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admin officer

AmSpec Group LLC

<div></div><div><div><div>Dubai, UAE</div></div>
<div></div><div>
<div>Administration, Human Resources
</div>
</div><div></div><div><div>Job Type: Full Time</div></div></div>
<br><div><p><b>Department:</b> HR &amp; Admin department<br>
<b>Reports to:</b> Regional HR &amp; Admin Manager &ndash; MEA+</p>
<p><b>Job Summary</b></p>
<p>The Admin Officer will support day-to-day administrative duties for the region. The role is responsible for employee administration, onboarding and visa coordination, leave management, travel arrangements, insurance administration, company permits and licenses, and maintaining accurate employee records. The ideal candidate is detail-oriented, organized, and capable of handling multiple administrative tasks efficiently in a fast-paced environment.</p>
<p><b>Key Responsibilities</b></p>
<p><b>Employee Administration &amp; HR Support</b></p>
<ul><li>Manage employee leave records (annual leave, sick leave, unpaid leave, etc.) and ensure accurate tracking in HR systems.</li>
<li>Coordinate employee onboarding processes, including document collection, induction scheduling, and system access support.</li>
<li>Maintain up-to-date employee files (physical and electronic), ensuring compliance with company and UAE regulatory requirements.</li>
<li>Support offboarding processes, including documentation and clearance coordination.</li>
</ul><p><b>Visa &amp; PRO Coordination</b></p>
<ul><li>Coordinate employee visa processes including entry permits, residence visas, Emirates ID, medical tests, renewals, cancellations, and status changes.</li>
<li>Liaise with government portals, typing centers, and company PROs.</li>
<li>Track visa expiry dates and proactively manage renewals to ensure compliance with UAE laws.</li>
</ul><p><b>Travel &amp; Ticket Management</b></p>
<ul><li>Handle flight ticket bookings for employees, including business travel, and leave travel, in coordination with internal approvals.</li>
<li>Maintain travel records and ensure alignment with company travel policies.</li>
</ul><p><b>Insurance Administration</b></p>
<ul><li>Coordinate medical insurance enrollment, renewals, upgrades, and cancellations for employees and dependents.</li>
<li>Act as the point of contact with insurance providers for policy administration and employee queries.</li>
<li>Support administration of life insurance and other employee benefit programs as applicable.</li>
</ul><p><b>Company Permits &amp; License Management</b></p>
<ul><li>Assist in the renewal and application of company licenses, permits, and registrations (mainland or free zone, as applicable).</li>
<li>Maintain a tracker of company compliance documents, licenses, and renewal deadlines.</li>
<li>Coordinate with authorities, consultants, and service providers to ensure timely submissions.</li>
</ul><p><b>General Administration</b></p>
<ul><li>Support office administration activities such as vendor coordination, document control, and administrative reporting.</li>
<li>Assist with audits, internal reviews, and management reporting when required.</li>
<li>Handle general administrative tasks and ad-hoc assignments as assigned by management.</li>
</ul><p><b>Qualifications &amp; Experience</b></p>
<ul><li>Bachelor&rsquo;s degree in business administration, or a related field (mandatory).</li>
<li>1 to 3 years of experience in an administrative role in the UAE.</li>
<li>Basic knowledge of UAE labor law, visa processes, and government portals is an advantage.</li>
</ul><p><b>Skills &amp; Competencies</b></p>
<ul><li>Strong organizational and time-management skills.</li>
<li>High attention to detail and accuracy.</li>
<li>Ability to handle confidential information with discretion.</li>
<li>Good communication skills in English (Arabic is an advantage).</li>
<li>Proficiency in MS Office (Word, Excel, Outlook).</li>
<li>Ability to work independently while coordinating with multiple stakeholders.</li>
</ul><p><b>Personal Attributes</b></p>
<ul><li>Proactive and eager to learn.</li>
<li>Reliable and well-organized.</li>
<li>Able to work under pressure and manage multiple priorities.</li>
<li>Team-oriented with a service-driven mindset.</li>
</ul><div>Interested candidates please send your CV to hr.middleeast@amspecgroup.com</div></div>

Admin Officer

University of Sharjah

<p></p><div><div><div><div><b>CATEGORY</b><b> </b></div><div>Non Faculty Vacancies</div>
</div><br>
<div><div><b>COLLEGE</b><b> </b></div><div>Departments
</div></div><br>
<div><div><b>DEPARTMENT</b><b> </b></div><div>Academic Emiratization Office</div>
</div><br>
<div><div><b>JOB PURPOSE</b><b>
</b></div><div><p>As the Administrative Officer and a member of the <b>Academic Emiratization Department</b> team, you are expected to provide administrative support services for the Line Manager (Department Chair and Faculty Members) at the designated academic department and ensure smooth communication and coordination between the department and the concerned internal and external parties as per the approved college administration policies and procedures<br>
<br>
</p></div></div><br>
<div><div><b>MAIN ACCOUNTABILITIES &amp; EXPECTATIONS</b><b>
</b></div><div><p>1. Provide professional and welcoming reception services to visitors, ensuring their inquiries are promptly addressed and they are directed to the appropriate personnel. Project a positive and professional image of the department.<br>
2. Efficiently manage incoming phone calls, accurately screening and directing calls, taking concise and accurate messages, and promptly communicating them to the Line Manager. Resolve routine inquiries independently whenever possible.<br>
3. Review and sort incoming correspondence, summarizing key information and prioritizing urgent matters for the Line Manager's attention. Proactively identify and address routine inquiries and correspondence, requiring minimal supervision.<br>
4. Prepare and distribute high-quality, error-free internal communications, including memos, announcements, emails, and reports, ensuring timely and accurate distribution of information. May independently draft routine correspondence and documents when assigned by the Line Manager.<br>
5. Manage and organize the line manager's calendar, arrange and schedule meetings with external or internal visitors/committees, ensure that any required materials and documents are available before the meeting, as well as notify attendees and coordinate with them regarding any changes that may occur.<br>
6. Keep the relevant internal and external stakeholders constantly updated and informed regarding internal decisions using suitable communication channels.<br>
7. Attend college/department and other relevant meetings, prepare the Minutes of Meetings (MOM), and distribute meeting minutes, ensuring clear and concise documentation of key decisions and action items.<br>
8. Gather, analyze, and summarize relevant information and issues for the Line Manager's consideration. Communicate decisions and outcomes to stakeholders clearly and effectively, and proactively follow up to ensure timely resolution and progress.<br>
9. Provide comprehensive administrative support to the Line Manager, including but not limited to document preparation, formatting, and distribution; and managing office equipment and supplies.<br>
10. Manage and organize an efficient filing system (Archiving) in order to maintain relevant, important, and confidential documents and correspondence for future reference. As well as ensure that unnecessary or outdated documents are removed/destroyed appropriately when needed. 11. Maintain accurate and up-to-date records of departmental activities, including correspondence, meeting minutes, faculty workloads, and academic schedules, ensuring easy access and retrieval of information.<br>
12. Assist in the development, review, and submission of administrative requests, including but not limited to leave schedules, return from leave requests, and faculty workload forms. Coordinate with the Operations Manager/concerned person(s) to complete any related documents and follow up on approvals.<br>
13. Cooperate with the Operations Manager/concerned person(s) to compile and submit the required information/documents related to strategy, accreditation, annual budget, and HR.<br>
14. Liaise with the line manager to identify the department's needs in relation to furniture, stationary, and IT systems and tools and coordinate with the Operations Manager/concerned person(s) to ensure the department's requirements are submitted and fulfilled.<br>
15. Assist in the planning and coordination of college/department events, including media coverage, venue bookings, hosting/hospitality, and website updates. Coordinate with the Operations Manager/concerned person(s) to ensure the required services are provided.<br>
16. Coordinate with external visitors and guest speakers to fill out the required participation and security clearance forms and submit them to the Operations Manager/concerned person(s) for processing.<br>
17. Play an active role in supporting the planning and execution of college/department events and activities, contributing to their success and ensuring a positive experience for all participants.<br>
18. Coordinate with the Operations Manager/concerned person(s) to fulfill any transportation requirements and/or travel arrangements for the Line Manager, faculty, staff members, and students.<br>
19. Maintain adequate levels of office supplies, equipment, stationery, and beverages. Anticipate and proactively address any shortages and ensure efficient procurement and inventory management.<br>
20. Prepare and fill out the required requests related to various department requirements, such as furniture, stationary, IT tools, and maintenance. Submit all requests to the Operations Manager/concerned person(s) and follow up with them to ensure all requests are fulfilled as expected.<br>
21. Serve as a key point of contact with the Operations Manager/concerned person(s), effectively communicating college/department needs and service requests, and providing valuable feedback on the quality and efficiency of operational services.<br>
22. Provide guidance and support to new administrative staff members, including on-the-job training, mentoring, and assisting with their onboarding process. Ensure new hires are effectively integrated into the team and have the necessary resources and support to succeed.<br>
23. Assist the line manager in compiling and preparing various presentations, reports, analyses, and statistics.<br>
24. Complete any other job-related tasks as assigned by the line manager in the concerned college/department within the expected time limit<br>
</p></div></div><br>
<div><div><b>REQUIRED SKILLS</b><b>
</b></div><div><div><ul><li>Excellent oral and written communication skills and the ability to prepare professional documents, in both Arabic and English.</li><li>Excellent working knowledge of personal computer applications with an emphasis on MS Office applications such as Excel, Word, and Teams.</li><li>Advanced ability to use calendar software effectively.</li><li>Advanced ability to manage time effectively to meet deadlines.</li><li>Excellent organizational skills and a high level of coordination.</li><li>Excellent ability to actively listen and understand the needs and instructions of the line manager.</li><li>A keen eye for detail to ensure accuracy and completeness of assigned tasks.</li><li>Ability to handle sensitive information with discretion.</li><li>Ability to work effectively within a team environment.<br>
</li></ul><br>
</div></div></div><br>
<div><div><b>DESIRABLE REQUIREMENTS</b><b><br>
</b></div><p></p><div><ul><li>Minimum of a bachelor's degree in Business Administration, Office Management, or similar discipline.</li><li>2-4 years of UAE experience in a similar role, preferably in higher education institutions.</li></ul>
<ul><li>UAE Nationals only.<br>
</li></ul></div></div><p></p><br>
<br>
<div><div><b>JOB LOCATION</b><b> </b></div><div>University of Sharjah (Main)
</div></div><br>
<div><div><b>JOB CRITERIA</b><b>
</b></div><div><div><div><div><div><b>GENDER</b></div> <div>, Male, Female,
</div></div><br>
<div><div><b>QUALIFICATIONS</b></div> <div>Bachelor's degree/higher diploma</div>
</div><br>
<div><div><b>RELEVANT EXPERIENCE</b><b> </b></div><div>2</div>
</div><br>
<div><div><b>LIVING IN UAE</b></div> <div>Open for all</div>
</div><br>
<div><div><b>NATIONALITY</b></div> <div>, All,</div></div></div></div></div></div></div></div>

ADMIN OFFICER

Al Maham Group

<p>HR and Admin Officer Job Description (Odoo Experience)</p><p>JobBrief: We are seeking a highly organized and detail-oriented HR and Admin Officer to support our Human Resources and Administration departments, with proven experience in utilizing the <b>Odoo ERP system</b>. In this role, you will manage personnel records, coordinate daily office operations, and ensure data accuracy within Odoo's HR, attendance, time off, and recruitment modules. Key Responsibilities</p><ul><li><b>Odoo System Administration:</b></li><li>Manage and configure Odoo modules related to HR, Administration, and Operations (e.g., Employees, Recruitment, Time Off, Attendance, Payroll).</li><li>Maintain accurate and up-to-date employee data entry in Odoo, including new hire information, contracts, and leave requests.</li><li>Generate reports and dashboards from Odoo for management on HR-related metrics (e.g., headcount, turnover rate, attendance logs).</li><li>Provide first-level support and training to staff on the effective use of Odoo HR functionalities.</li><li>Coordinate with the Odoo technical support team for system upgrades, bug fixes, and customizations.</li><li><b>Human Resources Support:</b></li><li>Assist with the end-to-end recruitment process, including publishing job ads on various platforms, scheduling interviews, and conducting reference checks.</li><li>Coordinate employee onboarding and offboarding processes, ensuring a seamless experience and proper documentation.</li><li>Gather payroll data, such as working days, attendance, and leave information, and provide it to the finance/payroll department for processing.</li><li>Respond to employee inquiries regarding HR policies, benefits, and procedures.</li><li>Assist in organizing employee engagement activities, training sessions, and company events.</li><li>Ensure compliance with local labor laws and internal company policies, maintaining strict confidentiality of sensitive information.</li><li><b>Administrative Duties:</b></li><li>Oversee daily administrative operations, including office maintenance, supplies inventory, and vendor management.</li><li>Manage correspondence (emails, letters) and handle travel arrangements, including flight scheduling and accommodation if required.</li><li>Maintain physical and digital personnel records in an organized and secure manner.</li></ul><p>Requirements and Skills</p><ul><li><b>Education:</b> Bachelor's degree in Human Resources Management, Business Administration, or a related field.</li><li><b>Experience:</b> Proven work experience (minimum 1-2 years) as an HR Administrator, HR Officer, or similar role, with specific <b>hands-on experience using Odoo ERP</b> (HR and Admin modules a must).</li><li><b>Technical Skills:</b></li><li>Proficiency in the Odoo ERP system for HR functions.</li><li>Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other office management tools.</li><li>Familiarity with labor legislation and compliance requirements.</li><li><b>Soft Skills:</b></li><li>Exceptional organizational and time management skills, with strong attention to detail.</li><li>Excellent written and verbal communication and interpersonal skills.</li><li>Strong problem-solving abilities and the capacity to handle confidential information with discretion.</li><li>Ability to work independently, prioritize tasks effectively, and adapt to a fast-paced environment.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Experience:</p><ul><li>odoo: 2 years (Required)</li></ul>

HR and Admin Officer (Odoo ERP)

Crown Prince Palace

<p>HR Admin &amp; Payroll Officer responsibilities include processing employee data, updating company policies and assisting in the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions.</p><p><b>JOB LOCATION: FUJAIRAH, UAE</b></p><p><b>QUALIFICATIONS &amp; EXPERIENCE:</b></p><ul><li>BSc in Human Resources Management or relevant field.</li><li>2 Years work experience as an HR Admin Officer, HR Administrative Assistant or similar role.</li></ul><p><b>KEY SKILLS/KNOWLEDGE:</b></p><ul><li>Oversee personnel records (e.g. Contracts, PTO and so on).</li><li>Update company database with the data of new employees (e.g. Background, qualification, skill, etc).</li><li>Create and circulate documents about the policies of our organization.</li><li>Collect payroll information including working days, ledgers and bank accounts.</li><li>Publish and remove job ads on different platforms (e.g. job boards, social networks, careers pages, etc).</li><li>Schedule prospective candidate&rsquo;s job interviews and be a point of contact as required.</li><li>Prepare reports and presentations on HR-related metrics like the aggregate number of hires by the department.</li><li>Create materials to train and onboard the employees.</li><li>Respond to inquiries of employees with respect to benefits like the precedent, number of qualified vacation days, etc.</li><li>Excellent oral and written communication skills.</li><li>Strong organization and analytical skills.</li><li>Proficiency in Microsoft Office.</li><li>Excellent interpersonal skills.</li><li>Ability to maintain an employee&rsquo;s personal records.</li><li>Ability to manage and handle multiple tasks.</li><li>Outstanding problem-solving skills.</li><li>Exceptional attention to detail.</li></ul><p><b>BENEFITS &amp; SALARY:</b></p><ul><li>Shared accommodation provided</li><li>Work visa &amp; Health insurance</li><li>Meals &amp; Transportation service provided</li><li>30 days paid annual leave</li><li>1 economy flight annually</li><li>Salary: AED 4,000 - 6,000 depends on experience</li></ul><p>Job Type: Permanent</p><p>Pay: AED4,000.00 - AED6,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you willing to relocate or reliably commute to Fujairah?</li></ul>

HR Admin & Payroll Officer

Align Staffing Solutions

<p>We are hiring a proactive HR Admin professional to join our team.</p><p>Key Responsibilities:</p><ul><li>Handle HR functions including recruitment, hiring, onboarding, and employee relations.</li><li>Support procurement and accounting tasks.</li><li>Liaise with vendors, suppliers, and handle logistics.</li><li>Serve as the main contact point for all HR and administrative matters within the department.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul><p>Requirements:</p><ul><li><b>Fluent in English and Arabic, both written and verbal</b>.</li><li>2-3 years UAE experience mandatory.</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency in Microsoft Office and HR tools.</li><li>Ability to maintain confidentiality and handle sensitive information appropriately.</li></ul><p>Benefits: Competitive package with standard benefits in line with UAE Labour Law.</p><p>Please send your updated CV to lisa@alignmanpower.com with the subject line &quot;<b>HR Admin - Arabic Speaker</b>&quot;</p><p>Job Type: Full-time</p><p>Pay: AED7,500.00 - AED10,500.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>What is your earliest availabilty to start if selected?</li></ul>

HR Admin Officer- Arabic Speaker

Cheng Dong Modular Housing Contracting LLC- SPC

<p>We are seeking an experienced Admin &amp; PRO Officer to manage government liaison, documentation, and office administration for our EPC camp construction projects in the UAE. The candidate must have strong knowledge of UAE labor and government regulations, excellent coordination skills, and proven experience in handling PRO services.</p><p><b>Key Responsibilities</b></p><ul><li>Manage UAE government documentation, approvals, and renewals (visas, labor cards, trade license, permits).</li><li>Liaise with Ministry of Labor, Immigration, Municipality, and other authorities.</li><li>Prepare and submit all required PRO paperwork for employees, contractors, and projects.</li><li>Handle office administration: records management, correspondence, filing, and reporting.</li><li>Coordinate visa processing, Emirates ID, labor contract approvals, and related services.</li><li>Ensure compliance with UAE labor laws and company policies.</li><li>Maintain vendor and service provider coordination for administrative support.</li><li>Track renewal dates and statutory submissions to avoid delays or penalties.</li></ul><p><b>Mandatory Requirements</b></p><ul><li>3&ndash;5 years UAE experience &ndash; Mandatory.</li><li>Proven experience as PRO / Admin Officer in UAE.</li><li>Strong knowledge of UAE labor, immigration, and government regulations.</li><li>Fluent in English and Hindi. Arabic is highly advantageous.</li><li>Excellent communication, coordination, and office management skills.</li><li>Proficient in MS Office</li><li>UAE driving license is an advantage</li></ul><p>Job Type: Full-time</p>

Public Relation Officer (PRO) , Admin

Allied Vision Electromechanical

<p><b>MEP Procurement Officer &ndash; Abu Dhabi Project</b></p><p>We are urgently hiring an <b>MEP Procurement Officer</b> for ongoing <b>projects in Abu Dhabi</b>.</p><p><b>Job Location:</b> Abu Dhabi<br/><b>Joining:</b> Immediate<br/><b>Visa:</b> Own visa preferred</p><p><b>Job Responsibilities:</b></p><ul><li>Handle procurement of MEP materials (Electrical, Mechanical, Plumbing)</li><li>Source suppliers, obtain quotations, and negotiate prices</li><li>Prepare purchase orders and follow up on deliveries</li><li>Coordinate with site and project teams to meet material requirements</li><li>Ensure timely procurement as per project schedules</li><li>Maintain procurement records and documentation</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as an MEP Procurement Officer in UAE projects</li><li>Knowledge of MEP materials, vendors, and market rates</li><li>Abu Dhabi project experience preferred</li><li>Strong coordination and negotiation skills</li><li>Ability to join immediately</li></ul><p><b>Interested candidates</b> may send their CV to:<br/><b>admin@alliedvisionme.com</b></p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED6,000.00 per month</p>

Procurement Officer

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