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administration & operations executive Jobs in Karachi

administration & operations executive

administration operations executive

SAABZ Calling

Experience:6-8 yearsJob Purpose:The Administration &amp; Operations will be responsible for end-to-end operational management, employee support services, cost control, vendor coordination, and administrative functions. The role requires close collaboration with internal departments, vendors, government authorities, and external stakeholders to ensure smooth office operations, compliance, and cost-effective service delivery.Key Responsibilities:1. Employee Support Services (ESS)<ul><li>Coordinate with Head Office Sourcing &amp; Logistics team for procurement and allocation of laptops for new joiners.</li><li>Manage IT accessory requests (laptops, adapters, batteries, etc.) against employee claims and requirements.</li><li>Arrange seating plans, workstations, and office amenities for Infotech and Valyrian staff.</li><li>Ensure timely procurement and availability of E-Stamps for customer agreements and transactions.</li><li>Coordinate with MIS team for IT warranty claims, support issues, and asset tracking.</li><li>Manage accurate and timely dispatch of invoices and delivery orders to customers.</li><li>Oversee restroom and cafeteria operations, ensuring hygiene standards and adequate staffing.</li></ul>2. Operations &amp; Logistics Management<ul><li>Verify incoming hardware and material supplies against purchase orders to ensure accuracy.</li><li>Ensure regular maintenance and servicing of office equipment to minimize operational downtime.</li><li>Coordinate customer deliveries and pickups from vendor warehouses.</li><li>Manage vendor payments including office rent, utilities, and recurring operational expenses.</li><li>Supervise third-party service providers (electricians, plumbers, contractors) for quality and timely service.</li><li>Handle documentation related to State Life Building Corporation including rental agreements and utility matters.</li><li>Maintain systematic filing of invoices, delivery orders, sales/purchase orders, and contracts for audits and compliance.</li><li>Conduct vendor sourcing, negotiations, pricing approvals, and contract management.</li><li>Coordinate with clearing &amp; forwarding agents for timely clearance of goods from sea ports and airports.</li></ul>3. Cost &amp; Fund Management<ul><li>Manage operational funds received from Head Office, ensuring proper utilization and documentation.</li><li>Maintain and reconcile daily expenses through Imprest fund with transparency and accuracy.</li><li>Monitor IT hardware and material costs to ensure adherence to approved budgets.</li><li>Coordinate closely with Finance Department for expense reporting and reconciliations.</li></ul>4. Collaboration &amp; Communication<ul><li>Maintain strong liaison with State Life Insurance Corporation&rsquo;s building management.</li><li>Coordinate with government departments for licenses, certificates, and regulatory approvals.</li><li>Support internal events such as birthdays, annual dinners, Women&rsquo;s Day, and other corporate activities.</li><li>Respond to internal queries related to invoices, delivery orders, and vendor payments.</li><li>Ensure effective communication with internal teams, vendors, and external clients.</li></ul>5. Special Assignments &amp; Compliance<ul><li>Handle SRB tax matters in coordination with auditors and legal advisors, including court appearances if required.</li><li>Manage labor court cases and legal correspondence involving former employees.</li><li>Support MIS team in networking, cabling, and basic technical infrastructure requirements.</li><li>Oversee travel management and correspondence with Karachi Chamber of Commerce when required.</li></ul>Required Skills &amp; Expertise:<ul><li>Strong experience in Administrative &amp; Operational Management</li><li>Sound knowledge of Internal Audit, Fund &amp; Cash Management</li><li>Expertise in Vendor Management, Negotiations &amp; Logistics</li><li>Good understanding of Taxation, Legal &amp; Compliance matters</li><li>Strong coordination, documentation, and communication skills</li><li>Ability to manage multiple stakeholders and priorities effectively</li></ul>Job Type: Full-timePay: From Rs75,000.00 per monthWork Location: In person

Administration & Operations Executive

Tufail Multichem Industries Pvt Ltd

Sr. Executive Administration / Assistant Manager AdministrationJob Summary: We are seeking a detail-oriented and proactive Sr. Executive / Assistant Manager Administration with a solid background in SAP and comprehensive office &amp; factory administration. The ideal candidate will ensure smooth administrative operations, from procurement and asset management to legal coordination and facility maintenance. This role demands exceptional organizational skills, hands-on SAP experience, and the ability to manage a wide range of administrative tasks efficiently.Key Responsibilities<ul><li>Handle SAP-based operations, including initiating purchase requisitions and posting GRNs.</li><li>Manage office &amp; factory administration, including maintenance, renovation, furniture, and supplies.</li><li>Oversee company vehicles and fuel management (Fuel cards, maintenance, tax renewals, freight, and dealership coordination).</li><li>Negotiate and renew rental agreements and manage insurance claims for vehicles/motorbikes.</li><li>Coordinate with legal counsel, government departments, and labor offices; attend court proceedings when required.</li><li>Manage travel arrangements, hotel bookings, visas, tickets, and guest logistics.</li><li>Supervise housekeeping staff, drivers, office boys, riders, and front desk operations.</li><li>Process vendor invoices and manage petty cash and expense claims.</li><li>Approve CAPEX forms and oversee asset purchases, installations, and repairs.</li><li>Ensure utility availability, office security, and confidentiality of sensitive information.</li><li>Safeguard confidential information and ensure compliance with company policies.</li><li>Guide and supervise junior admin staff and perform additional tasks assigned by senior management.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration or relevant field.</li><li>3&ndash;4 years of experience in administration with hands-on SAP exposure (PR &amp; GRN).</li><li>Proven experience in office/factory administration, vendor management, and government liaison.</li><li>Strong negotiation, multitasking, and leadership abilities.</li><li>High integrity and ability to handle confidential matters with discretion.</li><li>Experience in manufacturing / factory environment preferred.</li><li>Exposure to corporate office administration is a strong advantage.</li></ul>Job Type: Full-timeWork Location: In person

Sr. Executive / Assistant Manager Administration

Web Cube Technologies

Position Title: HR ExecutiveExperience Required: 1 Year Location: Karachi (Clifton) Job Type: Full-Time (Onsite) Office Timings: 12:00 PM &ndash; 9:00 PMJob OverviewWe are looking for a proactive and detail-oriented HR Executive to support day-to-day HR operations in a fast-paced tech-driven environment. The ideal candidate will have hands-on experience in HR operations, recruitment coordination, and employee support. Prior experience in the IT / technology industry will be considered a strong plus.Key Responsibilities<ul><li>Manage end-to-end HR operations, including onboarding, documentation, and employee records</li><li>Coordinate recruitment activities, interview scheduling, and candidate communication</li><li>Support onboarding and exit formalities, including final settlement documentation</li><li>Maintain employee attendance, leave records, and HR databases</li><li>Assist in payroll coordination and probation tracking</li><li>Handle employee queries related to HR policies, benefits, and procedures</li><li>Ensure compliance with company policies and basic labor law requirements</li><li>Coordinate with department heads to support people operations</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field</li><li>1+ year of experience in an HR Executive or HR Operations role</li><li>Strong communication and interpersonal skills</li><li>Good organizational and documentation skills</li><li>Proficiency in MS Excel, Google Workspace, and basic HR tools</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs50,000.00 per monthWork Location: In person

HR Executive

HR Ways

Hiring Admin Executive (Plant SIte) - Site Area onsite Karachi ﻿About Client Company : Established in 1956, They are a diversified enterprise delivering innovative, customer-centric solutions across Chemicals &amp; Paints, Plastics, Agriculture, and Food industries.Job Purpose:We are looking for a proactive and detail-oriented Admin Executive &ndash; Plant to manage day-to-day administrative operations at the plant. The role involves overseeing facilities, vendor coordination, asset management, and administrative compliance to ensure smooth plant operations.Key Responsibilities:<ul><li>Oversee plant facilities, utilities, housekeeping, and security services</li><li>Coordinate and manage vendors including canteen, transport, and maintenance providers</li><li>Maintain accurate records of plant assets, inventory, and administrative documentation</li><li>Support logistics coordination for raw materials and finished goods</li><li>Monitor administrative expenses and assist in budget control</li><li>Ensure compliance with health, safety, and company policies</li><li>Handle general plant administration and coordination tasks as required</li></ul>Qualifications &amp; Experience:<ul><li>Bachelors degree in Business Administration or a related field</li><li>2&ndash;4 years of relevant experience in plant or factory administration</li><li>Strong coordination, organizational, and communication skills</li><li>Basic knowledge of safety and compliance standards</li><li>Proficiency in MS Office and administrative reporting</li></ul>Other Details:Work Type: Onsite ﻿Working Days: Monday to Friday Work Time: 9 am to 6pm ﻿Experience: 2-4 years ﻿Employment Type: Full-time ﻿Location: ﻿Karachi - Site AreaAbout HR Ways:&quot;HR Ways is an Award winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300+ Employers worldwide ranging from worlds biggest SaaS Companies to most competitive Startups. We have entities in Dubai, Canada, US, UK, Pakistan, India, Saudi Arabia, Portugal, Brazil and other parts of the world. Join our WhatsApp Channel https://whatsapp.com/channel/0029VamSiLr5fM5fMtAdCS2M to stay updated or visit www.hrways.co to know more.&quot;Job Type: Full-timeWork Location: In person

Jr. Admin Executive | Color & Chemical.

MiHCM

Position Title: Executive &ndash; Inventory &amp; Warehouse OperationsDepartment: Supply ChainExperience Required: 6 months to 1 year Job SummaryWe are looking for a detail-oriented and proactive Executive &ndash; Inventory &amp; Warehouse Operations to manage inventory control, warehouse operations, and stock accuracy. The ideal candidate must have experience in a manufacturing environment, ensuring efficient inventory flow, stock accuracy, and compliance with company procedures.Key Responsibilities:Inventory Management<ul><li>Maintain accurate inventory records and ensure real-time stock updates.</li><li>Conduct regular stock audits, cycle counts, and reconciliations.</li><li>Ensure proper documentation for inward and outward inventory movement.</li><li>Oversee daily warehouse activities including receiving, storage, and dispatch.</li><li>Ensure proper handling, labeling, and storage of materials.</li><li>Maintain cleanliness, safety, and organization within the warehouse.</li><li>Coordinate with production and supply chain teams for material availability</li></ul>Required Skills &amp; Qualifications&middot; Bachelor&rsquo;s degree in Supply Chain, Logistics, Business Administration, or relevant field.&middot; 6 months&ndash;1 year of experience in inventory management and warehouse operations in Automotive or Appliances or FMCG or Food and Beverages industry.&middot; Strong understanding of manufacturing inventory processes.&middot; Command on MS Excel.Salary:Market Competitive.Job Type: Full-timeWork Location: In person

Executive- Inventory & Warehouse Operations

Hiring Talent

We are looking for an Executive Assistant - Male for a client in Karachi.Key Responsibilities<ul><li>Manage executive calendars, appointments, and travel arrangements.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with professionalism.</li><li>Coordinate internal and external meetings, prepare agendas, and take minutes.</li><li>Support office operations including documentation, filing, and record management.</li><li>Liaise effectively with internal teams and external stakeholders.</li><li>Prepare Excel reports, PowerPoint presentations, and other documents as required.</li><li>Monitor emails and follow up on pending tasks to ensure timely completion.</li><li>Assist in organizing events, trainings, and company activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Office Coordinator, or similar role.</li><li>Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>personal assistant: 5 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

Ocean Management Services (Pvt) Ltd

We are looking for a competent and organized Executive Secretary to assist management in handling day-to-day administrative and office operations, including correspondence, documentation, and coordination with banks and vendors.Key Responsibilities:<ul><li>Manage daily office operations and administrative tasks efficiently.</li><li>Handle banking-related work such as deposits, payments, document submission, and coordination with bank representatives.</li><li>Draft and manage official letters, memos, and reports.</li><li>Maintain organized records, files, and correspondence.</li><li>Assist management with scheduling, meetings, and follow-ups.</li><li>Liaise with internal departments and external parties when required.</li><li>Support management in procurement and office maintenance activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Business Administration or Commerce).</li><li>2&ndash;4 years of relevant experience in administration, secretarial, or office management roles.</li><li>Familiarity with bank-related procedures and documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong communication, coordination, and time management skills.</li><li>Professional, responsible, and discreet in handling confidential matters.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Executive Secretary

Explore 944+ Administration operations executive in Karachi this January. Find roles across top companies and apply now to boost your career.