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administrative assistant

administrative assistant - civil construction Jobs in San Francisco

administrative assistant - investment firm Jobs in San Francisco

administrative assistant iii (engineering division) Jobs in San Francisco

administrative assistant, preconstruction Jobs in San Francisco

administrative assistant iii engineering division

Lawrence Berkeley National Laboratory

<div><div>Lawrence Berkeley National Laboratory (LBNL) is hiring an Administrative Assistant III to support the Engineering Division. Reporting to the Senior Supervisor of Administrative Services, this position will perform a full range of administrative and task-oriented functions, including serving as liaison for the division, and assisting with property and space projects.</div><div></div><div><br>
In this exciting role, you will provide interview scheduling and support hiring/onboarding practices, travel and expense reporting, and other divisional projects as assigned. This position will be performed in a dynamic environment with conflicting priorities requiring a high degree of flexibility and ability to multi-task. You will have the opportunity to interface with personnel at all levels both internal and external to the Laboratory.</div><div></div><div><br>
This position has an anticipated start date of June 1, 2026.</div><div></div><div><br>
***If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition@lbl.gov.***</div><div></div><div><br>
We&rsquo;re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!</div><div></div><div><i><br>
Why join Berkeley Lab?</i></div><div></div><div><br>
We invest in our employees by offering a total rewards package you can count on:</div><ul><li>
Exceptional health and retirement benefits, including pension or 401K-style plans.</li><li>
Opportunities to grow in your career - check out our Tuition Assistance Program.</li><li>
A culture where you&rsquo;ll belong - we are invested in our teams!</li><li>
In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year.</li><li>
Parental bonding leave (for both mothers and fathers).</li><li>
Pet insurance.</li></ul><div></div><p><br>
What You Will Do:</p><ul><li>
Provide a wide range of administrative support to the division by assessing priorities to ensure accuracy and timely completion of complex tasks ensuring excellent customer service to visitors and colleague</li><li>
Report to supervisor.</li><li>
Serve as a point of contact with the Division.</li><li>
Partner with HR and Hiring Teams to schedule interviews and seminars.</li><li>
Manage complex calendars, independently setting priorities when scheduling conflicting appointments.</li><li>
Triage inquiries including answering and screening telephone calls making the appropriate referrals.</li><li>
Provide logistical support for mail including reviewing, prioritizing, and disseminating.</li><li>
Coordinate logistics planning for events such as formal reviews, workshops, small conferences, and program/technical meetings.</li><li>
Arrange complex end to end domestic and foreign travel with multi-stop itineraries.</li><li>
Prepare for new employees, affiliates, visitors, and guests by completing online request forms and tracking.</li><li>
Compose, draft, and prepare correspondence and memoranda for management signature, including sensitive personnel information.</li><li>
Assist with property and space projects.</li><li>
Track supply inventory and maintain appropriate levels of stock for regularly used items.</li><li>
Ensure operation of office equipment, including troubleshoot malfunctions and/or call for repairs.</li><li>
Follow up on procurement requests and purchase requisitions.</li><li>
Update Engineering Division and EPG websites with new and revised content, including requesting updated web content, taking photos, and renewing photos.</li></ul><div></div><p><br>
What We Are Looking For:</p><ul><li>
A minimum of 6 years of experience providing administrative support to staff at various levels in a technology, research and or academic environment.</li><li>
Experience with calendar management, meeting and event coordination, travel arrangements, expense reporting, purchasing, document management, and other related administrative tasks.</li><li>
Advanced proficiency with Google Workspace and MS Office Suite.</li><li>
Experience coordinating events including logistics, catering, and compiling materials for attendees.</li><li>
Experience arranging/rearranging mult-stop domestic and international travel, process expense reports, and reimbursements adhering to all Lab policies and procedures.</li><li>
Strong database and records management skills, including the ability to create and run basic reports, track and maintain dynamic datasets, and create charts/graphs from data.</li><li>
Excellent analytical skills including the ability to anticipate, identify, troubleshoot, and resolve routine and complex administrative issues.</li><li>
Strong planning and organizational skills including the ability to handle multiple tasks concurrently to meet workload demands and deadlines, to respond quickly and maintain flexibility during periods of changing work priorities and tight time constraints.</li><li>
Experience effectively building relationships and collaborating with individuals at all levels across a multidisciplinary organization.</li><li>
Exceptional written communication skills including the ability to produce high-quality, error-free documents, tailor messaging to varied audiences, and provide proactive follow-through and status updates.</li><li>
Demonstrated ability to learn and consistently apply knowledge of relevant Berkeley Lab policies and procedures.</li></ul><div></div><p><br>
 Desired Skills/Knowledge:</p><ul><li>
A.A. Degree or equivalent experience.</li><li>
Experience with the management of SmartSheet forms (creation/edits).</li><li>
Experience with Zoom web conferencing platform.</li><li>
Experience with Berkeley Lab systems and tools (LETS, FMS, Trex, RezDesk, Cognos, etc.)</li><li>
Familiarity with Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, federal policies, procedures, and regulations.</li></ul><div></div><p><br>
Additional Information:</p><ul><li>
Application Date: Priority consideration will be given to candidates who apply with a resume and cover letter describing their interest in the position by Tuesday, May 12, 2026. Applications will be accepted until the job posting is removed.</li><li>
Appointment Type: This is a full-time, career appointment, non-exempt from overtime pay (hourly paid).</li></ul><ul><li>
Salary Range: This position is represented by a union for collective bargaining purposes and has an hourly salary range of $34.65 - $46.41 for job code 572.3. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate&rsquo;s qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable, and union contract agreement).</li><li>
Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.</li>
Work Modality: This position will be performed onsite at Lawrence Berkeley National Lab, located at 1 Cyclotron Road, Berkeley, CA 94720. Work schedules are dependent on business needs. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information <li>).</li><li>
Relocation Assistance: This position is not eligible for relocation assistance.</li><li>
Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.</li></ul><div></div><div><br>
Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov</div><div></div><div><br>
Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law.</div><div></div><div><br>
Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.</div></div><div></div>

Administrative Assistant III (Engineering Division)

<div><div>Lawrence Berkeley National Laboratory (LBNL) is hiring an Administrative Assistant III to support the Environment, Health, and Safety (EHS) Division. Reporting to the EHS Division Office Administrative Manager, this position will provide a comprehensive range of administrative support to the Health &amp; Safety Department.</div><div></div><div><br>
In this exciting role, you will track, prioritize and monitor administrative workflow with an opportunity to implement process and procedural improvements, stay abreast of changes in procedures, and disseminate information to members of the administrative team.</div><div></div><div><br>
This position has an anticipated start date of May 4, 2026.</div><div></div><div><br>
***If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition@lbl.gov.***</div><div></div><div><br>
We&rsquo;re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!</div><div></div><div><i><br>
Why join Berkeley Lab?</i></div><div></div><div><br>
We invest in our employees by offering a total rewards package you can count on:</div><ul><li>
Exceptional health and retirement benefits, including pension or 401K-style plans.</li><li>
Opportunities to grow in your career - check out our Tuition Assistance Program.</li><li>
A culture where you&rsquo;ll belong - we are invested in our teams!</li><li>
In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year.</li><li>
Parental bonding leave (for both mothers and fathers).</li><li>
Pet insurance.</li></ul><div></div><p><br>
What You Will Do:</p><ul><li>
Provide administrative support to the EHS Division&rsquo;s Health &amp; Safety Department Head and Team Managers, and Teams including scheduling, coordinating, and attending various meetings.</li><li>
Provide administrative support to multiple Health &amp; Safety Teams including BioSafety, Ventilation, Ergo, Illness &amp; Injury and Divisional Safety through scheduling, taking meeting minutes, responding/tracking of maintenance requests, and conducting funding recharge activities.</li><li>
Provide scheduling and communication support on all recruitment related activities including interviews, site access, and travel.</li><li>
Support staff on-boarding and off-boarding procedures.</li><li>
Triage and assign administrative requests through the EHS Administrative Help Desk application.</li><li>
Support the Department&rsquo;s use of electronic calendaring tools and electronic document management systems.</li><li>
Oversee mail and package reception and distribution, maintenance of office supplies, replacement of copier/printer consumables, and filing and archiving.</li><li>
Provide backup administrative support to the Health Services Clinic Reception and Travel &amp; Procurement processing as needed.</li><li>
Provide other administrative support and assist with division event planning as needed.</li></ul><div></div><p><br>
What We Are Looking For:</p><ul><li>
A minimum of six years of administrative experience in a professional, academic, or corporate setting requiring confidentiality and discretion, or equivalent experience.</li></ul><ul><li>
Experience with calendar management, meeting and event coordination, travel arrangements, expense reporting, purchasing, document management, and other related administrative tasks.</li><li>
Advanced proficiency in Google Workspace, MS Office Suite, Adobe Acrobat, Zoom video conferencing on a Mac or PC platform.</li><li>
Strong database and records management skills, including the ability to create and run basic reports, track and maintain dynamic datasets, and create charts/graphs from data.</li><li>
Excellent analytical skills including the ability to anticipate, identify, troubleshoot, and resolve routine and complex administrative issues.</li><li>
Strong planning and organizational skills including the ability to handle multiple tasks concurrently to meet workload demands and deadlines, to respond quickly and maintain flexibility during periods of changing work priorities and tight time constraints.</li><li>
Experience effectively building relationships and collaborating with individuals at all levels across a multidisciplinary organization.</li><li>
Exceptional written communication skills including the ability to produce high-quality, error-free documents, tailor messaging to varied audiences, and provide proactive follow-through and status updates.</li><li>
Must be able to work occasional overtime as required.</li><li>
Must be able to perform the physical requirements of this position, including performing computer-related functions for up to 8 hours per day that involve data entry, business correspondence, document management, research, calendaring, and taking/preparing meeting minutes, and other duties as assigned.</li></ul><div></div><p><br>
 Desired Skills/Knowledge:</p><ul><li>
A.A. Degree or equivalent experience.</li><li>
Experience with Berkeley Lab systems and tools (LETS, FMS, Trex, RezDesk, Cognos, etc.)</li><li>
Familiarity with Smartsheet and experience navigating a helpdesk system.</li><li>
Familiarity with Word Press and experience making website updates.</li><li>
Familiarity with Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, federal policies, procedures, and regulations.</li><li>
Valid California Driver&rsquo;s License, ability to drive a government vehicle.</li></ul><div></div><p><br>
Additional Information:</p><ul><li>
Application Date: Priority consideration will be given to candidates who apply with a resume and cover letter describing their interest in the position by Monday, April 27, 2026. Applications will be accepted until the job posting is removed.</li><li>
Appointment Type: This is a full time, career appointment, non-exempt from overtime pay (hourly paid).</li><li>
Salary Range: This position is represented by a union for collective bargaining purposes and has a salary range of $34.65 - $44.00 hourly for job code 572.3. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate&rsquo;s qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable, and union contract agreement).</li><li>
Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.</li>
Work Modality: This position will be performed onsite at Lawrence Berkeley National Lab, located at 1 Cyclotron Road, Berkeley, CA 94720. Work schedules are dependent on business needs. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information <li>).</li><li>
Relocation Assistance: This position is not eligible for relocation assistance.</li><li>
Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.</li></ul><div></div><div><br>
Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov</div><div></div><div><br>
Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law.</div><div></div><div><br>
Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.</div></div><div></div>

Administrative Assistant III (EHS)

Alison Brown Placement Specialists, LLC

<div>
 <p>
  <strong>
   Assistant in the Office of the CEO
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking an experienced, highly organized and high-level Assistant to support the Office of the Chief Executive Officer of a rapidly scaling artificial intelligence startup focused on applying advanced AI to engineering, manufacturing, and real-world systems. The company launched with significant funding and has assembled top technical talent from leading AI organizations, building toward breakthrough applications across computing, automotive, aerospace, and other industries.
 </p>
 <p>
  <br/>
 </p>
 <p>
  In this role you will support the CEO with calendaring, managing travel details and transportation logistics, expense reporting, hosting guests and being an office team player.
  <strong>
   Role is fully in-office in San Francisco and salary is around $130K+, plus bonus, equity, and benefits.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Manage complex, heavy calendaring with meeting logistics, including agendas, dial-in details, room reservations and all supporting materials
  </li>
  <li>
   Coordinate travel arrangements for the CEO and team members, including flights, accommodations, ground transportation, expense reporting and remote support
  </li>
  <li>
   Organize internal executive meetings and coordinate with external guests or partners
  </li>
  <li>
   Own information flow and administrative systems for the CEO office, ensuring clarity, accessibility and timely updates
  </li>
  <li>
   Adapt to help cross-functional teams as needed on high-priority projects
  </li>
  <li>
   Collaborate closely with the Chief of Staff to anticipate needs, track priorities, and manage high volumes of information and change
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   3-6 years' proven experience as an Executive or high-level Administrative Assistant in a high-growth technology environment
  </li>
  <li>
   Client services (HNWI) support experience
  </li>
  <li>
   Exceptional organizational skills and ability to manage shifting priorities with ease
  </li>
  <li>
   Strong communicator with excellent judgment and professionalism
  </li>
  <li>
   Travel coordination and logistics experience at the executive level
  </li>
  <li>
   Comfortable working onsite, full-time in San Francisco
  </li>
  <li>
   Demonstrated ability to work under pressure
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant

California Institute of Integral Studies

<div><b>Location: </b>San Francisco, CA <b>Category: </b>Staff Positions <b>Job Type: </b>Exempt <b>Posted On: </b>Tue Apr 28 2026 <b>Job Description:</b><br>
<br>
<p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES</b><br>
<br>
The Executive Assistant (EA) provides administrative oversight for the Provost, including the coordination of communications and pertinent data among a group of the Provost's subordinate management staff. Performs and/or oversees special projects or assignments that are sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the Provost on matters of significance.</p>
<p>The principal responsibility of the EA is to support the Provost in scheduling, meeting preparation (e.g. briefings), and logistics. Includes managing the weekly calendar and adjusting to accommodate shifting priorities. The EA reports directly to Provost. The EA also manages Provost Office procurement activities and the Provost Office listservs (e.g. program chairs and Provost Division lists) and contact lists. Other duties include preparation of submission of travel and entertainment reimbursement requests for the Provost, exceptional approval requests (submitted by departments), sabbatical data management, core faculty contract process in collaboration with the Vice Provost and other divisional AP and/or finance work as assigned.</p>
<p>They must be an effective, professional and diplomatic liaison from the provost to a variety of audiences including University leadership, faculty, staff, alumni and other constituents. They will maintain a high level of confidentiality and discretion while serving in this role. This employee must be able to multi-task and prioritize many competing deadlines and timelines. Attention to detail and accuracy are essential to success in this position. The individual in this position must demonstrate a commitment to the principles of inclusive excellence and must present the highest level of professionalism and integrity at all times.</p>
<p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES</b></p>
<p><b>Management of Executives' Schedule and Meeting Coordination</b></p>
<ul><li>Manage all aspects of the Provost's schedule, including but not limited to calendaring large and complex meetings with internal and external stakeholders, tracking meeting requests and commitments, communicating efficiently and punctually with meeting participants and support staff, and coordinating meeting logistics and facilitating travel arrangements.</li><li>
Serve as the first point of contact for the Provost and function as the facilitator and/or gatekeeper, prioritizing issues according to urgency and anticipating needs.</li><li>
Respond to routine inquiries from faculty, staff, students and the public on behalf of the Provost and forward situations/issues presented by staff, faculty, and external constituents to appropriate senior administrators as needed.</li><li>
Provide planning and logistical support for meetings, retreats, travel, and events including scheduling, participant communication and interface, organizing travel, maintaining distribution lists, updating website information as it pertains to leadership lists, the Provost's profile, and the office, making room reservations, arranging for catering, prepping and distributing materials, AV support, student assistant oversight, and related tasks.</li><li>
Take meeting notes at leadership meetings and department chair meetings.</li></ul>
<p><b>Executive Support Functions</b></p>
<ul><li>Manage the Provost's to-do list, provide daily briefings, advise on priorities and deadlines and track status of pending issues.</li><li>
Have regular check-in meetings with Provost and prepare agendas with status updates and action items in advance.</li><li>
Draft, edit, and disseminate communications on behalf of the provost, addressing concerns received through the general provost office email. Proof, draft, edit, and send emails to the community or specific groups within the University.
</li><li>Independently investigate issues and problems; gather and compile information from departments and prepare summary reports.</li><li>
Provide talking points and briefing materials for the Provost for various projects.</li><li>
Review materials prepared by others for the provost's review or signature, obtain provost approval and signature, scan, record and file as appropriate.</li><li>
Establish and maintain strong working relationships with all levels of constituents, both internal and external to the University, which requires a high level of discretion and diplomacy.</li></ul>
<p><b>Division Support Functions</b></p>
<ul><li>Coordinate with Vice Provost, Dean of Faculty, and academic units to support academic personnel communications and planning, including chair appointments (e.g., timelines, polling processes, appointment letters, and related coordination).</li><li>
Holds the office credit card and coordinates procurement activities for the dean's office.</li><li>
Supports planning of divisional events (e.g., divisional welcome, student welcome, annual retreat) in partnership with development and other divisional staff.</li><li>
Performs and/or coordinates special projects independently, and/or as a member of a team.</li><li>
Other duties as assigned by the Executive Dean, Deans and/or members of the Divisional team as deputized by the Dean.</li><li>
Maintain Provost Division external website and internal SharePoint.</li><li>
Organizes and manages events and programs for the Office of Provost. Organizes and assists with assigned Faculty Governance committees</li><li>
May supervise work-study students and other temporary staff.</li><li>
Perform other duties as assigned.</li></ul><br>
<b>
Job Requirements:</b><p><b><br>
MINIMUM QUALIFICATIONS</b></p>
<ul><li>Bachelor's Degree for an accredited institution in an appropriate area of specialization.</li><li>
Five years of professional full-time experience as an executive assistant or administrative assistant to a senior management level position.</li><li>
Any appropriate combination of relevant education, experience, and/or certifications may be considered.</li><li>
Demonstrated proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Office 365 (Teams, OneDrive, etc.), and Adobe</li></ul>
<p><b>ENVIRONMENTAL DEMANDS</b></p>
<p>Occasional work performed alone with ability to work remotely from time-to-time. Collaboration and constant work around and with other people.
</p><p><b>PHYSICAL ABILITIES</b></p>
<p>This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions.</p>
<p><b>LOCATION</b></p>
<p>Hybrid position with a minimum of 2-3 days onsite.</p><b><br>
Additional Information:</b><p><b><br>
WAGES AND BENEFITS</b></p>
<p>Annual salary of $92,000-$96,000 and includes a competitive benefits package.
</p><p><b>NOTES TO CANDIDATE</b></p>
<ul><li><b>Working Conditions</b> Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday.</li><li><b>
Background Check</b> Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.</li><li><b>
Visa Sponsorship</b> Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.</li><li><b>
Relocation Assistance</b> This position is not eligible for relocation assistance.</li></ul>
<p><b>EQUAL EMPLOYMENT OPPORTUNITY POLICY</b></p>
<p><i>At the California Institute of Integral Studies (CIIS), we are dedicated to fostering a culture of inclusion and belonging, guided by our Seven Commitments. We value the diverse experiences, perspectives, and identities within our community and strive to create and maintain environments that are inclusive, equitable, accessible, and welcoming for all.</i></p>
<p><i>As an Equal Opportunity Employer we are committed to providing an open, fair, and non-discriminatory environment for all individuals, in accordance with all applicable federal, state, and local laws. This commitment extends to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and other terms and conditions of employment.</i></p>
<p><i>CIIS actively seeks to recruit and retain individuals who bring a broad range of cultural backgrounds, languages, and life experiences that enhance our institutional mission and values.</i></p></div>

Executive Assistant - California Institute of Integral Studies

Addison Group

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Administrative Assistant / Office Coordinator
 </p>
 <p>
  <strong>
   Location (city, state):
  </strong>
  San Francisco, CA (100% onsite)
 </p>
 <p>
  <strong>
   Industry:
  </strong>
  Professional Services / Consulting
 </p>
 <p>
  <strong>
   Pay:
  </strong>
  $85,000 &ndash; $97,000 annually + overtime eligibility + bonus potential
 </p>
 <p>
  <strong>
   Benefits:
  </strong>
  This position is eligible for medical, dental, vision, and 401(k).
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About our client:
  </strong>
 </p>
 <p>
  Addison Group is partnering with a well-established professional services firm to hire an Administrative Assistant / Office Coordinator for their San Francisco office. This is a highly interactive, visible role that supports both daily office operations and leadership team needs. The organization fosters a collaborative, feedback-driven environment with strong opportunities for long-term growth, including advancement into an Executive Assistant role.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <p>
  This position combines administrative support with office coordination responsibilities, serving as a key resource for both employees and visitors. The ideal candidate is organized, personable, and energized by working in a fast-paced, team-oriented, fully onsite environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Act as the primary point of contact for the office, greeting guests and maintaining a professional environment
  </li>
  <li>
   Coordinate office operations including supplies, vendor relationships, and general workplace organization
  </li>
  <li>
   Provide administrative support such as scheduling meetings, managing calendars, and coordinating travel logistics
  </li>
  <li>
   Process expense reports and assist with routine administrative tasks
  </li>
  <li>
   Support planning and execution of office events and team activities
  </li>
  <li>
   Assist with onboarding new hires and general HR/administrative projects
  </li>
  <li>
   Partner with internal stakeholders to ensure smooth day-to-day operations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   2&ndash;4+ years of administrative, office support, or similar experience
  </li>
  <li>
   Strong organizational skills with the ability to manage multiple priorities
  </li>
  <li>
   Excellent communication skills, both written and verbal
  </li>
  <li>
   Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  </li>
  <li>
   High level of professionalism with a proactive, &ldquo;can-do&rdquo; attitude
  </li>
  <li>
   Comfortable working onsite five days per week
  </li>
  <li>
   Local to the San Francisco area with a reasonable commute
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred:
  </strong>
 </p>
 <ul>
  <li>
   Experience supporting executives or senior leaders
  </li>
  <li>
   Exposure to office management or operations responsibilities
  </li>
  <li>
   Familiarity with collaboration tools such as Teams or Zoom
  </li>
  <li>
   Bachelor&rsquo;s degree or equivalent experience
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Additional Details:
  </strong>
 </p>
 <ul>
  <li>
   Schedule: Monday&ndash;Friday, standard business hours (8:00 AM &ndash; 5:00 PM)
  </li>
  <li>
   Flexibility required for occasional early or late hours (overtime paid at 1.5x)
  </li>
  <li>
   Fully onsite role with no current hybrid option
  </li>
  <li>
   Interview process includes multiple rounds (virtual and onsite)
  </li>
  <li>
   Background check required
  </li>
  <li>
   Professional references will be requested
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Perks:
  </strong>
 </p>
 <ul>
  <li>
   High-visibility role with direct interaction with leadership
  </li>
  <li>
   Opportunity for career growth into an Executive Assistant position
  </li>
  <li>
   Dynamic, people-facing work environment
  </li>
  <li>
   Collaborative and team-oriented office culture
  </li>
  <li>
   Overtime earning potential and bonus opportunity
  </li>
 </ul>
 <p>
 </p>
</div>


Office Administrative Assistant

Kiewit

<div>
 <strong>
  Requisition ID:
 </strong>
 180252
 <br/>
 <br/>
 <strong>
  Job Level:
 </strong>
 Mid Level
 <br/>
 <br/>
 <strong>
  Home District/Group:
 </strong>
 Northern California District
 <br/>
 <br/>
 <strong>
  Department:
 </strong>
 Administration
 <br/>
 <br/>
 <strong>
  Market:
 </strong>
 Transportation
 <br/>
 <br/>
 <strong>
  Employment Type:
 </strong>
 Full Time
 <br/>
 <br/>
 Position Overview
 <br/>
 <br/>
 At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals &mdash; they&rsquo;re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won&rsquo;t find just anywhere. We&rsquo;re always pushing new limits. You can too. This role provides administrative and project support to active construction jobs and internal teams. The Administrative Assistant will manage multiple priorities simultaneously, support document workflows, and handle general administrative tasks.
 <br/>
 <br/>
 District Overview
 <br/>
 <br/>
 Kiewit&rsquo;s Northern California District is one of Kiewit&rsquo;s leading infrastructure districts specializing in various types of work in the heavy civil, power, transportation, and water resource markets. Although most of our work is regionally based in Northern California, we also pursue various projects across the west coast. We are looking for individuals who are passionate about infrastructure and committed to the construction industry and seek a long-term career.
 <br/>
 <br/>
 Location
 <br/>
 <br/>
 This position will be based in our district office in Fairfield, CA.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide day-to-day administrative support for assigned construction projects and internal teams.
  </li>
  <li>
   Support document workflows (submittals, revisions, tracking, uploads, naming conventions)as needed while ensuring accuracy and timeliness.
  </li>
  <li>
   Collaborating with and supporting team members, working on key projects and initiatives
  </li>
  <li>
   Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects
  </li>
  <li>
   Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
  </li>
  <li>
   Managing key expense reports, invoicing and purchasing card transactions
  </li>
  <li>
   Tracking budgets and preparing related reports for team and company use
  </li>
  <li>
   Managing and scheduling inter-group and cross-company meetings involving department staff
  </li>
  <li>
   Support additional administrative tasks as needed
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prior administrative support experience required
  </li>
  <li>
   A bachelor's or associate&rsquo;s degree related to the role strongly preferred
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
  <li>
   Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
  </li>
  <li>
   Previous track record of successfully meeting deadlines and project expectations
  </li>
  <li>
   Ability to work with people at all levels of the organization, including senior leadership, as needed
  </li>
  <li>
   Ability to maintain strict confidence of important, sensitive information and materials
  </li>
  <li>
   General familiarity with document workflows or document control processes, preferably in a construction or project-based environment
  </li>
  <li>
   Enthusiastic team player with an interest in helping the team stay connected and working effectively together
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Other Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Regular, reliable attendance
  </li>
  <li>
   Work productively and meet deadlines timely
  </li>
  <li>
   Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
  </li>
  <li>
   Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
  </li>
  <li>
   Work during normal operating hours to organize and complete work within given deadlines.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Base Compensation: $55,000 - $65,000
 <br/>
 <br/>
 (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)
 <br/>
 <br/>
 <em>
  We offer our fulltime staff employees a comprehensive benefits package that&rsquo;s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
  <br/>
  <br/>
 </em>
 <em>
  We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
 </em>
</div>


Administrative Assistant - Civil Construction

Rosendin Electric

<div><p>Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.</p>
<p><b>Why Rosendin?</b>
</p><p><b>Committed. Innovative. Engaged.</b>
</p><p>If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest <b>EMPLOYEE-OWNED</b> company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.
</p><h2 class="jobSectionHeader"><b>YOUR NEXT OPPORTUNITY:</b><b>
</b></h2><p>The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.
</p><h2 class="jobSectionHeader"><b>WHAT YOU'LL DO:</b><b>
</b></h2><ul><li><p>Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
</p></li><li><p>Provide prompt and professional service to all internal and external clients.
</p></li><li><p>Prepares and distributes internal communications and serves as a central clearing position for general information.
</p></li><li><p>Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
</p></li><li><p>Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
</p></li><li><p>Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
</p></li><li><p>Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
</p></li><li><p>Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
</p></li><li><p>Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
</p></li><li><p>Provide support by photocopying, filing, and sending faxes as needed.
</p></li><li><p>Pulls and put files to dead storage as required.
</p></li><li><p>The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.
</p></li></ul><h2 class="jobSectionHeader"><b>WHAT YOU BRING TO US:</b><b>
</b></h2><ul><li><p>Associate degree in Business Administration or related discipline
</p></li><li><p>Minimum 2 years' experience in office administrative work
</p></li><li><p>Can be a combination of education, training, and relevant experience
</p></li></ul><h2 class="jobSectionHeader"><b>WHAT YOU'LL NEED TO BE SUCCESSFUL:
</b></h2><ul><li><p>Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored
</p></li><li><p>Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
</p></li><li><p>Prioritize and manage multiple tasks, changing priorities as necessary
</p></li><li><p>Work under pressure and adapt to changing requirements with a positive attitude
</p></li><li><p>Oral and written communication skills as required for the position
</p></li><li><p>Self-motivated, proactive and an effective team player</p></li><li><p>
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others</p></li></ul>
<h2 class="jobSectionHeader"><b>TRAVEL:
</b></h2><ul><li><p>0 %</p></li></ul>
<h2 class="jobSectionHeader"><b>WORKING CONDITIONS:</b><b>
</b></h2><ul><li><p>General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
</p></li><li><p>Noise level is typically low to medium.
</p></li><li><p>Occasional lifting of up to 30 lbs.
</p></li><li><p>We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.</p></li></ul>
<p>Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.
</p><p><b>YOU Matter - Our Benefits
</b></p><ul><li><p>ESOP - Employee Stock Ownership
</p></li><li><p>401k
</p></li><li><p>Annual bonus program based upon performance, profitability, and achievement
</p></li><li><p>17 PTO days per year plus 10 paid holidays
</p></li><li><p>Medical, Dental, Vision Insurance
</p></li><li><p>Term Life, AD&amp;D Insurance, and Voluntary Life Insurance
</p></li><li><p>Disability Income Protection Insurance
</p></li><li><p>Pre-tax Flexible Spending Plans (Health and Dependent Care)
</p></li><li><p>Charitable Giving Match with our Rosendin Foundation</p></li></ul>
<p><b>Pay Range</b></p>
$25.55-$33.50 Hourly
<p>The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.</p>
<p>Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.</p>
<p>Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.</p></div>

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295 administrative assistant iii engineering division jobs In San Francisco

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