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assistant director reunion programs and data management

The University of Chicago

<div><div>Department</div>
ADV College Reunions<div><br>
About the Department</div>
The Advancement Office engages alumni (~220k), current students, parents, and friends of the University through intellectual, professional and social activities on campus, around the world and online. Advancement raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.<br>
<br>
The College Development team raises over $100M annually, advancing philanthropic partnerships with key alumni, parents and friends of the College to support the educational goals of its undergraduates. This includes support for financial aid, teaching and research, career development, international study, athletics, and housing.<div><br>
Job Summary</div>
This role plans and executes the institution&rsquo;s campaign for annual gift support from all constituents, including alumni, and solves straightforward problems as they arise.<div></div><div>
Responsibilities</div><ul><li>
Serves as the class manager for the First Reunion.</li><li>
Identifies, recruits, trains, and motivates Reunion volunteers to engage and solicit their peers.</li><li>
Contributes to the development and execution of class-specific Reunion fundraising goals, leading the class to achieve these goals through personal solicitation, peer-to-peer outreach, and collaboration with University fundraising partners.</li><li>
Partners across Advancement with University Relationship Managers to engage trustees and top donors in relationship building and solicitation to advance and meet class giving goals.</li><li>
Manages a portfolio of assigned Reunion prospects, with a focus on cultivating, soliciting, and securing gifts of all sizes, including multi-year pledges, major gifts, and bequest intentions, in support of a comprehensive $15M annual Reunion fundraising goal.</li><li>
Achieves annual goals of 40 alumni visits, 20 proposals submitted, $500K in asks, $100K raised, and 30 new qualifications.</li><li>
Builds and maintains relationships with alumni and internal University partners while clearly communicating Reunion fundraising initiatives and College and University giving priorities.</li><li>
Leads weekly tracking and reporting for College Reunion fundraising priorities, providing regular updates to team members, volunteers, and senior leadership.</li><li>
Serves as Phoenix power user for the College Reunion team, including running reports, maintaining prospect notes, tracking volunteer activity, and providing system support.</li><li>
Manages reporting alignment between Phoenix and GiveCampus, monitors volunteer activity within the system, and supports volunteer onboarding and training.</li><li>
Serves as the team lead for GiveCampus training and volunteer onboarding.</li><li>
Aggregates and analyzes fundraising and volunteer data to inform goal setting and recruitment strategies.</li><li>
Manages Reunion volunteer stewardship activities, including year-end volunteer recognition.</li><li>
Attends and/or supports donor and volunteer events for the College as needed, including but not limited to, Alumni Weekend, the College Advisory Council meetings, the College Parents Council meetings, and other College team events.</li><li>
Seeks opportunities for professional development that will enhance job performance, including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.</li><li>
Contributes to the planning and implementation of programs to identify, visit, and solicit alumni, parents, and other constituencies within an assigned geographical region for gifts to meet fundraising goal. Does this with a moderate level of guidance and direction.</li><li>
Contributes to the development of plans to solicit prospective donors and meet campaign goals. This includes speaking to new prospects persuasively about the case for annual giving support.</li><li>
Performs other related work as needed.</li></ul><div><br>
Minimum Qualifications</div><div>
Education:</div>
Minimum requirements include a college or university degree in related field.<div><br>
Work Experience:</div>
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.<div><br>
Certifications:</div><div>
-</div><div></div><div>
Preferred Qualifications</div><div></div><div>
Education:</div><ul><li>
Bachelor&rsquo;s degree.</li></ul><div></div><div>
Experience:</div><ul><li>
Minimum two years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work.</li><li>
Working knowledge with fundraising, contact management or other database software.</li><li>
Background in project management in the development field and knowledge of the higher education arena.</li><li>
Knowledge of managing gift prospects.</li><li>
Background in soliciting and closing gifts.</li></ul><div></div><div>
Technical Skills or Knowledge:</div><ul><li>
Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to Advancement, including Phoenix, the University's Donor Relationship Management System.</li><li>
Proficient in Microsoft Windows computer environment, especially Microsoft Outlook, Word, Excel, PowerPoint and Access</li></ul><div></div><div>
Preferred Competencies</div><ul><li>
Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.</li><li>
Strong writing, editing and proofreading skills.</li><li>
Self-motivated and take initiative.</li><li>
Prioritize multiple projects and independently follow through with detail.</li><li>
Manage confidential information with discretion and tact.</li><li>
Act with integrity, professionalism, and confidentiality.</li><li>
Work collegially and collaboratively in a team setting.</li></ul><div></div><div>
Working Conditions</div><ul><li>
This position has a hybrid work schedule which includes weekly in office presence.</li><li>
Standard office environment.</li><li>
Travel to campus and/or non-campus locations for University business.</li><li>
Work evenings and weekends as needed.</li><li>
This position is located in Hyde Park at 5235 South Harper Court.</li></ul><div></div><div>
Application Documents</div><ul><li>
Resume/CV (required)</li><li>
Cover Letter, addressed to Hiring Committee (preferred)</li></ul><div><div><div><div><div><div><div><div><br>
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.</div></div></div></div></div></div></div></div><div><br>
Job Family</div>
Alumni Relations &amp; Development<div><br>
Role Impact</div>
Individual Contributor<div><br>
Scheduled Weekly Hours</div>
37.5<div><br>
Drug Test Required</div>
No<div><br>
Health Screen Required</div>
No<div><br>
Motor Vehicle Record Inquiry Required</div>
No<div><br>
Pay Rate Type</div>
Salary<div><br>
<br>
FLSA Status</div>
Exempt<div><br>
<br>
Pay Range</div>
$63,750.00 - $75,000.00<div>
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.</div><div><br>
Benefits Eligible</div>
Yes<div>
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the<div> </div><div>Benefits Guidebook</div><div>.</div></div><div><br>
Posting Statement</div><div>
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <div>University's Notice of Nondiscrimination.</div></div><div></div><div><br>
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <div>Applicant Inquiry Form.</div></div><div></div><div><br>
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.</div><div></div><div><br>
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: <div>http://securityreport.uchicago.edu</div>. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div></div>

Assistant Director, Reunion Programs and Data Management

Saint Ignatius College Prep

<div>
 <strong>
  Saint Ignatius College Prep - Chicago, IL
  <br/>
  <br/>
 </strong>
 <strong>
  Description:
 </strong>
 Saint Ignatius College Prep, a Jesuit Catholic school in the heart of Chicago, is a diverse community dedicated to educating young men and women for lives of faith, love, service and leadership. Through outstanding teaching and personal formation, the school challenges its talented student body to intellectual excellence, integrity, and life-long learning and growth.
 <br/>
 <br/>
 Saint Ignatius College Prep seeks applications for a full-time Assistant Prefect for Academic Programs and Support. Saint Ignatius College Prep is a Catholic, Jesuit, urban, co-educational, college preparatory high school with 1,450 students in grades 9-12. Founded in 1869, the mission of the school is to prepare its diverse population of students for lives grounded in faith and characterized by integrity, lifelong learning, leadership, and compassionate service for others.
 <br/>
 <br/>
 The Assistant Prefect for Academic Programs and Support provides leadership, supervision, and evaluation interventions in collaboration with the Prefect of Studies to ensure that the school lives up to its mission of developing its talented students for lives of faith, love, service and leadership through outstanding teaching and personal formation.
 <br/>
 <br/>
 The Assistant Prefect for Academic Programs and Support reports to and is directly responsible to the Prefect of Studies. Saint Ignatius College Prep, a Jesuit Catholic school in the heart of Chicago, is a diverse community dedicated to educating young men and women for lives of faith, love, service and leadership. Through outstanding teaching and personal formation, the school challenges its talented student body to intellectual excellence, integrity, and life-long learning and growth.
 <br/>
 <br/>
 Saint Ignatius College Prep seeks applications for a full-time Assistant Prefect for Academic Programs and Support. Saint Ignatius College Prep is a Catholic, Jesuit, urban, co-educational, college preparatory high school with 1,450 students in grades 9-12. Founded in 1869, the mission of the school is to prepare its diverse population of students for lives grounded in faith and characterized by integrity, lifelong learning, leadership, and compassionate service for others.
 <br/>
 <br/>
 The Assistant Prefect for Academic Programs and Support provides leadership, supervision, and evaluation interventions in collaboration with the Prefect of Studies to ensure that the school lives up to its mission of developing its talented students for lives of faith, love, service and leadership through outstanding teaching and personal formation.
 <br/>
 <br/>
 The Assistant Prefect for Academic Programs and Support reports to and is directly responsible to the Prefect of Studies.
 <br/>
 <br/>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Design, implement, and coordinate the professional development of faculty
  </li>
  <li>
   Assist with designing, implementing, and coordinating the comprehensive evaluation of faculty, including classroom observations
  </li>
  <li>
   Oversee all Summer Programs (Remediation, Credit-Earning, Advancement, Incoming Freshman, Junior High, Pack Camps, Athletic Camps, Co-Curricular Camps); continue to build Summer Programs to include younger students and new programs
  </li>
  <li>
   Manage the alumni internship program
  </li>
  <li>
   Oversee the school's iPad management program, including communication about and distribution of iPads
  </li>
  <li>
   Coordinate the administration of the Student Perception Surveys
  </li>
  <li>
   Research and implement innovative academic school programs, and present findings to school officers
  </li>
  <li>
   Assist with collecting and evaluating data that helps assess how well students are achieving school-wide student performance goals, as well as course and departmental outcomes
  </li>
  <li>
   Assist in the selection of Department Chairs
  </li>
  <li>
   Plan and supervise Mini-Class Night and Parent-Teacher Conferences
  </li>
  <li>
   Manage test preparation partnerships, including Ray Dass
  </li>
  <li>
   Manage the Writing Center
  </li>
  <li>
   Manage the Math Resource Center
  </li>
  <li>
   Supervise the Director of the Library and coordinate the school's master book list
  </li>
  <li>
   Teach one section of Freshman Advisory
  </li>
  <li>
   Oversee school sponsorship and accreditation processes
  </li>
  <li>
   Participate, as appropriate, in JSN and other professional development programs
  </li>
  <li>
   Coordinate the school's participation in JSN and other professional development programs
  </li>
  <li>
   Serve on the Admissions Committee to make decisions regarding freshman admissions and transfer students
  </li>
  <li>
   Assist in the recruiting and hiring of teachers and other staff
  </li>
  <li>
   Coordinate revisions of the Faculty Handbook and Administration and Staff Handbook in cooperation with the Assistant Prefect for Mission and the Director of Human Resources and other administrators
  </li>
  <li>
   Supervise and attend after-school and weekend activities, as assigned
  </li>
  <li>
   All other duties, as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 To perform this role effectively, an individual must be able to successfully carry out each essential duty, with or without reasonable accommodation. The following qualifications represent the knowledge, skills, and abilities required for this position:
 <br/>
 <br/>
 <ul>
  <li>
   Evidence of ability and commitment to furthering the Jesuit, Catholic mission and identity of the school
  </li>
  <li>
   Evidence of strong communication, interpersonal, organizational, and leadership skills
  </li>
  <li>
   Teaching or school counseling, administrative, and supervisory experience
  </li>
  <li>
   Master's Degree in leadership or supervision and an IL Professional Educator's License (PEL) in administration (or equivalent out-of state-license) - must be earned within two years, if not held at the date of hiring
  </li>
  <li>
   Practicing Roman Catholic, preferred
   <br/>
   <br/>
  </li>
 </ul>
 (NOTE: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, the Administration reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel workload, or technological developments).
 <br/>
 <br/>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   This position is eligible for Saint Ignatius College Prep's excellent benefits package.
  </li>
  <li>
   12-month position
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Salary Range
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   $105,000-$125,000
  </li>
 </ul>
</div>


Assistant Prefect for Academic Programs

Chicago ENT

<div><p><b>FULL TIME MEDICAL SCRIBE</b></p><p>
Our busy practice is seeking a highly skilled and organized Medical Scribe for our Medical Director. The successful candidate will have excellent communication skills, a strong understanding of medical terminology, and experience working in a medical setting. The candidate will have the opportunity to participate in clinical research. If you are a self-motivated individual with a passion for healthcare and strong attention to detail, we encourage you to apply for this exciting opportunity to work as a Medical Scribe for our Medical Director at our Otolaryngology Practice.</p><p>
The Medical Scribe portion of the role will be responsible for documenting all patient visits, procedures, and medical records in real-time, as well as supporting the Medical Director and Lead Medical Assistant in other administrative and clinical tasks.</p><p><b>
PRIMARY RESPONSIBILITIES</b></p><p>
Accompany the Medical Director during patient visits, documenting patient history, examination, and treatment plans in real-time.</p><p>
Ensure all medical records are accurately and promptly recorded in the electronic health records system.</p><p>
Transcribe dictated notes and patient reports.</p><p>
Communicate with patients and their families as needed.</p><p>
Assist the Medical Director with administrative tasks, including scheduling appointments, answering phone calls, coordinating telehealth visits, connecting peer-to-peer calls, and managing the calendar.</p><p>
The Medical Scribe will be trained to cross-cover Triage as needed to route calls and answer questions pertaining to treatment, medication, and procedures.</p><p>
Participate in meetings, trainings, and other professional development opportunities as needed.</p><p>
Clinical research involvement will be assigned and coordinated by the Medical Director.</p><p>
Maintain the confidentiality and security of patient records and information.</p><p>
The Medical Scribe must be available to work scheduled hours, travel between all office locations where their assigned provider hosts clinic.</p><p>
The Lead MA will assign a weekly schedule not to exceed 40 hours.</p><p>
The schedule may be between the hours of 7AM to 7PM.</p><p>
The schedule may be 5 days including Monday to Saturday.</p><p><br>
This is a full-time position with a Monday-Friday schedule, although some evening or weekend work may be required. The work environment is a busy medical practice, which may be fast-paced and require the ability to handle multiple tasks at once. The position will require standing and sitting for extended periods and may require some light lifting.</p><p><b>
QUALIFICATIONS</b></p><p>
Medical Degree in healthcare or related field.</p><p>
Minimum of 1-year experience working as a medical scribe required, equivalency accepted given education.</p><p>
Strong knowledge of medical terminology and clinical practices.</p><p>
Excellent written and verbal communication skills.</p><p>
Strong attention to detail and accuracy.</p><p>
Proficiency in using electronic health records systems.</p><p>
Ability to multitask and manage time effectively.</p><p>
Ability to work independently and as part of a team.</p><p>
Bilingual preferred.</p><p><b><br>
SUPERVISORY RESPONSIBILITY</b></p><p>
This position has no supervisory responsibility.</p><p><b><br>
CERTIFICATES, LICENSES, REGISTRATIONS</b></p><p>
All employees are required to provide proof of vaccination or exemption.</p><p><b>
PERKS</b></p><p>
There is a research assistant aspect of the role that is completely voluntary with research being conducted during the off hours of the clinic. This will provide an opportunity for the candidate to participate with the research team and potentially receive mention in published papers. The goal for this position is to help candidates match for future residency programs.</p><p>
ENT is an Equal Opportunity Employer. We offer competitive salaries and benefits, including medical/dental, life and disability coverage, generous vision benefits, a 401 (k) plan with a match, vacation time, and weekends and major holidays off.</p></div>

Medical Scribe

True Lacrosse Foundation

<p><b>Chicago Program Director</b></p><p><b>True Lacrosse Foundation | Chicago, IL</b></p><p>The True Lacrosse Foundation is seeking a <b>Chicago Program Director</b> to lead and oversee our after-school lacrosse and academic programming across partner schools in Chicago.</p><p>This role requires a <b>high-capacity, detail-oriented leader</b> who can manage multiple program sites, lead staff, and deliver consistent, high-quality experiences for student-athletes. The Director will serve as the primary on-site leader and representative of the Foundation across all Chicago programming.</p><p>This is a <b>fully in-person leadership role</b> across the following partner sites:</p><ul><li>Austin College &amp; Career Academy</li><li>Catalyst Circle Rock Charter School</li><li>Duke K. Ellington School</li></ul><p><b>All program sites are located within close proximity, with each school within approximately one block of each other.</b></p><p><b>Key Responsibilities</b></p><ul><li>Lead and oversee all Chicago-based after-school programming with consistency and professionalism</li><li>Coach and mentor student-athletes while setting a strong standard for accountability and engagement</li><li>Supervise, manage, and develop coaches, staff, and volunteers</li><li>Own scheduling, logistics, and daily program execution across multiple sites</li><li>Build and maintain strong relationships with school administrators and partners</li><li>Ensure consistent implementation of Foundation curriculum and program standards</li><li>Oversee attendance tracking, documentation, and incident reporting with attention to detail</li><li>Support data collection, impact reporting, and program evaluation</li><li>Uphold and enforce all safety protocols and organizational policies</li></ul><p>The Chicago Program Director reports directly to the Executive Director.</p><p><b>Schedule &amp; Compensation</b></p><ul><li>Monday&ndash;Thursday, <b>2:30 PM &ndash; 6:30 PM (in-person)</b></li><li>Flexible virtual/administrative meetings throughout the week as needed</li><li>Compensation: <b>$25&ndash;$35 per hour</b>, based on experience</li><li><b>11-week seasonal engagement</b></li><li>Mileage reimbursement at the IRS standard rate</li></ul><p><i>Programming dates may adjust slightly based on school calendars and operational needs.</i></p><p><b>Required Qualifications</b></p><ul><li><b>3+ years of lacrosse playing and/or coaching experience</b></li><li><b>Experience managing classrooms, student groups, or after-school programs</b></li><li><b>Demonstrated experience leading teams, staff, or multi-site programs</b> in a school, nonprofit, or athletic setting</li><li><b>Experience in youth development or community-based programming</b>, with a strong understanding of structured school environments</li><li><b>Strong communication skills are required</b>, with the ability to effectively engage students, staff, and school partners</li><li><b>Exceptional organizational skills</b>, with the ability to manage multiple priorities simultaneously</li><li><b>High level of accountability, reliability, and professionalism</b> &mdash; this role requires consistent in-person leadership</li><li>Ability to <b>problem-solve in real time</b> and maintain structure in dynamic environments</li><li>Reliable transportation and ability to travel between program sites</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Prior experience managing after-school or school-based programs</li><li>Experience working in underserved or under-resourced communities</li><li>Background in nonprofit program management or operations</li><li>Experience with data tracking, reporting, or program evaluation</li></ul><p><b>What We&rsquo;re Looking For</b></p><p>We are looking for a leader who:</p><ul><li>Sets a <b>high standard for themselves and their team</b></li><li>Is <b>consistent, structured, and proactive</b> in execution</li><li>Can balance <b>coaching, operations, and relationship management</b></li><li>Is committed to delivering <b>high-quality, reliable programming</b> for students</li></ul><p><b>About the True Lacrosse Foundation</b></p><p>The True Lacrosse Foundation is a nonprofit organization focused on expanding access to lacrosse and academic support in underserved communities. Through school-based partnerships, we provide consistent, structured programming that drives measurable outcomes in attendance, engagement, and student success.</p><p><b>Why Join True Lacrosse Foundation</b></p><p>This role offers the opportunity to make a direct, meaningful impact on students&rsquo; academic growth, confidence, and future opportunities. You&rsquo;ll join a supportive, mission-driven team committed to creating an environment where students and staff thrive.</p><p>We are proud to share that 100% of our staff report they would work here again, and we work hard to make this the best part of your week.</p><p>Job Type: Part-time</p><p>Pay: $25.00 - $35.00 per hour</p><p>Expected hours: 18.0 &ndash; 22.0 per week</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Health insurance</li></ul><p>Application Question(s):</p><ul><li>What experience do you have coaching or playing sports? Lacrosse or others?</li><li>What experience do you have working with youth (e.g., teaching, coaching, mentoring, or after-school programming)? Please briefly describe your role and responsibilities.</li></ul><p>Experience:</p><ul><li>Nonprofit management: 3 years (Preferred)</li><li>Lacrosse : 3 years (Preferred)</li><li>Tutoring: 3 years (Required)</li><li>Management: 3 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Chicago, IL 60644 (Required)</li></ul><p>Work Location: In person</p>

True Lacrosse Foundation Chicago Director (4+ Years Experience)

Scion Staffing

<div>
 <p>
  Scion Nonprofit Staffing has been engaged to conduct a search for a
  <strong>
   Part-Time Administrative Assistant to the Executive Director
  </strong>
  for a
  <strong>
   mission-driven nonprofit organization supporting survivor support services
  </strong>
  . This position is
  <strong>
   onsite in Chicago, Illinois
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   POSITION OVERVIEW:
  </strong>
 </p>
 <p>
  This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   PERKS:
  </strong>
 </p>
 <ul>
  <li>
   Flexible part-time schedule (approximately 15&ndash;20 hours per week)
  </li>
  <li>
   Competitive hourly compensation based on experience
  </li>
  <li>
   Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
  </li>
  <li>
   Collaborative and mission-driven team environment
  </li>
  <li>
   Meaningful work supporting survivor-centered services and advocacy
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   RESPONSIBILITIES:
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
  </li>
  <li>
   Assist with donor communications, database updates, and development-related administrative tasks
  </li>
  <li>
   Prepare meeting materials, track action items, and coordinate logistics for meetings and events
  </li>
  <li>
   Support planning and coordination of organizational events and donor engagement activities
  </li>
  <li>
   Maintain organized digital and physical records, documents, and reports
  </li>
  <li>
   Provide general operational and administrative support to ensure efficient day-to-day functioning
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS:
  </strong>
 </p>
 <ul>
  <li>
   Administrative support experience in a professional office environment
  </li>
  <li>
   Strong organizational skills with excellent attention to detail
  </li>
  <li>
   Ability to maintain confidentiality and exercise discretion
  </li>
  <li>
   Clear written and verbal communication skills
  </li>
  <li>
   Ability to work independently, anticipate needs, and take initiative
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   COMPENSATION AND BENEFITS:
  </strong>
 </p>
 <p>
  This position offers an hourly pay range of
  <strong>
   $22&ndash;$30 per hour
  </strong>
  , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ABOUT OUR FIRM:
  </strong>
 </p>
 <p>
  Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 </p>
 <p>
  <br/>
 </p>
 <p>
  For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 </p>
</div>


Part-Time Administrative Assistant

University of Illinois

<div><div><div><div><p><b>Director of Library Human Resources</b></p><p></p><p><b><br>
Hiring Department</b>: University Library</p>
<p><b>
Location</b>: Chicago, IL USA</p>
<p><b>
Requisition ID</b>: 1039910</p><p><b>
Posting Close Date</b>: April 10, 2026</p><p><b>
Salary: The budgeted salary for this position is $120,000 - $125,000.
</b></p><p><b>About the University of Illinois Chicago</b></p><p>
UIC is among the nation&rsquo;s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent &ldquo;Best Colleges&rdquo; rankings published by U.S. News &amp; World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.</p><p></p><p><br>
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><br>
<p></p><p><b>
Job Summary</b></p><p>
Reporting to the University Librarian and Dean of Libraries, the Director of Library Human Resources leads the human resources department in all areas of transactional and strategic activity which supports the mission and goals of the University Library. The individual will work in close collaboration with library leadership and will have HR responsibilities at two library sites in Chicago as well as two regional locations.
</p><p>The director will have a broad range of experience in human resource strategies and practices and will provide oversight for all Library Human Resources services: HR operations, recruitment, training and organizational development, performance management, compensation, faculty affairs, employee relations and policy interpretation. The director will apply these strategies and practices in compliance with UIC Policy and the State of Illinois employment regulations.
</p><p>The director will develop and implement programs that are consistent with the library&rsquo;s strategic plan, and which support the vision and values of the library. The Director of Library Human Resources will provide appropriate counsel and expertise to library leadership, department heads, managers, and employees on various complex HR issues.
</p><p><b>Duties &amp; Responsibilities</b></p><ul><li>
Partner with library administrative leadership to develop long and short-term objectives for the Human Resources department in support of Library strategic and operational goals.</li><li>
Formulate and implement policies and procedures related to human resources operations in the library that are consistent with the campus and the university system. Ensure compliant, fair and consistent application of university guidelines, as well as state laws and regulations regarding personnel practices.<br>
</li><li>
 Provide regular reports of internal and external data to library leaders and stakeholders related to compensation, position classification, recommendations, tracking of HR metrics and evaluation of HR programs and activities. Analyze data to guide strategic employment planning.</li><li>
Direct, oversee and manage the work of HR department team members to ensure deadlines and goals are met. Provide mentoring, guidance and feedback to staff to support increased knowledge and career development.</li><li>
Lead effort to sustain and enhance a culture of diversity, collaboration and teamwork. Develop and coordinate employee programs to support professional development and engagement and foster an inclusive work environment.</li><li>
Serve as the library representative and liaison to campus administrative offices which include the Office of the Vice Chancellor for Faculty Affairs, Office of Access and Equity, Benefits and Payroll, Labor &amp; Employee Relations, and the Office of University Counsel.</li><li>
Provide faculty affairs-related support to the dean and Library faculty on HR matters.</li><li>
Provide counsel and expertise to managers and employees in all areas of human resources, including, but not limited to: employee and labor relations, professional development and engagement, recruiting, performance management, and compensation.</li><li>
Facilitate the recruitment and retention of faculty, academic professionals, and civil service staff. Direct the recruiting activities from initial outreach through onboarding.</li><li>
Oversee and continually improve operations and workflows for all Library HR processes (i.e. HRIS transactions, onboarding, offboarding, payroll, leaves of absence, etc.) Oversee leave of absence management and accommodation request processes for the University Library.</li><li>
Perform other related duties and participate in special projects as assigned.</li></ul><p></p><p><b><br>
Minimum Qualifications</b></p><ul><li>
Bachelor&rsquo;s degree in Human Resources, Business Administration, Communication, Management, Organizational Effectiveness, Psychology or in a similarly related field.</li><li>
Minimum of seven (7) years of proven progressive experience in HR leadership experience, of which four (4) years were in a supervisory role related to the responsibilities of the position.</li><li>
Strong knowledge of HR practices and employment law.</li><li>
Experience and skills in employee relations, performance management, training and development, workplace culture development, critical thinking, planning abilities, decision making, teamwork, collaboration, motivation and problem solving.</li><li>
The ability to clearly convey information, actively listen, and adapt communication style to different situations and audiences, both verbally and in writing and able to give and receive feedback effectively, and build rapport with others.</li><li>
Excellent organization, administrative, and project management skills to prioritize and address multiple tasks. Ability to identify organizational and business needs to lead continuous improvement.</li><li>
Ability to maintain confidentiality and demonstrate a high level of discretion.</li></ul><p><b>
Preferred Qualifications</b></p><ul><li><b>
 </b>HR experience at a public or private academic institution of higher education</li><li>
Master&rsquo;s degree in a related field</li><li>
HR Certification (SHRM-P, PHR, HRCI)</li><li>
Experience with Human Resources Information System (HRIS) platforms</li></ul><p><b>
Application Instructions:</b><br>
For fullest consideration, apply by April 3, 2026, with C.V., cover letter, and the name and contact information for at least three professional references. The position close date is April 10, 2026. All applicants must submit an online application through https://jobs.uic.edu/. Any applicant who does not submit all required materials will not be considered.</p><p><b><br>
</b></p><p></p><br>
<p>The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.</p><p><i>
The university provides accommodations to applicants and employees. </i><i>Request an Accommodation</i></p><p><i>
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</i></p></div></div></div></div><div></div>

Director of Library Human Resources

<p></p><div><div><div><div><p>Administrative Assistant
<br>
Discovery Partners Institute
<br>
The Grainger College of Engineering<br>
University of Illinois Urbana-Champaign</p><p>
<b>
This position requires full-time, on-site presence in Chicago, IL.</b><br>
<br>
The Discovery Partners Institute in The Grainger College of Engineering seeks applicants for an Administrative Assistant position. This position serves as the senior member of the administrative support team, supervising staff to coordinate support across the Discovery Partners Institute (DPI). The role manages calendaring for the Executive Director, Research Director, and other senior leaders as needed, and ensures high-quality administrative service across the organization, exercising sound judgment, prioritization, writing and editing, confidentiality, and high performance with minimal supervision.</p><div><b>
Duties and Responsibilities:</b><br>
<br>
Calendar &amp; Travel Management<br>
<ul><li>Work independently to provide executive support by managing the complex and encompassing calendars and travel arrangements for the Executive Director, Research Director, and other senior leaders as needed.</li><li>Communicate with university officials, external constituents, and DPI staff to serve as a liaison and coordinate meetings, travel and events on behalf of executive leadership.</li><li>Prioritize participants and evaluate obstacles and challenges as they arise, make recommendations.</li><li>Evaluate and revise scheduling and coordination methods as needed.</li></ul><br>
Supervision &amp; Training<br>
<ul><li>Train and supervise Office Support Specialists (currently 2) to ensure consistently high-quality administrative support across the organization.</li><li>Assign duties and tasks, establish priorities, and provide guidance and troubleshooting to ensure effective administrative operations.</li><li>Guide staff in handling confidential and emergent matters requiring discretion and judgment in accordance with university policies and procedures.</li><li>Empower staff to diplomatically resolve issues, follow procedures, and maintain effective working relationships with senior university leadership, government officials, civic and industry leadership, and DPI partners.</li></ul><br>
Executive Director Communications Support<br>
<ul><li>Ensure that the Executive Director is briefed for meetings with a wide range of individuals and groups.</li><li>Support the Executive Director in all areas including relations with senior university leadership, government officials, civic and industry leadership, and DPI partner institutions.</li><li>Manage and prioritize the high volume of communication for the Executive Director, drafting and coordinating timely responses. Serve as liaison to those reporting to the Executive Director.</li><li>Consult with and advise the Executive Director on matters of significance, including confidential and emergent matters that may require immediate action and the use of discretion and judgment. Analyze complex issues, identify viable options, and communicate options to the Executive Director and others. Implement options.</li></ul><br>
Administrative Team Leadership<br>
<ul><li>Serve as a leader and advocate for administrative support staff on the administrative team (business, HR, facilities, events, communications, IT).</li><li>Investigate issues, develop recommendations and options, and contribute to identifying and deploying solutions.</li><li>Contribute to discussions about administrative support staffing levels and organizational structures.</li></ul><br>
Events &amp; Conferences<br>
<ul><li>Contribute to the planning, coordination, and implementation of events and conferences with a variety of internal and external constituents.</li><li>Ensure appropriate administrative support is provided for special initiatives and committees as needed.</li></ul><br>
Other Duties<br>
<ul><li>Perform other related duties and participate in special projects as assigned.</li></ul></div><div><b>
Minimum Qualifications:</b><br>
1. High school graduation or equivalent<br>
2. Any one or any combination totaling five (5) years (60 months) from the following categories:<br>
 A. College course work in business, finance, accounting or a related field:<br>
 60 semester hours or an Associate's degree equals one (1) year (12 months)<br>
 90 semester hours equals two (2) years (24 months)<br>
 120 semester hours or a Bachelor's degree equals three (3) years (36 months)<br>
 Master's degree or higher equals four (4) years (48 months)<br>
 B. Progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles<br>
<br>
<b>Preferred Qualifications:</b><br>
<ul><li>Bachelor&rsquo;s Degree</li><li>Five (5) years of progressively responsible administrative responsibilities, preferably in an academic or research setting.</li></ul><br>
<b>
Knowledge, Skills and Abilities:</b><br>
<ul><li>Knowledge of University of Illinois operations, policies, and procedures.</li><li>Proficiency with MS Office suite.</li><li>Ability to effectively communicate with others; strong analytical, problem-solving, and organizational skills.</li><li>Ability to work collaboratively with a diverse population.</li><li>Highly organized and independent worker with ability to manage multiple responsibilities; excellent time management.</li><li>Ability to prioritize duties and assignments.</li><li>Strong analytical/problem-solving skills to interpret policies and resolve problems without precedent.</li><li>Exceptional attention to detail; ability to use discretion and maintain confidentiality.</li></ul></div><p>
Appointment Information</p>
<p>
This is a 100% full-time Civil Service Administrative Assistant position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $75,000- $90,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position will be expected to work on-site at 220 S Wacker Driver, Chicago, IL, on a full-time basis per the University&rsquo;s Workplace Flexibility policy. This position is not eligible for any type of sponsorship for work authorization.
<br>
<br>
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.</p><p><b>
Application Procedures and Deadline Information</b><br>
Applications must be received by 6:00 pm (CST) on <b>March 24, 2026</b>. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Kelsey Marr at krok2@illinois.edu. For questions regarding the application process, please contact 217-333-2137.<br>
<br>
At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; every staff member helps shape what&rsquo;s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p><p>
Champaign-Urbana</p><p>
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</p><p>
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><p>
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.</p>
<div></div>
<p>The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.</p>
<p>
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.</p>
<div></div>
<p><b>Requisition ID</b>: 1034841<br>
<b>Job Category</b>: Professional and Administrative<br>
<b>Apply at:</b> https://jobs.illinois.edu</p></div></div></div></div><p></p>

Administrative Assistant - Discovery Partners Institute

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