HR systems, policies, and KPIs to support growth across multiple brands, outlets, and a Central Kitchen.Key Responsibilities<ul><li>Organizational Design &amp; Grading</li><li>Develop a clear organizational chart with reporting lines.</li><li>Implement a grading structure linking roles to pay scales, benefits, and career progression.</li><li>Compensation &amp; Benefits</li><li>Create salary bands for each grade/role, benchmarked against the Oman 2025 market.</li><li>Standardize pay practices across outlets to ensure fairness.</li><li>Design incentive and bonus schemes (sales, cost control, performance-based).</li><li>Performance Management</li><li>Develop KPI frameworks for all roles (outlet, central kitchen, admin, management).</li><li>Implement probation evaluations, quarterly reviews, and annual appraisals.</li><li>Link performance to promotions, increments, and career development.</li><li>Policies &amp; Procedures</li><li>Draft and implement a full HR Policy Manual (attendance, leave, overtime, grooming, discipline, grievance handling).</li><li>Roll out a progressive disciplinary system (warnings through to termination).</li><li>Recruitment &amp; Onboarding</li><li>Manage end-to-end recruitment for new outlets, central kitchen, and office roles.</li><li>Standardize job descriptions, interview processes, and offer letters.</li><li>Deliver structured onboarding and induction programs for all hires.</li><li>Training &amp; Development</li><li>Establish a training calendar (hygiene, service, upselling, leadership).</li><li>Coordinate with outlet and central kitchen managers for operational training.</li><li>Track completion and evaluate training effectiveness.</li><li>Payroll &amp; Compliance</li><li>Manage attendance and timekeeping systems (biometric/POS).</li><li>Ensure accurate payroll, overtime, and deductions in coordination with Finance.</li><li>Guarantee compliance with Omani labor law, visas, contracts, and permits.</li><li>Employee Relations &amp; Engagement</li><li>Launch staff recognition programs (employee of the month, awards).</li><li>Run engagement surveys and design action plans.</li><li>Act as mediator for grievances and workplace conflicts.</li><li>Health, Safety &amp; Welfare</li><li>Oversee medical insurance, welfare, and health &amp; safety law compliance.</li><li>Support Food Safety/QA with hygiene and safety training.</li><li>HR Analytics &amp; Reporting</li><li>Produce monthly HR dashboards (headcount, turnover, recruitment, training, overtime).</li><li>Provide workforce insights and recommendations to leadership.</li></ul>Key Performance Indicators (KPIs)<ul><li>Turnover rate under 15%</li><li>Recruitment lead time under 30 days</li><li>100% compliance with Omani labor law</li><li>Payroll accuracy at 100%</li><li>Training completion above 90%</li><li>Improved employee satisfaction scores</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field; HR certifications preferred.</li><li>6&ndash;8 years of HR experience, including 3+ years in a managerial role within hospitality/F&amp;B.</li><li>Strong knowledge of Omani labor law and GCC HR practices.</li><li>Demonstrated experience in organizational restructuring and business scaling.</li></ul>Skills &amp; Competencies<ul><li>Strategic HR leadership with hands-on execution.</li><li>Strong interpersonal and communication skills.</li><li>Expertise in policy development and compliance.</li><li>Skilled in conflict resolution and negotiation.</li><li>Data-driven decision-making ability.</li><li>Change management and employee engagement focus.</li></ul>Reporting Line<ul><li>Reports to: CEO / General Manager</li><li>Supervises: HR Coordinator, Payroll &amp; Attendance Officer</li></ul>Job Type: Full-timePay: RO1,500.000 per monthApplication Question(s):<ul><li>F&amp;B Experience is a MUST</li></ul>Work Location: In person

Human Resources Manager

CALO

<div><h4 class="jobSectionHeader">About Calo (more here)</h4>
Calo is an app providing personalized meal plans for busy people through nutritional algorithms, built with love by chefs, nutritionists, and software engineers.
Launched in Bahrain in 2019, we have since expanded to 7 countries, delivered millions of meals to our customers, and are now expanding our mission of making healthy easy to retail and other verticals.
We're on a noble mission to make healthy easy. We think this is one of the most important problems to tackle in our world today. We have global ambitions - no small thinking here.<h4 class="jobSectionHeader">
Why This Role Matters</h4>
We&rsquo;re looking for a highly capable HR Officer (Omani National) to join our tribe in Oman and take ownership of core HR operations across the market.
This role is critical to ensuring a seamless employee experience while owning key people processes such as Payroll, PRO coordination, compliance, employee records, onboarding, and day-to-day HR operations.
The ideal candidate must be an Omani National, have strong English communication skills, and be able to independently manage Payroll and PRO matters end-to-end.<h4 class="jobSectionHeader">
What You&rsquo;ll Do</h4>
Payroll Ownership<ul><li>
Fully own and manage the monthly payroll cycle end-to-end with accuracy and confidentiality</li><li>
Prepare payroll inputs including attendance, leave balances, deductions, overtime, and employee changes</li><li>
Coordinate with Finance and external vendors where needed</li><li>
Ensure payroll compliance with Omani labor regulations</li></ul>
PRO &amp; Government Relations Ownership<ul><li>
Act as the main point of contact for all PRO and government-related matters</li><li>
Manage visas, labor cards, residence permits, renewals, and official documentation</li><li>
Coordinate with government entities and ensure timely submissions and renewals</li><li>
Maintain full compliance with local laws and regulations</li></ul>
HR Operations<ul><li>
Maintain accurate employee records and HR documentation</li><li>
Handle onboarding, offboarding, and employment status changes</li><li>
Ensure HR systems and employee files remain updated at all times</li><li>
Support attendance tracking and monthly HR reporting</li></ul>
Employee Experience<ul><li>
Support new joiners through onboarding and orientation</li><li>
Respond to employee queries in a timely and professional manner</li><li>
Support employee relations matters and help create a positive workplace culture</li><li>
Inform employees about benefits, policies, and available support</li></ul>
Compliance &amp; Policies<ul><li>
Ensure adherence to Omani labor law and internal policies</li><li>
Support implementation and communication of HR policies and procedures</li><li>
Handle disciplinary matters professionally in line with policy and law</li></ul>
Recruitment Support<ul><li>
Assist occasionally with job postings, screening, and interview coordination when required</li></ul><h4 class="jobSectionHeader">
What We&rsquo;re Looking For</h4>
Qualifications<ul><li>
Minimum 2&ndash;4 years of HR experience in Oman</li><li>
Bachelor&rsquo;s degree in HR, Business, or related field</li><li>
Must be an Omani National</li></ul>
Must-Have Experience<ul><li>
Proven experience managing Payroll end-to-end</li><li>
Strong hands-on experience handling PRO/government relations matters</li><li>
Strong knowledge of Omani labor law</li><li>
Excellent spoken and written English</li></ul>
Competencies<ul><li>
Organized, detail-oriented, and reliable</li><li>
Strong ownership mindset and ability to work independently</li><li>
High level of confidentiality and professionalism</li><li>
Great communication and stakeholder management skills</li><li>
Problem solver with a people-first mindset</li></ul><h4 class="jobSectionHeader">
The Hiring Journey</h4><ul><li>
Screening call with TA</li><li>
Technical Interview 1</li><li>
Technical Interview 2</li><li>
Culture Fit Interview</li><li>
Offer</li></ul><h4 class="jobSectionHeader">
Ready to Join?</h4>
If this role excites you, and you see yourself matching at least 85% of the criteria above, what are you waiting for? Yalla, let&rsquo;s gooo!</div>

HR Officer

Meranti Green Steel

<div>
 
 Purpose/ Mission:
 
 
 
 The Senior Accounting Officer is responsible for managing day-to-day accounting operations, ensuring accurate financial reporting, maintaining compliance with Omani regulations and company policies, and supporting financial controls and audits. The role will also assist in budgeting, tax matters, and financial analysis to support business operations.
 
 
 
 Key Responsibilities:
 
 
 
 
 Accounting Operations
 
 
 
 <ul>
 <li>
 Manage and oversee daily accounting activities including Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), and bank reconciliations.
 </li>
 <li>
 Prepare and review journal entries, accruals, and month-end closing activities.
 </li>
 <li>
 Maintain accurate accounting records and ensure proper documentation of financial transactions.
 </li>
 <li>
 Monitor cash flow and support treasury-related activities.
 
 
 </li>
 </ul>
 
 Financial Reporting
 
 
 
 <ul>
 <li>
 Prepare monthly, quarterly, and annual financial statements and management reports.
 </li>
 <li>
 Ensure timely and accurate reporting in accordance with company policies.
 </li>
 <li>
 Support preparation of variance analysis and financial performance reports.
 
 
 </li>
 </ul>
 
 Compliance &amp; Tax
 
 
 
 <ul>
 <li>
 Ensure compliance with Omani tax regulations, VAT requirements, and statutory obligations.
 </li>
 <li>
 Support tax filings, audits, and regulatory reporting.
 </li>
 <li>
 Liaise with external auditors, tax consultants, and government authorities when required.
 
 
 </li>
 </ul>
 
 Budgeting &amp; Controls
 
 
 
 <ul>
 <li>
 Assist in annual budgeting and forecasting processes.
 </li>
 <li>
 Monitor internal controls and recommend process improvements.
 </li>
 <li>
 Support implementation and compliance of accounting policies and procedures.
 
 
 </li>
 </ul>
 
 ERP &amp; Systems
 
 
 
 <ul>
 <li>
 Maintain accounting data within ERP systems (SAP, Oracle, or equivalent).
 </li>
 <li>
 Support system improvements and automation initiatives.
 
 
 </li>
 </ul>
 
 Regional Finance Support
 
 
 
 <ul>
 <li>
 Support Regional Finance Team on financial reporting and data submission.
 </li>
 <li>
 Coordinate on month-end closing, budgeting, and forecasting activities.
 </li>
 <li>
 Ensure alignment with regional policies, procedures, and reporting requirements.
 
 
 </li>
 </ul>
 
 Team Support
 
 
 
 <ul>
 <li>
 Provide guidance to junior accounting staff when required.
 </li>
 <li>
 Support cross-functional coordination with procurement, HR, operations, and finance teams.
 
 
 </li>
 </ul>
 
 Requirements/ Skills/ Experience:
 
 
 
 <ul>
 <li>
 Minimum 5&ndash;8 years of accounting experience, preferably in industrial, manufacturing, steel, energy, or large corporate environments.
 </li>
 <li>
 Experience working in Oman or GCC region preferred.
 </li>
 <li>
 Strong knowledge of IFRS, VAT, and local statutory compliance.
 </li>
 <li>
 Strong knowledge of financial accounting principles and reporting.
 </li>
 <li>
 Proficiency in ERP systems and Microsoft Excel.
 </li>
 <li>
 Analytical and problem-solving skills.
 </li>
 <li>
 High attention to detail and accuracy.
 </li>
 <li>
 Strong communication and stakeholder management skills.
 </li>
 <li>
 Ability to work independently and meet deadlines.
 </li>
 <li>
 Experience in project accounting or manufacturing cost accounting.
 </li>
 <li>
 Experience in startup or greenfield industrial projects is an advantage.
 </li>
 <li>
 Arabic language skills are a plus.
 
 
 </li>
 </ul>
 
 Required Education/ Qualification/ Training:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, or related field.
 </li>
 <li>
 Professional certification such as ACCA, CPA, CMA, or equivalent is preferred.
 
 
 </li>
 </ul>
 
 Required Language Proficiency:
 
 
 
 English - Fluent
 
 
 
 Support the Director Finance in all relevant tasks where requested.
 
</div>

Senior Accounting Officer - Oman

Zamensky Global Logistics LLC

Procurement OfficerAbout the RoleZamensky Global Logistics LLC is seeking a detail-oriented and proactive Procurement Officer to join our growing operations team in Muscat. In this role, you will play a key part in managing purchasing activities, supplier coordination, cost optimization, and ensuring smooth supply chain operations.If you have strong negotiation skills, experience in procurement or supply chain management, and enjoy working in a fast-paced logistics environment, this opportunity is for you.We welcome motivated professionals who are ready to grow their careers in an international logistics and trading environment.Why Join UsAt Zamensky Global Logistics LLC, we value efficiency, teamwork, and professional growth. You will be part of a supportive environment where your decisions directly impact company performance and operational success.We offer career development opportunities, exposure to international suppliers, and a dynamic workplace where your skills are recognized and rewarded.Key Responsibilities<ul><li>Source, evaluate, and negotiate with local and international suppliers</li><li>Prepare and process purchase orders and procurement documentation</li><li>Monitor inventory levels and coordinate replenishment schedules</li><li>Compare pricing, quality, and delivery timelines to ensure cost efficiency</li><li>Maintain strong supplier relationships and evaluate supplier performance</li><li>Ensure compliance with company procurement policies and procedures</li><li>Work closely with logistics and warehouse teams for smooth operations</li><li>Prepare procurement reports and cost analysis summaries</li><li>Identify cost-saving opportunities and process improvements</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Supply Chain Management, Business Administration, or related field</li><li>1&ndash;3 years of experience in procurement, purchasing, or supply chain role</li><li>Strong negotiation and communication skills</li><li>Knowledge of logistics and import/export processes is an advantage</li><li>Proficiency in Microsoft Excel and procurement systems</li><li>Ability to work under pressure and meet deadlines</li><li>Strong attention to detail and organizational skills</li></ul>What We Offer<ul><li>Competitive salary package based on experience</li><li>Career growth and development opportunities</li><li>Professional and supportive work environment</li><li>Exposure to international logistics operations</li><li>Performance-based recognition and advancement opportunities</li></ul>Procurement Officer (Procurement Specialist / Purchasing Officer / Supply Chain Procurement)Location: Muscat, Sultanate of Oman Company: Zamensky Global Logistics LLC Job Type: Full-timeAbout the RoleZamensky Global Logistics LLC is seeking a detail-oriented and proactive Procurement Officer to join our growing operations team in Muscat. In this role, you will play a key part in managing purchasing activities, supplier coordination, cost optimization, and ensuring smooth supply chain operations.If you have strong negotiation skills, experience in procurement or supply chain management, and enjoy working in a fast-paced logistics environment, this opportunity is for you.We welcome motivated professionals who are ready to grow their careers in an international logistics and trading environment.Why Join UsAt Zamensky Global Logistics LLC, we value efficiency, teamwork, and professional growth. You will be part of a supportive environment where your decisions directly impact company performance and operational success.We offer career development opportunities, exposure to international suppliers, and a dynamic workplace where your skills are recognized and rewarded.Key Responsibilities<ul><li>Source, evaluate, and negotiate with local and international suppliers</li><li>Prepare and process purchase orders and procurement documentation</li><li>Monitor inventory levels and coordinate replenishment schedules</li><li>Compare pricing, quality, and delivery timelines to ensure cost efficiency</li><li>Maintain strong supplier relationships and evaluate supplier performance</li><li>Ensure compliance with company procurement policies and procedures</li><li>Work closely with logistics and warehouse teams for smooth operations</li><li>Prepare procurement reports and cost analysis summaries</li><li>Identify cost-saving opportunities and process improvements</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Supply Chain Management, Business Administration, or related field</li><li>1&ndash;3 years of experience in procurement, purchasing, or supply chain role</li><li>Strong negotiation and communication skills</li><li>Knowledge of logistics and import/export processes is an advantage</li><li>Proficiency in Microsoft Excel and procurement systems</li><li>Ability to work under pressure and meet deadlines</li><li>Strong attention to detail and organizational skills</li></ul>What We Offer<ul><li>Competitive salary package based on experience</li><li>Career growth and development opportunities</li><li>Professional and supportive work environment</li><li>Exposure to international logistics operations</li><li>Performance-based recognition and advancement opportunities</li></ul>How to ApplyInterested candidates are encouraged to apply with an updated CV. Shortlisted applicants will be contacted for an interview.Take the next step in your procurement career with Zamensky Global Logistics LLC.Interested candidates are encouraged to apply with an updated CV. Shortlisted applicants will be contacted for an interview.Take the next step in your procurement career with Zamensky Global Logistics LLC.Job Type: Full-timePay: RO450.000 - RO850.000 per monthWork Location: In person

Procurement Officer

Enhance Logistics (Oman)

Enhance Logistics (Oman) is the logistics division of the Enhance Group (part of the W.J. Towell Group) and is one of the largest integrated logistics providers in the Sultanate of Oman. The company offers end-to-end supply chain services including warehousing, transportation, distribution, co-packing, inventory management, and third-party logistics for both FMCG and industrial clients.Job Description Supply Chain Specialist / ExecutiveCore ResponsibilitiesInventory &amp; demand planningForecast product demandMaintain optimal stock levelsProcurement coordinationWork with suppliers and vendorsNegotiate prices, delivery schedulesLogistics &amp; distributionPlan transport (local &amp; international)Ensure on-time deliveryWarehouse coordinationMonitor stock movementReduce losses/damagesData analysis &amp; reportingUse Excel / ERP (SAP, Oracle)Track KPIs (cost, delivery time, efficiency)Cost controlOptimize supply chain costsIdentify savings opportunitiesCustoms clearance coordinationMulti-role tasks (operations + admin)الراتب المدفوع: ﷼١٬٠٠٠٫٠٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Supply Chain / Specialist Roles (Enhance Group)

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