administrative assistant 3 (part time 80%)

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research study assistant (temporary)

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administrative assistant 3 (part time 80%) Jobs in Seattle

administrative assistant senior research

Seattle Children's

<div>Provide a wide range of highly complex administrative tasks. Responsibilities include the organization, prioritization and coordination of a high volume of work including confidential information. Duties include exceptional customer service to customers and visitors; creating, typing, editing, and proofreading various department documents; creating and maintaining filing systems; scheduling meetings and arranging travel; entering, extracting, and analyzing data into reports and presentations; coordinating and monitoring budget preparation; auditing or reconciling financial statements and invoices; and managing workload required to complete projects. Duties will vary by department. 
Required Education and Experience 
High school diploma or equivalent experience. Minimum five (5) years of related administrative work supporting high level management or executives in the areas of customer service and/or office management. 
 
Required Credentials
 
N/A. 
 
Preferred 
Bachelor&rsquo;s degree. Healthcare/medical office experience. Project management assistance experience.
Compensation Range
$32.07 - $48.11 per hour
Salary Information
This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.<div>
Disclaimer for Out of State Applicants
This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors.<div>
Benefits Information
Seattle Children&rsquo;s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits.<div>
About Us
Hope. Care. Cure. These three simple words capture what we do at Seattle Children&rsquo;s &ndash; to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE
Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families&rsquo; ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho &ndash; the largest region of any children&rsquo;s hospital in the country. 
 
U.S. News &amp; World Report consistently ranks Seattle Children&rsquo;s among the nation&rsquo;s best children&rsquo;s hospitals. For more than a decade, Seattle Children&rsquo;s has been nationally recognized in key specialty areas. We are honored to be one of the nation&rsquo;s very best places to care for children and the top-ranked pediatric hospital in Washington and the Pacific Northwest.
As a Magnet designated institution, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it&rsquo;s delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.
Our Commitment
Seattle Children&rsquo;s welcomes people of all experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our patients and families. Our organization recruits, employs, trains, compensates, and promotes based on merit without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
The people who work at Seattle Children&rsquo;s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves.
Seattle Children&rsquo;s is proud to be an Equal Opportunity Workplace and Affirmative Action Employer.</div></div></div></div>

Administrative Assistant Senior, Research

Insight Global

<div>
 
 Executive Administrative Assistant
 
 
 Location: Puget Sound, WA &ndash; onsite 3 days / week required
 
 
 Compensation: $35-45/hr + OT Eligible, Benefits starting day 1
 
 
 
 
 
 
 Required Experience
 
 
 <ul>
 <li>
 7&ndash;10+ years as an Executive Administrative Assistant
 </li>
 <li>
 2+ years supporting GM‑level or senior executives
 </li>
 <li>
 3+ years managing complex calendars for multiple executives
 </li>
 <li>
 3+ years coordinating travel and expense management
 </li>
 </ul>
 
 
 
 
 
 
 Strong Plus
 
 
 <ul>
 <li>
 Prior experience supporting leaders (highly preferred)
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Role Overview
 
 
 
 This role provides direct administrative and operational support to two General Managers within a fully remote, West Coast&ndash;leaning team. The Executive Administrative Assistant will manage complex scheduling across time zones, coordinate travel and expenses, and support team operations and ad hoc projects in a fast‑paced, matrixed environment.
 
 
 
 
 
 
 Core Responsibilities
 
 
 <ul>
 <li>
 Manage high‑volume, complex calendaring for two GMs across PST, MST, and CST time zones
 </li>
 <li>
 Coordinate domestic travel and expenses, with limited international travel (up to one trip per quarter)
 </li>
 <li>
 Track expenses, purchase orders, and administrative workflows
 </li>
 <li>
 Support ad hoc team and operational projects, including meeting and project tracking
 </li>
 <li>
 Create and maintain Excel‑based tracking tools for meetings, initiatives, and deliverables
 </li>
 <li>
 Document meetings and distribute notes and action items as needed
 </li>
 <li>
 Support team operations, including equipment ordering for new hires
 </li>
 <li>
 Assist with planning occasional remote or onsite team events
 </li>
 </ul>
 
 
 
 
 
 Time Breakdown
 
 
 <ul>
 <li>
 40% calendaring
 </li>
 <li>
 20% travel and expense management
 </li>
 <li>
 40% team operations and ad hoc project support
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate Profile
 
 
 <ul>
 <li>
 Proven experience supporting senior‑level executives in enterprise environments
 </li>
 <li>
 Extremely detail‑oriented with strong organizational and prioritization skills
 </li>
 <li>
 Comfortable working independently in a remote setting
 </li>
 <li>
 Experience managing confidential information with discretion
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Experience with large, matrixed organizations is a strong plus
 </li>
 </ul>
 
 
 Required Skills
 
 
 <ul>
 <li>
 Executive‑level calendaring and coordination
 </li>
 <li>
 Travel booking and expense processing
 </li>
 <li>
 Basic to intermediate Excel (tracking and reporting)
 </li>
 <li>
 Purchase order and operational tracking experience
 </li>
 <li>
 Proficiency with Microsoft tools (Outlook, Excel, PowerPoint, Word)
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

ALLEN INSTITUTE

<div>Executive Assistant &ndash; Allen Institute
<div>The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.
The Allen Institute is launching a new initiative on human brain health and disease. This initiative aims to dramatically accelerate our understanding of human brain structure and function, identify the molecular, cellular and circuit basis of disease progression, and pioneer new therapeutic strategies targeting vulnerable and affected cell types. Our mission focuses on taking a human-centric approach to understanding and treating disease, combining a large-scale open science discovery approach across multiple diseases, AI-based disease modeling, and translational programs in specific diseases to move from discovery to clinical application. We aim to make transformational change in understanding and treating brain disorders, the biggest health challenge of our time.
We are seeking an Executive Assistant to provide a range of administrative, planning, and support services of a complex and confidential nature to several senior scientific leaders of this new initiative. An essential member of the team and reporting to the Executive Director of Scientific Operations, the Executive Assistant will anticipate needs, clear obstacles, and identify opportunities to take ownership of tasks and projects. All duties are expected to be done with rigor and accuracy to ensure action items are assigned and in progress and serve colleagues with confidence across the Allen Institute through exceptional interpersonal skills and relationship management. This individual will often represent leadership and serve as the first point of contact with the Allen Institute, requiring effective and competent interaction and communication with executive level professionals both internally and externally. This position works both independently and in close collaboration with stakeholders at multiple levels of the organization.
At the Allen Institute, we believe that science is for everyone &ndash; and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly.
We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment.
We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions.
*Please attach a cover letter with your application*
Essential Functions
<ul><li>Manage expenses and timely submission of expense reports
</li><li>Coordinate domestic and international travel, arranging complex and detailed travel plans, itineraries, and agendas, as needed</li>
<li>Manage and maintain active and complex calendars in a dynamic environment
</li><li>Communicate with the general staff on leadership&rsquo;s behalf, coordinating and scheduling internal and external meetings, as well as video and teleconferences</li>
<li>Management and coordination of seminars, workshops and other onsite events including hosting and arranging travel for visitors to the Institute</li>
<li>Manage and update leaders&rsquo; curriculum vitae (CV)</li>
<li>Compose routine correspondence including letters, memos, emails, and timely responses to actionable requests</li>
<li>Handle and coordinate administrative purchasing for department</li>
<li>Actively drive special projects as assigned</li>
<li>Serve as a key point of contact for administrative questions and issues relating to organizational structure, project codes, and general operations</li>
</ul>
*Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management&rsquo;s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.*
Required Education and Experience
<ul><li>High School Diploma or equivalent</li>
<li>Minimum 2 years of work experience in an administrative capacity</li>
<li>Proficient with Microsoft Office applications, including Outlook, Teams, One Drive, SharePoint, Word, Excel, and PowerPoint</li>
</ul>
Preferred Education and Experience
<ul><li>Bachelor&rsquo;s degree</li>
<li>3-5 years of executive administrative support experience</li>
<li>3 years of experience supporting senior/executive leaders</li>
<li>Experience coordinating/managing multiple projects on tight deadlines</li>
<li>Experience with Oracle software</li>
<li>Experience with Smartsheet software</li>
<li>Experience with EndNote or Zotero software</li>
<li>Strong customer and colleague communication skills</li>
<li>Exceptional attention to detail</li>
<li>Demonstrated ability to maintain confidentiality</li>
<li>Basic business writing skills and the ability to draft written communications</li>
<li>Ability to learn new technologies</li>
<li>Excellent interpersonal and time management skills</li>
<li>Demonstrated ability to improve processes</li>
<li>Prior experience in a research or health sciences environment</li>
</ul>
Physical Demands
<ul><li>Fine motor movements in fingers/hands to operate computers and other office equipment</li>
<li>Frequently required to sit, stand, walk, stoop, kneel, or reach</li>
</ul>
Position Type/Expected Hours of Work
<ul><li>Full-time / 40 hours per week</li>
<li>This role is currently able to work both remotely and onsite in a hybrid work environment &ndash; working a minimum of three days per week onsite. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.</li>
</ul>
Additional Comments
<ul><li>Please attach a cover letter with your application</li>
<li>**Please note, this opportunity does not offer relocation assistance**</li>
<li>**Please note, this opportunity does not offer work visa sponsorship**</li>
</ul>
</div>Annualized Salary Range
<ul><li>$92,250 - $114,100</li>
</ul>
<ul><li>Final salary depends on required education for the role, experience, and level of skills relevant to the role, along with work location, where applicable.</li></ul>
Benefits
<ul><li>Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute&rsquo;s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute&rsquo;s 401k plan. Paid time off is also available as outlined in the Allen Institute&rsquo;s Benefits Guide. Details on the Allen Institute&rsquo;s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.</li>
</ul>
It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.</div>

Executive Assistant

Arboretum Foundation

Gardens are an essential part of the human experience. We visit gardens to find peace and healing, to be with friends and family and to better understand and connect with the natural world. Plants shape how we live, what we notice, and how we care for one another.Right now, we are building something extraordinary in Seattle: an exceptional organization that brings together the unique strengths of the Arboretum Foundation and the University of Washington Botanic Gardens. We are joining forces to become a destination garden, exemplifying leadership in scientific research, public engagement, and inclusive access. Our vision is to be a home for learning, a force for sustainability, and a gateway to wonder. In every visit and through every season, we&rsquo;ll help people of all ages meaningfully connect with the living world of plants and how they shape our lives and our shared future.The Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO) serving as a trusted partner in advancing the organization's mission. This role also plays a critical part in facilitating effective communication and coordination with the Board of Directors. The successful candidate will be exceptionally organized, proactive and have impeccable attention to detail, excellent time management and communication skills. They will be comfortable in a fast-paced environment and able to adeptly manage competing priorities and nuanced situations. This role requires good judgment and discretion, and an elevated level of professional and administration skills. The successful candidate will be responsible and reliable.The Executive Assistant works closely with the Chief Executive Officer and Executive Leadership Team while also interfacing across SBG&rsquo;s program teams.ESSENTIAL DUTIES AND RESPONSIBILITIESExecutive Support<ul><li>Work effectively with the CEO to keep them well informed of upcoming commitments and responsibilities and follow up appropriately</li><li>Oversee scheduling and manage complex, frequently shifting calendars for the CEO including scheduling meetings, appointments, submitting timesheets, and travel arrangements with both internal and external stakeholders</li><li>Screen and prioritize incoming communications and requests, exercising sound judgment in routing or responding on behalf of the CEO</li><li>Draft and send correspondence as requested</li><li>Provide a bridge for smooth communication between the CEO, leadership team, and SBG staff</li><li>Coordinate logistics for internal and external meetings, including agendas, materials, catering, note-taking, and follow-up on action items</li><li>Handle confidential information with the highest level of integrity and discretion</li><li>Anticipate the needs of senior leadership and proactively address administrative challenges before they arise</li><li>Track deadlines, deliverables, and commitments on behalf of the CEO</li><li>Prepare, proofread, and edit correspondence, presentations, reports, and briefing materials as needed on behalf of senior leadership</li></ul>Board of Directors Relations<ul><li>Serve as the primary administrative liaison between the Executive Leadership Team and the Board of Directors</li><li>Coordinate all Board and committee meeting logistics, including scheduling, venue or virtual platform arrangements, and catering</li><li>Prepare and distribute Board meeting materials, including agendas, board packets, minutes, and supporting documents in a timely manner</li><li>Record accurate and thorough minutes during Board and committee meetings; track and follow up on Board action items</li><li>Maintain current Board rosters, contact information, committee assignments, and governance documents</li><li>Support onboarding of new Board members and coordinate Board orientation materials</li><li>Assist with planning Board retreats, recognition events, and other governance-related gatherings</li><li>Organizational Administrative Support</li><li>&middot; Manage and reconcile executive expense reports and credit card statements</li><li>&middot; Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation</li><li>&middot; Support special projects, strategic initiatives, and event planning as directed by the CEO</li><li>&middot; Maintain organized digital and physical filing systems for executive and Board records</li><li>&middot; Build positive relationships with donors, partners, government contacts, and other external stakeholders on behalf of leadership</li><li>&middot; Maintain rosters for professional organization membership such as the American Public Garden Association</li><li>&middot; Contribute to opportunities for process improvement and service/practice strengthening</li><li>&middot; Uphold the organization&rsquo;s values</li></ul>DESIRED SKILLS<ul><li>Exceptional written and verbal communication skills</li><li>High EQ with strong interpersonal and diplomacy skills</li><li>Superior organizational and problem-solving skills with the ability to manage multiple competing priorities and meet deadlines with minimal supervision</li><li>Ability to create effective tracking and management systems, follow up on open issues and carry tasks through to successful completion</li><li>Good judgement and the ability to handle sensitive and confidential information with professionalism, maturity, and discretion</li><li>Detailed-oriented, attention to accuracy</li><li>A growth mindset and openness to learning and giving and receiving timely feedback</li><li>Work as a member of a team with a strong collaborative and customer service orientation</li><li>A commitment to participating in anti-racism work and supporting teammates in operationalizing DEI strategies</li><li>Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, Zoom, nonprofit management software, and data management tools</li><li>Familiarity with or passion for plant life, nature, public gardens, science, or conservation a plus</li></ul>DESIRED EXPERIENCE<ul><li>5+ years of experience in an executive assistant or senior administrative role, preferably in a nonprofit, cultural institution, or mission-driven organization</li><li>Proven experience supporting C-suite executives and/or governing boards</li><li>Experience supporting leaders through change, complexity, ambiguity, and growth</li><li>Experience planning and coordinating events or board retreats</li><li>Demonstrated ability to manage multiple projects and work collaboratively across teams, change work priorities as new assignments arise, meet successive deadlines, problem-solve, and multi-task</li><li>Experience with nonprofit governance, board management platforms, or donor management software</li><li>Bachelor's degree in business administration, communications, nonprofit management, or a related field strongly preferred</li></ul>PHYSICAL REQUIREMENTSDue to the nature of this position, work will primarily be on-location at the Graham Visitor Center and the Center for Urban Horticulture, with some remote work. The Graham Visitor Center is three stories without an elevator. The role requires the ability to lift heavy objects (up to 40 lbs), drive an electric cart for donor and visitor tours, and climb stairs to access office equipment, kitchen area and workstations. We understand that these may not comply with every individual&rsquo;s ability and encourage applicants to inform us of any accommodations needed to create a welcoming, safe environment for the employee. We are committed to working with the successful applicant on making necessary accommodations for the role when an offer is presented. The position involves periodic weekend and evening work.BENEFITS● Generous paid vacation, sick time and holidays● Medical, dental, and vision● Matching retirement contribution● Office located in a beautiful garden setting!TO APPLYPlease send your resume and cover letter to jobs@arboretumfoundation.org. Please, no calls or in-person visits without an appointment. Position open until filled, with a priority deadline of May 11, 2026.Disclaimer:This job description is not to be construed as an exhaustive list of all responsibilities, duties, and skills required for this position. All employees may be required to perform duties outside of their typical responsibilities from time to time, as needed, to meet the organization's ongoing needs.EEO Statement:The Arboretum Foundation is an Equal Opportunity Employer. Employment opportunities at the Arboretum Foundation are based on one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, creed, color, religion, sex, pregnancy or maternity, national origin, age, HIV, AIDS, and Hepatitis C status, marital status, sexual orientation, gender identity; honorably discharged veteran or military status, genetic information, the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability or, any other characteristic protected by law.<ul><li>This Equal Employment Opportunity policy governs all aspects of employment, including, but not limited to, recruitment, hiring, selection, job assignment, promotions, transfers, compensation, discipline, termination, layoff, access to benefits and training, and all other conditions and privileges of employment.</li></ul>Pay: $68,000.00 - $78,000.00 per yearApplication Question(s):<ul><li>Do you have experience supporting senior level management? </li></ul>Experience:<ul><li>Executive administrative support: 5 years (Preferred)</li></ul>Work Location: In person

Williams Kastner

<div>Description:

Executive Assistant
Reports To: Human Resources Manager
Salary: $80,000 - $95,000
Status: Non-Exempt
Location: Seattle
About Us:
Williams Kastner is a premier multi-practice law firm in the Pacific Northwest with more than 65 attorneys in Washington (Seattle and Spokane) and Oregon (Portland). We have been serving local, regional and national clients since 1929. As a firm we embrace diversity and inclusion, and support community programs and projects that foster equal opportunities for all individuals.
Position Overview:
We are seeking an Executive Assistant to provide administrative support for one of our senior Equity Members in the Seattle office. This position must perform high level administrative duties, organize and maintain a very busy attorney calendar, all meetings and teleconferences, and observe strict confidentiality regarding client and firm matters.
Requirements:

Responsibilities of the Executive Assistant
This position generally involves recurring work situations with occasional variation from average to moderate complexity. The employee must perform all duties with minimal supervision.
Responsibilities for this position include, but are not limited to, the following:<ul><li>
Management of attorney&rsquo;s work calendar: manage calendar; frequently meet or correspond electronically to review priority of calendar activities and client/contact requests; schedule and maintain calendar of work appointments.</li><li>
Schedule, coordinate and arrange internal and external work-related meetings and teleconferences involving numerous parties. Assist attorney in preparing for work meetings, related research, routine memoranda, etc.</li><li>
Make work-related domestic and international travel arrangements.</li><li>
Monitor attorney&rsquo;s electronic email (inbox and sent mail) for work-related action items and time critical information that must be brought to his attention; monitor and transcribe all voicemails; process hard copy mail.</li><li>
Assist with internal and external client communications &ndash; monitoring, retrieving, sorting, prioritizing and responding accordingly to phone calls, emails, and hard copy mail.</li><li>
Interface with clients and other firm attorneys to anticipate and ensure timely responses, and coordinate responses to client inquiries and requests.</li><li>
Maintain Professional Contacts database in Outlook, and update Case Sheets for all matters.</li><li>
Process expense reimbursements and check sources to determine expense allocation.</li><li>
Assist with client file openings, conflicts checks, and timesheets.</li><li>
Other work-related duties as assigned.</li></ul>
Position involves recurring work situations with occasional variation from the normal to a moderate degree of complexity. Employee must perform all duties with minimal supervision. Overtime may be required during periods of high workload.
 Qualifications of for the Executive Assistant<ul><li>
Familiarity with basic office policies and procedures.</li><li>
Ability to operate standard office equipment, such as personal computer, scanning and photocopier.</li><li>
High level of computer literacy including working knowledge of Windows, Excel, Word, Outlook, PowerPoint, Adobe Acrobat.</li><li>
Ability to maintain filing and recordkeeping systems.</li><li>
Excellent time management skills keeping attorney informed of progress and problems via e-mail.</li><li>
Excellent oral and written communication skills.</li><li>
An eye for detail for correspondence and document edits.</li><li>
Ability to follow instructions and organize work to meet deadlines.</li><li>
Resourcefulness, adaptability, innate ability to take initiative and produce results.</li><li>
Self-motivated, detailed and communicative professional.</li><li>
Ability to occasionally work overtime when needed.</li><li>
Strong attention to detail and ability to work independently and self-check work.</li><li>
Task oriented, excellent organizational skills, ability to prioritize work load.</li><li>
Enthusiastic, energetic, outgoing attitude and able to adapt to new or changing circumstances.</li></ul>
Additional experience and educational preferences:
Any equivalent combination of education and experience that provides the applicant with the knowledge, skills, and abilities to perform the job.<ul><li>
College Degree or Certificate in Business Administration or equivalent experience preferred.</li></ul>
Salary Range and Benefits:
$80,000 - $95,000 &ndash; The salary range is dependent upon a variety of factors, which include but are not limited to the following: the candidate&rsquo;s relevant experience, skill level, and demonstrated ability to perform all of the essential functions of the position as well as ability to perform functions which would arise from the needs of the position or as assigned and all of the qualifications listed in the job description. Benefits include: medical, dental, vision, life insurance, short &amp; long term disability, 401K, paid time off, and holiday pay.
Working Conditions:
Normal office environment with little exposure to excessive noise, dust, temperature and the like. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential responsibilities or requirements.
This position is capable of working remotely one or possibly two days per week depending on the needs of the attorney. When in the office, candidate can anticipate a normal office environment with little exposure to excessive noise, dust, temperature, etc. Candidate must be able to remain in a stationary position 50% of the time; frequently operates a computer and other office machinery such as a calculator, copy machine, and computer printer; often works under deadlines; occasionally needs to move about the office to access file cabinets, machinery, etc. Ability to occasionally lift objects weighing up to 10 pounds. Travel outside the office may be necessary occasionally.</div>

NationSafe Protection

Overview We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. NationSafe Protection is a United States based company focused on physical and digital protection. Reporting directly to an Executive Director within the company, this role is a senior position and vital in ensuring smooth daily operations, managing complex schedules, and facilitating seamless communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and solve problems promptly. This salaried position offers an exciting opportunity to contribute to a thriving organization while developing your administrative expertise.Duties<ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar, Google Workspace, and other scheduling tools, coordinating meetings, appointments, and events with precision.</li><li>Provide comprehensive executive administrative support including drafting correspondence, proofreading documents, transcribing notes, and preparing reports with accuracy.</li><li>Organize and coordinate a variety of events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled efficiently.</li><li>Handle multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette while directing calls or taking messages as needed.</li><li>Oversee office management tasks such as filing, data entry, record keeping, and maintaining organized digital and physical files.</li><li>Assist with bookkeeping responsibilities using QuickBooks or similar software to track expenses, process invoices, and manage petty cash.</li><li>Support project coordination efforts by tracking deadlines, preparing materials, and liaising with team members to ensure timely completion of tasks.</li><li>Manage personal assistant duties including travel arrangements, expense reports via DocuSign or other platforms, and other confidential tasks that support executive needs.</li><li>Provide exceptional customer service to our clients</li></ul>Requirements<ul><li>Proven experience in an administrative or executive assistant role with strong office management skills.</li><li>Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Strong typing skills combined with transcription and proofreading abilities for document accuracy.</li><li>Experience with bookkeeping tools such as QuickBooks is highly desirable.</li><li>Exceptional communication skills including phone etiquette and professional interpersonal interactions.</li><li>Familiarity with multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign.</li><li>Ability to handle confidential information discreetly while maintaining a high level of professionalism.</li><li>Previous office experience including clerical duties like filing, front desk responsibilities, and customer service is preferred. Join us as an Executive Assistant if you&rsquo;re eager to bring energy into your workday while supporting leadership through meticulous organization and proactive problem-solving!</li></ul>www.NationSafeUSA.comEmail: HR@NationSafeUSA.comPay: $95,000.00 - $125,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Parental leave</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Seattle, WA 98115

YMCA

<div><div><div>Join the YMCA of Greater Seattle as Executive Assistant.
</div><div><div>Job Description
</div><div>The YMCA of Greater Seattle is currently looking for temporary, short-term help for our Office of the President. The Executive Assistant serves as a primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President/CEO and communicates with the board of directors, volunteer leaders, the Association&rsquo;s leadership team(s), and staff. They work independently, while managing up, on projects from conception to completion and works across functions and teams in the organization to ensure the CEO&rsquo;s point of view and needs are represented and met.
The Executive Assistant will demonstrate the following attributes:
<ul><li>Strengthen the Y&rsquo;s culture by demonstrating the values of the Y - honesty, caring, respect, responsibility, and passion for excellence - in every aspect of work
</li><li>Deep commitment to the mission of the YMCA, its members and the communities served
</li><li>Proven champion of social responsibilities, diversity, and inclusion; model cultural competence and support diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions
</li><li>Demonstrate executive presence, influence, and gravitas
</li><li>Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development
</li><li>Strategic, results-oriented, growth-focused, and strong work ethic; takes initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to operations, people (employees and members), philanthropy, finance, and volunteerism
</li><li>Responsible for continuous quality improvement of office practices and procedures
</li><li>Facilitate change, seek opportunities in the change systems process, model adaptability, and lead transition and transformation in support of the Y&rsquo;s mission
</li><li>Inspire others; promote creativity, generate excitement, and reward risk-taking, while consistently demonstrating a high level of emotional maturity, maintaining a positive attitude and building strong relationships
</li><li>Culture influencer, trust builder, pacesetter, change maker at the systems level, and community connector
</li><li>Passionate community organizer and advocate
</li><li>Big thinker at the systems level to drive sustainable social change
</li><li>Established reputation as a diplomatic team player who is able to transcend personal politics, engage a wide range of ideologies, and build consensus and community
</li><li>Ability to work through political barriers, build consensus, and enact change
</li><li>Eloquent, articulate, and persuasive communication style (oral and written)
</li>Position Type/Expected Hours of Work 
<li>
</li></ul>This is a full-time, temporary position from April 2026 to December 31, 2026, with the potential to transition into a permanent role. This position will be expected to work majority of the week from the Association Office in downtown Seattle, with some remote flexibility as agreed upon. Some evening and weekend flexibility is required, although not the standard expectation. 
What you'll get from working at The Y:
Membership to the YMCA of Greater Seattle for you and your household
Hiring Range: $27.00-$33.00 hourly 
</div></div><div><div>Qualifications
</div><div><ul><li>High school diploma required; bachelor&rsquo;s degree preferred
</li><li>8-10 years&rsquo; experience as an Executive Assistant
</li><li>Experience supporting a CEO and Board of Directors for a nonprofit organization strongly preferred
</li><li>Must be proactive, biased for action, deadline driven, detail oriented, able to work independently, maintain confidentiality and exercise judgment and discretion in the performance of all functions and responsibilities
</li><li>Outstanding planning skills and the ability to look and plan ahead
</li><li>Excellent oral and written communication skills; comfortable interacting with senior-level executives and other staff within and outside of the organization with a great deal of tact and diplomacy
</li><li>Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects
</li><li>Work well with a diverse group of people, at all levels, particularly in an executive environment, and with a high level of professionalism
</li><li>Demonstrated integrity and work ethics. Strong organizational and time management skills
</li><li>Experienced at organizing, prioritizing, and scheduling work assignments; employee performance management skills
</li><li>Must have advanced skill level in Microsoft Word, Excel and PowerPoint, as indicated by proficiency testing
</li><li>Proficiency in any board management software strongly desired
</li><li>Ability to relate effectively to diverse groups of people from all social and economic segments of the community; track record of building authentic, constructive relationships with others
</li><li>Strong strategic planning skills, including execution expertise
</li><li>Demonstrated experience in financial planning, budgeting, and analysis
</li>Ability to partner and provide strategic-level input to senior leadership and the ability to influence others at all levels of the organization 
<li>
</li></ul>Preferred Qualifications
<ul><li>Prefer knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.
</li>Experience with using Artificial Intelligence tools to drive greater administrative and operational efficiency is preferred. 
<li>
</li></ul>You'll be a great fit for the Seattle Y if you :
<ul><li>Thrive on working in a collaborative environment
</li><li>Are very adaptable
</li><li>Have high ownership and strong work ethic
</li><li>Are a great problem solver who can think on your feet
</li><li>Truly enjoy being of service to people
</li><li>Like being part of a team that cares about one another as people and enjoy working together
</li>Want to know that the work you do contributes to building a better, stronger community for all 
<li>
</li></ul>OUR MISSION
Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.
OUR VALUES
Respect
 
Responsibility
 
Honesty
 
Caring
 
Passion for Excellence
YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.
We are a drug &amp; alcohol-free workplace. We participate in the Federal E-Verify system. All job offers are contingent on the results of a background check in accordance with Washington's Fair Chance Act.
If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org . 
</div></div><div><div>Essential Functions
</div><div>Responsibilities
<ul><li>Works directly with the President/CEO and anticipates their needs to provide support to all aspects of their daily work.
</li><li>Manages President/CEO&rsquo;s day-to-day calendar and the annual calendar for the Association and supports the development and implementation of meeting agendas and logistical arrangements for all Association meetings involving the President/CEO.
</li><li>Serves as main contact for communications to the senior leadership team and assist administratively to maximize effectiveness. Determines priority of matters of attention for the executive team; redirect matters to staff members to handle, or handle matters personally, as appropriate.
</li><li>Develops and manages budgets directly overseen by the Office of the President/CEO. Processes all expense reports and invoices, time reports, and PTO requests for the office of the President/CEO.
</li><li>Collects data and documents for the senior leadership team. Helps collect information and draft briefing materials and reports to ensure President/CEO is prepared and positioned to advance organizational goals and initiatives.
</li><li>Independently composes, prepares, and follows up on internal and external correspondence on behalf of the President/CEO. Attends meetings with and on behalf of the President/CEO, as needed.
</li><li>Attends planned and ad hoc meetings, providing direct support to the President/CEO. Schedules meetings, organizes agendas and materials, takes and disseminates notes, tracks and follows up on all action items. Follow up on outstanding actions to ensure timely completion. Manages special projects as assigned.
</li><li>Serves as backup to the Executive Assistant &ndash; Board Liaison to the Board of Directors for general communications, inquiries, and scheduling.
</li><li>Support AO Board and Executive Committee in-person meetings, as needed, ensuring proper procedures, tasks and action items are completed in a timely manner.
</li><li>Assists President/CEO with agenda setting and material preparation for SLT meetings, retreats, business reviews, listening session, and related meetings. Researches background material and prepare agendas, and presentation material for meetings. Creates supplemental materials (PowerPoint presentations, financial charts, special reports, executive summaries, etc.) independently and in collaboration with other staff members, as needed.
</li><li>Handles administrative tasks for the President/CEO, including travel planning, expense reporting, onboarding of direct reports, space planning, mail management, hosting all-hands meetings, and other administrative tasks and projects as needed.
</li><li>May provide supervision and/or team leadership for other administrative staff.
</li></ul><ul><li>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
</li></ul>Code of Conduct for Applicants
All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.
Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization&rsquo;s abuse risk management standards.</div></div></div></div>

Executive Assistant - Office of the President

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Executive Assistant - Office of the President