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administrative assistant to investment professionals

Solomon Page

<div>
 A Prominent New York-based Billion-Dollar Hedge Fund in Midtown Manhattan is seeking a new Administrative Assistant to support a great 4-5 person team. These are the nicest people &ndash; great dynamic and everyone gets along/likes each other! Candidates must have a minimum of 2+ years of applicable administrative experience and a Bachelor&rsquo;s degree is required. They should be extremely polished and professional, flexible, positive, team-oriented, smart, proactive, detail-oriented, high energy, accustomed to working in a fast-paced environment, and possess excellent interpersonal and communication skills. This is an incredible opportunity for someone looking to work for a dynamic team at a brand-named hedge fund!
 
 
 <ul>
 <li>
 Salary depends on experience (90-110k+) plus discretionary bonus eligibility, excellent benefit program (medical, dental, vision, and 401k with a day 1 start), catered daily lunch, well-stocked pantry for breakfast and snacks, etc.
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 Hours are 8:00am-5:00pm, with flexibility as needed. Hybrid work schedule (the first 90 days will be 4 days in office / 1 day remote and after 90 days it will be 3 days in office / 2 days remote).
 
 
 
 </li>
 </ul>
 
 Responsibilities
 
 :
 
 
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 Provide high-level administrative support to a team comprised of 4-5 Investment Professionals and back up coverage to 2 other Administrative team members.
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 Schedule and organize extensive internal and external meetings, conference/video calls, and appointments, ensuring each team member is prepared; manage and maintain busy and ever-changing calendars.
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 Coordinate domestic and international travel arrangements and detailed itineraries.
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 Prepare, process, and submit expense reports.
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 Screen and answer phone calls.
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 Assist with basic finance research.
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 Register Analysts for conferences and help coordinate 1:1 management meetings.
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 Minimal personal work for most senior team members may be required, including personal travel, doctor&rsquo;s appointments, dinner reservations, etc.
 
 
 
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 </ul>
 
 Required Qualifications:
 
 
 
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 Minimum of 2-4+ years of applicable administrative supporting senior-level executives in fast-paced, demanding environment.
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 Bachelor&rsquo;s degree required.
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 Excellent communication skills &ndash; phone / email.
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 Exceptional organizational and multi-tasking skills.
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 True team player.
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 Ability to remain calm and composed during demanding periods &ndash; &ldquo;thick skinned&rdquo; personality with a real sense of urgency.
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 Proactive, motivated, &ldquo;can do&rdquo; attitude.
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 Willingness to go above and beyond; covering some personal tasks.
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 Committed, mature and hard-working with interest in growth and longevity with company.
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 Proficient in MS Outlook and Microsoft Office Suite
 
 
 
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 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Administrative Assistant to Investment Professionals

Adecco

<div>
 
 
 Senior Administrative Assistant
 
 
 
 
 Location: New York, NY (4 days onsite, 1 day remote)
 
 
 
 
 Salary: $90,000 + benefits
 
 
 
 
 Full-Time
 
 
 
 
 
 
 My client, a highly regarded investment and infrastructure-focused organization, is seeking a Senior Administrative Assistant to support multiple teams within their New York office. This is a high-visibility role supporting senior leaders across three distinct teams, including one larger group comprised of several combined business units.
 
 
 
 
 
 This position will support anywhere from 6&ndash;8 individuals and, at times, up to 15 principals with varying levels of need. While the number of stakeholders may shift, the overall workload remains consistent and requires strong organization, prioritization, and the ability to seamlessly manage competing demands. The environment is fast-paced and professional, with a collaborative culture that values discretion and attention to detail.
 
 
 
 
 
 The Senior Administrative Assistant will manage complex calendars across multiple time zones, coordinate domestic and international travel, prepare and reconcile expense reports, and serve as a key point of coordination across teams. This role requires someone who can anticipate needs, adjust quickly to shifting priorities, and provide reliable support to senior-level professionals.
 
 
 
 
 
 The ideal candidate is proactive, highly organized, and comfortable supporting a high volume of principals with differing work styles and expectations. Strong judgment, communication skills, and the ability to operate independently are essential. Experience supporting senior leadership within finance, private equity, infrastructure, energy, or investment environments is strongly preferred.
 
 
 This is a full-time opportunity based in NYC with a hybrid schedule of four days in the office and one day remote. The base salary is $90,000, along with a competitive benefits package.
 
 
 
</div>

Senior Administrative Assistant

Glocap Business Professionals, Administrative, Operations

<div>
 
 Our client, a prominent midtown Finance firm with a focus on Life Sciences, is looking for a Team Administrative Assistant to provide administrative support to its investment team. The ideal candidate will be organized, proactive and collaborative.
 
 
 
 
 
 
 
 
 
 Job Details
 
 
 
 COMPANY: Investment Management
 
 
 POSITION: Administrative Assistant
 
 
 LOCATION: Midtown, New York
 
 
 HYBRID: 3 days in the office and 2 days WFH
 
 
 HOURS: 8:30am-5:30pm with flexibility to work after hours as required
 
 
 COMPENSATION: $110k-$135k DOE + Discretionary Bonus + Overtime + Great Benefits
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 Enable the success of our investment team by providing critical administrative support, including:
 
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 Calendar &amp; conference management
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 Travel &amp; expenses
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 Data management
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 </ul>
 
 
 
 
 
 
 
 
 Requirements
 
 
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 Must have 2-5 years of experience preferably out of Finance/Consulting/Legal
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 Ability to work independently and as a team member
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 Exemplary time management skills and the ability to identify and anticipate needs
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 Detail-oriented self-starter with the ability to handle and prioritize multiple tasks
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 </ul>
</div>

Administrative Assistant

Robert Half

<div>
 We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York.
 
 
 Responsibilities:
 
 &bull; Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders.
 
 &bull; Arrange and oversee travel bookings, including flights, accommodations, and itineraries.
 
 &bull; Prepare and process expense reports using Concur software with accuracy and efficiency.
 
 &bull; Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates.
 
 &bull; Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette.
 
 &bull; Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration.
 
 &bull; Assist in creating basic PowerPoint presentations when necessary.
 
 &bull; Handle conference calls and meetings, ensuring they run smoothly and are well-organized.
 
 &bull; Manage import and export documentation with precision and attention to detail.
 
 &bull; Support the team in various administrative tasks to ensure operational efficiency.
 
 &bull; Minimum of 3 years of experience in administrative support roles, preferably in financial services, private equity, or investment environments.
 
 &bull; Proficiency in using Concur for expense and travel management.
 
 &bull; Familiarity with Slack for internal communication and collaboration.
 
 &bull; Basic understanding of PowerPoint for occasional presentation creation.
 
 &bull; Strong organizational skills with the ability to multitask in a fast-paced setting.
 
 &bull; Excellent communication and interpersonal skills, with a focus on professionalism.
 
 &bull; Prior experience supporting multiple senior executives is highly valued.
 
 &bull; Ability to work independently while managing competing priorities effectively.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Sr. Administrative Assistant

Continental General

<div>ADMINISTRATIVE ASSISTANT TO THE INVESTMENT TEAM &amp; EXECUTIVE CHAIRMAN 
(Full Time, Salary, Exempt)
Looking to join a growing company dedicated to helping others? We offer that, plus competitive salaries, a culture of learning, and a fast-paced environment. This is an in-office position for our New York office. Join our team to help make a difference in the lives of others!
About Continental General:
The Continental General family of companies has provided insurance, including life and long-term care policies, to individuals and groups for over 30 years, and currently supports over 200,000 policyholders. Both our insurance company, Continental General Insurance Company, and our third-party administrator, Continental General Services, are committed to the continuous development of our infrastructure, processes, and people. The group is actively growing through expansion of both its insurance portfolio and its administrative services. With each opportunity, we take a collaborative approach to address challenges and provide unique solutions.
Position Summary:The Administrative Assistant provides support to the Investment Team and Executive Chairman, managing calendars, travel, communications, expenses, and special projects. This role requires strong organizational skills, discretion, and the ability to anticipate needs while supporting executive operations and office management in a fast-paced, professional environment.
Key Responsibilities:<ul><li>
Provide comprehensive administrative support to the investment team and Executive Chairman, including managing calendars, scheduling meetings, and coordinating travel arrangements</li><li>
Handle communication, including phone calls, emails and correspondence, ensuring timely responses and follow-ups</li><li>
Assist in preparing reports, presentations, and documentation using Microsoft Office Suite</li><li>
Organize and maintain files, process invoices, and manage expense reports</li><li>
Support event planning and logistics for company meetings and functions</li><li>
Serve as the primary point of contact for the investment team, managing their schedules, coordinating end-to-end travel arrangements, emails, and other correspondence, ensuring efficient time management and logistics planning</li><li>
Manage special projects and initiatives, in timely completion and delivering high-quality results.</li><li>
Anticipate and prepare for any future logistical or administrative needs to avoid calendar conflicts, operational challenges or emergencies, developing and implementing contingency plans</li><li>
Administrative management of expense reporting, coordination of signature requests and notarizations for investment team and Executive Chairman&rsquo;s office.</li><li>
Assist with office management of the New York office: maintaining equipment, obtaining supplies, coordinating with CGIC IT in Austin to address computer service needs to ensure smooth and functional operations.</li><li>
Coordinate with other departments and teams to facilitate cross-functional collaboration and achieve company goals.
</li><li>Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.</li></ul>
Qualifications:
<ul><li>Bachelor&rsquo;s degree, or the equivalent years of education and experience required</li><li>
1+ year of prior experience in a similar role, or capacity, required, with demonstrated success managing multiple priorities in a fast-paced environment
</li><li>Strong sense of accountability, with the ability to multitask and prioritize responsibilities while proactively communicating task status, potential roadblocks, and urgent items or requests timely and effectively</li><li>
Excellent organizational and communication skills, with exceptional attention to detail</li><li>
Proficiency in Microsoft Office applications</li><li>
Experience supporting senior executives in a corporate environment is preferred</li></ul>
Why Join Us?<ul><li>
Competitive salary and benefits, including 401(k), health insurance, and performance-based bonuses.</li><li>
Collaborative and fast-paced work environment.</li><li>
Professional development and growth opportunities within the finance and investment space.</li></ul>
Benefits:<ul><li>
Competitive Salary &amp; Target Bonus Program</li><li>
Retirement Savings &ndash; 401(k) with a company match</li><li>
Comprehensive Medical insurance through BlueCross BlueShield of Texas. Company-paid dental, vision, short-term &amp; long-term disability, and life insurance.</li><li>
Work-Life Balance &ndash; This role offers 20+ days of PTO, 10 paid holidays, and paid volunteer time off.</li><li>
Flexible Work Options &amp; Perks &ndash; Hybrid opportunity, wellness programs, and weekly paid lunch for onsite staff.</li><li>
Health Savings Accounts (HSA) &amp; Flexible Spending Accounts (FSAs) &ndash; Includes a company match for HSAs.</li></ul></div>

Administrative Assistant to the Investment Team & Executive Chairman

Temasek

<div>
 
 
 Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$434 billion (US$324) as at 31 March 2025.&nbsp;
 
 
 
 &nbsp;
 
 
 
 Our Purpose &ldquo;
 
 So Every Generation Prospers
 
 &rdquo; guides us to make a difference for today&rsquo;s and future generations.
 
 
 
 
 Operating on commercial principles, we seek to deliver sustainable returns over the long term.
 
 
 
 
 We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.
 
 
 
 &nbsp;
 
 
 
 For more information on Temasek, please visit&nbsp;www.temasek.com.sg
 
 
 
 
 For Temasek Review 2025, please visit www.temasekreview.com.sg
 
 
 
 
 For Sustainability Report 2025, please visit www.temasek.com.sg/SR2025&nbsp;
 
 
 Job Details
 
 
 
 Working arrangement
 
 :&nbsp;Hybrid (4 days in the office, 1 day remote)
 
 
 
 
 
 Salary Range
 
 : $95,000 - $115,000 per annum excluding additional incentives (final salary will be determined based on various factors such as experience and qualifications)
 
 
 Responsibilities
 <ul>
 <li>
 
 Full diary management for junior and senior professionals
 
 </li>
 <li>
 
 Scheduling a variety of meetings, conference call, and video conferences both internally and externally
 
 </li>
 <li>
 
 Arranging international and domestic travel (flights, hotels, cars, etc.)
 
 </li>
 <li>
 
 Assisting in preparation and printing of presentations &amp; proposals
 
 </li>
 <li>
 
 Completing corporate card and out of pocket expenses
 
 </li>
 <li>
 
 Archiving, filing, scanning, and printing documents
 
 </li>
 <li>
 
 Preparation and set up for internal/external meetings in conference rooms and event support
 
 </li>
 <li>
 
 Receptionist duties at times to cover for other admins
 
 </li>
 <li>
 
 Overall, general ad-hoc office duties
 
 </li>
 </ul>
 Requirements
 <ul>
 <li>
 
 3 to 5 years of administrative assistant experience, ideally within Financial Services industry
 
 </li>
 <li>
 
 Preferably a Bachelor's degree
 
 </li>
 <li>
 
 Experience working for a global team and working across different time zones
 
 </li>
 <li>
 
 Proficient in Advanced MS Office including Word, MS Outlook, Excel, and PowerPoint
 
 </li>
 <li>
 
 Must be a team player with a proactive attitude, takes initiative and has ability to work without supervision
 
 </li>
 <li>
 
 Able to work in a fast-paced environment
 
 </li>
 <li>
 
 Excellent communication skills at all levels
 
 </li>
 <li>
 
 Ability to handle multiple tasks and competing priorities, often with tight deadlines
 
 </li>
 <li>
 
 Knowledge of Workday for processing expenses is a plus
 
 </li>
 </ul>
</div>

Executive Assistant, Investment (Americas-New York)

Cassin & Cassin LLP

Entry-Level HR Assistant / ReceptionistSummary:Cassin &amp; Cassin LLP is a prominent law firm that has over three decades of experience providing the highest quality of service to our clients. The Firm specializes in commercial real estate transactions, representing lending institutions, investment funds, and small to medium-size companies in all aspects of real estate including financing, buying, selling, leasing and development.We are currently seeking a full-time HR Assistant/ Receptionist to be based in our NY, NY office. This entry-level HR Assistant / Receptionist role blends front‑desk responsibilities with foundational HR support, offering exposure to the operations of a high‑performing law firm. You will serve as the first point of contact for clients, attorneys, and candidates, while assisting the HR Director with daily administrative tasks. Job responsibilities include;Responsibilities:<ul><li>Welcome clients, visitors, and staff with professional demeanor;</li><li>Manage the reception area, including answering phones, routing calls, and coordinating conference room schedules;</li><li>Support HR with administrative tasks such as daily attendance, preparing onboarding materials, and updating internal databases;</li><li>Assist with interview scheduling, and candidate communication;</li><li>Prepare and organize confidential documents with accuracy and discretion;</li><li>Coordinate incoming/outgoing mail, courier services, and document deliveries;</li><li>Assist with firm events, training, ordering lunches and other employee initiatives; and</li><li>Uphold strict confidentiality standards in handling sensitive employee and client information.</li></ul>Qualifications;<ul><li>Bachelor&rsquo;s degree required in Business, Psychology, Communications, or related field preferred;</li><li>Strong verbal and written communication skills, with a polished and professional presence;</li><li>Exceptional attention to detail and organizational skills;</li><li>Ability to manage multiple priorities in a fast-paced environment;</li><li>Strong interest in the human resources field;</li><li>Above average proficiency with Microsoft Office Suite (Word, Excel, Outlook);</li><li>Demonstrated discretion and ability to manage confidential information; and</li><li>A proactive mindset, willingness to learn, and commitment to delivering high‑quality service.</li></ul>We are an equal opportunity employer.Pay: $40,000.00 - $50,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Human Resources Assistant/Receptionist

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