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administrative assistant to the head of schools

Holy Family Ministries

<p><b>ABOUT HOLY FAMILY MINISTRIES</b></p><p>Holy Family Ministries is a unique community that provides opportunities for children, youth, and families from Chicago&rsquo;s under-resourced neighborhoods to excel academically, grow spiritually, expand life experiences, and become exceptional leaders. For nearly forty years, Holy Family (HFM) has provided hope and purpose, rooted in faith, through the transforming power of education. More than 500 students across four programs are enrolled in year-round programming, each experiencing the chance for a brighter future. At Holy Family, Excellence in Education goes beyond just the classroom, ensuring every child can succeed in school and life.</p><p>Our programs strengthen communities by educating youth for entrance into high-performing high schools; instill in youth the values, character strengths, and resilience needed to succeed in life; and develop young leaders. The four stellar programs available at Holy Family Ministries: 1) Little Learners Academy - Early learning education, 2) Holy Family School - Education for K-8, 3) Adventures in Learning - afterschool and summer camp, and 4) The Peace Exchange -youth leadership and violence prevention program.</p><p>Holy Family Ministries has earned a Platinum Seal from Candid (Guidestar), a Four-Star rating from Charity Navigator, and a well-respected 501(c)(3) organization.</p><p><b>JOB OVERVIEW</b></p><p>The Administrative Assistant at Holy Family School is responsible for providing administrative support to the Head of Schools, Administrators, students, parents, and the school community. The individual in this role should possess excellent interpersonal skills, strong organizational abilities, and proficiency in office software and equipment. The Administrative Assistant will report to the Head of Schools and play a crucial role in ensuring the smooth operation of the school's administrative processes.</p><p><b>ESSENTIAL FUNCTIONS AND RESPONSIBILITIES</b></p><ul><li>Demonstrates excellent customer service Possess a supportive demeanor and genuine enjoyment of working with staff, students, parents, and the community</li><li>Demonstrates excellent interpersonal skills. Engages courteously and effectively with both the public and staff</li><li>Must have excellent communication skills, written and verbal, must communicate clearly and distinctly in person and on the phone. Compose routine business correspondence and emails professionally and accurately</li><li>Exercise independent judgment and discretion in all matters</li><li>Demonstrates excellent organization and time management skills.</li><li>Able to prioritize assignments and manage time efficiently</li><li>Utilize strong organizational skills to problem solve, multitask, manage projects, and consistently meet deadlines</li><li>Take initiative and work independently to strengthen organizational systems.</li><li>Conduct inventories, complete check requests, and perform other record-keeping activities (attendance, student and teacher records) accurately and promptly</li><li>Planning and coordinating skills are a must to secure transportation services as needed.</li><li>Demonstrate strong competencies in software usage and technology</li><li>Show a desire and ability to be a continuous learner</li><li>Remain current on new technologies and best practices in administrative support.</li><li>This does not present an exhaustive list of responsibilities and other duties may be assigned</li></ul><p><b>QUALIFICATIONS</b></p><ul><li>High School Diploma or GED (required)</li><li>Associates Degree or Bacherlors&rsquo; Degree (preferred)</li><li>Minimum 5 years&rsquo; of experience as an Administrative Assistant</li><li>Excellent communication skills (verbal and written)</li><li>Proficient in Google Workspace, Microsoft Office Suites, and Canva. Must be able to perform various tasks, such as document creation,and record maintenance</li><li>Proficient knowledge of spreadsheet functions, pivot tables, and mail merge</li><li>Ability to learn new software quickly</li><li>Effectively use the school's student information system (FACTS) for various administrative tasks.</li><li>Operate office equipment efficiently and effectively</li><li>Excellent Customer Services Skills</li><li>Excellent team player</li><li>Ability to demonstrate Holy Family Ministries mission, vision, values and guiding principles</li></ul><p><b>WORK ENVIRONMENT</b></p><p>Able to work indoors and occasionally outdoors. Role requires sitting, standing, squatting, kneeling, seeing, hearing, and the ability to lift a minimum of 10lbs.</p><p><b>BENEFITS</b> (full-time employees only):</p><p>Health insurance</p><p>Dental insurance</p><p>Vision insurance</p><p>Paid time off</p><p>Life Insurance</p><p>Short-term Disability</p><p>Employee Assistant Program (EAP)</p><p>403(b)</p><p>Job Type: Full-time</p><p>Pay: $57,000.00 - $63,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Tuition reimbursement</li></ul><p>People with a criminal record are encouraged to apply</p><p>Application Question(s):</p><ul><li>The positions requires candidate complete an assessment to test proficiency in Excel Spreadsheets/Google Sheets and Powerpoint/Google Presentations.  Are you willing to complete the assessment?</li><li>Can you create a Pivot Table?</li><li>How many years of have you worked as an Administrative or Executive Assistant?</li></ul><p>Experience:</p><ul><li>Executive Assistant: 3 years (Required)</li><li>Google Suites: 3 years (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant to the Head of Schools

Chicago Public Schools

<div><div><b>Class Size Teaching Asst- 5th Grade</b><div>
</div><b>
Job Number:</b> <b>P168214</b><div>
</div></div><div><b>
Posting Date</b><b>:</b> Apr 2, 2026, 3:40:55 PM</div><div><b>
Primary Location</b><b>:</b> Far South Side-9351 South Lowe Avenue (Rudyard Kipling School)</div><div></div><div><b>
Salary Range</b><b>:</b> $36,476.82 to $54,962.59</div><div></div><div><div><br>
</div><b>
JOB DESCRIPTION -</b><div></div><p><br>
Chicago Public Schools (CPS) is the third-largest school district in the United States, serving over 340,000 students in 600+ schools and employing nearly 36,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans: academic progress, financial stability, and integrity. Six core values are embedded within these commitments &ndash; student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.</p>
<p><b>
POSITION OVERVIEW</b></p>
<p>
The Joint Class Size Assessment Council (JCSAC) allocates Class-Size Teacher Assistant positions to address oversized classrooms in Priority Schools and other impacted schools. These positions are reviewed annually and concluded at the end of each school year. Under the general direction of the school principal and under the immediate supervision of a teacher holding a valid state certificate directly engaged in teaching subject matter or conducting activities, assists in the instruction of pupils and performs related duties as required.</p>
<p><b>
The Class Size Teacher Assistant will be held accountable for the following responsibilities:</b></p>
<ul>
<li>Assists in the supervision of students during lunchroom and playground activities</li>
<li>Provides security functions within the school, such as monitoring corridors and reviewing student identification card</li>
<li>Provides security functions within the school, such as tracking corridors and reviewing student identification card</li>
<li>Assist students in understanding and completing classroom assignments</li>
<li>Assist teachers in preparing bulletin boards and displaying students' work in classrooms</li>
<li>Operates photocopying and duplicating machines to reproduce educational materials</li>
<li>Assists in maintaining the orderly arrangement of classrooms</li>
<li>Greet and direct visitors to appropriate areas of the school</li>
<li>Consult with teachers regarding concerns of individual students</li>
<li>Operate audiovisual equipment such as cassette recorders, movie projectors, film strip projectors, tape recorders, and photographs.</li>
<li>Provides tutoring services to students under the supervision of the classroom teacher</li>
<li>Assist in collecting and grading students&rsquo; homework assignments and examination materials under the supervision of the classroom teacher.</li>
<li>Assist in supervising the loading and unloading of students on school busses.</li>
<li>Assist in the receipts processing and insurance of new books under the supervision of the classroom teacher.</li>
<li>Collect daily classroom absentee reports and contact parents and guardians to verify the causes of student absence.</li>
<li>May assist elementary school teacher with wraps and toilet as necessary</li>
<li>May assist in the supervision of the school procedure to sell public transportation passes to students</li></ul><br>
<p><br>
<b>To be successful and achieve the above responsibilities, the Class Size Teacher Assistant must possess the following qualifications:</b></p><p><br>
<b>
Education Requirements</b><b>:</b></p>
<ul>
<li>Graduation from high school (or G.E.D. equivalent)</li></ul><br>
<p><br>
<b>Certification Requirements</b><b>: </b>Must possess a valid TASN (NCLB) paraprofessional license from the Illinois State Board of Education (ISBE), which may be applied for and obtained after the successful completion of at least 60 semester hours of college credit at a college or university accredited by the North Central Association or successful completion of a paraprofessional exam (Work Keys or Parapro). Also refer to:</p>
<ul>
<li>Illinois State Board of Education</li>
<li>ISBN applied for link</li>
<li>Work Keys</li>
<li>ParaPro</li>
</ul>
<p><b>Knowledge, Skills, and Abilities</b><b>:</b></p>
<ul>
<li>Good knowledge of proper English grammar and spelling, basic knowledge of mathematics, and knowledge of Chicago Public Schools rules and regulations.</li>
<li>Ability to work with and for school-aged children, ability to follow written and oral instructions, ability to operate basic office equipment, ability to communicate effectively with the public.</li>
<li>Good oral and written communication skills, good reading skills, skills in operating audio-visual equipment and personal computers is highly desirable</li>
</ul>
<p><b>Physical Requirements:</b><b> </b>Light work: Exerting up to twenty (20) pounds of force occasionally, up to ten (10) pounds of force frequently, or a negligible amount of force often to move objects. Even though the weight of force moved may be only a negligible amount, a position should be rated as Light Work (1) when it requires walking or standing to a significant degree or (2) when it requires sitting most of the time but entails pushing or pulling of arm control.</p>
<p><b>
Conditions of Employment</b><b>:</b></p>
<p>
As a condition of employment with the Chicago Public Schools (CPS), employees are required to:</p>
<ul>
<li><b>Establish/Maintain Chicago Residency </b>- Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district.</li>
<li><b>Completion of the Class Size Teacher Assistant - Interim Assignment Acceptance Form is required for this position</b></li>
<li><b>Be Fully Vaccinated or Submit to Weekly COVID-19 Testing </b>- Employees are required to be fully vaccinated within 30 days of their hire date. Full vaccination is defined as at least two weeks after your second shot of a two-shot vaccination course, or at least two weeks after a one-shot vaccination course. Unvaccinated staff must submit to weekly testing.</li></ul></div><div></div><div><div><br>
</div><div>
<b>Benefits</b>:
</div><div><b>Health &amp; Wellness: Your Care, Your Choice</b>
</div><div><i>CPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You'll have access to a variety of choices to best fit your needs:</i>
</div><ul><li>Medical Plan Options
</li><li>Pharmacy
</li><li>Dental
</li><li>Vision
</li><li>Behavioral Health &amp; EAP
</li><li>Employee Wellness Program
</li></ul><div><b>Financial Security: Planning for Today and Tomorrow</b>
</div><div><i>We understand the importance of financial stability, which is why CPS offers strong retirement and savings options:</i>
</div><ul><li>Basic Life Insurance
</li><li>Life and Disability Insurance
</li><li>Pension Plans
</li><li>Supplemental Retirement Plans (403(b) and 457(b))
</li><li>Flexible Spending Accounts (FSAs)
</li><li>Spot Pet Insurance
</li></ul><div><b>Work-Life Balance: Supporting Your Personal and Professional Life</b>
</div><div><i>CPS values the well-being of its employees and offers competitive paid time off policies:</i>
</div><ul><li>Paid Leave
</li><li>Sick Leave
</li><li>Vacation Days
</li><li>Parental Leaves
</li><li>Short-Term Disability
</li><li>Religious Holidays
</li><li>Leaves
</li></ul><div><i>Reference the </i><i>Chicago Public Schools: A Comprehensive Benefits Overview</i><i> or the </i><i>benefits handbook</i><i> for comprehensive details.</i></div></div></div>

Class Size Teaching Asst- 5th Grade

<div><div><b>Anticipated Special Ed Classroom Assistant</b><div>
</div><b>
Job Number:</b> <b>260000G4</b><div>
</div></div><div><b>
Posting Date</b><b>:</b> Apr 1, 2026, 3:21:08 PM</div><div><b>
Primary Location</b><b>:</b> Southwest Side-2111 W 47th St (Back of the Yards)</div><div></div><div><b>
Salary Range</b><b>:</b> $41,766.58 to $60,584.36</div><div></div><div><div><br>
</div><b>
JOB DESCRIPTION -</b><div></div><div><br>
<div><b>
CLASS TITLE:</b> Special Education Classroom Assistant</div></div><br>
<div>
</div><div><b>CHARACTERISTICS OF THE CLASS: </b>Under the general direction of the school principal, and under the immediate supervision of a Special Education teacher holding a valid teaching certificate directly engaged in teaching subject matter or conducting activities, assists in the instruction of disabled students; and performs related duties as required.</div><br>
<div></div><div><b>ESSENTIAL FUNCTIONS: </b>Assists Special Education<b> </b>teachers in elementary and high schools in reinforcing efforts with children with various disabilities, including physical disabilities, visual and hearing impairments, learning disabilities, behavior disorders, emotional impairments, and mental impairments in accordance with each students&rsquo; Individual Education Program (IEP); lifts and positions non-ambulatory students during the school day as instructed by the teacher and in adherence to written instruction from students&rsquo; personal physicians; provides one-on-one tutoring services for students to present or reinforce learning concepts; provides one-on-one personal hygiene services for students with severe disabilities, including toileting, changing soiled diapers, and cleaning soiled children regardless of age; assists students with orthopedic impairments by arranging and adjusting tools, work aids, and equipment used by students in classrooms, including but not limited to specially equipped worktables, positioning equipment, wheelchairs, tape recorders, computers, communication devices, and mechanized page turners; assists teacher in instructing students in daily living skills required for independent maintenance and economic self-sufficiency; accompanies students to swimming pools and medical clinics to assist in removing clothing and performing other personal services which students are unable to perform themselves; assists in feeding students unable to do so themselves; takes notes in classrooms for students unable to do so themselves; corrects homework assignments and examination materials; assists teachers in maintaining written records of students&rsquo; behavior; accompanies students and teachers on class field trips; attends and participates in workshops and in service training to update job related skills.</div><br>
<div></div><div><b>MARGINAL FUNCTIONS: </b>May utilize aggressive management techniques to physically restrain violent students, may administer Cardiopulmonary Resuscitation (CPR) as directed by the teacher, may operate audio-visual equipment, may operate photocopying equipment.</div><br>
<div></div>
<div><b>MINIMUM QUALIFICATIONS:</b></div><br>
<div></div>
<div><b>Certification Requirements</b>. Must possess a valid TASN (NCLB) paraprofessional license from the Illinois State Board of Education (ISBE), which may be applied for and obtained after the successful completion of at least 60 semester hours of college credit at a college or university accredited by the North Central Association or successful completion of a paraprofessional exam (Work Keys or Parapro). Also refer to:</div>
<ul><li>Illinois State Board of Education</li><li>Educator License Application</li><li>Work Keys</li><li>Paraprofessional Assessment</li></ul><br>
<div><b>Knowledge, Abilities, and Skill</b><b>. </b>Good knowledge of the characteristics of students with various disabilities, good knowledge of English grammar and spelling, good knowledge of basic mathematics<b>.</b></div><br>
<div></div><div>Ability to work with and for students with various disabilities, ages birth to twenty-one (21) years of age; ability to follow written and oral instructions and direction; ability to complete and maintain basic written reports. (Ability to perform cardiopulmonary resuscitation (CPR) is highly desirable. Individuals who do not provide evidence of the completion of training in CPR at the time of initial employment in this class title will complete CPR training as a condition of employment.)</div><br>
<div></div><div>Good oral and written communication skills, skill in the operation of photocopying and audio-visual equipment is highly desirable.</div><br>
<div></div><div><b>Physical Requirements</b><b>. </b>Medium Work: Exerting up to fifty (50) pounds of force occasionally, and/or up to twenty (20) pounds of force frequently, and/or to ten (10) pounds of force constantly to move objects. Physical demands include the ability to reach, handle, and finger objects; talk and hear; occasional use of near visual acuity and frequent use of far visual acuity</div></div><div></div><div><div><br>
</div><div>
<b>Benefits</b>:
</div><div><b>Health &amp; Wellness: Your Care, Your Choice</b>
</div><div><i>CPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You'll have access to a variety of choices to best fit your needs:</i>
</div><ul><li>Medical Plan Options
</li><li>Pharmacy
</li><li>Dental
</li><li>Vision
</li><li>Behavioral Health &amp; EAP
</li><li>Employee Wellness Program
</li></ul><div><b>Financial Security: Planning for Today and Tomorrow</b>
</div><div><i>We understand the importance of financial stability, which is why CPS offers strong retirement and savings options:</i>
</div><ul><li>Basic Life Insurance
</li><li>Life and Disability Insurance
</li><li>Pension Plans
</li><li>Supplemental Retirement Plans (403(b) and 457(b))
</li><li>Flexible Spending Accounts (FSAs)
</li><li>Spot Pet Insurance
</li></ul><div><b>Work-Life Balance: Supporting Your Personal and Professional Life</b>
</div><div><i>CPS values the well-being of its employees and offers competitive paid time off policies:</i>
</div><ul><li>Paid Leave
</li><li>Sick Leave
</li><li>Vacation Days
</li><li>Parental Leaves
</li><li>Short-Term Disability
</li><li>Religious Holidays
</li><li>Leaves
</li></ul><div><i>Reference the </i><i>Chicago Public Schools: A Comprehensive Benefits Overview</i><i> or the </i><i>benefits handbook</i><i> for comprehensive details.</i></div></div></div>

Anticipated Special Ed Classroom Assistant

Administrative Assistant

<div><div><b>Bilingual Special Ed Classroom Assistant</b><div>
</div><b>
Job Number:</b> <b>260000FW</b><div>
</div></div><div><b>
Posting Date</b><b>:</b> Apr 1, 2026, 12:26:09 PM</div><div><b>
Primary Location</b><b>:</b> Southwest Side-6011 South Rockwell Street (Morrill Math and Sci Elem)</div><div></div><div><b>
Salary Range</b><b>:</b> $41,766.58 to $60,584.36</div><div></div><div><div><br>
</div><b>
JOB DESCRIPTION -</b><div></div><div><br>
<div>
Job Code: 000469</div></div><br>
<div>
</div><div><b>CLASS TITLE:</b> Bilingual Special Education Classroom Assistant</div><br>
<div></div>
<div><b>CHARACTERISTICS OF THE CLASS: </b>Under the general direction of the school principal, and under the immediate supervision of a Special Education teacher holding a valid teaching certificate directly engaged in teaching subject matter or conducting activities, uses bilingual skills and assists in the instruction of disabled students; and performs related duties as required.</div><br>
<div></div><div><b>ESSENTIAL FUNCTIONS: </b>Uses bilingual skills and assists Special Education<b> </b>teachers in elementary and high schools in reinforcing efforts with children with various disabilities, including physical disabilities, visual and hearing impairments, learning disabilities, behavior disorders, emotional impairments, and mental impairments in accordance with each students&rsquo; Individual Education Program (IEP); lifts and positions non-ambulatory students during the school day as instructed by the teacher and in adherence to written instruction from students&rsquo; personal physicians; provides one-on-one tutoring services for students to present or reinforce learning concepts; provides one-on-one personal hygiene services for students with severe disabilities, including toileting, changing soiled diapers, and cleaning soiled children regardless of age; assists students with orthopedic impairments by arranging and adjusting tools, work aids, and equipment used by students in classrooms, including but not limited to specially equipped worktables, positioning equipment, wheelchairs, tape recorders, computers, communication devices, and mechanized page turners; assists teacher in instructing students in daily living skills required for independent maintenance and economic self-sufficiency; accompanies students to swimming pools and medical clinics to assist in removing clothing and performing other personal services which students are unable to perform themselves; assists in feeding students unable to do so themselves; takes notes in classrooms for students unable to do so themselves; corrects homework assignments and examination materials; assists teachers in maintaining written records of students&rsquo; behavior; accompanies students and teachers on class field trips; attends and participates in workshops and in service training to update job related skills.</div><br>
<div></div><div><b>MARGINAL FUNCTIONS: </b>May utilize aggressive management techniques to physically restrain violent students, may administer Cardiopulmonary Resuscitation (CPR) as directed by the teacher, may operate audio-visual equipment, may operate photocopying equipment.</div><br>
<div></div>
<div><b>DESIRABLE MINIMUM QUALIFICATIONS:</b></div><br>
<div></div>
<div><b>Certification Requirements</b>. Must possess a valid TASN (NCLB) paraprofessional license from the Illinois State Board of Education (ISBE), which may be applied for and obtained after the successful completion of at least 60 semester hours of college credit at a college or university accredited by the North Central Association or successful completion of a paraprofessional exam (Work Keys or Parapro). Also refer to:</div>
<ul><li>Illinois State Board of Education</li><li>Educator License Application</li><li>Work Keys</li><li>Paraprofessional Assessment</li></ul><br>
<div></div>
<div><b>Knowledge, Abilities, and Skill</b><b>. </b>Good knowledge of the characteristics of students with various disabilities, good knowledge of grammar and spelling in English and at least one other language, good knowledge of basic mathematics<b>.</b></div><br>
<div></div><div>Ability to work with and for students with various disabilities, ages birth to twenty-one (21) years of age; ability to follow written and oral instructions and direction; ability to complete and maintain basic written reports. (Ability to perform cardiopulmonary resuscitation (CPR) is highly desirable. Individuals who do not provide evidence of the completion of training in CPR at the time of initial employment in this class title will complete CPR training as a condition of employment.). Ability to read, speak and write in English and at least one other language.</div><br>
<div></div><div>Good oral and written communication skills in English and at least one other language, skill in the operation of photocopying and audio-visual equipment is highly desirable.</div><br>
<div></div><div><b>Physical Requirements</b><b>. </b>Medium Work: Exerting up to fifty (50) pounds of force occasionally, and/or up to twenty (20) pounds of force frequently, and/or to ten (10) pounds of force constantly to move objects. Physical demands include the ability to reach, handle, and finger objects; talk and hear; occasional use of near visual acuity and frequent use of far visual acuity.</div></div><div></div><div><div><br>
</div><div>
<b>Benefits</b>:
</div><div><b>Health &amp; Wellness: Your Care, Your Choice</b>
</div><div><i>CPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You'll have access to a variety of choices to best fit your needs:</i>
</div><ul><li>Medical Plan Options
</li><li>Pharmacy
</li><li>Dental
</li><li>Vision
</li><li>Behavioral Health &amp; EAP
</li><li>Employee Wellness Program
</li></ul><div><b>Financial Security: Planning for Today and Tomorrow</b>
</div><div><i>We understand the importance of financial stability, which is why CPS offers strong retirement and savings options:</i>
</div><ul><li>Basic Life Insurance
</li><li>Life and Disability Insurance
</li><li>Pension Plans
</li><li>Supplemental Retirement Plans (403(b) and 457(b))
</li><li>Flexible Spending Accounts (FSAs)
</li><li>Spot Pet Insurance
</li></ul><div><b>Work-Life Balance: Supporting Your Personal and Professional Life</b>
</div><div><i>CPS values the well-being of its employees and offers competitive paid time off policies:</i>
</div><ul><li>Paid Leave
</li><li>Sick Leave
</li><li>Vacation Days
</li><li>Parental Leaves
</li><li>Short-Term Disability
</li><li>Religious Holidays
</li><li>Leaves
</li></ul><div><i>Reference the </i><i>Chicago Public Schools: A Comprehensive Benefits Overview</i><i> or the </i><i>benefits handbook</i><i> for comprehensive details.</i></div></div></div>

Bilingual Special Ed Classroom Assistant

Scion Staffing

<div>
 <p>
  Scion Nonprofit Staffing has been engaged to conduct a search for a
  <strong>
   Part-Time Administrative Assistant to the Executive Director
  </strong>
  for a
  <strong>
   mission-driven nonprofit organization supporting survivor support services
  </strong>
  . This position is
  <strong>
   onsite in Chicago, Illinois
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   POSITION OVERVIEW:
  </strong>
 </p>
 <p>
  This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   PERKS:
  </strong>
 </p>
 <ul>
  <li>
   Flexible part-time schedule (approximately 15&ndash;20 hours per week)
  </li>
  <li>
   Competitive hourly compensation based on experience
  </li>
  <li>
   Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
  </li>
  <li>
   Collaborative and mission-driven team environment
  </li>
  <li>
   Meaningful work supporting survivor-centered services and advocacy
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   RESPONSIBILITIES:
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
  </li>
  <li>
   Assist with donor communications, database updates, and development-related administrative tasks
  </li>
  <li>
   Prepare meeting materials, track action items, and coordinate logistics for meetings and events
  </li>
  <li>
   Support planning and coordination of organizational events and donor engagement activities
  </li>
  <li>
   Maintain organized digital and physical records, documents, and reports
  </li>
  <li>
   Provide general operational and administrative support to ensure efficient day-to-day functioning
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS:
  </strong>
 </p>
 <ul>
  <li>
   Administrative support experience in a professional office environment
  </li>
  <li>
   Strong organizational skills with excellent attention to detail
  </li>
  <li>
   Ability to maintain confidentiality and exercise discretion
  </li>
  <li>
   Clear written and verbal communication skills
  </li>
  <li>
   Ability to work independently, anticipate needs, and take initiative
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   COMPENSATION AND BENEFITS:
  </strong>
 </p>
 <p>
  This position offers an hourly pay range of
  <strong>
   $22&ndash;$30 per hour
  </strong>
  , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ABOUT OUR FIRM:
  </strong>
 </p>
 <p>
  Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 </p>
 <p>
  <br/>
 </p>
 <p>
  For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 </p>
</div>


Part-Time Administrative Assistant

Wilson Elser

<div>
 <p>
  <strong>
   Wilson Elser
  </strong>
  is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms.&nbsp;
 </p>
 <p>
 </p>
 <p>
  Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.&nbsp; If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our
  <strong>
   Administrative Assistant
  </strong>
  position.
 </p>
 <p>
  <strong>
   <em>
    This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.&nbsp;&nbsp;
   </em>
  </strong>
 </p>
 <p>
  <strong>
   <u>
    The Position
   </u>
  </strong>
 </p>
 <p>
  Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.&nbsp;
 </p>
 <p>
  <strong>
   <u>
    Key Responsibilities
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
  </li>
  <li>
   Collaborates on projects focused on client interfacing, document management, data entry, and data management
  </li>
  <li>
   Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
  </li>
  <li>
   Provides clerical or administrative legal services support as requested
  </li>
 </ul>
 <p>
  <strong>
   <u>
    Qualifications
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s Degree or equivalent professional experience
  </li>
  <li>
   Minimum of 1-2 years of experience in a law firm setting
  </li>
  <li>
   Familiarity with Document Management Systems
  </li>
  <li>
   Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
  </li>
  <li>
   Experience with data entry or data management
  </li>
  <li>
   Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
  </li>
  <li>
   Familiarity with web-based collaborative tools and work management software a plus
  </li>
  <li>
   Experience with team messaging and instant messaging platforms a plus
  </li>
  <li>
   Experience with email and calendar management, meeting coordination, and direct client interaction
  </li>
  <li>
   Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
  </li>
  <li>
   Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
  </li>
  <li>
   Excellent written, verbal and interpersonal communication skills
  </li>
  <li>
   Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
  </li>
  <li>
   Demonstrated professionalism in all client and internal communication
  </li>
 </ul>
 <p>
  A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.&nbsp; This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.&nbsp;
 </p>
 <p>
  Salary Range: : $60,000 USD - $70,000 USD
 </p>
 <p>
  <strong>
   Why Should You Apply?&nbsp;
  </strong>
 </p>
 <ul>
  <li>
   <em>
    <strong>
     Benefits:
    </strong>
    &nbsp;Outstanding benefits package, including 401k match and generous PTO plan
   </em>
  </li>
  <li>
   <em>
    <strong>
     Career Growth:
    </strong>
    &nbsp;Ample opportunities for professional development and advancement
   </em>
  </li>
  <li>
   <em>
    <strong>
     Employee Perks:
    </strong>
    &nbsp;Access to corporate discount plans and other benefits
   </em>
  </li>
 </ul>
 <em>
  Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
 </em>
 <em>
  Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.&nbsp; It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.&nbsp;
 </em>
 <em>
  Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.&nbsp; You may review our Accessibility Policy here.
 </em>
 <em>
  California Residents may review our CCPA notice for applicants and employees here.
 </em>
 #ZR
</div>


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