administrative assistant

executive administrative assistant Jobs in New York

executive administrative assistant

medical assistant

administrative assistant (external agency staff) Jobs in New York

administrative assistant (health care) Jobs in New York

administrative assistant (health care)

administrative assistant health care

Manatt, Phelps & Phillips, LLP

<div>
 Department: Administration
 
 
 Job Number: 100509
 
 
 Offices: New York
 
 
 <ul>
 <li>
 With 500+ professionals and 350+ business professionals, Manatt, Phelps &amp; Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm&rsquo;s groundbreaking approach&mdash;bringing together legal services, advocacy and business strategy&mdash;differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
 
 
 </li>
 </ul>
 Manatt, Phelps &amp; Phillips, LLP currently has a great opportunity for an Administrative Assistant to join our nationally prominent and growing Healthcare practice. This role involves performing administrative functions in support of consultants who work on projects related to health care reform and regulation as well as more general health care consulting engagements.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
 </li>
 <li>
 Overseeing entry and coding of time.
 </li>
 <li>
 Reconciling monthly billing statements and tracking to budget.
 </li>
 <li>
 Prepare and format documents in Word
 </li>
 <li>
 Management and tracking of expense reimbursements.
 </li>
 <li>
 Provides back-up support to other administrative assistants when needed.
 </li>
 <li>
 Ad hoc projects and duties as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Candidate should have 1-2 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast-paced environment. Reliable, friendly and positive, can-do attitude is essential
 </li>
 <li>
 Must have strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment
 </li>
 <li>
 Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently
 </li>
 <li>
 This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others
 </li>
 <li>
 Must have strong writing and research skills
 </li>
 <li>
 Must have exceptional organizational skills and strong attention to detail
 </li>
 <li>
 The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team
 </li>
 <li>
 Strong Outlook, Word, PowerPoint and Excel skills required. The candidate must be able to assist the professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint, such as transferring memos and other written communication into a Power Point document which looks professional and polished. Must be comfortable learning new software programs which support the business operations of the practice. Experience with legal billing software is also a plus
 </li>
 <li>
 Interest in the Healthcare field highly preferred
 </li>
 <li>
 BA Degree highly preferred
 
 
 </li>
 </ul>
 The base annual pay range for this role is between $63,000-$69,000. The base pay to be offered will vary and depend on skills and qualifications, experience and location. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
 
 
 EEO/AA EMPLOYER/Veterans/Disabled
 
 
 
 Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
 
 
 
 
 This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee&rsquo;s Form I-9 to confirm work authorization.
 
 
 
 
 IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.
 
 
 
 
 Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify&rsquo;s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services&rsquo; (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).
 
</div>

Administrative Assistant - Health Care

<div>
 Department: Administration
 
 
 Job Number: 100475
 
 
 Offices: New York
 
 
 
 Job Description
 
 
 
 With eleven offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps &amp; Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm&rsquo;s groundbreaking approach&mdash;bringing together legal services, advocacy and business strategy&mdash;differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
 
 
 Manatt, Phelps &amp; Phillips, LLP currently has a great opportunity for an Administrative Assistant to join our nationally prominent and growing Healthcare practice. This role involves performing administrative functions in support of consultants who work on projects related to health care reform and regulation as well as more general health care consulting engagements. This position will be based out of our New York City Office.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
 </li>
 <li>
 Overseeing entry and coding of time.
 </li>
 <li>
 Reconciling monthly billing statements and tracking to budget.
 </li>
 <li>
 Prepare and format documents in Word
 </li>
 <li>
 Management and tracking of expense reimbursements.
 </li>
 <li>
 Provides back-up support to other administrative assistants when needed.
 </li>
 <li>
 Ad hoc projects and duties as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Candidate should have 1-3 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast-paced environment. Reliable, friendly and positive, can-do attitude is essential
 </li>
 <li>
 Must have strong multi-tasking skills and the ability to prioritize multiple activities to meet client deadline expectations in a fast-paced environment.
 </li>
 <li>
 Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently
 </li>
 <li>
 This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others
 </li>
 <li>
 Must have strong writing and research skills
 </li>
 <li>
 Must have exceptional organizational skills and strong attention to detail
 </li>
 <li>
 The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team
 </li>
 <li>
 Strong Outlook, Word, PowerPoint and Excel skills required. The candidate must be able to assist the professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint, such as transferring memos and other written communication into a Power Point document which looks professional and polished. Must be comfortable learning new software programs which support the business operations of the practice. Experience with legal billing software is also a plus
 </li>
 <li>
 Interest in the Healthcare field highly preferred
 </li>
 <li>
 BA Degree highly preferred
 
 
 </li>
 </ul>
 The base annual pay range for this role is between $63,000-$69,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
 
 
 EEO/AA EMPLOYER/Veterans/Disabled
 
 
 
 Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
 
 
 
 
 This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee&rsquo;s Form I-9 to confirm work authorization.
 
 
 
 
 IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.
 
 
 
 
 Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify&rsquo;s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services&rsquo; (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).
 
</div>

Administrative Assistant (Health Care)

Dr Rosemarie Zimmerman&Dr Andriy krayniyPLLC

We are looking for a competent dental assistant who will make the dentist&rsquo;s office more efficient and pleasant for patients. You&rsquo;ll ensure excellent customer service and lift administrative and basic dental tasks off the dentist&rsquo;s shoulders. Dental assistants should be well-organized with great attention to detail. You should be able to follow instructions and respect dental office regulations. We want you to be skilled in providing direct or indirect patient care and able to make office procedures as smooth as possible.Responsibilities<ul><li>Welcome customers in the dental office</li><li>Prepare customers for treatments or checkups ensuring their comfort</li><li>Select and set up instruments, equipment and material needed</li><li>Sterilize instruments according to regulations</li><li>Assist the dentist through 4-handed dentistry</li><li>Undertake lab tasks as instructed</li><li>Provide oral hygiene and post-operative care instructions</li><li>Keep the dental room clean and well-stocked</li><li>Schedule appointments</li><li>Maintain accurate patient records and assist with payment procedures</li></ul>Skills<ul><li>Proven experience as dental assistant</li><li>Knowledge of dental instruments and sterilization methods</li><li>Understanding of health &amp; safety regulations</li><li>Ability to perform regulated non-surgical tasks like coronal polishing is a plus</li><li>Good computer skills</li><li>Excellent communication and people skills</li><li>Attention to detail</li><li>Well-organized and reliable</li><li>High school diploma; graduating from dental assistant school is preferred</li><li>Additional certification or training is an asset (e.g. EFDA)</li></ul>Job Types: Full-time, Part-timePay: From $30.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Medical Specialty:<ul><li>Perioperative Care</li></ul>Experience:<ul><li>Dental Assisting: 2 years (Required)</li></ul>Work Location: In person

Certified Dental Assistant

Cooley LLP

<div>
 Cooley is seeking a Practice Team Assistant to join the Business Department team.
 
 
 
 Position Summary
 
 : Primarily responsible for providing administrative support for various administrative projects and duties in support of the timekeepers and secretaries in the assigned practice group(s).
 
 
 
 Position Responsibilities
 
 :
 
 
 <ul>
 <li>
 Open and organize all interoffice mail for team members.
 </li>
 <li>
 Answer timekeeper phones as necessary (will ring on assigned legal secretary desk, but calls may be auto forwarded to assistant when legal secretary is out).
 </li>
 <li>
 Assist with lunch orders, car service and other scheduling tasks as needed.
 </li>
 <li>
 Greet visitors; escort them to appropriate meeting rooms and provide them with amenities as needed.
 </li>
 <li>
 Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence for signature, arranging conference calls, setting up web meetings, retrieving corporate documents and updating contact databases.
 </li>
 <li>
 Review all documents prepared for accuracy, completeness, grammar, and syntax.
 </li>
 <li>
 Handle confidential and sensitive information with the appropriate discretion; perform to earn supervisors&rsquo; full confidence and trust in all interactions.
 </li>
 <li>
 As requested by Practice Group Mentor, schedule, coordinate and confirm meeting space and relevant attendees for team members&rsquo; meetings.
 </li>
 <li>
 As requested, coordinate travel arrangements.
 </li>
 <li>
 Prepare and process Expense Reports, Check Requests, Travel Reimbursements, Health Club Reimbursement Forms, etc. in accordance with accounting guidelines.
 </li>
 <li>
 Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits and refunds through to completion.
 </li>
 <li>
 Prepare documents to support team members with overflow work which may include revisions, edits, and proofreading end product.
 </li>
 <li>
 Assist with internal procedures for the preparation of audit letter responses when needed and where applicable.
 </li>
 <li>
 Enter Daily Time Entry on a daily basis. As requested, maintain file copies of released time.
 </li>
 <li>
 Create and maintain files, including chronological files and indexes not stored in Records Department.
 </li>
 <li>
 Complete e-Records filing, as requested.
 </li>
 <li>
 Under the direction of the Practice Group Mentor, keep all files up-to-date and organized. Ensure materials are forwarded to the Records Dept. as necessary.
 </li>
 <li>
 Complete all document processing and correspondence assignments accurately and within timekeepers&rsquo; stated timeframes.
 </li>
 <li>
 Prepare and arrange Messenger Service, Copy Center and facsimile requests as needed.
 </li>
 <li>
 Copy documents that are not appropriate to send to the Copy Center.
 </li>
 <li>
 Scan documents into PDF format. Scanning jobs of 200 pages or more should be sent to Document Processing.
 </li>
 <li>
 Responsible for printing large PDF documents and emails.
 </li>
 <li>
 Assist with burning and labeling CDs and DVDs.
 </li>
 <li>
 Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney&rsquo;s contacts and updating, maintaining and resolving conflicts within the CRM tool.
 </li>
 <li>
 Coordinate and assist with other special projects as required.
 </li>
 <li>
 Assist other team members and timekeepers with various administrative tasks.
 </li>
 <li>
 All other duties as assigned or required.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 Required:
 
 
 <ul>
 <li>
 High school diploma or equivalent required.
 </li>
 <li>
 After orientation and training at Cooley LLP, exhibit proficiency in Microsoft Word, Excel, PowerPoint, Outlook, File Surf, CRM and other Cooley applications.
 </li>
 <li>
 Availability to work overtime, as required.
 </li>
 <li>
 Previous office experience as an Administrative Assistant.
 
 
 </li>
 </ul>
 Preferred:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 Previous law firm or professional services industry experience.
 
 
 </li>
 </ul>
 Competencies:
 
 
 <ul>
 <li>
 Ability to work under pressure;
 </li>
 <li>
 Strong administrative and secretarial skills;
 </li>
 <li>
 Ability to consistently meet deadlines;
 </li>
 <li>
 Excellent verbal (both listening and speaking) and written communication skills;
 </li>
 <li>
 Professional demeanor;
 </li>
 <li>
 Ability to handle a complex and fast-paced environment;
 </li>
 <li>
 Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently;
 </li>
 <li>
 Ability to use initiative, diplomacy and tact;
 </li>
 <li>
 Ability to function well as a team member.
 
 
 </li>
 </ul>
 Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.
 
 
 Pursuant to the salary transparency provisions of the New York City Human Rights Law (NYCHRL), please find the compensation range specific to this role if based in New York.
 
 
 The expected hourly pay range for this position with a work schedule of 40 hours per week is $29.00 - $35.00 ($60,320.00 - $72,800.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
 
 
 We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
</div>

Practice Team Assistant - Corporate

Big Apple Spine and Orthopedics

Overview We are seeking a highly organized and proactive Personal Assistant to support a leading Orthopedic Spine Doctor. This dynamic role offers an exciting opportunity to work closely with a top medical professional, ensuring smooth day-to-day operations and seamless patient interactions. The ideal candidate will possess exceptional administrative skills, a positive attitude, and the ability to manage multiple tasks efficiently. Join us and contribute to delivering outstanding healthcare experiences while advancing your career in a fast-paced, rewarding environment.DutiesExecutive &amp; Administrative Support<ul><li>Manage physician&rsquo;s calendar, including clinic appointments, surgeries, and personal commitments</li><li>Coordinate meetings, travel, and professional engagements</li><li>Screen and manage phone calls, emails, and correspondence</li><li>Prepare reports, presentations, and maintain organized records</li></ul>Patient &amp; Practice Coordination<ul><li>Manage the doctor&rsquo;s calendar using Microsoft Outlook Calendar, scheduling appointments, surgeries, and meetings with precision and flexibility.</li><li>Coordinate patient appointments, follow-ups, and referrals while maintaining confidentiality and professionalism.</li><li>Handle incoming calls with excellent phone etiquette, directing inquiries appropriately and providing exceptional customer service.</li><li>Prepare and proofread medical documents, reports, and correspondence to ensure accuracy and clarity.</li><li>Organize office files, maintain patient records securely, and oversee document filing systems both physically and digitally.</li><li>Assist with event planning for medical seminars or community outreach programs related to orthopedic health.</li><li>Conduct data entry and transcription tasks efficiently to support clinical documentation needs.</li><li>Utilize Google Workspace tools for collaboration, document sharing, and scheduling.Requirements</li><li>Proven experience as a Personal Assistant or in an administrative role within a healthcare setting or office environment.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy setting.</li><li>Excellent computer literacy across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Experience with office management software such as QuickBooks and DocuSign for electronic signatures.</li><li>Exceptional typing speed along with transcription and proofreading skills for accurate documentation.</li><li>Familiarity with project coordination, event planning</li><li>Strong attention to detail combined with excellent communication skills&mdash;both verbal and written&mdash;and professional phone etiquette. Join our team as a Personal Assistant to an esteemed Orthopedic Spine Doctor &mdash; where your organizational talents will directly impact patient care quality while advancing your professional growth in a vibrant healthcare environment!</li></ul>Confidentiality &amp; Compliance<ul><li>Maintain strict confidentiality of patient and physician information at all times</li><li>Comply with HIPAA and all healthcare privacy regulations</li><li>Sign and adhere to a Non-Disclosure Agreement (NDA) as a condition of employment</li></ul>Pay: $25.00 - $28.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in New York, NY 10005

Personal Assistant to Orthopedic Spine Doctor

Hudson Health

<div>
 
 ABOUT HUDSON HEALTH
 
 
 
 
 
 
 Hudson Health (Medical + Mind + Longevity), was established in 2010 as a
 
 modern, fully integrated medical practice that offers a diverse ecosystem of cutting-edge treatments across pain management, functional medicine, wellness, interventional mental health, anti-aging and regenerative medicine. Unique in its east-meets-west approach to healing, Hudson Health creates an experiential and holistic healing journey for each patient in its Tribeca and West Village locations. Our team of dedicated board-certified doctors and wellness providers bring expertise in 10+ diverse specialties. Our practitioners work collaboratively to tailor comprehensive treatment plans based on
 
 The Hudson Method,
 
 a care algorithm that has been perfected over the course of 12+ years treating 50K patients.
 
 
 
 
 
 Medical Assistant Position
 
 
 Hudson Health is currently searching for a professional, compassionate, knowledgeable and highly motivated individual to fill the position of Medical Assistant at Hudson Medical. This individual will be working closely with physician assistants, medical providers, and medical staff in order to optimize the current patient workflow.
 
 
 
 
 
 In this role, the employee will be potentially responsible for a wide variety of tasks including but not limited to, clinical work of timely and accurate transcription of medical information into the EMR system, setting up procedures, triaging patient flow, and aiding providers with pain management injections. Administrative tasks with regard to patient care and follow-up. Employees will supply operational support to the practice by maintaining medical equipment and keeping examination rooms properly supplied and ready for patients.
 
 
 
 
 
 Responsibilities
 
 <ul>
 <li>
 Assisting in medical pain management procedures, primarily injections.
 </li>
 <li>
 Operating radiological equipment.
 </li>
 <li>
 Sterilization and documentation of equipment.
 </li>
 <li>
 Prepping and cleaning operating rooms
 </li>
 <li>
 Ability to work on own initiative
 </li>
 <li>
 Provide compassionate patient care.
 </li>
 <li>
 Connect patients to IVs
 </li>
 </ul>
 
 
 
 
 Desired Skills and Experience
 
 <ul>
 <li>
 Strong leadership skills, attention to detail, and excellent communication skills
 </li>
 <li>
 Competence in EMR, Athena Health System, Microsoft Word and Excel
 </li>
 <li>
 Excellent problem-solving skills
 </li>
 <li>
 Ability to handle stressful situations with discretion and professionalism
 </li>
 <li>
 Ability to communicate effectively, both orally and in writing
 </li>
 <li>
 Demonstrate logical reasoning and critical thinking skills
 </li>
 <li>
 Detail-oriented with highly organized work skills
 </li>
 <li>
 Knowledge of medical terminology and treatment processes
 </li>
 <li>
 Secondary language is a plus (Spanish, Mandarin, Cantonese)
 </li>
 </ul>
 
 
 
 
 Education and Certification
 
 <ul>
 <li>
 Graduate with a BA/BS degree or Certified Medical Assistant
 </li>
 <li>
 1 - 3 years of experience within the medical field in rehabilitation orthopedics and pain management preferred, or in a concierge service or hospitality field
 </li>
 </ul>
 
 
 
 
 Job Type: Full-time
 
 
 
 
 
 Benefits:
 
 <ul>
 <li>
 401(k)
 </li>
 <li>
 AD&amp;D insurance
 </li>
 <li>
 Dental insurance
 </li>
 <li>
 Flexible spending account
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Health savings account
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Paid sick time
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Parental leave
 </li>
 <li>
 Pet insurance
 </li>
 <li>
 Profit sharing
 </li>
 <li>
 Retirement plan
 </li>
 <li>
 Vision insurance
 </li>
 </ul>
</div>

Medical Assistant

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a reputable financial services company in New York City, is seeking a detail-oriented and professional
 
 Administrative Assistant
 
 to support daily office operations. This role is ideal for someone with strong administrative experience who thrives in a structured, fast-paced corporate finance environment.
 
 
 
 Salary/Hourly Rate
 
 
 
 $26/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will provide administrative and operational support to internal teams and leadership. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism. The position is fully onsite.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to executives and department teams.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare reports, presentations, and business correspondence.
 </li>
 <li>
 Handle data entry, filing, scanning, and document management.
 </li>
 <li>
 Coordinate internal meetings and assist with conference room scheduling.
 </li>
 <li>
 Support office operations, including ordering supplies and coordinating vendors.
 </li>
 <li>
 Assist with travel arrangements and expense tracking as needed.
 </li>
 <li>
 Maintain organized records and assist with special projects.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 2+ years of administrative assistant experience in a corporate environment.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Highly organized with strong attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to multitask and meet deadlines in a fast-paced environment.
 </li>
 <li>
 Professional, polished demeanor.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Experience working in finance or financial services environments.
 </li>
 <li>
 Experience supporting multiple teams or senior leadership.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 High school diploma is required.
 </li>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 392074
</div>

Administrative Assistant - 392074

Explore 1466+ Administrative assistant health care in New York this May. Find roles across top companies and apply now to boost your career.