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administrative assistant d2c

Sony Music Entertainment

<div>
 <p>
  <strong>
   <u>
    About Sony Music Entertainment
   </u>
  </strong>
 </p>
 <p>
  As Executive Assistant to the EVP, Sony Music D2C, you will play a critical role in ensuring the smooth and efficient operation of the executive office. You will provide high-level administrative and operational support in a fast-paced, global environment while acting as a trusted extension of the EVP.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This role requires exceptional organizational skills, sound judgment, discretion, and the ability to anticipate needs before they arise. You will manage complex scheduling, global travel, executive communications, and cross-functional coordination across Sony Music&rsquo;s global D2C and merchandising businesses.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The ideal candidate is proactive, highly detail-oriented, adaptable to constant change, and comfortable operating in a high-intensity, always-on environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why This Role:
  </strong>
 </p>
 <p>
  This position sits at the center of Sony Music&rsquo;s global direct-to-consumer and merchandising platform. The EVP leads a rapidly evolving business spanning eCommerce, merchandising, supply chain, technology, and global expansion across multiple markets.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant will have visibility across senior leadership, cross-label initiatives, and global operational execution. This is an opportunity to partner closely with an executive building a scalable, long-term platform within Sony Music. The role requires maturity, independence, and complete trust, and offers meaningful exposure to strategic decision-making at the highest levels of the organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What you'll do:
  </strong>
 </p>
 <p>
  <strong>
   Executive Support &amp; Time Management
  </strong>
 </p>
 <ul>
  <li>
   Provide proactive administrative support to the EVP, including complex calendar management across multiple global time zones (U.S., UK, Europe, Australia).
  </li>
  <li>
   Anticipate scheduling conflicts and shifting priorities to ensure optimal use of executive time.
  </li>
  <li>
   Prepare meeting materials, agendas, and briefing documents; ensure the EVP is fully prepared for internal and external engagements.
  </li>
  <li>
   Track follow-ups and action items across Sony Music D2C, labels, partners, and corporate teams.
  </li>
  <li>
   Manage incoming communications and prioritize matters requiring executive attention.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Travel &amp; Expense Management
  </strong>
 </p>
 <ul>
  <li>
   Coordinate detailed domestic and international travel arrangements, including flights, accommodations, ground transportation, and itinerary preparation.
  </li>
  <li>
   Prepare and submit expense reports accurately and in a timely manner.
  </li>
  <li>
   Manage last-minute changes with discretion and efficiency.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Cross-Functional Coordination
  </strong>
 </p>
 <ul>
  <li>
   Partner with senior leaders across Sony Music D2C to coordinate leadership meetings, strategic sessions, and team offsites.
  </li>
  <li>
   Organize and support internal meetings, including preparing agendas, gathering materials, capturing notes, and tracking outcomes.
  </li>
  <li>
   Maintain distribution lists, shared documents, and communication workflows as needed.
  </li>
  <li>
   Build and maintain strong relationships with executive assistants across the global Sony Music organization.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Event &amp; Project Support
  </strong>
 </p>
 <ul>
  <li>
   Assist with planning and execution of leadership meetings, workshops, and internal events.
  </li>
  <li>
   Support preparation of presentations and materials for budget reviews, strategic discussions, and senior leadership meetings.
  </li>
  <li>
   Provide coordination support on select cross-functional initiatives as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who you are:
  </strong>
 </p>
 <ul>
  <li>
   Minimum 5+ years of executive assistant experience supporting a senior-level executive in a fast-paced organization.
  </li>
  <li>
   Demonstrated ability to manage complex calendars and shifting priorities in a high-volume environment.
  </li>
  <li>
   Highly proactive, resourceful, and capable of anticipating needs before direction is provided
  </li>
  <li>
   Exceptional organizational skills and strong attention to detail.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience working across Mac and PC environments.
  </li>
  <li>
   Ability to remain calm, composed, and solutions-oriented under pressure.
  </li>
  <li>
   Flexible and available outside standard business hours when necessary.
  </li>
  <li>
   Professional, discreet, and capable of building trust across all levels of an organization.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What we give you:
  </strong>
 </p>
 <ul>
  <li>
   You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
  </li>
  <li>
   A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
  </li>
  <li>
   An attractive and comprehensive benefits package including medical, dental, vision, life &amp; disability coverage, and 401K + employer matching
  </li>
  <li>
   Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
  </li>
  <li>
   Investment in your professional growth and development enabling you to thrive in our vibrant community.
  </li>
  <li>
   The space to accelerate progress, positively disrupt, and create what happens next
  </li>
  <li>
   Time off for a winter recess
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.
  </em>
 </p>
</div>


Administrative Assistant - D2C

Universal Music Group

<div></div><div><div>We are UMG, the Universal Music Group. We are the world&rsquo;s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.</div><div><i><br>
Famehouse, a division of UMG, is the preeminent leader in D2C solutions in music, defining &amp; delivering the industry&rsquo;s best-in-class service to connect artists with their fans. Established &amp; headquartered in Philly, Famehouse powers D2C for UMG&rsquo;s labels, artists, and Bravado, along with a select roster of 3rd party clients. Our success &amp; culture is fueled by collaboration&mdash;both within FH and with our partners. We are passionate about the impact of D2C &amp; merchandise for artists, providing a full-service solution to grow an artist&rsquo;s owned business including strategy, creative, storefront merchandising, fulfillment, customer service, technology, and more.</i></div><div>
How We LEAD</div><div></div><div>
Famehouse is seeking a Specialty Designer with a passion for product innovation and design storytelling. This role bridges creative concepting with tangible execution &mdash; transforming ideas into thoughtful apparel, accessories, and specialty merchandise for the world&rsquo;s most iconic music artists.<br>
<br>
The ideal candidate is equally comfortable concepting new products + product ideas as they are merchandising collections and curating presentations. They bring a multi-faceted approach to design development: drive creative ideas that are both inventive and viable, while presenting them with a fresh, forward-thinking perspective.</div><div></div><div>
How You&rsquo;ll CREATE</div><ul><li>
Execute Director and Senior level team members&rsquo; creative visions through apparel, accessory, and specialty merchandise design that elevate artist branding and resonate with fans.</li><li>
Enhance and adapt existing graphics onto photoreal apparel silhouettes, accessories and specialty products to create cohesive and compelling assortments, with consideration for construction, materials, and finishing techniques.</li><li>
Curate and design product lines and merchandising decks that visually communicate collection stories, product overviews, trend insights, and assortment strategies to artists, managers, label partners and retailers.</li><li>
Partner with Product Development to ensure all designs are commercially viable, cost-effective, and scalable across channels (D2C, retail, tour, VIP).</li><li>
Work with Director and Senior level team members, as well as Product Development, to ideate new silhouettes, treatments, trims, techniques, and product ideas informed by trend forecasting, sales data and artist branding.</li><li>
Contribute to deck curation and storytelling for brand worlds, capabilities, and pitch materials.</li><li>
Explore new materials, manufacturing methods, and packaging formats to push creative boundaries and sustainability innovation.</li><li>
Design and develop labels, tags, trims, packaging, and other physical branding elements.</li><li>
Conduct trend and market research across fashion, music, and culture to inform product direction.</li><li>
Collaborate cross-functionally with Directors, Senior Designers, Product Development, Production &amp; Brand Management to maintain creative excellence and consistency from concept to delivery.</li><li>
Present product concepts and design rationale clearly and confidently to internal teams.</li><li>
Assist Director and Senior level team members with project execution and design tasks.</li></ul><div></div><div>
Bring Your VIBE</div><ul><li>
5+ years of design experience in apparel, product, or accessories &mdash; ideally within music, fashion, or retail industries.</li><li>
Portfolio showcasing product innovation, technical knowledge, and design versatility across physical goods and deck design.</li><li>
Strong understanding of cut &amp; sew, construction, print techniques, and specialty product design.</li><li>
Expertise in Adobe Photoshop, Illustrator, and InDesign.</li><li>
Proven ability to create visually compelling decks and presentations that communicate concept and narrative.</li><li>
Comfortable working across multiple concurrent projects with meticulous attention to detail.</li><li>
Confident, collaborative, and solutions-oriented under pressure.</li><li>
Bachelor&rsquo;s degree in Fashion Design, Product Design, or related field.</li></ul><div></div><div>
Perks Playlist:</div><div></div><div>
Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren&rsquo;t just values&mdash;they&rsquo;re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):</div><div></div><ul><li><div>
Comprehensive medical, dental, and vision coverage</div></li><li><div>
Including 100% coverage for out-patient in-network mental health services</div></li><li><div>
Fertility coverage for eligible medical plan participants</div></li><li><div>
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)</div></li><li><div>
Student Loan Repayment Assistance and Tuition Reimbursement</div></li><li><div>
401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution</div></li></ul><div></div><div>
A variety of ways to prioritize much-needed time away from work including:</div><div></div><ul><li><div>
Flexible Paid Time Off (PTO) for exempt employees</div></li><li><div>
3-weeks PTO for non-exempt employees</div></li><li><div>
2-weeks paid Winter Break</div></li><li><div>
10 Company Holidays (including Juneteenth and Wellbeing Day)</div></li><li><div>
Summer Fridays (between Memorial Day and Labor Day)</div></li><li><div>
Generous paid parental leave for every type of parent</div></li></ul><div></div><div>
Check out our full overview of benefits on the <div>Perks Playlist page</div> of the career site.</div><div></div><div>
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.<br>
<br>
Universal Music Group is an Equal Opportunity Employer</div><div></div><div>
We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.</div><div></div><div>
For more information, please click on the following links.</div><div></div><div>
E-Verify Participation Poster: <div>English / Spanish</div></div><div>
E-Verify Right to Work Poster: <div>English</div> | <div>Spanish</div></div><div><br>
Job Category:</div>
Creative, Design &amp; Production<div></div><div>
Salary Range:</div>
$72,660-$171,435<div></div><div>
The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.</div></div>

Specialty Designer

Abstracts Incorporated

<p>Looking for a stable office job with long-term growth?</p><p>Join a well-established <b>real estate and title insurance office</b> where you&rsquo;ll receive hands-on training and build valuable administrative and legal skills. We are a top tier <b>Title Insurance Company in Nassau County, NY</b> seeking an <b>Administrative Assistant / Recording Clerk</b> to join our team. This is an excellent opportunity for <b>recent graduates, career changers, or candidates looking to start a long-term career in the real estate or title insurance industry</b>.</p><p><b>No prior title insurance experience is required &mdash; full training will be provided by our legendary staff. 50% of our staff has been with us over 20 years.</b></p><p>Key Responsibilities</p><ul><li>Assist with preparing and submitting real estate documents for <b>recording in all counties in New York State</b></li><li>Review documents for accuracy, completeness, and compliance with New York recording requirements</li><li>Track recorded documents and assist with resolving recording rejections</li><li>Perform data entry into internal systems and title software</li><li>Maintain organized electronic and physical files</li><li>Assist with post-closing and policy-related administrative tasks</li><li>Answer phones and handle correspondence professionally</li><li>Communicate with attorneys, lenders, county offices, and internal staff</li><li>Maintain strict confidentiality of sensitive client and transaction information</li><li>Provide general administrative and office support as needed</li></ul><p>Requirements</p><ul><li><b>High school diploma or equivalent required</b></li><li>Strong attention to detail and organizational skills</li><li>Basic computer proficiency, including <b>Microsoft Word, Excel, and Outlook</b></li><li>Ability to follow procedures and meet deadlines</li><li>Professional written and verbal communication skills</li><li>Reliable, punctual, and dependable</li><li>Comfortable working in an office environment</li><li>Ability to multitask in a fast-paced setting</li></ul><p>Preferred (Not Required)</p><ul><li>Recent graduate or career changer encouraged to apply</li><li>Prior administrative, clerical, data entry, or office experience</li><li>Interest in real estate, legal, or title insurance work</li><li>Familiarity with New York real estate documents a plus</li><li>TrackerPro Title productions software knowledge</li><li>Experience working with deadlines or detailed paperwork</li></ul><p>Administrative Assistant, Recording Clerk, Title Insurance, Entry-Level Office Assistant, Real Estate Administrative Assistant, Nassau County NY, Title Company Jobs, Legal Assistant Entry Level, Data Entry Clerk, Post-Closing Assistant</p><p>Job Type: Full-time</p><p>Pay: $40,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant- Title Insurance Company

Green Key Resources

<div>
 <p>
  An investment firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  Fully Onsite
 </p>
 <p>
  <strong>
   Salary:
  </strong>
  $150-175K plus bonus
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  8:30-5:30
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide executive and personal support to the executive, ensuring smooth operations and effective management of professional and personal priorities.
  </li>
  <li>
   Act as a trusted partner, managing competing priorities with discretion, precision, and sound judgment.
  </li>
  <li>
   Oversee office operations, vendor relationships, and building management to maintain a professional environment.
  </li>
  <li>
   Coordinate complex calendars, meetings, and travel logistics for the CEO and senior leadership team.
  </li>
  <li>
   Support research initiatives, conference registrations, and corporate access usage for the research team.
  </li>
  <li>
   Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
  </li>
  <li>
   Assist with onboarding new hires, coordinating equipment, access, and logistics.
  </li>
  <li>
   Assist in creating, editing, and maintaining PowerPoint presentations with exceptional accuracy.
  </li>
  <li>
   Manage office operations, vendor relationships, and building management to ensure seamless functionality.
  </li>
  <li>
   Handle personal administrative tasks for the CEO with confidentiality and professionalism.
  </li>
  <li>
   Identify and implement efficient processes related to office operations and administrative support.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree required, preferably in a related field.
  </li>
  <li>
   6+ years of experience as an Executive/Personal Assistant in finance or a fast-paced professional environment.
  </li>
  <li>
   Proficiency in Microsoft Office Suite, with advanced skills being an advantage.
  </li>
  <li>
   Highly tech-savvy, capable of leveraging technology to improve efficiency.
  </li>
  <li>
   Exceptional organizational, time management, and multitasking abilities.
  </li>
  <li>
   Ability to anticipate needs, plan ahead, and provide solutions proactively.
  </li>
  <li>
   Strong communication skills, both verbal and written, with attention to detail.
  </li>
  <li>
   Experience handling sensitive and confidential information with discretion.
  </li>
 </ul>
</div>


Executive Personal Assistant

LaSalle Network

<div>
 <p>
  LaSalle Network is hiring for an
  <strong>
   Administrative Assistant to the Office of the Global Head
  </strong>
  ! We are seeking a highly experienced and polished Executive Assistant to support a Global Headat a leading professional services firm based in New York. This role provides comprehensive executive and personal support to a high-net-worth leader operating in a fast-paced, global environment.
 </p>
 <p>
  The ideal candidate is exceptionally organized, proactive, discreet, and thrives in high-pressure settings. This position requires seamless coordination of complex schedules, global travel logistics (including private travel), and day-to-day operational support, as well as selective personal assistance to ensure the executive&rsquo;s professional and personal commitments run smoothly.
 </p>
 <p>
  <strong>
   Administrative Assistant to the Office of the Global Head
  </strong>
  Responsibilities:
 </p>
 <ul>
  <li>
   Manage a complex and constantly evolving global calendar across multiple time zones.
  </li>
  <li>
   Coordinate internal and external meetings, including senior stakeholders, clients, and board-level participants.
  </li>
  <li>
   Serve as primary gatekeeper for the executive&rsquo;s schedule, priorities, and communications.
  </li>
  <li>
   Manage high-volume inbox, including drafting responses, prioritizing correspondence, and tracking follow-ups.
  </li>
  <li>
   Prepare materials for meetings, presentations, and business engagements.
  </li>
  <li>
   Coordinate logistics for conferences, events, and high-profile engagements.
  </li>
  <li>
   Arrange and manage detailed domestic and international travel, including private aviation when applicable.
  </li>
  <li>
   Develop comprehensive itineraries including transportation, accommodations, security, and on-site logistics.
  </li>
  <li>
   Manage real-time travel adjustments and contingency planning.
  </li>
  <li>
   Provide select personal assistance for the executive, including scheduling personal appointments, managing reservations, and coordinating household or lifestyle needs.
  </li>
  <li>
   Support planning of personal travel and events as needed.
  </li>
  <li>
   Liaise with personal staff, vendors, and service providers with professionalism and discretion.
  </li>
  <li>
   Track priorities, deadlines, and action items across business and personal commitments.
  </li>
  <li>
   Handle confidential information with the highest level of discretion.
  </li>
  <li>
   Coordinate with internal teams, external partners, and advisors globally.
  </li>
  <li>
   Anticipate needs and proactively resolve scheduling or logistical conflicts.
  </li>
 </ul>
 <p>
  <strong>
   Administrative Assistant to the Office of the Global Head
  </strong>
  Qualifications:
 </p>
 <ul>
  <li>
   3+ years of executive assistant experience supporting C-suite or senior global leaders, ideally within professional services, finance, or similarly fast-paced environments.
  </li>
  <li>
   Personal support experience preferred.
  </li>
  <li>
   Experience supporting high-net-worth individuals or executives with blended business and personal support needs.
  </li>
  <li>
   Demonstrated expertise managing complex international travel, including private travel logistics.
  </li>
  <li>
   Exceptional organizational and time-management skills with the ability to manage competing priorities.
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   High level of professionalism, discretion, and emotional intelligence.
  </li>
  <li>
   Ability to operate with urgency, flexibility, and sound judgment.
  </li>
  <li>
   Advanced proficiency in Microsoft Office, calendar platforms, and communication tools.
  </li>
  <li>
   Comfortable working outside standard business hours when required to support global activity.
  </li>
  <li>
   Strong problem-solving mindset with a proactive approach.
  </li>
  <li>
   Highly detail-oriented with strong follow-through.
  </li>
 </ul>
 <p>
  This position is based full-time in Midtown, Manhattan. The compensation for this position ranges from $100,000-120,000 base salary with bonus and overtime eligibility. Comprehensive benefits including health, dental, and vision are offered.
 </p>
 <p>
  If you meet the minimum requirements and are interested in learning more, apply today!
 </p>
 <p>
  Allison Sachnoff
 </p>
 <p>
  Senior Recruiter
 </p>
 <p>
  LaSalle Network is an Equal Opportunity Employer m/f/d/v.
 </p>
 <p>
  LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Engineering, Marketing, Technology, Supply Chain, Revenue Cycle, Call Center, Human Resources and Executive Search, LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.
 </p>
 <p>
  LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends, hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's Compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here: View a full list of our benefits here.
 </p>
 <p>
  All assignments are at-will and their duration is subject to change.
 </p>
</div>


Administrative Assistant to Office of Global Head

Northbound Executive Search

<div>
 <p>
  Our client within the Financial Services industry is looking for a Receptionist to manage their front desk on a daily basis and to perform a variety of administrative and clerical tasks.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities:
 </p>
 <ul>
  <li>
   Answer and route incoming calls through the main phone line.
  </li>
  <li>
   Manage all incoming/outgoing mail, packages, and courier services, including unpacking and organizing all incoming office supplies.
  </li>
  <li>
   Coordinate catering and conference room setups for meetings with external visitors, team lunches, etc.
  </li>
  <li>
   Maintaining the reception area and reception kitchen for guests and visitors.
  </li>
  <li>
   Oversee the ordering of staff business cards.
  </li>
  <li>
   Bachelor&rsquo;s degree preferred
  </li>
  <li>
   1+ years experience as a Receptionist or Administrative Assistant
  </li>
  <li>
   Knowledge of Microsoft Office programs
  </li>
 </ul>
 <li>
 </li>
 <p>
 </p>
</div>


Corporate Receptionist

Ogletree Deakins

<div>Position Summary:
<div>
Our New York City office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
New York State notary license a plus</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div>
In accordance with New York State&rsquo;s Wage Transparency Law, the expected salary range for this New York State position is between $50,025 and $108,000. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.</div><div></div><div><br>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

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