admin officer & hr

administrative assistant

maintenance manager

projects manager

warehouse manager

admin manager

Xad Technologies

<div>
 
 Summary
 
 
 
 We are seeking a highly experienced leader to oversee
 
 Multi-Site Administration, Facility Management, and Labor Camp/Staff Accommodation
 
 across all company locations. This role requires
 
 strong governance, documentation skills, and direct management
 
 of diverse operational teams (supervisors, drivers, camp staff, etc.).
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Multi-Location Management: Lead and standardize administrative and facility services across multiple offices, warehouses, and labor camps.
 </li>
 <li>
 Labor Camp &amp; Accommodation: Provide full, demonstrable management of Labor Camp and Staff Accommodation, ensuring compliance, welfare, and efficient occupancy.
 </li>
 <li>
 Facility Management (FM): Oversee maintenance, vendor contracts, security, and physical asset integrity for all sites.
 </li>
 <li>
 Governance &amp; Documentation: Develop and enforce SOPs, manage contracts, and ensure meticulous, audit-ready administrative records and strong governance across the function.
 </li>
 <li>
 Team Leadership: Directly manage, coach, and deploy a large, multi-functional operational support team, including supervisors, drivers, office assistants, and camp staff.
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Minimum 5 years in Admin/Facilities Management, with significant experience in a multi-site context.
 </li>
 <li>
 Proven experience running labor camps and staff accommodation.
 </li>
 <li>
 Demonstrated experience managing diverse operational support teams.
 </li>
 <li>
 Mandatory: Have Valid UAE Driving License.
 
 </li>
 </ul>
</div>

Admin Manager

Wall street electromechanical

Job Vacancy: Admin / HR / Digital Marketing OfficerA Electromechanical &amp; Contracting Company is looking to hire an Admin Officer who will also handle some HR and Digital Marketing tasks.Job Responsibilities:Administrative Duties (Admin):<ul><li>Handle daily administrative correspondence and emails.</li><li>Coordinate meetings and schedules.</li><li>Prepare reports and follow up with management.</li><li>Organize and maintain company files and records.</li></ul>Human Resources Duties (HR):<ul><li>Monitor attendance, leaves, and employee records.</li><li>Prepare and maintain employee files.</li><li>Coordinate with the accountant regarding payroll.</li><li>Follow up on visas, labor cards, and related documents when required.</li></ul>Digital Marketing Duties:<ul><li>Manage company social media accounts.</li><li>Post basic content about company services and projects.</li><li>Respond to inquiries and forward them to the concerned department.</li></ul>Requirements:<ul><li>Previous experience in an administrative role (construction or engineering background is a plus).</li><li>Basic knowledge of HR functions.</li><li>Knowledge of social media platforms.</li><li>Good command of Microsoft Office.</li><li>English language proficiency (Arabic is an advantage).</li></ul>Salary &amp; Benefits:<ul><li>Salary: AED 3,000 (All Inclusive).</li><li>Stable working environment.</li><li>Opportunity to gain multi-disciplinary experience.</li></ul>Location: [Sharjah - ind.18 -Meliha Road]Job Type: Full-timePay: AED3,000.00 per month

Admin Officer & HR

Qate Manufacturing LLC/Qate Marine Services LLC

Job Title: HR cum Admin Executive (Female)Company: Qate Manufacturing and Marine Services.Location: Sharjah, UAEJob Type: Full-timeJob DescriptionQate Manufacturing LLC is seeking a motivated and detail-oriented Male HR cum Admin Executive with 2-3 years of experience in Human Resources and Administration. The ideal candidate will support HR functions such as recruitment, employee documentation, and administrative coordination, while ensuring smooth day-to-day office operations.The selected candidate will support HR functions such as recruitment, employee engagement, documentation, and administrative coordination.Key Responsibilities<ul><li>Assist in recruitment activities, including job postings, interview coordination, and candidate follow-ups.</li><li>Manage employee onboarding, documentation, and HR filing systems.</li><li>Maintain attendance, leave records, and employee databases.</li><li>Coordinate administrative tasks with internal departments.</li><li>Prepare HR letters, memos, circulars, and reports as required.</li><li>Support employee engagement activities and company events.</li><li>Handle general office administration and provide support to management.</li></ul>Requirements<ul><li>Qualification: MBA in Human Resources (HR) or related field.</li><li>Experience: 2-3 years in HR/Admin roles.</li><li>Strong communication and interpersonal skills.</li><li>Good organizational and time-management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to maintain confidentiality and professionalism.</li><li>Female candidates preferred</li></ul>Salary &amp; Benefits<ul><li>Competitive salary as per industry standards.</li><li>Opportunities for career growth and professional development.</li><li>Supportive and professional work environment.</li></ul>Job Types: Full-time, Permanent, FresherPay: From AED3,000.00 per month

Executive HR cum Admin

Prosports

Venue Admin Executive:We are looking for a highly motivated Venue Admin Executive to be based at one of our sports venues. This role is customer-facing and plays a key part in day-to-day operations, parent communication, and sales support. Strong English communication is essential.Key Responsibilities<ul><li>Act as the main point of contact at the venue for parents, students, and staff</li><li>Handle enquiries, registrations, and follow-ups professionally</li><li>Manage and update CRM systems (leads, attendance, payments, customer records)</li><li>Support sales activities, including converting enquiries into enrollments</li><li>Coordinate with coaches and head office to ensure smooth daily operations</li><li>Handle basic administrative duties (reports, schedules, attendance tracking)</li><li>Ensure a positive customer experience at all times</li></ul>Key Requirements<ul><li>Excellent English (spoken and written) &ndash; mandatory</li><li>Previous experience in CRM systems (sales or customer management platforms)</li><li>Sales or customer service experience preferred</li><li>Strong interpersonal and communication skills</li><li>Organised, reliable, and detail-oriented</li><li>Highly motivated, proactive, and ready to work in a fast-paced environment</li><li>Ability to work independently and take ownership of the role</li></ul>What We&rsquo;re Looking For<ul><li>Someone confident, professional, and presentable</li><li>A team player with a positive attitude and strong work ethic</li><li>Eager to grow within a sports and education-focused organisation</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Sales: 2 years (Required)</li></ul>Language:<ul><li>english (Required)</li></ul>Work Location: In personApplication Deadline: 20/11/2025 Expected Start Date: 12/01/2026

Sales Administrator

Ultiwise Consult

Job Description After Sales Technical Coordinator Designation: After Sales Technical Coordinator Department: After Sales (AMC Retrofit Service Trading & O&M) Reporting To: After Sales / O&M Manager Role Summary The After Sales Technical Coordinator is responsible for coordinating and managing all technical and operational activities across AMC Retrofit Service Trading and O&M. The role ensures that client inquiries complaints and service requests are addressed effectively site works are executed with proper planning and resource allocation and all supporting documentation is prepared for invoicing and reporting. The position serves as the technical backbone of the After Sales team bridging communication between clients site staff procurement warehouse accounts and management. Key Tasks & Responsibilities 1. Client Inquiry Evaluation <ul><li>Review and evaluate all incoming client inquiries (AMC retrofit service O&M). </li><li>Arrange and assign technicians/engineers for site visits. </li><li>Collect findings from site visits and prepare detailed reports & BOQs. </li><li>Coordinate with Admin Coordinator & O&M Manager to prepare professional proposals/quotations. </li><li>Submit proposals to clients and track approvals. </li><li>Maintain a tracker for pending and submitted offers ensuring timely follow-up and closure. </li></ul> 2. Customer Complaint Management <ul><li>Act as the first point of contact for all customer complaints. </li><li>Record and log complaints systematically. </li><li>Arrange the required materials resources and third-party vendors to resolve complaints. </li><li>Monitor complaint resolution until successful closure and client satisfaction. </li><li>Prepare and issue complaint closure reports with supporting documentation. </li><li>Escalate unresolved issues to management with corrective action proposals. </li></ul> 3. Planning & Scheduling <ul><li>Prepare and update annual monthly and weekly schedules for: </li><ul><li>AMC visits </li><li>Retrofit jobs </li><li>Service calls </li><li>O&M activities </li></ul><li>Allocate manpower vehicles tools and consumables for each job. </li><li>Re-schedule tasks promptly based on emergencies client availability or site conditions. </li><li>Respond to client service calls immediately and ensure timely dispatch of teams. </li><li>Monitor upcoming AMC contract expiry dates and notify the proposal team for renewal. </li></ul> 4. Client Coordination <ul><li>Serve as a single point of contact for after-sales clients. </li><li>Share schedules confirm approvals and follow up on site visit reports. </li><li>Ensure timely delivery of proposals service reports and technical documents. </li><li>Follow up with clients on pending offers approvals or complaints. </li><li>Maintain continuous professional correspondence to build client trust. </li></ul> 5. Transport & Material Mobilization <ul><li>Arrange materials consumables spares and tools in advance for planned works. </li><li>Coordinate with Procurement & Warehouse for material readiness. </li><li>Mobilize vehicles drivers and lifting equipment as per site requirements. </li><li>Ensure tools PPE and consumables are checked calibrated and available before dispatch. </li><li>Manage fleet allocation to optimize usage and reduce downtime. </li></ul> 6. Technical & Operational Support <ul><li>Review technical reports from engineers/technicians for accuracy and completeness. </li><li>Prepare detailed site visit reports from site team inputs. </li><li>Provide troubleshooting support and technical clarifications to site staff. </li><li>Maintain comprehensive documentation for retrofit jobs including: </li><ul><li>Method of Statement </li><li>Risk Assessment </li><li>Work Schedule </li><li>Work Completion Certificate </li><li>Warranty Certificate </li><li>O&M Manual </li><li>Packing List </li></ul><li>Maintain a technical database of AMC retrofit and O&M performance logs. </li></ul> 7. Team & Resource Management <ul><li>Assign and monitor daily tasks for engineers technicians and operators. </li><li>Track manpower utilization overtime and site deployment. </li><li>Verify and cross-check OT sheets; ensure approval from line managers. </li><li>Monitor workforce discipline PPE usage and compliance with safety protocols. </li><li>Ensure standby manpower is planned for emergency site calls. </li></ul> 8. Commercial Support <ul><li>Collect all service and site reports and submit them to Admin Coordinator for invoicing. </li><li>File AMC supporting documents and submit them to Accounts Department for monthly billing. </li><li>Track client acknowledgments and payment follow-up. </li><li>Assist in warranty claims and variation works. </li><li>Monitor renewal of AMC contracts and ensure proposals are sent on time. </li></ul> 9. Trading & Materials Support <ul><li>Support client requirements for consumables spares and chemicals. </li><li>Coordinate procurement stock management and logistics for timely delivery. </li><li>Maintain stock and usage records for consumables and spare parts. </li><li>Follow up with suppliers and ensure competitive pricing for trading items. </li></ul> 10. Compliance & Reporting <ul><li>Ensure all after-sales activities comply with safety regulations and company policies. </li><li>Prepare weekly and monthly progress reports on AMC retrofit service and O&M. </li><li>Maintain systematic filing of contracts reports and client communications. </li><li>Record client complaints corrective actions and preventive measures. </li><li>Support management audits and ISO compliance documentation. </li></ul> Skills & Competencies Required <ul><li>Strong technical knowledge of STP RO UF ETP and other water treatment systems. </li><li>Excellent coordination planning and client communication skills. </li><li>Strong report-writing documentation and record-keeping ability. </li><li>Ability to multitask across AMC Retrofit Service Trading & O&M simultaneously. </li><li>Proficiency in MS Office ERP and reporting tools. </li><li>Strong problem-solving analytical and time management skills. </li><li>Knowledge of HSE standards and compliance requirements. </li></ul>

After Sales Technical Coordinator

Al Maham Group

HR and Admin Officer Job Description (Odoo Experience)JobBrief: We are seeking a highly organized and detail-oriented HR and Admin Officer to support our Human Resources and Administration departments, with proven experience in utilizing the Odoo ERP system. In this role, you will manage personnel records, coordinate daily office operations, and ensure data accuracy within Odoo's HR, attendance, time off, and recruitment modules. Key Responsibilities<ul><li>Odoo System Administration:</li><li>Manage and configure Odoo modules related to HR, Administration, and Operations (e.g., Employees, Recruitment, Time Off, Attendance, Payroll).</li><li>Maintain accurate and up-to-date employee data entry in Odoo, including new hire information, contracts, and leave requests.</li><li>Generate reports and dashboards from Odoo for management on HR-related metrics (e.g., headcount, turnover rate, attendance logs).</li><li>Provide first-level support and training to staff on the effective use of Odoo HR functionalities.</li><li>Coordinate with the Odoo technical support team for system upgrades, bug fixes, and customizations.</li><li>Human Resources Support:</li><li>Assist with the end-to-end recruitment process, including publishing job ads on various platforms, scheduling interviews, and conducting reference checks.</li><li>Coordinate employee onboarding and offboarding processes, ensuring a seamless experience and proper documentation.</li><li>Gather payroll data, such as working days, attendance, and leave information, and provide it to the finance/payroll department for processing.</li><li>Respond to employee inquiries regarding HR policies, benefits, and procedures.</li><li>Assist in organizing employee engagement activities, training sessions, and company events.</li><li>Ensure compliance with local labor laws and internal company policies, maintaining strict confidentiality of sensitive information.</li><li>Administrative Duties:</li><li>Oversee daily administrative operations, including office maintenance, supplies inventory, and vendor management.</li><li>Manage correspondence (emails, letters) and handle travel arrangements, including flight scheduling and accommodation if required.</li><li>Maintain physical and digital personnel records in an organized and secure manner.</li></ul>Requirements and Skills<ul><li>Education: Bachelor's degree in Human Resources Management, Business Administration, or a related field.</li><li>Experience: Proven work experience (minimum 1-2 years) as an HR Administrator, HR Officer, or similar role, with specific hands-on experience using Odoo ERP (HR and Admin modules a must).</li><li>Technical Skills:</li><li>Proficiency in the Odoo ERP system for HR functions.</li><li>Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other office management tools.</li><li>Familiarity with labor legislation and compliance requirements.</li><li>Soft Skills:</li><li>Exceptional organizational and time management skills, with strong attention to detail.</li><li>Excellent written and verbal communication and interpersonal skills.</li><li>Strong problem-solving abilities and the capacity to handle confidential information with discretion.</li><li>Ability to work independently, prioritize tasks effectively, and adapt to a fast-paced environment.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>odoo: 2 years (Required)</li></ul>

HR and Admin Officer (Odoo ERP)

OWS Automotive

we are looking for an energetic and detail-oriented Marketing Coordinator to support the day-to-day execution of marketing activities, brand communication, and internal event coordination. The role requires someone organized, proactive, and creative - capable of handling multiple requests, coordinating with designers and suppliers, and helping bring small-scale activations to life. This position is ideal for someone in their marketing career who enjoys fast-paced, hands-on work and wants to grow in a dynamic fitness and lifestyle environment.Key Responsibilities:1. Marketing Coordination:<ul><li>Support the planning and execution of ongoing marketing activities and campaigns</li><li>Manage and track marketing requests from management, trainers, and partners</li><li>Coordinate with designers, photographers, and content creators to ensure timely delivery of assets</li><li>Proofread and review marketing materials before release (social media, print, digital)</li></ul>2. Content &amp; Communication:<ul><li>Assist in drafting captions, event posts, and promotional materials aligned with the our brand voice</li><li>Help organize photo/video shoots and liaise with external production partners when needed</li><li>Maintain an updated library of photos, videos, and design files for easy access</li></ul>3. Event Support:<ul><li>Support setup and coordination of in-house activations such as product demos, workshops, or small member events</li><li>Liaise with sponsors, suppliers, and vendors for event logistics</li><li>Ensure all on-ground branding, giveaways, and setups are properly executed</li></ul>4. Admin &amp; Reporting:<ul><li>Track campaign results, social media engagement, and member feedback</li><li>Support budget tracking and invoice follow-ups for marketing activities</li><li>Keep an updated calendar of marketing campaigns, events, and content deadlines</li></ul>Qualifications &amp; Skills:<ul><li>1-3 years of experience in marketing coordination or events (fitness or lifestyle industry preferred)</li><li>Strong organizational skills with attention to detail</li><li>Good understanding of social media platforms and content workflows</li><li>Basic knowledge of design tools (Canva, Adobe, etc.) is a plus</li><li>Excellent communication and follow-up skills</li><li>Fluent in English; Arabic is a plus</li></ul>Personal Attributes:<ul><li>Smart, resourceful, and eager to learn</li><li>Positive attitude and strong sense of ownership</li><li>Able to multitask and stay calm under pressure</li><li>Enjoys being part of an active, fitness-oriented environment</li></ul>Reports To: Marketing ManagerJob Types: Full-time, PermanentExperience:<ul><li>marketing &amp; event management: 3 years (Required)</li></ul>

Marketing Coordinator

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