executive admin assistant Jobs in Anchorage

executive admin assistant

operations assistant

administrative assistant 2

State of Alaska

<p></p><div><div><div><div><b>This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply.</b></div><div><b><br>
Welcome to the Department of Health!</b></div><div><b>
We&rsquo;d be delighted to have you join our team.</b></div><div><b>
If you envision yourself in this role and are ready to start an exciting career with us, apply today!</b></div><div><b><br>
This position is open to Alaskan Residents only.</b></div><div><b>
Please check out the</b><b> </b>residency definition<b> </b><b>to determine if you qualify.</b></div><div></div><b><br>
What you will be doing:</b><br>
Are you climbing the administrative career ladder, and are you ready for the next rung up? Here&rsquo;s your opportunity! We&rsquo;re a dynamic Administrative Support Team, and this position has a wide range of assignments that will give you experience in all administrative functions.<br>
<br>
 In this role, you will provide a full range of administrative support, playing a vital role in the office's workflow and contributing to our mission of protecting vulnerable Alaskans. You will perform a wide range of tasks, including large and small procurement, executive travel, accounts payable and receivables, payroll and personnel, preparing routine responses to inquiries, assisting in coordinating legislative bill files during the Legislative Session, monitoring hearings, and handling various other duties.<br>
<br>
<b>Our organization, mission, and culture:</b><br>
The Health Care Services <i>mission</i> is to: Provide all eligible Alaskans with access to and oversight of the full range of appropriate Medicaid services. We also protect Alaska&rsquo;s most vulnerable populations through our certification and licensing programs.<p>
The Health Care Services <i>vision</i> is to: Innovate health plans that improve quality of health care for all Alaskans, attract excellent providers, and deliver outstanding customer service.</p><p>
Division of Health Care Services&rsquo; <i>core values</i>: Through quality service, prudent use of resources, and satisfied, productive employees, we will promote good health for the people we serve, via <b>ACCESS</b>:</p><ul><li><b>
A</b>rticulate</li><li><b>
C</b>ompetent</li><li><b>
C</b>onstructive</li><li><b>
E</b>thical</li><li><b>
S</b>trategic</li><li><b>
S</b>incere</li></ul><p>
If you embrace these values and want to support HCS's mission, we encourage you to apply today.</p><b>
The benefits of joining our team:</b><br>
We offer challenging and exciting work that has a positive impact on the lives of Alaskans. We are a dynamic, innovative, and fast-paced team. All team members' input is valued, and we are always looking to provide growth and learning opportunities for our team members. We encourage contributions of ideas to improve our operations and to identify promotional opportunities within the department. You will work closely with Division leadership and gain administrative skills and knowledge that will be invaluable in any administrative career.<br>
<br>
<b>The working environment you can expect:</b><br>
This position is conveniently located at 4601 Business Park Blvd, Bldg K, in mid-town Anchorage with access to restaurants, shopping, bike paths, and nearby Cuddy Family Midtown Park. Free parking is provided. The workweek is Monday through Friday in the office, full-time.<br>
<br>
<b>Who we are looking for:</b><br>
<ul><li><b>
Attention to Detail</b>: Is thorough when performing work and conscientious about attending to detail.</li><li><b>
Accountability:</b> Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.</li><li><b>
Analytical Thinking/Problem Solving</b>: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one&rsquo;s knowledge and experience base and calling on other references and resources as necessary.</li><li><b>
Computer Skills</b>: Uses computers, software applications, databases, and automated systems to accomplish work.</li></ul><br>
<b><i>
To view the general description and example of duties for this job class, please go to the following link and search for Administrative Assistant 2</i></b><b><i>:</i></b><b><i> </i></b><i>https://www.governmentjobs.com/careers/Alaska/</i><i>classspecs</i></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<div><div>Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.<br>
<br>
OR<br>
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.<br>
<br>
OR<br>
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)<br>
<br>
OR<br>
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)<br>
<br>
<b>Special Note:</b><br>
Examples of entry-level technical experience include:<br>
<ul><li>Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.</li><li>Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.</li><li>Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.</li><li>Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.</li></ul><br>
Examples of advanced clerical experience include:<br>
<ul><li>Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.</li><li>Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).</li></ul></div></div><br>
<div><h2 class="jobSectionHeader"><b>Additional Required Information</b></h2></div>
<div><p><b>At the time of the interview, please provide the following:</b></p><ul><li>
Three (3) professional references, whom we may contact by phone, are required. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.</li><li>
Current performance evaluation, if available.</li><li>
A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.</li></ul><div><b><br>
Please read the information below carefully. This applies to your application submission.</b></div><br>
<b>
EDUCATION</b><br>
To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application If you have not obtained a degree, please indicate the number of units completed Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts) Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.<br>
<br>
<b>SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION</b><br>
If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. I<b>t is your responsibility to provide such evidence when applying. </b><i>The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration.</i><br>
<div><b>
WORK EXPERIENCE</b><br>
When using work experience not documented in your application, please provide the employer's name, job title, employment dates, and whether you worked full-time or part-time Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met Work experience needed to meet the minimum qualifications must be documented in the application If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment<b> </b><b>A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.</b></div><br>
If you have currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level Ensure your time and any subsequent flex promotion(s) are documented as a separate position This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered If this information is not accurately reflected in your application, this may cause the processing of your application for consideration to be delayed.<br>
<br>
<b>NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application. </b>Noting &quot;see resume or CV&quot; or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.<br>
<br>
The State of Alaska does not provide VISA Employer sponsorships.<br>
<br>
<b>MULTIPLE VACANCIES</b><br>
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.<br>
<br>
<b>APPLICATION NOTICE</b><br>
You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or another database, you MUST use a Workplace Alaska online or hard-copy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska &quot;How to Apply&quot; webpage, found here: http://doa.alaska.gov/dop/workplace/help/<br>
<br>
<b>NOTICE</b><br>
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll-free) or (907) 465- 4095. <b>If you choose to be contacted by email, </b><b>please ensure that your email address is correct on your application and that your spam filter will permit emails from the 'governmentjobs.com' domain. </b>For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page at: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.<br>
<br>
<b>EEO STATEMENT</b><br>
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, services, or alternative communication formats, please call 1-800-587-4095 in Juneau, or TTY: Alaska Relay 711 or 1-800-770-8973, or correspond with the Division of Personnel &amp; Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.<br>
<br>
<b>WORKPLACE ALASKA APPLICATION QUESTIONS &amp; ASSISTANCE</b><br>
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.<br>
<br>
<b>For assistance with applying for a password, please visit: </b><b>https://www.governmentjobs.com/OnlineApplication/User/ResetPassword</b><b>.</b></div><p></p>
<div><h2 class="jobSectionHeader"><b>Contact Information</b></h2></div>
<p></p><div><div><b>For specific information in reference to the position, feel free to contact the hiring manager at:</b></div><div><b>
</b></div><div><b>
Name/Title:</b> Helena Hitt / Administrative Officer 1</div><div><b>
Phone:</b> 907-334-0852</div><div><b>
Email:</b> helena.hitt@alaska.gov</div></div></div></div><p></p>
<br><p></p><div><div><div><div><b>Careers with the State of Alaska offer MANY benefits</b></div><br>
The following information describes <b>typical</b> benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.<br>
<br>
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)<br>
<br>
<b>Insurance Benefits</b><ul> <li>Health insurance, which includes employer contributions toward medical/vision/dental<ul> <li>The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.<ul> <li>AVTEC </li><li>Confidential </li><li>Correctional Officers </li><li>Marine Engineers </li><li>Mt. Edgecumbe Teachers </li><li>Supervisory </li><li>Unlicensed Vessel Personnel/Inland Boatman's Union </li><li>Exempt employees (not covered by collective bargaining)</li></ul> </li><li>The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.<ul> <li>General Government </li><li>Labor, Trades and Crafts </li><li>Public Safety Employees Association </li><li>Masters, Mates &amp; Pilots</li></ul></li></ul> </li><li>Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)</li></ul><div><b>Optional Insurance Benefits</b></div><ul> <li>Group-based insurance premiums for<ul> <li>Term life (employee, spouse or qualified same sex partner, and dependents) </li><li>Long-term and short-term disability </li><li>Accidental Death and Dismemberment </li><li>Long-term care (self and eligible family members) </li><li>Supplemental Survivor Benefits</li></ul> </li><li>Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses</li></ul><br>
<b>Retirement Benefits</b><ul> <li>Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) </li><li>Matching employer contribution into a defined contribution program (new employees) </li><li>Employer contribution into a defined benefit or defined contribution program (current employees) </li><li>Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security </li><li>Option to enroll in the Alaska Deferred Compensation Program </li><li><b><i>Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options</i></b></li></ul><div>See https://drb.alaska.gov/retiree/ for additional information<br>
 </div><b>Paid Leave &amp; Other Benefits</b><ul> <li>Personal leave with an accrual rate increase based on time served </li><li>Twelve (12) paid holidays a year</li></ul></div></div></div><p></p>

Administrative Assistant 2

All Alaska Tours

<p><b>Alaska Private Touring </b><br/><b>Operations Assistant Role Definition </b></p><p><b>Primary Responsibilities: </b>The Operations Assistant has the principal responsibility of preparing and coordinating delivery of client travel documents while supporting the activities of the Travel Designers and the overall customer experience.</p><p><b>Position is:</b> Hourly, Non-Exempt, Full-Time, Temporary <b>Reports to: </b>Sales &amp; Operations Manager</p><p><b>Supervises: </b>N/A</p><p><b>Supports: </b>General Manager, Operations Manager, Travel Designer, Product Coordinator</p><p><b>Operations Assistant Accountability:</b></p><p>1. Serving as the company&rsquo;s first point of contact, answering phones and responding to preliminary inquiries as required.</p><p>2. Updating client travel documents in preparation for summer season</p><p>3. Preparing client travel documentation and delivering to transportation providers</p><p>4. Supporting the Travel Designers by verifying vendor service availability, reconfirming scheduled client itinerary services</p><p>5. Maintaining all vendor files including contracts and certificates of insurance</p><p>6. Assisting the Product Coordinator in requesting updated vendor contract details including current rates, services, products, and images and communicating updates proactively to the team</p><p>7. Assisting with special projects as required</p><p>8. Ordering and maintaining all office supplies inventory, including visitor guides and vendor brochures</p><p><b>Operations Assistant Authority: </b></p><p>Within established budgets the Operations Assistant has the authority to:</p><p>1. Order office supplies and materials and request IT assistance as directed.</p><p>2. Maintain vendor and product information in company databases and website.</p><p>Page 1 of 1</p><p>Pay: From $21.00 per hour</p><p>Experience:</p><ul><li>Microsoft Excel: 1 year (Preferred)</li><li>Administrative: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Operations Assistant

Denali Healthcare Specialists

<p>2 Full-Time positions available | Monday&ndash;Thursday | 8:00 AM &ndash; 6:00 PM</p><p>Enjoy a 3-Day Weekend Every Week <i>(Friday&ndash;Sunday Off)</i></p><p>Our growing specialty medical practice is currently seeking <i><b>two motivated professionals</b></i> to join our team: a <b>Medical Receptionist / Administrative Assistant</b> <i>and</i> a <b>Medical Assistant</b> <i>(MA, CMA, or NCMA)</i>.</p><p>We are looking for individuals who are professional, dependable, detail-oriented, and passionate about providing excellent patient care. If you thrive in a fast-paced medical environment and enjoy working as part of a collaborative team, we would love to hear from you.</p><p><b>Starting Pay:</b><br/>$17+ per hour depending on experience and qualifications</p><p><b>Some Benefits &amp; Perks:</b></p><ul><li><i>Consistent 4-day workweek with Fridays, Saturdays, and Sundays off</i></li></ul><p><i>&bull; Paid Time Off (PTO)</i><br/><i>&bull; Optional healthcare coverage</i><br/><i>&bull; Professional courtesy care available at all our facilities</i><br/><i>&bull; Supportive team environment and opportunity for growth</i></p><p><b>Medical Receptionist / Administrative Assistant Responsibilities:</b><br/>- <i>Welcome and check in patients while maintaining a professional and friendly front office environment</i><br/><i>- Answer incoming calls and assist patients with scheduling, questions, and general inquiries</i><br/><i>- Schedule, confirm, and manage patient appointments</i><br/><i>- Verify insurance information and update patient demographics</i><br/><i>- Process referrals, medical records, and required documentation</i><br/><i>- Collect copays and assist patients with payment processes</i><br/><i>- Maintain accurate records within the electronic medical record system</i><br/><i>- Communicate effectively with providers, staff, and patients to ensure efficient office flow</i></p><p><b>Medical Assistant (MA) Responsibilities:</b><br/><i>- Room patients and obtain vital signs</i><br/><i>- Prepare patients for provider visits and procedures</i><br/><i>- Assist providers with examinations and patient care as needed</i><br/><i>- Accurately document patient information in the electronic medical record system</i><br/><i>- Maintain stocked, clean, and organized exam rooms</i><br/><i>- Support clinical staff to ensure efficient patient flow throughout the day</i><br/><i>- Provide compassionate and professional patient interactions</i></p><p><b>Preferred Qualifications:</b><br/><i>&bull; Prior medical office or healthcare experience preferred but not required. We are willing to train the right motivated person.</i><br/><i>&bull; Medical Assistant certification or training is a plus for MA applicants</i><br/><i>&bull; Strong communication and organizational skills</i><br/><i>&bull; Ability to multitask and work efficiently in a busy clinical environment</i><br/><i>&bull; Dependable, professional, and team-oriented</i></p><p>Join a team that values professionalism, teamwork, and providing exceptional patient care while offering a work schedule that supports work-life balance.</p><p><b>To Apply:</b><br/>Please submit your resume and a brief introduction. We look forward to meeting you!</p><p>Job Type: Full-time</p><p>Pay: $17.00 - $23.00 per hour</p><p>Benefits:</p><ul><li>Bereavement leave</li><li>Continuing education credits</li><li>Free health screenings</li><li>Health insurance</li><li>On-the-job training</li><li>Opportunities for advancement</li><li>Paid jury duty</li><li>Paid sick time</li><li>Paid time off</li><li>Paid training</li></ul><p>Work Location: In person</p>

Medical Receptionist or Medical Assistant

Stoel Rives LLP

<div><div>Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in our Anchorage office. This position provides legal and administrative support to attorneys in the Litigation practice group. This position reports to the Anchorage Office Coordinator.<br>
<br>
ESSENTIAL FUNCTIONS/RESPONSIBILITIES</div><div>
Legal Document Preparation and Filing</div><div>
Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks.</div><div>
Word Processing</div><div>
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.</div><div>
Timekeeping and Billing</div><div>
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.</div><div>
Client Service</div><div>
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.</div><div>
Teamwork</div><div>
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.</div><div>
File and Document Management</div><div>
Scan, copy, fax, print, and organize documents; request and review conflict reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.</div><div>
Other Administrative Support</div><div>
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.</div><div>
Other duties as assigned.<br>
<br>
ESSENTIAL CAPABILITIES</div><div>
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change ; coordinate resources to meet deadlines ; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.</div><div></div><div>
Technical Knowledge</div><ul><li><div>
Accurately type 50+ wpm</div></li><li><div>
Proficiency in Microsoft Office suite</div></li><li><div>
Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Laurel, Aderant, Intapp, Rendezvous, Box, Litera Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is a plus</div></li></ul><div></div><div>
Physical/Mental Capabilities</div><div>
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.<br>
<br>
EDUCATION &amp; EXPERIENCE</div><div>
High school diploma or GED equivalent required. At least three years of experience providing legal administrative support, preferably in the area of litigation law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Basic understanding of accounting preferred.<br>
<br>
NORMAL WORK HOURS</div><div>
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.</div><div></div><div>
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!</div><div>
The pay range for this position is $59,000 - $98,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.</div><div></div><div>
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.</div><div></div><div>
No recruiters please.</div></div><div></div>

Litigation Practice Assistant (Legal Assistant/Secretary)

Alaska Regional Hospital

<p></p><div><p>Do you have the career opportunities as a(an) <b>Executive Admin Assistant </b>you want with your current employer? We have an exciting opportunity for you to join Alaska Regional Hospital which is part of the nation's leading provider of healthcare services, HCA Healthcare.</p>
<h5 class="jobSectionHeader"><p><b>Job Summary and Qualifications</b></p></h5><p></p>
<p></p><p>As the Executive Administrative Assistant, you will use your impeccable customer service skills to assist leadership as they provide oversight of the day-to-day functions in the hospital. Our team supports each other like family, and we are looking for someone who feels patient care is as meaningful as we do. In this role:</p><p><br>
</p><ul><li>Develops and maintains databases for all hospital contracts. Database to be updated continually as new contracts/agreements are initiated and renewed.
</li><li>Manage the Directors and Manager&rsquo;s offices to include maintaining filing systems and performing a wide variety of clerical/secretarial duties.</li><li>
Coordinate appointment calendars for senior leaders.
</li><li>Monitor the contract database monthly to see what contracts are coming due and when. Make an appropriate administrator aware of contract expiration dates and wait for directions as to whether the contract is to be renewed, revised or terminated.
</li><li>Oversee proper medical and office supply ordering by each department designer.</li><li>
Ensure updated forms/orders are available for each unit.</li><li>
Work with the hospital materials management department to ensure proper supply processing.</li><li>
Maintain and sustain professional ethics and promote patient&rsquo;s bill of rights.</li><li>
Organizes and completes work in a timely and professional manner</li></ul><p></p><p><b><br>
What qualifications you will need:</b></p><p></p><ul><li>
Basic Knowledge of Medical Terminology preferred.</li><li>
Three years of experience in a hospital setting preferred.</li><li>
Associate&rsquo;s degree preferred</li></ul><p></p><p><br>
<b>Benefits</b></p>
<p>Alaska Regional Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:</p><ul><li><b>
Comprehensive benefits</b> for medical, prescription drug, dental, vision, behavioral health and telemedicine services</li><li><b>
Wellbeing support,</b> including free counseling and referral services</li><li><b>
Time away from work</b> programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence</li><li><b>
Savings and retirement resources</b>, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling</li><li><b>
Education support</b> through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing</li><li><b>
Additional benefits</b> for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts</li></ul><p>
Learn more about Employee Benefits</p><p><b><i>
Note: Eligibility for benefits may vary by location.</i></b></p><p></p><p>
HCA Healthcare's Alaska Regional Hospital is known for our expertise, compassion and skills. We are committed to delivering patient-centered care to every patient on every visit for our 250 plus bed facility. Year after year, Alaska Regional receives 5-star ratings for heart attack treatment, bowel obstruction treatment, and colorectal surgery.</p><p>
Based in Anchorage, Alaska Regional is located in a thriving community offering plenty of opportunities to capitalize on the Alaskan lifestyle. Alaska offers some of the most incredible scenic beauty around the world which draws visitors year-round who come for a vacation and end up making Alaska home.
</p><p>We are part of the HCA Healthcare network - which includes more than 300 affiliate facilities across the country offering our colleagues the opportunity for travel and relocation. HCA Healthcare and Alaska Regional are inspired by our mission to care for and improve human life to create a positive impact in our community.
</p><p>HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.</p>
<p></p><p>&quot;Bricks and mortar do not make a hospital. People do.&quot;- Dr. Thomas Frist, Sr.<br>
HCA Healthcare Co-Founder</p>
<p>If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Admin Asst opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. <b>Unlock the possibilities and apply today!</b></p><p><i>
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</i></p></div>

Executive Admin Assistant

Senter Dermatology

<p><b>Job Summary</b><br/>We are seeking an energetic and professional Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily activities. Your positive attitude and organizational skills will help create a friendly, efficient environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette</li><li>Handle appointment scheduling, calendar management, and coordinate meetings using tools like Google Workspace and Microsoft Office</li><li>Perform data entry, filing, and maintain accurate records with attention to detail and proofreading skills</li><li>Assist with clerical duties including copying, scanning, and organizing documents for easy retrieval</li><li>Provide customer support by addressing inquiries professionally and ensuring excellent service at all times</li></ul><p><b>Requirements</b></p><ul><li>Proven office experience or clerical background with strong organizational skills</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Experience with multi-line phone systems and phone etiquette standards</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills with attention to accuracy; familiarity with data entry and proofreading processes</li><li>Knowledge of office management procedures such as filing systems, calendar management, and document handling</li><li>Customer service experience with a friendly demeanor and excellent communication skills</li><li>Personal assistant or medical/dental receptionist experience is a plus but not required</li><li>Ability to manage time effectively in a fast-paced environment; multitasking is essential</li></ul><p>Join us in delivering outstanding service while honing your administrative expertise! This role is perfect for motivated individuals eager to grow their career in office management or customer support within a vibrant organization.</p><p>Job Type: Full-time</p><p>Pay: $18.00 - $22.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>Paid sick time</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Front Desk Receptionist

Titan, LLC

<p>Titan LLC is seeking an Administrative Accountant to join our growing team. This position will perform administrative functions and perform essential accounting functions including accounts receivables, accounts payable, general journal entries, payroll etc. Other duties include managing office operations such as ordering supplies, vendor management, and providing general IT and phone support to staff, customers, and partners. This position will report directly to the Controller and work closely with the office Administrative team.<br/></p><p>Our ideal candidate is a dedicated professional who is able to stay highly organized, multi-task, and help improve systems and processes. This will be a full-time, 40+ hours per week, in office position. This is not a remote position.<br/></p><p>Accounting Responsibilities<br/></p><p>Record accounts receivable/payables and customer/vendor contacts in QuickBooks and Foundations.<br/>Ensure all documentation is properly filed and all invoices are accurately coded.<br/>Generate invoices for all revenue sources.<br/>Regularly reconcile accounts.<br/>Assist in monthly closings process and annual audits.<br/>Performs payroll including Davis Bacon, garnishments and all tax reporting related to.<br/>Assist with other activities to support the accounting function as requested.<br/></p><p>Office Responsibilities<br/></p><p>Be familiar with all administrative and bookkeeping procedures and train all staff required to perform these duties properly and efficiently. Ensure financial accuracy and accountability within Quickbooks accounting program.<br/>Delegate all non-essential duties to administrative staff to ensure efficiency in the position.<br/>Be flexible in daily schedule to incorporate special needs assignments or projects.<br/>Perform &quot;light&quot; sales as necessary and direct &quot;complex&quot; sales opportunities to the Sales Team.<br/>Manage, direct and/or perform staff activities to provide timely services to other work units throughout the department to ensure efficient daily operation of the work unit and accountability and adherence to applicable laws, policies and procedures including state and federal statutes.<br/>Supervises the work unit and personnel, which includes: interviewing prospective employees; providing and/or recommending training; coordinating, scheduling and assigning work product; establishing performance measures, goals, objectives and priorities; evaluating work performance; providing feedback, direction and guidance; keeping personnel abreast of new or revised information; answering questions; and recommending and/or implementing personnel actions. Prioritizes and assigns tasks and projects to staff; tracks and reviews work in progress.<br/>Meets with subordinate staff on a weekly basis to perform 1:1 to review specific items of need or training with staff. Give feedback and set timelines of items.<br/>Directs the development, design, re-design, implementation and enhancement of manual and automate systems to enhance customer service and employee productivity.<br/>Participates in research or staff studies to provide information, determine the efficiency of programs and ascertain whether improvements are needed.<br/>Attends meetings or conferences to obtain or disseminate information regarding assigned work unit issues and programs.<br/>Conducts briefings to management or other executives to report information and answer questions.<br/>Conducts needs assessments of user requirements to determine current and future needs (e.g., for updated equipment, programs, etc.) and develop and/or revise programs specific to assigned work unit.<br/>Directs procurement of services, supplies and equipment to support assigned functions.<br/>Manages a computerized database of confidential information to maintain integrity of information and establish good relationships with users of the database.<br/>Tracks time-sensitive events to meet deadlines.<br/>Reviews and oversees contracts, agreements, and/or leases to ensure service is in compliance with the contract and to verify accuracy of figures.<br/>Perform monthly close duties including preparation and/or review of invoices and journal entries ensuring proper supporting documentation.<br/></p><p>Qualifications<br/></p><p>Associates degree in Accounting required; Bachelor's degree preferred.<br/>Minimum of 2 years accounts payable and accounts receivable experience.<br/>Knowledge of accounting systems required; experience with accounting software required, Quickbooks Desktop and Foundations preferred.<br/>Familiarity with system and process improvements, and customer service procedures.<br/>Exceptional organizational skills including time, task, and resource management skills.<br/>Demonstrated record of meeting deadlines, with strong organizational skills and attention to detail. Ability to work well independently and strong communication skills to interact with coworkers, management, customers and outside vendors.<br/>Strong listening and follow-through skills.<br/>Excellent proficiency with Microsoft Office Suite, particularly Excel, Word, SharePoint, Teams as well as Outlook.<br/></p><p>Offered compensation: $68,500/yr - $90,000/yr<br/></p><p>Experience and License Requirements<br/>Accounting<br/>Administrative Management<br/>Associate's in Accounting, Finance or a similar field<br/>Bachelor's in Accounting (optional)<br/>Customer Service (optional)<br/>Foundation (optional)<br/>Payroll Processing<br/>Quickbooks (optional)<br/>Supervisor/Management (optional)<br/></p><p>Work Location: In person<br/></p>

Administrative Accountant

Explore 52+ Administrative assistant 2 in Anchorage this March. Find roles across top companies and apply now to boost your career.