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administration assistant 012 cdu9

Qiddiya Investment Company

<div>Qiddiya Investment Company is seeking a diligent and organized Administration Assistant to support our teams and contribute to the seamless operation of daily activities. In this role, you will be responsible for providing administrative support to various departments, ensuring effective communication and efficient management of office tasks.
The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask in a dynamic work environment.
Key Responsibilities<ul>
<li>Provide comprehensive administrative support including managing schedules, arranging meetings, and maintaining office records.</li>
<li>Assist with preparation and distribution of reports, correspondence, and presentation materials with accuracy and professionalism.</li>
<li>Handle incoming calls, emails, and other communications, directing them appropriately and responding when needed.</li>
<li>Maintain physical and electronic filing systems for easy retrieval of documents.</li>
<li>Coordinate logistics for departmental events, meetings, and travel arrangements as required.</li>
<li>Manage office supplies inventory and initiate purchase orders when necessary.</li>
<li>Support team members in completing special projects and administrative tasks to meet deadlines.</li>
<li>Ensure compliance with company policies and procedures in all administrative activities.</li> 
</ul> 
 
Requirements 
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>1-3 years of experience in an administrative assistant or related role.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong organizational and multitasking skills with attention to detail.</li>
<li>Excellent communication skills, both written and verbal.</li>
<li>Ability to work collaboratively within a team and independently.</li>
<li>Professional demeanor and high level of confidentiality.</li></ul></div>

Administration Assistant - 012 - CDU9

IIQAFGROUP

<div>
 
 Company:
 
 IIQAF Group
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Industry:
 
 Hospital / Health Care
 
 
 
 Salary:
 
 SAR 6,500 &ndash; SAR 7,000 per month
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Job Overview
 
 
 
 IIQAF Group is seeking a highly organized and proactive
 
 Administrative Assistant in Riyadh
 
 to support our healthcare and hospital operations. The ideal candidate will have experience in
 
 office administration, scheduling, document management, data entry, and administrative coordination
 
 .
 
 
 This position is suitable for candidates searching for
 
 Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA
 
 .
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide daily administrative and office support to healthcare management
 </li>
 <li>
 Manage schedules, appointments, and meeting coordination
 </li>
 <li>
 Maintain accurate records, reports, and documentation
 </li>
 <li>
 Handle phone calls, emails, and internal communications
 </li>
 <li>
 Assist with data entry and database management
 </li>
 <li>
 Prepare reports, presentations, and administrative documents
 </li>
 <li>
 Coordinate with hospital departments and staff
 </li>
 <li>
 Maintain office supplies and administrative systems
 </li>
 <li>
 Ensure compliance with company policies and healthcare regulations
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field
 </li>
 <li>
 Experience in hospital or healthcare environment preferred
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook)
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication and interpersonal abilities
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information
 </li>
 <li>
 Immediate availability preferred
 </li>
 </ul>
</div>

Administrative Assistant

Apparel Group

<div>
 
 Position Objective
 
 
 
 Supporting the overall operations of the store and ensuring a seamless customer experience. This position involves assisting the Store Manager in various managerial tasks and taking charge in their absence. The Assistant Store Manager is responsible for overseeing daily operations, managing staff, achieving sales targets, and maintaining a high level of customer satisfaction.
 
 
 
 Key Responsibility
 
 
 
 Sales and Customer Focus:
 
 
 <ul>
 <li>
 Consider the needs of the customers at all times
 </li>
 <li>
 Implements a high standard of customer focus within the store
 </li>
 <li>
 Leads by example in all aspects of customer service
 </li>
 <li>
 Actively seeks ways to achieve or exceed shop sales targets
 </li>
 <li>
 Ensures all members of team have an understanding of KPIs and targets to be achieved
 </li>
 <li>
 Ensures any promotional offers, regarding stock, are implemented within the store
 </li>
 <li>
 Implement strategies effectively to drive sales in the store
 
 
 </li>
 </ul>
 
 Store Administration
 
 
 
 <ul>
 <li>
 Regularly audits own store administration and resolve any issues
 </li>
 <li>
 Implements, within own store, any changes in administration procedure positively and effectively
 </li>
 <li>
 Collaborate with the Store Manager to set and achieve sales targets.
 </li>
 <li>
 Monitor sales performance and analyze key performance indicators (KPIs).
 </li>
 <li>
 Implement sales strategies to maximize revenue and meet business goals.
 </li>
 <li>
 Oversee inventory control and merchandising to optimize product availability.
 </li>
 <li>
 Ensure accurate stock levels through regular stock checks and replenishment.
 </li>
 <li>
 Ensure that the store layout and presentation align with brand standards.
 
 
 </li>
 </ul>
 
 Presentation And Management
 
 
 
 <ul>
 <li>
 To ensure store has the correct stock package and required stock levels to maximize sales potential
 </li>
 <li>
 Ensures high standard of visual merchandising and maintenance amongst all staff
 </li>
 <li>
 Effectively communicates any changes in stock or store layout to all members of the team
 </li>
 <li>
 Ensure that each member follow the retail standard
 </li>
 <li>
 Maintaining the back store operation and replenishment of the merchandise
 
 
 </li>
 </ul>
 
 Staffing &amp; Team Performance Management
 
 
 
 <ul>
 <li>
 Monitors/ Manages schedules for salesperson work hours, vacations and days off
 </li>
 <li>
 Resolves salesperson complaint and concerns and provides ongoing performance feedback, counsels salesperson when necessary
 </li>
 <li>
 Encourage full participation of salesperson in creating store goals and developing plans
 </li>
 <li>
 Ensures store portrays the company image in all aspects of personal presentation and adheres to the company dress code as laid out by the Company
 </li>
 <li>
 Maintain the leave of the staff
 
 
 </li>
 </ul>
 
 Security
 
 
 
 <ul>
 <li>
 Ensures security procedures are adhered to throughout the store.
 </li>
 <li>
 Maintains a high standard of security awareness, regarding stock and money, within store.
 
 
 </li>
 </ul>
 
 Other Job Deliverables
 
 
 
 <ul>
 <li>
 Carry out corrective action / progressive discipline as necessary
 </li>
 <li>
 Demonstrate dependability, reliability and punctuality.
 </li>
 <li>
 Maintain strict confidence of all employee and employment-related information.
 </li>
 <li>
 Demonstrate the highest level of integrity and ethics in all the decision-making process.
 
 
 </li>
 </ul>
 
 Desired Experience
 
 
 
 The ideal Assistant Store Manager in a retail company should have 3+ years of progressive experience in customer centric role with strong management experience, leadership skills and problem-solving skills. Proven success in enhancing customer engagement, and achieving &amp; exceeding sales KPI targets for stores. A bachelor's degree in business administration, retail management, or a related field is preferred.
</div>

Assistant Store Manager

Arabia Insurance Cooperative Co

<div>
 
 Senior Health Policy Administration Assistant Manager
 
 
 
 Company:
 
 AICC
 
 
 
 Reporting to:
 
 Health Underwriting Head
 
 
 🔹 Job Purpose
 
 
 The job purpose of a
 
 Senior Policy Administration Assistant Manager
 
 is to oversee the development, implementation, evaluation, and supervision of health policies and programs within the Insurance Company. This role involves policy-making processes to ensure that health initiatives are evidence-based, in line with regulatory rules and regulations, and effectively managed.
 
 
 🔹 Areas of Contribution and Related Responsibilities
 
 
 
 Operational Involvement
 
 
 <ul>
 <li>
 Overseeing the day-to-day operations of the insurance department, delegation of work, and ensuring work is completed accurately and within established timelines.
 </li>
 <li>
 Developing and implementing departmental policies, procedures, and workflows to enhance efficiency and streamline operations.
 </li>
 <li>
 Reviews and updates insurance policies for clients on a regular basis to ensure accuracy and efficiency. Ensuring that all insurance certificates are compliant with applicable statutes and regulations.
 </li>
 <li>
 Reporting and Documentation.
 </li>
 <li>
 Monitors key performance indicators (KPIs) to assess policy effectiveness.
 </li>
 <li>
 Create and maintain reports, metrics, and performance indicators to assess departmental performance and identify areas for improvement.
 </li>
 <li>
 Stay updated on industry trends, emerging technologies, and changes in regulations to provide guidance and ensure compliance.
 </li>
 </ul>
 
 
 Compliance &amp; Risk Management
 
 
 <ul>
 <li>
 Abides by and continuously monitors the implementation of risk and compliance requirements and their implementations to ensure company information is protected and threats are controlled.
 </li>
 </ul>
 
 
 Customer Relationship Management
 
 
 
 Maintains customer relations as he:
 
 <ul>
 <li>
 Follows up regularly on clients&rsquo; inquiries and requests and ensures those are promptly catered for to ensure quality excellence and efficient service provision.
 </li>
 </ul>
 
 
 Report Development &amp; Documentation
 
 
 <ul>
 <li>
 Provides accurately all required updated data for reporting purposes as per standards to support sound decision-making.
 </li>
 </ul>
 
 
 Policies and Procedures
 
 
 <ul>
 <li>
 Strictly abides by AICC's policies and procedures to ensure risk-free process and error-free outcomes.
 </li>
 </ul>
 
 🔹 Communications and Working Relationships
 
 
 Regularly communicates with concerned internal and external parties, using proficient oral and written communication to fulfill his duties and to ensure process efficiency.
 
 
 🔹 Framework, Boundaries, and Decision-Making Authority
 
 
 The job is subject to standardized work routines, practices, and procedures with fairly general and well-communicated work instructions. The job holder is expected to make routine decisions within his scope of responsibility and refer to direct supervision for guidance and updating.
 
 
 🔹 Role Qualifications
 
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent in years of experience.
 </li>
 <li>
 IFCE Certification
 </li>
 <li>
 Advanced courses and certifications in Insurance.
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 If a holder of a Technical Degree, two years of proven experience is necessary.
 </li>
 </ul>
 
 
 Knowledge, Skills &amp; Abilities
 
 
 <ul>
 <li>
 Extensive knowledge of insurance industry concepts, practices, and procedures.
 </li>
 <li>
 Ability to coach and develop team participation in goal setting, job enrichment, and work standards.
 </li>
 <li>
 Decision-making skills for problem identification and selection of alternative solutions.
 </li>
 <li>
 Ability to communicate using written and spoken English.
 </li>
 <li>
 Proficient in the use of Excel and Word.
 </li>
 </ul>
 
 
</div>

Health Policy Administration Assistant Manager

<div>Qiddiya Investment Company is searching for an experienced and motivated Assistant Manager - Accounts Payable to join our finance department. This role is crucial in maintaining efficient accounts payable operations to support the company&rsquo;s financial health. You will lead the accounts payable processes, ensuring all invoices and payments are processed accurately and timely while fostering strong relationships with vendors and internal stakeholders.
As the Assistant Manager, you will be responsible for overseeing accounts payable activities, auditing processes, and ensuring compliance with corporate policies and regulatory requirements. Your leadership will contribute to the continuous improvement of our financial operations. 
Responsibilities<ul>
<li>Supervise the accounts payable team to ensure accurate and timely processing of invoices and payments.</li>
<li>Review and approve vendor invoices, ensuring compliance with company policies and applicable regulations.</li>
<li>Manage communications with vendors and internal departments to resolve invoice discrepancies and payment issues.</li>
<li>Maintain accurate vendor information and records in the accounting system.</li>
<li>Conduct regular audits of accounts payable transactions to ensure internal controls are followed.</li>
<li>Assist with month-end and year-end closing activities related to accounts payable.</li>
<li>Prepare reports and analyze accounts payable data to identify trends and opportunities for process enhancement.</li>
<li>Keep up to date with best practices and regulatory requirements relevant to accounts payable management.</li> 
</ul> 
 
Requirements 
<ul>
<li>Bachelor's degree in Accounting, Finance, or a related field.</li>
<li>Minimum of 5 years experience in accounts payable, finance, or related roles.</li>
<li>Strong knowledge of accounts payable processes, internal controls, and financial regulations.</li>
<li>Proficiency with accounting software and Microsoft Office, especially Excel.</li>
<li>Excellent attention to detail and strong analytical skills.</li>
<li>Proven ability to manage and lead a team.</li>
<li>Effective communication and interpersonal skills.</li>
<li>Ability to prioritize and manage multiple tasks in a fast-paced environment.</li> 
</ul> 
 
Benefits 
<ul><li><ul><li>
Education: A Bachelor&rsquo;s degree in Business Administration, Finance, and Accounting</li></ul></li></ul></div>

Assistant Manager - Accounts Payable

The Global Search Company

<div>
 
 A well-established
 
 retail / consumer goods business
 
 is seeking a
 
 Supply Chain Assistant
 
 to support its
 
 Order Flow &amp; Shipping function
 
 . This is a
 
 hands-on, execution-focused role
 
 , ideal for candidates with experience in
 
 order management, supplier coordination, and shipping administration
 
 .
 
 
 
 
 
 
 
 
 
 
 
 The position supports the Order Flow &amp; Shipping Manager and plays a critical role in ensuring orders move smoothly from supplier confirmation through to warehouse receipt.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Order Flow &amp; Order Management
 
 
 <ul>
 <li>
 Issue purchase orders to suppliers following confirmation from buying teams
 </li>
 <li>
 Review proforma invoices (pricing, MOQ, product details) and flag discrepancies
 </li>
 <li>
 Send order confirmations for seasonal and replenishment orders
 </li>
 <li>
 Maintain and update order flow and inbound tracking files
 </li>
 <li>
 Follow up on QC completion and secure approval to ship
 </li>
 <li>
 Coordinate with warehouse teams to obtain receiving reports and close orders
 </li>
 </ul>
 
 
 
 
 
 Shipping &amp; Logistics Support
 
 
 <ul>
 <li>
 Support inbound shipment coordination with freight partners
 </li>
 <li>
 Track shipments and update delivery timelines
 </li>
 <li>
 Manage courier bookings (DHL, Aramex, SMSA or similar)
 </li>
 <li>
 Collect, track, and distribute shipping documents (BL, AWB, invoices, packing lists)
 </li>
 </ul>
 
 
 
 
 
 Payments &amp; Administration
 
 
 <ul>
 <li>
 Raise supplier payment requests (deposit and balance) in line with agreed terms
 </li>
 <li>
 Share bank slips with suppliers and follow up on payment status
 </li>
 <li>
 Request customs duty payments upon receipt of clearance documentation
 </li>
 <li>
 Support claims for shortages or damages where applicable
 </li>
 <li>
 Provide rolling supplier payment projections to the line manager
 </li>
 </ul>
 
 
 
 
 
 Stakeholder Coordination
 
 
 <ul>
 <li>
 Liaise daily with suppliers, buyers, finance, shipping, and warehouse teams
 </li>
 <li>
 Proactively chase timelines and escalate risks to delivery or go-to-market dates
 </li>
 <li>
 Share weekly order flow trackers with internal stakeholders
 </li>
 </ul>
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
 <li>
 2&ndash;5 years&rsquo; experience in
 
 supply chain, order management, logistics, or shipping coordination
 
 </li>
 <li>
 Hands-on experience with
 
 POs, order trackers, shipping documents, and courier bookings
 
 </li>
 <li>
 Comfortable working with
 
 Excel-based trackers and ERP/order management systems
 
 </li>
 <li>
 Strong follow-up skills and confidence communicating with suppliers and internal teams
 </li>
 <li>
 Organised, detail-driven, and able to manage multiple orders simultaneously
 </li>
 <li>
 Experience in
 
 retail, fashion, FMCG, or import-driven environments
 
 is highly desirable
 </li>
 </ul>
 
 
</div>

Supply Chain Assistant

Land Laboratories

We are looking for a reliable HR and Admin Assistant to support our HR operations in Saudi Arabia. The ideal candidate should be well-organized, fast in follow-up, and confident in using Saudi HR portals.Key Responsibilities<ul><li>Manage all Saudi HR portals such as Qiwa, Mudad, GOSI, Muqeem and Labour Office systems</li><li>Handle employee onboarding and offboarding</li><li>Prepare and maintain employee files and documents</li><li>Support visa processing, contract preparation and renewals</li><li>Managing vehicle registration and importation processes.</li><li>Update employee data and ensure accuracy in all systems</li><li>Manage attendance, leaves and daily HR transactions</li><li>Assist with general administration tasks and office coordination</li><li>Coordinate with internal teams and external government offices when required</li></ul>Skills<ul><li>Bachelor&rsquo;s degree in HR, Business or related field</li><li>Minimum 5+ years of experience in HR or admin roles</li><li>Strong working knowledge of Saudi HR portals (Qiwa, Mudad, GOSI, Muqeem)</li><li>Good communication skills in English</li><li>Attention to detail and strong follow-up</li><li>Ability to work independently and handle confidential information</li></ul>Job Type: Full-timeExperience:<ul><li>Managing Qiwa, Mudad,etc..: 5 years (Required)</li><li>Managing vehicle registration and importation processes.: 1 year (Required)</li></ul>Work Location: In person

HR and Admin Supervisor in Automotive industry – KSA, Riyadh (Saudi National)

Explore 339+ Administration assistant 012 cdu9 in Riyadh this April. Find roles across top companies and apply now to boost your career.