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administrative assistant (health care) Jobs in New York

administrative assistant (health care)

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administrative assistant - 392074

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administrative assistant - 392332

administrative assistant - health care Jobs in New York

administrative assistant - health care

administrative assistant i pediatrics nephrology

Mount Sinai Health System

<div><b>Description</b><p>
The Administrative Assistant I provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. This individual typically reports to a manager, director or division head.</p><b>
Responsibilities</b><ul><li>
 Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions.</li><li>
 Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting.</li><li>
Assists in the planning and logistical coordination of meetings and office activities, forums and conferences.</li><li>
May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters.</li><li>
5. May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed.</li><li>
Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff</li><li>
Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.</li><li>
Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).</li><li>
Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.</li><li>
May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.</li><li>
 May maintain employee and/or patient files.</li><li>
May assist in processing payroll and/or maintaining the PTO system for the department.</li><li>
May track expiration dates of staffs professional licensure, and notify staff of upcoming license expiration date to prevent suspension.</li><li>
Performs other related duties.</li></ul><b>
Qualifications</b><ul>
<li>Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).</li><li>
2-3 years administrative or medical office experience required</li></ul><p>
Non-Bargaining Unit, IBY - Pediatrics Nephrology - ISM, Icahn School of Medicine</p><b>
Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p><br>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p><br>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p><br>
<p><b>
About the Mount Sinai Health System:</b></p><br>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p><br>
<p><b>
Equal Opportunity Employer</b></p><br>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><br>
<p><b>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22 - $34.5206 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Administrative Assistant I-Pediatrics-Nephrology

I-Grace

<div>
 <p>
  <strong>
   Company Overview
  </strong>
 </p>
 <p>
  The I-Grace Company is a leader in luxury residential construction, renowned for delivering exceptional craftsmanship and service across complex, high-end projects. For over three decades, we&rsquo;ve partnered with discerning clients, architects, and designers to bring visionary homes to life. Our commitment to excellence, integrity, and collaboration defines who we are and the work we do.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Overview
  </strong>
 </p>
 <p>
  The Administrative Assistant plays a critical support role within the Office of the CEO, ensuring the seamless execution of daily operations in a fast-paced, high-touch executive environment. Working under the guidance of the Executive Assistant, this position requires exceptional organization, discretion, and attention to detail.
 </p>
 <p>
  This is a unique opportunity for an early-career professional to gain direct exposure to senior leadership while developing strong administrative, operational, and communication skills within a luxury residential construction environment. The ideal candidate is proactive, resourceful, and aligned with I-Grace&rsquo;s commitment to professionalism, precision, and excellence.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Duties &amp; Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Executive &amp; Administrative Support
  </strong>
 </p>
 <ul>
  <li>
   Coordinate complex domestic and international travel arrangements, including itineraries, logistics, and scheduling
  </li>
  <li>
   Manage and reconcile expenses, including receipt tracking and reporting
  </li>
  <li>
   Support daily calendar management, including meetings, appointments, meals, and personal commitments
  </li>
  <li>
   Track incoming correspondence and emails, ensuring organization and timely follow-up
  </li>
  <li>
   Maintain detailed and organized records, files, and contact systems for the Office of the CEO
  </li>
  <li>
   Prepare materials, agendas, and logistics for meetings and internal/external events
  </li>
 </ul>
 <p>
  <strong>
   Operational &amp; Personal Support
  </strong>
 </p>
 <ul>
  <li>
   Assist with personal administrative tasks including travel logistics, appointments, residences, and related coordination, as requested
  </li>
  <li>
   Schedule and manage recurring services and ongoing operational needs
  </li>
  <li>
   Order and maintain office supplies and coordinate client and team gifting initiatives
  </li>
  <li>
   Maintain and update tracking lists for active priorities and deliverables
  </li>
 </ul>
 <p>
  <strong>
   Coordination &amp; Communication
  </strong>
 </p>
 <ul>
  <li>
   Serve as a liaison between the Office of the CEO, internal teams, and external partners to ensure clear and professional communication
  </li>
  <li>
   Support cross-functional coordination and follow-through on key initiatives
  </li>
  <li>
   Assist the Executive Assistant in managing priorities and maintaining operational efficiency
  </li>
 </ul>
 <p>
  <strong>
   General Support
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative assistance across ongoing tasks and special projects
  </li>
  <li>
   Handle additional responsibilities as assigned, demonstrating flexibility and responsiveness
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   1&ndash;3 years of experience in an administrative or assistant role, supporting senior leadership
  </li>
  <li>
   Exceptional organizational skills with strong attention to detail and accuracy
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Proficiency in Microsoft Office Suite and general technical fluency
  </li>
  <li>
   Ability to manage multiple priorities in a fast-paced, dynamic environment
  </li>
  <li>
   Demonstrated discretion and ability to handle confidential information
  </li>
  <li>
   Strong problem-solving skills with a proactive, solutions-oriented mindset
  </li>
  <li>
   Professional, dependable, and committed to high standards of execution
  </li>
  <li>
   Interest in architecture, interior design, construction, or luxury services is preferred
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   IDEAL CANDIDATE
  </strong>
 </p>
 <ul>
  <li>
   Proactive, resourceful, and highly organized with a &ldquo;no task too small&rdquo; mindset
  </li>
  <li>
   Comfortable operating in a high-performance, in-person environment
  </li>
  <li>
   Maintains composure and effectiveness under pressure
  </li>
  <li>
   Demonstrates flexibility, including occasional after-hours support across time zones
  </li>
  <li>
   Takes pride in delivering a seamless, polished experience for leadership and stakeholders
  </li>
  <li>
   Motivated to grow within an executive support or operations career path
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   WORK CONDITIONS
  </strong>
 </p>
 <ul>
  <li>
   Full-time, in-office role (5 days per week) based in Long Island City, New York
  </li>
  <li>
   Exposure to a fast-paced executive environment requiring responsiveness and adaptability
  </li>
  <li>
   Occasional need for schedule flexibility to support business and travel demands, including occasional after-hours support across time zones.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation &amp; Benefits
  </strong>
 </p>
 <ul>
  <li>
   $75,000 - $85,000, commensurate with experience
  </li>
  <li>
   Comprehensive company benefits package offers:
  </li>
  <li>
   Health insurance - medical with virtual visits and health advocate availability, dental and vision
  </li>
  <li>
   401(k) with company match
  </li>
  <li>
   Generous paid time off
  </li>
  <li>
   Professional development opportunities
  </li>
  <li>
   Accident, Critical Illness and Hospital Indemnity Insurance available
  </li>
  <li>
   HSA &amp; FSA
  </li>
  <li>
   $50,000 worth of employer paid life insurance Optional
  </li>
  <li>
   Legal Plan benefits
  </li>
  <li>
   Identity &amp; Fraud benefits
  </li>
  <li>
   Pet Solution benefits
  </li>
  <li>
   Employee referral bonus
  </li>
  <li>
   Employee Assistance Program
  </li>
  <li>
   Home &amp; Auto discounts and more!
  </li>
  <li>
   Opportunity for professional growth within a high-end, design-driven construction firm
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Please Note
  </strong>
  : This position is
  <strong>
   NOT
  </strong>
  eligible for visa sponsorship.
 </p>
 <p>
  At I-Grace, you&rsquo;ll have the opportunity to collaborate with a talented team, and contribute to the success of an established leader in luxury residential construction. If you&rsquo;re a strong administrative professional looking for your next challenge, we invite you to apply today.
 </p>
</div>


Administrative Assistant

Metropolitan Transportation Authority

<div><div><div><div><b>Job ID:</b> 15303</div>
<div><b>Business Unit:</b> New York City Transit</div>
<div><b>Location:</b> New York, NY, United States</div>
</div><div><div><b>Regular/Temporary:</b> Regular</div>
<div><b>Department:</b> Prod.Plan. &amp; Sched.</div>
<div><b>Date Posted:</b> Apr 27, 2026</div>
</div></div><div><p><b>Description</b>
</p><div><b>Job Information:
</b></div><div><div><div><b>Title</b>: Transit Management Analyst Series (Night Shift)</div><div><b>
Department</b>: NYCT</div></div><div><div><b><br>
Authority</b>: TA</div><div><b>
Division/Unit</b>: Facilities</div></div><div><div><b><br>
Work Location</b>: Bedford Ave, Brooklyn NY</div><div><b>
Hours</b>: 11:00 PM - 7:00 AM</div></div><div><div><b><br>
Compensation</b>:</div></div><div></div><div><div><br>
Assistant Transit Management Analyst I:</div><div>
$67,933 - $80,421</div></div><div><div><br>
Assistant Transit Management Analyst II:</div><div>
$78,874 - $87,847</div></div><div><div><br>
Associate Transit Management Analyst:</div><div>
$89,162 - $115,445</div></div><div><div><b><br>
Deadline (If Applicable)</b>:</div><div>
May 8, 2026</div></div><div><div><b><br>
Reporting Manager (If Applicable)</b>:</div><div>
Director, Facilities Station Maintenance</div></div><br>
</div><div><br>
<b>
Position Summary:</b></div><div>
This position supports the Department of Subways, Facilities Division's geographical districts, by providing general administrative and office support in the areas of payroll, enterprise asset management (EAM), and email notification and response. Duties include tracking operational and district-level project goals, reporting progress to senior leadership, and providing clerical support such as maintaining databases, preparing reports, analyzing data, coordinating meetings, drafting correspondence, and following up on open items. The role also includes responding to complaints, preparing executive responses, and conducting field visits.</div><div></div><div><b>
Responsibilities:</b></div><ul><li>
Assist in the planning, execution, and oversight of Facilities Division projects.</li><li>
Monitor project initiatives and maintenance performance goals, report progress to executive leadership.</li><li>
Prepare comprehensive reports; manage and analyze data using various systems and tools.</li><li>
Support administrative functions including meeting coordination, correspondence, bulletin tracking, and document preparation.</li><li>
Facilitate effective communication and follow-up across senior staff and departments.</li><li>
Respond to customer complaints and prepare formal responses and executive communications.</li><li>
Conduct field visits and perform additional tasks assigned.</li><li>
Other work as prescribed by the General Superintendent or Director, Facilities Station Maintenance.</li></ul><div><b>
Education and Experience:</b></div><div><b>
ASSISTANT TRANSIT MANAGEMENT ANALYST I and II</b></div><ul><li>
A master's degree from an accredited college or university in business administration, public administration, public policy, engineering, engineering technology, economics, architecture, mathematics, physics, computer science, finance, accounting, transportation planning, industrial psychology, urban planning/studies, human resources management, labor relations, operations research, security management or in a related area, or
</li><li>A baccalaureate degree from an accredited college or university and two years of satisfactory full-time professional experience working in budget administration, accounting, economic or financial administration, engineering, in management or methods of analysis, operations research, organization research or program evaluation, personnel or public administration, staff development, employment program planning or administration, security management; or general administration.</li></ul><div><b>
ASSOCIATE TRANSIT MANAGEMENT ANALYST</b></div><ul><li>
A master's degree from an accredited college or university in business administration, public administration, public policy, engineering, engineering technology, economics, architecture, mathematics, physics, computer science, finance, accounting, transportation planning, industrial psychology, urban planning/studies, human resources management, labor relations, operations research, security management or in a related area, and one year of full‐time satisfactory professional experience working in budget administration, accounting, economic or financial administration, engineering, in management or methods analysis, operations research, organizational research or program evaluation, personnel or public administration, staff development, employment program planning or administration, security management; or general administration; or
</li><li>A baccalaureate degree from an accredited college or university; and three years of full-time satisfactory experience as described in &quot;1&quot; above</li></ul><div><b>
Desired Skills:</b></div><ul><li>
Strong analytical and quantitative skills.</li><li>
Excellent written and oral communication skills, including the ability to communicate with personnel at all levels of the organization.</li><li>
Project management.</li><li>
Ability to work and deliver under demanding timelines.</li><li>
Proficiency in MS Excel, Access, PowerPoint, SharePoint, Visio and other data visualization tools (Microsoft Power BI/Tableau).
</li><li>Experience tracking assignments, deliverables, and due dates</li><li>
Ability to assist with reporting, status updates, and dashboard inputs
</li><li>Basic knowledge and understanding of transportation, maintenance, or construction terminology</li></ul><div><b>
Selection Method:</b>
</div><div>Based on evaluation of education, skills, experience, and interview.
</div><div>All appointments, with the exception of the Department of Subways employees on MABSTOA payroll, will be made on the NYCT payroll.
</div><div>
</div><div><b>Other Information:</b>
</div><div>Pursuant to the New York State Public Officers Law &amp; the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the &ldquo;Commission&rdquo;).
</div><div>
</div><div><b>Equal Employment Opportunity:</b>
</div><div>MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.</div></div></div>

Transit Management Analyst Series (Night Shift)

Manatt, Phelps & Phillips, LLP

<div>
 Department: Administration
 <br/>
 <br/>
 Job Number: 100509
 <br/>
 <br/>
 Offices: New York
 <br/>
 <br/>
 <ul>
  <li>
   With 500+ professionals and 350+ business professionals, Manatt, Phelps &amp; Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm&rsquo;s groundbreaking approach&mdash;bringing together legal services, advocacy and business strategy&mdash;differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
   <br/>
   <br/>
  </li>
 </ul>
 Manatt, Phelps &amp; Phillips, LLP currently has a great opportunity for an Administrative Assistant to join our nationally prominent and growing Healthcare practice. This role involves performing administrative functions in support of consultants who work on projects related to health care reform and regulation as well as more general health care consulting engagements.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
  </li>
  <li>
   Overseeing entry and coding of time.
  </li>
  <li>
   Reconciling monthly billing statements and tracking to budget.
  </li>
  <li>
   Prepare and format documents in Word
  </li>
  <li>
   Management and tracking of expense reimbursements.
  </li>
  <li>
   Provides back-up support to other administrative assistants when needed.
  </li>
  <li>
   Ad hoc projects and duties as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Candidate should have 1-2 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast-paced environment. Reliable, friendly and positive, can-do attitude is essential
  </li>
  <li>
   Must have strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment
  </li>
  <li>
   Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently
  </li>
  <li>
   This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others
  </li>
  <li>
   Must have strong writing and research skills
  </li>
  <li>
   Must have exceptional organizational skills and strong attention to detail
  </li>
  <li>
   The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team
  </li>
  <li>
   Strong Outlook, Word, PowerPoint and Excel skills required. The candidate must be able to assist the professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint, such as transferring memos and other written communication into a Power Point document which looks professional and polished. Must be comfortable learning new software programs which support the business operations of the practice. Experience with legal billing software is also a plus
  </li>
  <li>
   Interest in the Healthcare field highly preferred
  </li>
  <li>
   BA Degree highly preferred
   <br/>
   <br/>
  </li>
 </ul>
 The base annual pay range for this role is between $63,000-$69,000. The base pay to be offered will vary and depend on skills and qualifications, experience and location. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
 <br/>
 <br/>
 EEO/AA EMPLOYER/Veterans/Disabled
 <br/>
 <br/>
 <em>
  Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
  <br/>
  <br/>
 </em>
 <strong>
  This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee&rsquo;s Form I-9 to confirm work authorization.
  <br/>
  <br/>
 </strong>
 <strong>
  IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.
  <br/>
  <br/>
 </strong>
 <strong>
  Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify&rsquo;s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services&rsquo; (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).
 </strong>
</div>


Administrative Assistant - Health Care

<div>
 Department: Administration
 <br/>
 <br/>
 Job Number: 100475
 <br/>
 <br/>
 Offices: New York
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 With eleven offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps &amp; Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm&rsquo;s groundbreaking approach&mdash;bringing together legal services, advocacy and business strategy&mdash;differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
 <br/>
 <br/>
 Manatt, Phelps &amp; Phillips, LLP currently has a great opportunity for an Administrative Assistant to join our nationally prominent and growing Healthcare practice. This role involves performing administrative functions in support of consultants who work on projects related to health care reform and regulation as well as more general health care consulting engagements. This position will be based out of our New York City Office.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
  </li>
  <li>
   Overseeing entry and coding of time.
  </li>
  <li>
   Reconciling monthly billing statements and tracking to budget.
  </li>
  <li>
   Prepare and format documents in Word
  </li>
  <li>
   Management and tracking of expense reimbursements.
  </li>
  <li>
   Provides back-up support to other administrative assistants when needed.
  </li>
  <li>
   Ad hoc projects and duties as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Candidate should have 1-3 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast-paced environment. Reliable, friendly and positive, can-do attitude is essential
  </li>
  <li>
   Must have strong multi-tasking skills and the ability to prioritize multiple activities to meet client deadline expectations in a fast-paced environment.
  </li>
  <li>
   Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently
  </li>
  <li>
   This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others
  </li>
  <li>
   Must have strong writing and research skills
  </li>
  <li>
   Must have exceptional organizational skills and strong attention to detail
  </li>
  <li>
   The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team
  </li>
  <li>
   Strong Outlook, Word, PowerPoint and Excel skills required. The candidate must be able to assist the professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint, such as transferring memos and other written communication into a Power Point document which looks professional and polished. Must be comfortable learning new software programs which support the business operations of the practice. Experience with legal billing software is also a plus
  </li>
  <li>
   Interest in the Healthcare field highly preferred
  </li>
  <li>
   BA Degree highly preferred
   <br/>
   <br/>
  </li>
 </ul>
 The base annual pay range for this role is between $63,000-$69,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
 <br/>
 <br/>
 EEO/AA EMPLOYER/Veterans/Disabled
 <br/>
 <br/>
 <em>
  Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
  <br/>
  <br/>
 </em>
 <strong>
  This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee&rsquo;s Form I-9 to confirm work authorization.
  <br/>
  <br/>
 </strong>
 <strong>
  IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.
  <br/>
  <br/>
 </strong>
 <strong>
  Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify&rsquo;s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services&rsquo; (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).
 </strong>
</div>


Administrative Assistant (Health Care)

Kay Search Group

<div>
 <p>
  <strong>
   Position:
  </strong>
  Administrative Assistant (Global Law Firm)
 </p>
 <p>
  <strong>
   Location:
  </strong>
  New York, NY (Hybrid)
 </p>
 <p>
  <strong>
   Company:
  </strong>
  Globally Recognized Consulting and Financial Firm
 </p>
 <p>
  <strong>
   Comp Package:
  </strong>
  Base salary to $110K, Paid Overtime, Full Benefits, Bonus, 401K, Health Club Discounts
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Summary for Administrative Assistant (Global Law Firm):
  </strong>
 </p>
 <p>
  We&rsquo;re seeking a Administrative Assistant (Global Law Firm) to support leaders within a global law firm. This role is ideal for a highly organized professional who thrives in a collaborative, hybrid workplace and enjoys operating at the center of a fast-moving, knowledge-driven firm. You&rsquo;ll handle complex administrative responsibilities, manage confidential information with discretion, and play a key role in keeping executives and project teams operating efficiently. A learning mindset, strong ownership, and exceptional attention to detail are essential.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities for Administrative Assistant (Global Law Firm):
  </strong>
 </p>
 <ul>
  <li>
   Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and expense processing.
  </li>
  <li>
   Support monthly billing activities by reviewing narratives, preparing invoices, and tracking accounts receivable.
  </li>
  <li>
   Assist with client-engagement documentation, conflict checks, and the organization of correspondence and project files.
  </li>
  <li>
   Coordinate internal and client meetings, firm events, and business-development materials.
  </li>
  <li>
   Draft, proofread, and format correspondence and documents with precision.
  </li>
  <li>
   Mentor junior administrative staff and help lead training and development sessions.
  </li>
  <li>
   Maintain effective administrative systems and uphold confidentiality across all workstreams.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements for Senior Executive Assistant:
  </strong>
 </p>
 <ul>
  <li>
   5+ years of executive assistant or administrative experience; experience in law firm, consulting, financial services required.
  </li>
  <li>
   High school diploma or equivalent required.
  </li>
  <li>
   Excellent communication skills, professionalism, and sound judgment.
  </li>
  <li>
   Ability to manage competing priorities in a fast-paced, deadline-driven setting.
  </li>
  <li>
   Strong proficiency in Microsoft Office with the ability to learn firmwide tools quickly.
  </li>
  <li>
   Exceptional organizational skills and a detail-oriented, proactive approach.
  </li>
  <li>
   Demonstrated initiative, service orientation, and strong business acumen.
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant (Global Law Firm)

Atrium

<div>
 <strong>
  Client Overview
  <br/>
  <br/>
 </strong>
 Our client, a reputable, fast-paced real estate and property leasing firm based in New York City, is seeking a sharp, organized
 <strong>
  Administrative Assistant
 </strong>
 to support internal operations and office management. Known for their hands-on approach and dynamic portfolio of residential and commercial properties, the firm offers a collaborative and fast-moving work environment ideal for early-career professionals looking to grow in the real estate space. If you are a highly organized Administrative Assistant with an interest in real estate and team operations, this is a great chance to work in a professional, high-energy environment with long-term potential.
 <br/>
 <br/>
 <strong>
  Salary/Hourly Rate
  <br/>
  <br/>
 </strong>
 $30/hr
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 The Administrative Assistant will play a key role in supporting brokers, leasing agents, and office staff with scheduling, internal communication, and document management. The ideal Administrative Assistant is detail-oriented, resourceful, and confident working in a client-facing environment. This is a strong opportunity for an Administrative Assistant looking to grow within a real estate or leasing firm.
 <br/>
 <br/>
 <strong>
  Responsibilities Of The Administrative Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to Brokers, Leasing Managers, and Operations staff.
  </li>
  <li>
   Coordinate internal meetings, manage calendars, and assist with scheduling property tours.
  </li>
  <li>
   Maintain databases of current listings, tenant inquiries, and property information.
  </li>
  <li>
   Assist with document preparation, lease paperwork, and filing systems.
  </li>
  <li>
   Track deadlines for lease renewals, applications, and follow-up items.
  </li>
  <li>
   Support office operations, ordering supplies, and managing vendor communication.
  </li>
  <li>
   Greet guests, clients, and tenants at the front desk and maintain a professional presence.
  </li>
  <li>
   Prepare materials for internal meetings, client presentations, and property tours.
  </li>
  <li>
   Communicate with tenants and clients to assist with inquiries and scheduling needs.
  </li>
  <li>
   Take on additional tasks and special projects as assigned by leadership.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience/Skills for the Administrative Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   1 - 3 years of experience in an Administrative Assistant or front office role.
  </li>
  <li>
   Strong organizational, communication, and multitasking skills.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  </li>
  <li>
   Comfortable working in a client-facing, deadline-driven environment.
  </li>
  <li>
   Ability to work independently and maintain a high level of professionalism.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Experience/Skills for the Administrative Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Previous experience in a real estate, leasing, or property management office.
  </li>
  <li>
   Familiarity with platforms like Yardi, AppFolio, or CRM systems.
  </li>
  <li>
   Interest in the NYC real estate market and property lifecycle.
  </li>
  <li>
   Ability to support multiple team members and adapt to shifting priorities.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree is preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Potential for a temp-to-perm Administrative Assistant opportunity.
  </li>
  <li>
   Access to company listings, training, and real estate networking events.
  </li>
  <li>
   Direct support from experienced leasing and property professionals.
  </li>
  <li>
   Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
   <br/>
   <br/>
  </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 <br/>
 <br/>
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 <br/>
 <br/>
 EOE/M/F/D/V/SO
 <br/>
 <br/>
 Position ID: 392332
</div>


Administrative Assistant - 392332

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