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Boston Medical Center

<div><div><div><h3 class="jobSectionHeader"><b>Administrative/Staffing Coordinator, 36 Hours (Nights/Weekends/Holidays)</b></h3>
 <div></div><div><div><ul><li>47314
</li> </ul></div><div></div><div><ul><li>1 Boston Medical Center Place, Boston, Massachusetts
</li> </ul></div><div></div><div><ul><li>Full Time</li></ul></div></div><div></div><div><div><b><br>
</b></div>
</div><p></p><div><p><b>POSITION SUMMARY:</b></p><p></p><p>
The Administrative/Staffing Coordinator is responsible for the operational execution of daily and long-range staffing plans to support safe, high-quality inpatient care delivery. This role ensures appropriate staffing coverage across hospital units based on patient census, acuity, skill mix, regulatory requirements, and budgetary guidelines.</p><p>
Working collaboratively with nursing leadership and off-shift supervisors, the Administrative/Staffing Coordinator proactively addresses staffing gaps, re-allocates resources in real time, and supports fiscal stewardship while maintaining patient safety as the highest priority. The role requires strong critical thinking, situational awareness, and the ability to make timely decisions in a fast-paced healthcare environment.</p><p></p><p><b>
Position: </b>Administrative/Staffing Coordinator</p><p><b>
Department: Nursing Staffing Office</b></p><p><b>
Schedule: 36</b> Hours, Perm Nights and Weekends and Holidays</p><p></p><p><b>
JOB REQUIREMENTS</b></p><p></p><p><b>
EDUCATION:</b></p><ul><li><p>
Associate&rsquo;s degree (or equivalent) in Business Administration, Business Management (or related field) plus 3 years related experience. <i>Will consider equivalent combination of formal education and experience, (i.e. HS/GED plus 5 years related experience). Candidates with a Bachelor&rsquo;s degree must have at least 1 year of administrative or office experience.</i></p></li></ul><p></p><p><b>
KNOWLEDGE AND SKILLS:</b></p><ul>
<li><p>
Superior verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.</p></li>
<li><p>
Highly proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers.</p></li>
<li><p>
Ability to work independently and exercise independent judgment</p></li>
<li><p>
Excellent organizational skills, including strong attention to detail and the ability to manage time effectively.</p></li>
<li><p>
Effective interpersonal skills to interact appropriately with all levels of staff and external contacts.</p></li>
<li><p>
Strong problem solving skills.</p></li>
<li><p>
Proven ability to maintain strict confidentiality of all personal/health sensitive information.</p></li>
</ul><p></p><p><b>
Compensation Range:</b></p>
$21.39- $30.05<p>
This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.</p><p><b>
NOTE</b>: This range is based on Boston-area data, and is subject to modification based on geographic location.</p><p></p><p>
Equal Opportunity Employer/Disabled/Veterans</p><p>
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or &ldquo;apps&rdquo; job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.</p></div></div></div></div>

Administrative/Staffing Coordinator, 36 Hours (Nights/Weekends/Holidays)

Defense Holdings, Inc.

<div><p>Defense Holdings, Inc. (DHi)<br>
Location: Hybrid (US)<br>
Employment Type: Full-Time<br>
Department: Administration / Operations<br>
Reports To: Operations Manager / Director of Administration</p>
Company Overview<p>
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.</p><p>
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.</p>
Position Summary<p>
Defense Holdings, Inc. (DHi) is seeking a proactive and detail-oriented Administrative Project Coordinator to support internal project teams by managing schedules, tracking deliverables, coordinating meetings, and maintaining project documentation. The ideal candidate will assist in project execution and ensure administrative workflows are efficient and accurate.</p><p>
This role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple initiatives in a fast-paced, government contracting environment.</p>
Key ResponsibilitiesProject Coordination<p>
Track project timelines, milestones, and deliverables.<br>
Schedule and coordinate project meetings and workshops.<br>
Maintain accurate project documentation and records.</p>
Administrative Support<p>
Assist project managers with administrative tasks and reporting.<br>
Prepare presentations, reports, and correspondence for leadership.<br>
Support cross-functional teams in meeting project goals and deadlines.</p>
Reporting &amp; Compliance<p>
Generate project status reports and performance metrics.<br>
Ensure documentation aligns with internal policies and regulatory standards.<br>
Assist with audits or compliance reviews related to project administration.</p>
Cross-Functional Collaboration<p>
Work with operations, program management, and administrative teams to ensure smooth project execution.<br>
Support process improvement initiatives for administrative and project workflows.</p>
Required Qualifications<p>
Bachelor&rsquo;s degree in Business Administration, Project Management, or related field.<br>
2&ndash;4 years of experience in project coordination, administrative support, or operations.<br>
Proficiency in Microsoft Office Suite and project management tools.<br>
Strong organizational, communication, and interpersonal skills.<br>
Ability to manage confidential information responsibly.</p>
Preferred Qualifications<p>
Experience supporting government contracting or defense projects.<br>
Familiarity with multi-project tracking and workflow management.</p>
Core Competencies<p>
Integrity &amp; Confidentiality<br>
Attention to Detail<br>
Analytical Thinking<br>
Interpersonal Communication<br>
Organizational Skills<br>
Adaptability &amp; Initiative</p>
Work Environment<p>
Professional office environment (or hybrid/remote if applicable).<br>
May require occasional travel.<br>
Must be eligible to work in the United States.<br>
Ability to obtain and maintain security clearance may be required.</p>
Compensation &amp; Benefits<p>
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:</p><p>
Competitive base salary (commensurate with experience)<br>
Medical, Dental, and Vision Insurance<br>
401(k) with company match<br>
Paid Time Off (PTO) and Holidays<br>
Life and Disability Insurance<br>
Professional development opportunities</p>
Equal Opportunity Employer Statement<p>
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</p></div>

Administrative Project Coordinator

Morgan Lewis

<div>Morgan, Lewis &amp; Bockius LLP, one of the world&rsquo;s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Litigation Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.
<br>
<br>
This position will reside in the Boston office. Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.
<p></p><p><b>PRIMARY FUNCTIONS AND RESPONSIBILITIES
</b></p><p>Individuals in this position are expected to demonstrate all the attributes described for <b><i>Legal Administrative Coordinator </i></b>.
</p><ul><li><p>Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly upon request the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
</p></li><li><p>Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
</p></li><li><p>Drafts routine correspondence and memoranda; updates recurring reports as assigned.
</p></li><li><p>Performs redlining.
</p></li><li><p>Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner.
</p></li><li><p>Responds to client, staff, legal professionals, and vendor inquiries.
</p></li><li><p>Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
</p></li><li><p>Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
</p></li><li><p>Assists with time entry.
</p></li><li><p>Assists with the billing process including proforma delivery, narrative edits, and customized reports.
</p></li><li><p>Processes new business intake, related forms, and correspondence.
</p></li><li><p>Processes expense reports and invoices; arranges check requests; monitors through completion.
</p></li><li><p>Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
</p></li><li><p>Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
</p></li><li><p>Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
</p></li><li><p>Maintains case docket/calendaring, as needed.
</p></li><li><p>Transcribes text (e.g., correspondence, and miscellaneous legal documents) from handwritten drafts, voice messages or recordings.
</p></li><li><p>Opens, screens and routes mail, and manages faxes and email.
</p></li><li><p>Provides legal research, case support and project assistance.
</p></li><li><p>Other administrative duties as assigned.
</p></li></ul><p><b>EDUCATION AND EXPERIENCE
</b></p><ul><li><p>Bachelor&rsquo;s degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience.
</p></li><li><p>Previous law firm experience required.
</p></li><li><p>Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
</p></li><li><p>Flexibility to work overtime required.
</p></li></ul><p></p><p>Morgan, Lewis &amp; Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
</p><p></p><p>Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
</p><p></p><p><b>California Applicants </b>: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
</p><p></p><p>Morgan, Lewis &amp; Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com
</p><p></p><p>If hired, y our employment relationship with the firm will be on an &quot;at-will&quot; basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.</p></div>

Legal Administrative Coordinator

Lighthouse Realty Management, LLC

<p><b>Accounts Payable Coordinator - Non-Exempt - Full-Time - 8:30A-5:00P - M-F</b></p><p>Under the general direction of department heads, Accounting Services Team members perform assigned tasks required to maintain our clients&rsquo; financials. This job scope includes communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a prompt manner. Duties include office work, timely follow-up of outstanding tasks, and direct client, coworker, and vendor interaction. Strong critical thinking, organization, software, internet research, and communication skills are required.</p><p>Primary Responsibilities:</p><p>&middot; Assist in high-volume processing of payables at all points of the workflow, including uploading and entering vendor, invoice, and expense details.</p><p>&middot; Field telephone calls and emails; assisting, responding, and resolving appropriately.</p><p>&middot; Perform all other related duties required to maintain the company&rsquo;s core function, including but not limited to: mailing, scanning, copying, filing, data entry, general support for visitors, contractors, and clients, maintaining electronic and hard copy filing systems, track the secure delivery and return receipt of client and corporate key systems.</p><p>Requirements &amp; Qualifications:</p><p>&middot; High School Diploma, or equivalent</p><p>&middot; Previous accounting experience necessary</p><p>&middot; Proficiency in MS Word, MS Excel and MS Outlook is required</p><p>&middot; Knowledge of operating standard office equipment</p><p>&middot; Ability to write, speak and interact clearly and professionally</p><p>&middot; Interpersonal, teamwork, and collaborative skills</p><p>&middot; Strong research, critical thinking, and problem-solving abilities</p><p>&middot; Meticulously detail oriented with good analytical and prioritization skills a must</p><p>&middot; Extremely organized with strong multi-tasking and time-management skills</p><p>&middot; Ability to juggle multiple tasks with superb accuracy and achieve deadlines under pressure</p><p>&middot; Can handle sensitive information with the highest degree of integrity and confidentiality</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Work Location: In person</p>

AP Coordinator

Tufts Medical Center

<div><div><div>Job Description</div></div><div><div><div><div><div><div><div><div><div><p><b>
Job Profile Summary</b></p><p>
This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices, allocates resources and makes decisions regarding practice growth, and develops need to accomplish the practice's vision. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a &ldquo;hands on&rdquo; environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. An experienced level role that requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. Works under moderate supervision, problems are typically of a routine nature, but may at times require interpretation or deviation from standard procedures, and communicates information that requires some explanation or interpretation.</p><p></p><p><b>
Job Overview</b></p><p>
This position provides administrative coordination, reporting, day-to-day support, and daily operational tasks to assigned program. This role participates in assessing, planning, implementing and evaluating the health services provided. Where appropriate, new services, approaches, or expanded programs will be presented for review. This position is responsible to effectively organize, assemble and arrange resources to meet the short- and long- term goals of the program and organization. Serves as liaison and key point of contact to facilitate programmatic and operational communications internally and externally. This position works cooperatively within the department and other services to create a system of quality health care according to the policies, procedures, philosophy, and objectives of the departments and hospital.
</p><p></p><p><b>Job Description</b></p><p><b>
Minimum Qualifications:</b></p><p>
1. Two (2) years&rsquo; administrative experience.</p><p></p><p><b>
Preferred Qualifications:</b></p><p>
1. High school diploma or equivalent.</p><p>
2. Five (5) years&rsquo; administrative experience in healthcare setting.</p><p>
3. Bilingual.</p><p></p><p><b>
Duties and Responsibilities:</b> The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</p><p></p><p>
1. Collaborates with leadership to continuously improve service outcomes that impact patient comfort by overseeing the development and follow-through of improvement opportunities that are consistent with the hospital mission vision and scope of service statement.</p><p>
2. Oversees day to day functions related to service area(s) including: budget compliance/payroll, staffing, scheduling/core delivery, front desk operations, revenue capture, and prior authorization for patients as needed based on insurance coverage.</p><p>
3. Acts as the first level &ldquo;go-to person&rdquo; for the clerical needs of the program including timesheets, office supply and check requests, managing mail and billing of contractees, developing, printing and dissemination of program fliers and family education packets, among other daily administrative tasks.</p><p>
4. Works with the clinical and administrative team in developing a comprehensive workflow process within the program. Reviews workflows from time to time and provides support and guidance to the team to improve efficiency as necessary.</p><p>
5. Coordinates staffing pattern of the program based on volume and needs, providing coverage and support as needed to ensure uninterrupted patient care and continued efficient workflows.
</p><p>6. Collects, analyzes and makes decisions based on data and evidence-based statistics.
</p><p>7. Facilitates inter- and intra-departmental and external communication and linkages including responding to and facilitating internal agency communications with community services, staff, other hospital departments, and or off-site programs. Disseminations updates via letters, emails, and other methods as needed.</p><p>
8. Conducts meetings for all providers and staff to discuss new policies and procedures and provide updates to enhance delivery of care through the program, satisfaction with service and resolution of problems.
</p><p>9. Assists with and assures departments compliance with ACR/JCAHO/ACOS regulatory standards.</p><p>
10. Participates in Quality Improvement activities which used for strategic planning purposes, preparation for accrediting bodies, quality assurance and performance improvement plans.</p><p>
11. Participates in the interview process and assists in a comprehensive orientation plan for all new employees.</p><p>
12. Communicates progress to the management team regularly to achieve goals are achieved.</p><p></p><p><b>
Physical Requirements:</b></p><p>
1. Frequent sitting, occasional standing or working, and lifting of 10-15 lbs.</p><p>
2. May be exposed to dust and other typical office-like discomforts.</p><p>
3. Manual dexterity using fine hand manipulations for computer keyboard operation.</p><p>
4. Ability to see computer screen and read reports.</p><p>
5. Ability to hear instructions from physicians and other clinical or nursing staff.</p><p></p><p><b>
Skills &amp; Abilities:</b></p><p>
1. Computer literacy required including familiarity with word processing programs and electronic spreadsheets and in learning new applications.</p><p>
2. Excellent customer service skills including excellent interpersonal and telephone skills.
</p><p>3. High degree of tact is necessary due to frequent interaction with patients, physicians, and insurance companies.</p><p>
4. Strong business skills, including understanding of health care expense, revenue, and reimbursement models and how they affect business plans.</p><p>
5. Ability to develop recommendations based on analysis and lead teams and drive to decisions.
</p><p>6. Excellent organizational skills required with attention to detail.
</p><p>7. Proven administrative skills and experience.</p><p>
8. Ability to prioritize work and be flexible with work assignments.</p></div></div></div></div></div></div></div></div></div><p></p><p><br>
At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.</p><p></p><p>
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.</p><p></p><p>
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it.</p><p></p><p><b><br>
Pay Range</b><b>:</b></p><br>
<p></p>
$24.65 - $30.82</div>

Administrative Coordinator II - Boston

Clean Energy Ventures

<div><p><b>JOB OPENING: Office Coordinator</b></p><p><i>
Hybrid with weekly travel into Boston Office</i></p><p>
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.</p><p>
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.</p><p>
Role Overview</p><p><br>
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs.</p><p><br>
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team.</p><p><br>
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization.</p><p><br>
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures.</p><p><br>
Key Responsibilities</p><ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul><p><b>
Qualifications &amp; Experience:</b></p><p>
Qualified candidates will possess a strong combination of the following:</p><ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul><p>
When in doubt if you meet all these requirements, please apply!</p><p><b>
Compensation &amp; Benefits</b></p><p>
We provide competitive and holistic compensation to all our team members, including:</p><ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul><p>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.</p><p><b>
Closing Statement</b></p><p>
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.</p><p>
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.</p><p>
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status.</p><br>
<p>
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Office Coordinator

Boston Symphony Orchestra

<div></div><div><div>Summary/Objective</div><div>
Job Description</div><div><div><div>
About the BSO</div></div><div><div>
Founded in 1881, the Boston Symphony Orchestra (BSO) is one of the premier orchestras in the world. The BSO is committed to bringing world class music and performances to the local and international communities. The key to our success has been our employees, from the musicians onstage to those behind the scenes.</div></div><div></div><div>
About the Role</div></div><div><div>
The primary duties of the Development Associate and Campaign Coordinator are to provide comprehensive administrative support to the Chief Development Officer (75%) and to support Campaign-related activities (25%).</div></div><div></div><div><div><br>
Key Responsibilities of the Role</div></div><div></div><div><div><br>
Administrative Support for the Chief Development Officer (75%)</div></div><div><div><ul><li><div>
Provide comprehensive administrative support to the Chief Development Officer, including calendar management, meeting and outreach coordination, travel arrangements, expense management, and document preparation.</div></li></ul></div><div><ul><li><div>
Manage and prioritize communications and constituent outreach for the CDO, ensuring timely responses and follow-up actions.</div></li></ul></div><div><ul><li><div>
Prepare and organize materials for meetings, presentations, and reports as needed by the CDO, including tracking and drafting agendas.</div></li></ul></div><div><ul><li><div>
Ensure timely preparation and delivery of briefings for donor meetings.</div></li></ul></div><div><ul><li><div>
Assist CDO in preparing for meetings with the CEO, the Chair of the Board of Trustees, and other internal/external meetings as needed, including arranging for research briefs, compiling agendas, and other information/materials as appropriate.</div></li></ul></div><div><ul><li><div>
Assist with the Philanthropy Committee of the Board as needed</div></li></ul></div><div><ul><li><div>
Play a leadership role in the weekly CEO/CDO Priorities meeting which manages donor outreach. Maintain tracking system and collaboration with key members in the department and in coordination with the Executive Office. With the CEO/CDO Priorities group, and in partnership with the Executive Office, coordinate and arrange donor travel trips for the CEO and CDO (New York, Florida, etc.)</div></li></ul></div><div><ul><li><div>
Draft correspondence for outreach emails.</div></li></ul></div><div><ul><li><div>
Oversee the CDO&rsquo;s signing of gift acknowledgment letters on a weekly basis.</div></li></ul></div><div><ul><li><div>
Manage all CDO expense submissions, tracking, and reporting.</div></li></ul></div></div><div></div><div><div><div><i><br>
Department Support</i></div></div><div><ul><li><div>
Staff and prepare agendas for weekly senior development meetings and monthly development department meetings.</div></li></ul></div><div><ul><li><div>
Work closely with the VP for Development and Campaign Planning to plan all aspects of senior development retreats (twice per year).</div></li></ul></div><div></div><div><div><br>
Support for Campaign (25%)</div></div><div></div><div><div><i><br>
Volunteer Support</i><i> </i><i>and Engagement</i></div></div><div><ul><li><div>
Assist the CDO and AVP of Individual Philanthropy in coordinating and supporting the activities of the Engagement Councils, including agenda setting, event logistics, prospect lists, and preparation of all meeting-related materials.</div></li></ul></div><div><ul><li><div>
Track all CDO donor meetings, uploading information into Tessitura.</div></li></ul></div><div><ul><li><div>
Support the donor portfolio management of leadership volunteers, including board members.</div></li></ul></div><div><ul><li><div>
Collaborate with Development events team and the individual gift officers to support and help manage event outreach.</div></li></ul></div><div></div><div><div><i><br>
Project Support</i></div></div></div><div><div><ul><li><div>
Collaborate with CDO, VP of Development and Campaign Planning, and AVP on various projects aimed to support Campaign.</div></li></ul></div><div><ul><li><div>
Conduct research, compile data, and prepare reports to support Campaign as needed.</div></li></ul></div><div></div><div><div><i><br>
General</i><i> </i><i>Administrative</i><i> </i><i>Duties</i></div></div><div><ul><li><div>
Maintain a high level of professionalism and confidentiality in all interactions with board members, staff, and external partners.</div></li></ul></div><div><ul><li><div>
Perform other administrative and operational duties as assigned to support the development and engagement goals of the BSO.</div></li></ul></div><div><ul><li><div>
Stock and replenish general office supplies, printer paper, and other supply orders upon request by colleagues.</div></li></ul></div><div><ul><li><div>
Reserve meeting spaces, manage calendar invites, coordinate catering, and other important tasks.</div></li></ul></div><div><ul><li><div>
Coordinating set up of staff meetings as needed.</div></li></ul></div><div><ul><li><div>
Staff development and board events upon request.</div></li></ul></div></div><div></div><div>
Required Education and Experience</div><div><div><div>
Qualifications</div></div><div><ul><li><div>
BS/BA or equivalent</div></li></ul></div></div><div><div><ul><li><div>
Prior experience as an Executive Assistant or equivalent is preferred (1-2 years).</div></li></ul></div><div><ul><li><div>
Prior development experience or equivalent required (1-2 years)</div></li></ul></div><div><ul><li><div>
Strong customer service skills, donor relations experience preferred.</div></li></ul></div><div><ul><li><div>
Strong writing and excellent proofreading skills</div></li></ul></div><div><ul><li><div>
Ability to be pro-active</div></li></ul></div><div><ul><li><div>
Superior organizational and project management skills, and ability to manage multiple tasks in a fast-paced environment</div></li></ul></div><div><ul><li><div>
Strong computers skills required, experience in CRMs preferred</div></li></ul></div><div><ul><li><div>
Exceptional attention to detail and an ability to handle confidential materials with discretion</div></li></ul></div><div><ul><li><div>
Sense of humor and overall flexibility important</div></li></ul></div><div><ul><li><div>
Willingness to work evening and weekends when needed</div></li></ul></div></div><div><div><ul><li><div>
Position requires significant time on the Tanglewood Campus in the Berkshires in the summer months</div></li></ul></div></div><div></div><div>
Salary Range: 66,000-78,500 USD</div><div></div><div><i>
The BSO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.</i></div></div>

Development Associate and Campaign Coordinator

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