administrative assistant

administrative assistant (in office) Jobs in Boston

administrative assistant (in office)

administrative assistant ii Jobs in Boston

administrative assistant ii

administrative assistant, front desk reception Jobs in Boston

administrative coordinator Jobs in Boston

administrative coordinator

administrative assistant front desk reception

Lighthouse Realty Management, LLC

<p><b>WE ARE</b></p><p>Boston-based property management firm dedicated to providing detail-focused services to our clients. Located in the Back Bay, we manage a wide array of clients and provide an expansive range of services from daily property operations to large-scale replacement and maintenance projects.</p><p>With over 10 years in business, our goal is to provide the best opportunities for our clients, team members, customers, and communities. We understand the importance of our customers and strive to develop a highly motivated, world-class workforce committed to meeting their needs.</p><p><b>Our work environment includes:</b></p><ul><li>modern office setting</li><li>growth opportunities</li><li>business casual work attire</li><li>hands-on training</li><li>strong team-driven ethos</li></ul><p><b>THE BASICS</b></p><ul><li>Type: Full-time</li><li>Where: Copley Square</li><li>Pay: Starting From $20.00-25.00 per hour</li><li>Schedule: 8:30am-5:00pm, Monday to Friday</li></ul><p><b>YOU ARE</b></p><p>We are seeking an energetic, motivated, multitasking Administrative Assistant eager to join a team. This role includes answering phones, assisting clients, data processing, and filing. Successful candidates have a willingness to learn and grow with an open, dynamic, strong, and cohesive team.</p><p><b>The ideal candidate is:</b></p><ul><li>collaborative</li><li>customer focused</li><li>critical thinker</li><li>dependable</li><li>organized</li><li>outcome oriented</li><li>proactive</li><li>resourceful</li><li>self motivated</li></ul><p><b>The ideal candidate has:</b></p><ul><li>general understanding of administrative procedures/systems</li><li>excellent customer service, verbal, and written communication skills</li><li>friendly, professional demeanor and good telephone communication etiquette</li><li>organizational skills with the ability to prioritize tasks effectively</li><li>strong attention to detail and accuracy in all work tasks</li></ul><p><b>The ideal candidate can:</b></p><ul><li>handle complex and confidential situations and requests</li><li>hold yourself and the team accountable</li><li>learn basic new systems</li><li>manage multiple projects with little supervision</li><li>multitask in a fast-paced environment</li><li>stay level-headed during moments of stress</li><li>think outside the box</li></ul><p><b>YOU WILL</b></p><ul><li>Receive and provide general support by fielding telephone calls and emails, dispatching appropriately and directly assisting with inquiries.</li><li>Provide general administrative support such as mailing, scanning, copying, filing, data entry, data mining, meeting and appointment coordination, and calendar management.</li><li>Manage the company office by overseeing inventory and resources such as supplies, equipment, furniture, service providers, and maintaining an organized space.</li><li>Prepare and modify documents including correspondence, reports, drafts, meeting materials, presentations, memos and emails.</li><li>Help with personal assistant duties for company executives if needed, support other departments as required, and additional tasks as requested.</li></ul><p><b>YOU MUST HAVE</b></p><ul><li>High school diploma or equivalent.</li><li>Proficiency in computer use including Microsoft Suite.</li><li>Ability to maintain professionalism and a positive service attitude at all times.</li><li>Exceptional customer service and interpersonal skills.</li><li>Strong sense of urgency and problem solving skills.</li><li>Meticulous attention to detail and excellent organizational skills.</li><li>Capability to handle multiple tasks with superb accuracy and achieve deadlines under pressure.</li></ul><p><b>ALSO COOL</b></p><ul><li>Previous experience in processing accounts payable is a positive.</li><li>Some college coursework or business vocational school education is helpful.</li><li>Previous experience in a property management environment preferred but not required.</li><li>Bilingual/Spanish/Portuguese/Mandarin is a plus.</li></ul><p><b>YOU GET</b></p><p>We offer competitive and attractive compensation packages. Salary depends on skills and experience. Benefits begin accruing on day one.</p><p><b>Excellent health coverage, workflow flexibility, time off plans include:</b></p><ul><li>Vacation PTO</li><li>Personal PTO</li><li>Holiday PTO</li><li>Cost-sharing medical, dental, and vision plan options</li><li>Employer-paid disability and life insurance plans</li><li>Parental leave plans</li><li>401(k) retirement plan with employer match</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant, Front Desk Reception

Massachusetts General Hospital

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
This role supports healthcare teams by assisting with both clinical and non-clinical patient services under the direction of healthcare providers. Key responsibilities include taking vital signs, documenting patient information, scheduling appointments, and managing patient flow. This role involves direct interaction with patients to ensure their comfort and address concerns, as well as collaboration with physicians, nurse practitioners, and nursing staff to facilitate efficient care.<br>
<br>
Does this position require Patient Care? Yes<br>
<br>
Essential Functions:<br>
<ul><li>Interview patients to obtain medical information and measure their vital signs, weight, and height.
</li><li>Show patients to examination rooms and prepare necessary equipment for healthcare providers.
</li><li>Record patients' medical history, vital statistics, or information such as test results in medical records.
</li><li>Perform general office duties, such as answering telephones, taking dictation, or completing insurance forms. Acts as a liaison with other departments and advocates for patients with a positive customer service approach.
</li><li>Collect blood, tissue, or other laboratory specimens, log the specimens, and prepare them for testing.
</li><li>Prepare treatment rooms for patient examinations, keeping the rooms neat and clean and supplies stocked.
</li><li>Clean and sterilize instruments and dispose of contaminated supplies.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p>
Education<br>
High School Diploma or Equivalent required<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
Basic Life Support [BLS Certification] - Data Conversion - Various Issuers preferred Certified Medical Assistant [National Certification] - Data Conversion - Various Issuers preferred Emergency Medical Technician - Basic [Massachusetts] - Massachusetts Office of Emergency Medical Services preferred</p><p></p><p><b>
Medical Assistant: Principle Duties and Responsibilities - Clinical</b></p><p></p><p>
Provides safe, compassionate patient care under the supervision of the Nurse Manager and licensed personal (RNs) working with the MA on a daily basis</p><p></p><p>
Performs all duties and responsibilities as described in the Medical Assistant position description</p><p></p><p>
Facilitates flow of patients from waiting room to infusion chairs in a timely manner as close as possible to scheduled appointment times Observes, reports and records vital signs, height and weight, pain level, and allergies as directed by the provider</p><p></p><p>
Obtains vital signs, height and weight, pain level and allergies. Documents results in the patient&rsquo;s record (LMR).</p><p>
Monitors vital signs on patient receiving ketamine administration as per protocol.</p><p>
Promptly informs the MD, anesthesiologist, or staff nurse of any significant change in vital signs or acute symptoms</p><p>
Conducts a brief focused assessment of the patient, including interval changes
</p><p></p><p>Performs a variety of complex patient treatments and procedures according to standard policies and procedures, these may include but are not limited to:</p><p></p><p>
Blood pressure cuff, pulse oximetry probe placement and 02 saturation measurement provides snack, blankets, ice packs, comfort items help with discharge procedures, linen change helps coordinate change in infusion schedule with MD and administrative assistant prepares forms for informed consent</p><p></p><p>
Physically prepares patients for and assists care providers with examinations and therapeutic procedures
</p><p>Instructs and assists patients while getting infusions</p><p>
 Instructs patients and families for expectations in the clinic</p><p>
Participates in daily operational activities necessary for a safe patient and staff environment. Maintains JACHO standards on the unit</p><p>
Cares for medical equipment and supplies and monitors sterilization of appropriate equipment.</p><p>
Ensures patient safety</p><p>
Escorts patients from waiting area to and from treatment areas</p><p>
Rounds on patients routinely for to assist with falls prevention</p><p>
Aids patients with toileting (including escorting patients to and from bathroom to prevent patient falls)</p><p>
Assists with patient transfers (i.e. wheelchair to/from bed/stretcher; stretcher to/from bed) and bed positioning</p><p>
Provides nutritional snacks for patients as appropriate</p><p>
Collaborates with Medical Director to identify and meet learning needs</p><p>
 7.1 Attends educational programs to advance knowledge and skill</p><p>
 7.2 Adheres to the standards of required training</p><p></p><p><b>
Patient Services Coordinator II: Principal Duties and Responsibilities - Administrative</b></p><p></p><p>
Cross trained to provide back up for all check in and checkout functions as outlined by the MGH/MGPO Front Desk Standards and Cadence Front Desk Check In User without Registration Training Track.</p><p></p><p>
Maintains confidentiality and privacy which is consistent with HIPAA guidelines.</p><p></p><p>
Provides basic information/instructions to patients regarding Hospital and practice procedures. Will arrange escort or interpreter services as needed.</p><p></p><p>
Is competent in the use of automated systems used on the unit.</p><p>
Basic understanding of Ambulatory Patient Tracking System.</p><p>
Knowledge of Voalte communicating system</p><p>
Competence in scheduling patient appointments via Epic Hyperspace</p><p>
Prints upcoming schedules for patient verification and confirmation.</p><p></p><p>
Performs the daily management of encounter form processing and reconcilement.</p><p>
Knowledge of scanning procedures and label printing.</p><p>
Ensures completeness of all encounter forms by the patient as required for processing</p><p></p><p>
Remains current on any changing issues within the unit which affects initial patient flow</p><p></p><p><b><br>
Additional Job Details (if applicable)</b></p><p>
Under the direction of the Nurse Manager, the Medical Assistant works in the clinical setting providing direct and indirect service for patients and providers. The medical assistant works with the interdisciplinary health team in providing a wide variety of clinical, administrative and technical support functions in the delivery of healthcare in the Ketamine Infusion Unit. The Medical Assistant for the Ketamine Infusion Unit will also be cross-trained to perform the administrative responsibilities of the Patient Service Coordinator II.<br>
Shifts needed are Tuesday, Thursday, Friday 8:30-5. Evenings and weekends are available to pick up as well.</p><p></p><p><b>
Physical Requirements</b></p><ul><li>
Standing Frequently (34-66%)</li><li>
Walking Frequently (34-66%)</li><li>
Sitting Occasionally (3-33%)</li><li>
Lifting Frequently (34-66%) 35lbs+ (w/assisted device)</li><li>
Carrying Frequently (34-66%) 20lbs - 35lbs</li><li>
Pushing Occasionally (3-33%)</li><li>
Pulling Occasionally (3-33%)</li><li>
Climbing Rarely (Less than 2%)</li><li>
Balancing Frequently (34-66%)</li><li>
Stooping Occasionally (3-33%)</li><li>
Kneeling Occasionally (3-33%)</li><li>
Crouching Occasionally (3-33%)</li><li>
Crawling Rarely (Less than 2%)</li><li>
Reaching Frequently (34-66%)</li><li>
Gross Manipulation (Handling) Frequently (34-66%)</li><li>
Fine Manipulation (Fingering) Frequently (34-66%)</li><li>
Feeling Constantly (67-100%)</li><li>
Foot Use Rarely (Less than 2%)</li><li>
Vision - Far Constantly (67-100%)</li><li>
Vision - Near Constantly (67-100%)</li><li>
Talking Constantly (67-100%)</li><li>
Hearing Constantly (67-100%)</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Parkman Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
32<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$22.00 - $24.94/Hourly<p></p><p><b><br>
Grade</b></p>
3<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Medical Assistant I

MB EVENTS

<p><b>Job Summary</b><br/>We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment and enjoys providing exceptional support to ensure smooth office operations. As an Office Assistant, you will be the first point of contact, manage administrative tasks, and assist with various office functions. Your positive attitude, strong organizational skills, and attention to detail will help create a welcoming and efficient workplace. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team environment.</p><p><b>Duties</b></p><ul><li>answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks for accurate record-keeping</li><li>Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Assist with calendar management and scheduling appointments or meetings for staff members</li><li>Support office management activities such as supply inventory, order processing, and basic bookkeeping</li><li>Provide excellent customer service by addressing inquiries promptly and professionally in person or via phone or email</li></ul><p><b>Skills</b></p><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Experience with QuickBooks or similar accounting software for bookkeeping tasks</li><li>Strong organizational skills with the ability to prioritize multiple tasks effectively</li><li>Excellent verbal and written communication skills; bilingual abilities are a plus</li><li>Familiarity with multi-line phone systems and phone etiquette standards</li><li>Proven clerical experience including data entry, proofreading, filing, and document management</li><li>Ability to handle customer support scenarios with professionalism and patience</li><li>Knowledge of office management principles along with strong time management skills</li><li>Personal assistant experience or calendar management skills are highly valued</li></ul><p>Join us as an Office Assistant and become a vital part of our team! Your dedication will help us maintain an efficient, welcoming environment where everyone feels valued. We&rsquo;re excited to support your professional growth in this rewarding role!</p><p>Pay: $20.00 - $30.00 per hour</p><p>Work Location: Hybrid remote in Boston, MA 02133</p>

Office Assistant

Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions</b></p><ul><li><p>
Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands.</p></li><li><p>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</p></li><li><p>
Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners.</p></li><li><p>
Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</p></li><li><p>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</p></li><li><p>
Maintains chief&rsquo;s current CV information</p></li><li><p>
Monitors chief&rsquo;s state license, DEA/MSCR certification, and Society Memberships and renew when necessary</p></li><li><p>
Coordinate any special functions requested by chief</p></li><li><p>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</p></li><li><p>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</p></li><li><p>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities.</p></li><li><p>
Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief&rsquo;s intent accurately to diverse stakeholders.</p></li><li><p>
Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives.</p></li><li><p>
Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions.</p></li><li><p>
Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment.</p></li><li><p>
projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned)</p></li><li><p>
Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets</p></li></ul><p></p><p><b>
Education</b><br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
<b>Experience</b></p><ul><li><p>
Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required</p></li><li><p>
Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred.</p></li></ul><p><b><br>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications.</p></li><li><p>
Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences.</p></li><li><p>
Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously.</p></li><li><p>
Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines.</p></li><li><p>
Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters.</p></li><li><p>
Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment.</p></li><li><p>
Strong problem-solving, troubleshooting, and analytical skills.</p></li><li><p>
Basic math and bookkeeping knowledge, including expense management and reconciliation.</p></li><li><p>
Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred.</p></li><li><p>
Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders.</p></li><li><p>
Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment.</p></li><li><p>
Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making.</p></li></ul><p></p><p><b>
This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times.</b></p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Sr. Executive Assistant

Wellington Management

<div><h1 class="jobSectionHeader"><b>About Us</b></h1><p></p><p><b>
Wellington Management</b> offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.</p><p></p><h1 class="jobSectionHeader"><b>
About the Role</b></h1><p></p><p>
Wellington Management is seeking an Executive Assistant to serve as a strategic administrative partner to a group of Strategists who play a central role in the firm's client engagement efforts. This role offers meaningful exposure to the business and the firm's client-facing work. It's a strong fit for someone who wants to be close to the action and takes real ownership in helping the people they support succeed.</p><p></p><p>
The Executive Assistant will be deeply embedded in the rhythm of the Strategist group, managing complex and dynamic travel, driving the administrative execution of high-profile presentations and speaking engagements, and ensuring seamless coordination across internal and external commitments. The ideal candidate brings a strong sense of ownership, an anticipatory mindset, and takes pride in enabling leaders to show up prepared and focused.</p><p>
Serving as a trusted partner to their stakeholders, this individual will build strong working relationships across the firm, navigate competing priorities with discretion and professionalism, and contribute meaningfully to the team's ability to deliver at the highest level. While prior investment management experience is not required, an interest in the business and a desire to understand the client landscape are highly valued.</p><p></p><p><b>
RESPONSIBILITIES</b></p><p>
The Executive Assistant will serve as a strategic administrative partner to Strategists on the Client Platform, operating as an extension of the team and enabling the group to perform at its best. Key responsibilities include:</p><ul><li><p>
Provide proactive, high-touch administrative support to Strategists, building trusted partnerships with each stakeholder and developing a strong understanding of their priorities, preferences, and working styles.</p></li><li><p>
Own and manage highly complex, fast-moving calendars with frequent short-notice changes driven by client activity, travel demands, and internal priorities &mdash; exercising sound judgment to protect time and align scheduling with what matters most.</p></li><li><p>
Coordinate extensive and complex travel, including multi-leg domestic and international itineraries, conference attendance, client visits, and last-minute changes requiring real-time problem solving and hands-on support throughout.</p></li><li><p>
Serve as a key administrative partner for presentation support across high-profile speaking engagements, client presentations, and internal forums &mdash; managing the end-to-end process including material preparation, formatting, version control, stakeholder coordination, and ensuring polished, on-time delivery.</p></li><li><p>
Drive conference planning and logistics, supporting Strategists' participation across multiple conferences throughout the year, including registration, scheduling and travel coordination.</p></li><li><p>
Plan and execute logistics for client meetings, investor interactions, offsites, and internal events, partnering effectively with cross-functional teams and external contacts.</p></li><li><p>
Prepare, review, and distribute detailed materials such as briefing packets, travel itineraries, meeting prep documents, and internal communications with accuracy and a high standard of quality.</p></li><li><p>
Stay engaged and informed on team priorities, participating in select meetings to capture action items, decisions, and follow-ups that support continuity and execution.</p></li><li><p>
Process expense reports accurately and efficiently, ensuring compliance with firm policies.</p></li><li><p>
Serve as a central point of contact and coordination for the Strategist group, representing leaders with discretion, professionalism, and a genuine client-service mindset.</p></li><li><p>
Provide cross-coverage and backup support for other Executive Assistants as needed, contributing to a strong and collaborative administrative team.</p></li><li><p>
Support ad-hoc projects and evolving initiatives with curiosity, flexibility, and a willingness to take on increasing responsibility over time.</p></li></ul><p></p><p><b>
QUALIFICATIONS</b></p><ul><li><p>
Minimum of 3 years of experience in an executive support or senior administrative role within a professional services organization or comparably fast-paced environment</p></li><li><p>
Experience supporting stakeholders with a track record of heavy travel, fast-moving schedules, and a high volume of competing priorities</p></li><li><p>
Demonstrated ability to manage presentation logistics and support high-profile speaking engagements and client-facing deliverables</p></li><li><p>
Prior exposure to investment management, financial services, or client-oriented environments is a plus</p></li><li><p>
Comfortable navigating global contexts and working across time zones</p></li><li><p>
Advanced proficiency in Microsoft Office, with a willingness to embrace new tools and technology to drive efficiency</p></li><li><p>
Exceptional organizational skills, attention to detail, and commitment to high-quality work</p></li><li><p>
Proactive and resourceful, with an anticipatory mindset and a natural orientation toward service</p></li><li><p>
High level of professionalism, discretion, and reliability when handling sensitive or confidential matters</p></li><li><p>
Composed under pressure, with the ability to meet tight deadlines and pivot when plans shift</p></li><li><p>
Positive, can-do attitude, flexibility, sound judgment, and a sense of humor</p></li></ul><p></p><p>
Not sure you meet 100% of our qualifications? That&rsquo;s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.</p><p></p><p><i>
As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to </i><i>r</i><i>ace, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic</i><i> protected by applicable law</i><i>.</i><i> If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at </i><i>GMWTalentOperations@wellington.com</i><i>.</i></p><p></p><p>
At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is:</p>
USD 60,000 - 110,000<div><p>
This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.</p></div><p></p><div><p><br>
Base salary is only one component of Wellington&rsquo;s total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)</p><p></p><p>
We believe that in person interactions inspire and energize our community and are essential to our culture. In support of this commitment, our employees work from our offices 4 days a week with flexibility to work remotely 1 day a week. We believe that this approach ultimately supports our mission to deliver investment excellence to our clients and their beneficiaries over the long term.</p></div></div>

Executive Assistant

First American

<div><h2 class="jobSectionHeader"><b>Who We Are</b></h2><p></p>
Join a team that puts its People First! As a member of First American's family of companies, National Commercial Services provides single-point service for simple to multi-property/multi-state national commercial real estate transactions. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For&reg; list for eleven consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.<p></p><h2 class="jobSectionHeader"><b>
What We Do</b></h2><p></p>
Join a collaborative team where your organizational expertise and customer-focused approach help drive operational excellence. At First American, we provide our employees with the tools, technology, and support needed to succeed while delivering exceptional service across the organization. We are seeking an Administrative Assistant to provide critical support to a department, management team, and/or executive leadership. In this role, you will help ensure the efficient day-to-day operation of the office by coordinating administrative activities, managing communications, and serving as a key resource for department and company information. Working with confidential and sensitive information, you will play an important role in supporting business objectives, fostering collaboration, and contributing to the overall success of the team.<p><b>
What You'll Do</b></p><ul><li>
Provide administrative support to a department, leadership team, or executive, helping drive efficiency and day-to-day operations.</li><li>
Serve as a trusted resource for department and company information, responding to inquiries and connecting team members with the right resources.</li><li>
Prepare, edit, and distribute correspondence, reports, presentations, and other business documents.</li><li>
Research, gather, and organize information for reports, projects, and special assignments.</li><li>
Manage calendars, schedule meetings, coordinate travel arrangements, and support related logistics.</li><li>
Review and prioritize meeting requests, gathering relevant information and facilitating scheduling decisions.</li><li>
Screen and respond to phone calls and email inquiries with professionalism and a customer-focused mindset.</li><li>
Coordinate department meetings and events, including logistics, materials, and follow-up activities.</li><li>
Prepare meeting notes, track action items, and help ensure timely completion of key deliverables.</li><li>
Support office operations through activities such as ordering supplies, processing expense reports, maintaining records, and assisting visitors.</li><li>
Handle confidential and sensitive information with discretion and sound judgment.</li><li>
Contribute to special projects and other responsibilities as assigned.</li><li>
Intake original closing documents for internal distribution</li><li>
Distribute post-closing packages to customers as well as other file wrap up tasks as needed</li></ul><p></p><p><b>
What You'll Bring</b></p><ul><li>
High school diploma or equivalent required; some college coursework preferred.</li><li>
2&ndash;4 years of administrative support experience, preferably in a fast-paced professional environment.</li><li>
Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.</li><li>
Strong organizational and time-management skills with the ability to prioritize multiple tasks and deadlines.</li><li>
Excellent written and verbal communication skills, including strong grammar and proofreading abilities.</li><li>
Demonstrated attention to detail and commitment to producing accurate, high-quality work.</li><li>
Ability to exercise discretion and maintain confidentiality when handling sensitive information.</li><li>
Strong problem-solving skills and the ability to think proactively and independently.</li><li>
A positive, service-oriented approach with a commitment to supporting colleagues, leaders, and customers.</li><li>
Ability to build effective working relationships and collaborate across teams.</li></ul><p></p><h2 class="jobSectionHeader"><b>
What We Offer</b></h2><p></p>
By choice, we don&rsquo;t simply accept individuality &ndash; we embrace it, we support it, and we thrive on it! Our People First culture is inclusive for all employees - not just because it's the right thing to do, but because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.<p></p>
Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.</div>

Administrative Assistant (In Office)

Tufts Medical Center

<div></div><div><div><div><div><div><div><div><div><div><div><div><p><b>Job Title: </b>Executive Assistant I - Ophthalmology</p><p><b>
Hours: </b>40 hours per week; M-F from 8:00 AM to 4:30 PM EST</p><p><b>
Location: </b>In-person at Tufts Medical Center Boston. Potential for 1 remote day at the managers discretion after training.</p></div></div></div></div></div></div></div></div></div><p></p><p><b>
Job Profile</b><b> Summary</b>
</p><p>This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment. A professional individual contributor role that may direct the work of other lower level professionals or manage processes and programs. The majority of time is spent overseeing the design, implementation or delivery of processes, programs and policies using specialized knowledge and skills typically acquired through advanced education. An entry level role that applies broad theoretical job knowledge typically obtained through advanced education. May require the following proficiency: work is closely supervised, problems faced are not typically difficult or complex, and explains facts, policies and practices related to job area.</p></div><p></p><div><p><b><br>
Job Overview</b></p></div><div><p>
This position performs duties requiring expert level administrative support and project management skills to assist a leader of a major corporate function, where assignments involve work of a confidential, complex nature and involve handling information of strategic importance. Assists executive by relieving them of complex details and advanced administrative duties. High-level contacts require the use of considerable discretion, judgment, tact, and diplomacy. Provides day to day scheduling, meeting coordination and project implementation. Serves as a liaison to board level volunteers, physician and executive leaders in support of departmental activities. Serves a principal role in the scheduling and coordination of agendas, projects, and schedules.</p></div><p></p><div><p><b><br>
Job Description</b></p></div><div><p><b>
Minimum Qualifications</b><b>:</b></p></div><div><p>
1. Bachelor's Degree <b>AND</b> Two (2) years of administrative experience <b>OR</b>;</p><p>
Associate's Degree <b>AND</b> Four (4) years of administrative experience <b>OR</b>;</p><p>
High School Diploma <b>AND </b>Six (6) years of administrative experience.</p></div><p></p><div><p><b><br>
Duties and Responsibilities</b><b>:</b> The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</p></div><p></p><div><p><br>
1. Produces correspondence, memos, and reports from dictation, drafts, models, etc. Edits material for grammar, spelling, and format and high-quality presentation and style. Prepares high quality presentation graphics.</p></div><div><p>
2. Expedites the volume production of special reports, brochures, annual reports, manuals, etc. Coordinates efforts with Marketing/Communications, the executive offices, etc., as well as outside vendors to assure production schedules are met.</p></div><div><p>
3. Attends meetings of committees/boards composed of executives from the voluntary sector in the capacity of recording secretary.</p></div><div><p>
4. Composes or selects letters based on supervisor&rsquo;s general instructions. Responds to routine inquiries.</p></div><div><p>
5. Arranges a wide variety of inside and outside meetings, special events and activities. Prioritizes events for the most efficient use of available time. Makes travel arrangements for extended trips and groups.</p></div><div><p>
6. Coordinates large, complex internal and external meetings, seminars, and similar events. Coordinates production of meeting agenda.</p></div><div><p>
7. Communicates with a wide variety of high-level executives and officials to exchange critical or sensitive information and expedite matters on behalf of superior. Monitors progress on important matters and follows up to ensure disposition. Assignments involve work of a complex and confidential nature, necessitating exposure to highly sensitive information, and requiring considerable discretion, judgment, tact, and diplomacy.</p></div><div><p>
8. Receives phone calls and messages, provides informed interpretation on procedures and policies to high level internal and external customers, refers matters to appropriate executive, function, or department.</p></div><div><p>
9. Provides assistance with administrative processes associated with the department or function.</p></div><div><p>
10. Expedites a wide variety of highly sensitive administrative matters requiring a basic understanding of hospital policies and operational issues.</p></div><div><p>
11. Processes and follows up to expedite office administrative paperwork, such as purchase requisitions, employment requisitions, employee time sheets, expense vouchers, etc.</p></div><div><p>
12. Follows up with a variety of personnel within and outside of the organization to ensure timely completion.</p></div><div><p>
13. Provides guidance to departmental personnel in hospital administrative policies and procedures.</p></div><div><p>
14. Prepares and manages the departmental operating budget. Monitors expenditures against the budget and reports significant variations.</p></div><div><p>
15. Independently performs assigned portions of highly sensitive projects, determining sources and method of obtaining information, data requirements for assigned information, as well as analytical techniques. Prepares reports and recommendations for action by superior.</p></div><div><p>
16. Prepares reports using statistical or financial tables, which may involve the development of original formats of graphs and charts for meaningful presentation of data.</p></div><div><p>
17. Uses standard and internet/information research skills.</p></div><div><p>
18. Sets up and maintains files and records of extremely sensitive, confidential information, ensuring efficient retrieval.</p></div><div><p>
19. Utilizes database applications software maintains reports appropriate to informational needs, and arranges and maintains information. Develops and produces a variety of reports.</p></div><div><p>
20. Ensures adequate inventory of office supplies and basic maintenance of office equipment. Coordinates the timely repair of office equipment.</p></div><div><p>
21. Ensures basic setup and maintenance of office personal computers and associated equipment. Ensures timely service.</p></div><div><p>
22. Uses typical applications software used: word processing, spreadsheet, presentation graphics, and database. Additional applications software such as for project management, scheduling, budgetary control, etc.</p></div><div><p>
23. Performs miscellaneous clerical duties: collate, sort, fax, file, distribute, and retrieve documents and mail. Records and relays phone messages.</p></div><div><p>
24. Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily operations.</p></div><div><p>
25. Ensures compliance with health and safety requirements and with regulatory agencies such as DPH, etc.</p></div><div><p>
26. Ensures compliance with established hospital policies, quality assurance programs, safety and infection control policies and procedures.</p></div><div><p>
27. Maintains collaborative team relationships with peers and colleagues in order to effectively contribute to the working group&rsquo;s achievement of goals, and to help foster a positive work environment.</p></div><p></p><div><p><b><br>
Physical Requirements:</b></p></div><div><p>
1. Normal office setting.</p></div><div><p>
2. Frequent contact with patients, medical staff, and department personnel.</p></div><div><p>
3. Frequent sitting, occasional standing &amp; walking, and lifting of 5-10 lbs.</p></div><div><p>
4. Requires manual dexterity using fine hand manipulation to operate computer keyboard.</p></div><div><p>
5. Requires ability to see computer screen and reports.</p></div><p></p><div><p><b><br>
Skills &amp; Abilities:</b></p></div><div><p>
1. Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols.</p></div><div><p>
2. Good organizational and communication skills, both verbal (in-person and with telephone phone) and written in English.</p></div><div><p>
3. Good computer skills using Microsoft office including Outlook, Excel, and PowerPoint.</p></div><div><p>
4. Ability to write and spell in English to ensure accurate message taking.</p></div><div><p>
5. Excellent interpersonal skills are required and changing deadlines and the adaptability to change required.</p></div><div><p>
6. Ability to work under pressure and changing deadlines and the adaptability to change required.</p></div><div><p>
7. Ability to visualize the big picture independently with minimal supervision and direction.</p></div><div><p>
8. Excellent proofreading skills.</p></div><div><p>
9. In-depth understanding of office management and daily operations.</p></div><div><p>
10. Working knowledge of office equipment, such as printers and fax machines.
</p></div><div><p>11. Highly resourceful team player who can effectively work with staff and senior level managers.<br>
</p></div><p></p><p>At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.</p><p></p><p>
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.</p><p></p><p>
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it.</p><p></p><p><b><br>
Pay Range</b><b>:</b></p><br>
<p></p>
$26.87 - $33.59</div>

Executive Assistant I - Ophthalmology

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