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administrative assistant 3

Humana

<div>
 
 Become a part of our caring community and help us put health first
 
 
 
 The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May apply intermediate mathematical skills.
 
 
 The
 
 Administrative Assistant 3
 
 must be a self‑starter who identifies requirements, anticipates requests, and takes initiative to mitigate needs. This role transcribes, types, formats, and proofreads a variety of materials (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft programs. The position builds and manages relationships across Humana in support of departmental objectives and the broader team. Work typically involves semi‑routine assignments.
 
 
 The Administrative Assistant 3 coordinates internal and external meetings, including scheduling, arranging travel for attendees, and ensuring necessary meeting amenities are available. This role manages the appointments and schedules of applicable staff and completes expense reconciliation accurately and in a timely manner for the leaders supported.
 
 
 Decisions typically focus on interpreting area/department policy and determining appropriate methods for completing assignments. Work is performed within defined parameters to identify expectations and quality standards, while allowing some latitude in prioritization and timing. The role operates under minimal direction and follows standard policies and practices, with some opportunity for interpretation, deviation, and independent discretion.
 
 
 Responsibilities also include management, prioritization, and completion of tasks for executives and their organizational needs. The role additionally supports basic
 
 network management tasks
 
 (e.g., maintaining shared drives, coordinating access needs, and ensuring functional connectivity for meetings and collaboration). This role is also responsible for
 
 maintaining and updating CRM tools
 
 , with a preference for experience in
 
 Salesforce
 
 , to support departmental tracking, reporting, and stakeholder management.
 
 
 For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;
 
 
 
 An Ideal Candidate Will Have The Following Skills
 
 
 
 <ul>
 <li>
 Calendar Management
 </li>
 <li>
 Initiative
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Office Administration
 </li>
 <li>
 Corporate Savviness
 </li>
 <li>
 Strong efficiency in scheduling and scheduling tools
 </li>
 <li>
 Multi‑tasking
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Basic network and systems coordination capabilities
 </li>
 <li>
 Ability to maintain and navigate CRM platforms (Salesforce preferred)
 </li>
 <li>
 For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 
 Use your skills to make an impact
 
 
 
 <ul>
 <li>
 5+ years of administrative experience directly supporting Senior Leadership
 </li>
 <li>
 Proven experience coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes
 </li>
 <li>
 Proficient in Microsoft Outlook, Word, and PowerPoint, including the full Office suite
 </li>
 <li>
 Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows
 </li>
 <li>
 Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor in all interactions with internal and external stakeholders
 </li>
 <li>
 Models confident, effective communication and consistently represent the organization&rsquo;s values and standards
 </li>
 <li>
 Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, and always maintains discretion and confidentiality
 </li>
 <li>
 Demonstrates the ability to balance multiple initiatives and effectively prioritize workload while remaining flexible to support urgent business needs, including availability during nights and weekends as required
 </li>
 <li>
 Experience with expense reports and reviewing financial documents to align with company policy
 </li>
 <li>
 For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Associates or Bachelor's Degree
 </li>
 <li>
 Salesforce experience
 </li>
 <li>
 Experience with CRM management or similar systems
 
 
 </li>
 </ul>
 Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.
 
 
 
 Scheduled Weekly Hours
 
 
 
 40
 
 
 
 Pay Range
 
 
 
 The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.
 
 
 $53,100 - $72,500 per year
 
 
 
 Description Of Benefits
 
 
 
 Humana, Inc. and its affiliated subsidiaries (collectively, &ldquo;Humana&rdquo;) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.
 
 
 
 About Us
 
 
 
 Humana Inc. (NYSE: HUM) is committed to putting health first &ndash; for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health &ndash; delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large.
 
 
 
 Equal Opportunity Employer
 
 
 
 It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.
</div>

Administrative Assistant 3

Baird & Warner Real Estate

<div>About Baird &amp; Warner Real Estate
Behind every great company is a culture created by the professionals who work there. It&rsquo;s what has earned Baird &amp; Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we&rsquo;ve stayed true to the belief that when you give people the support they need, amazing things happen. That&rsquo;s why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose &mdash; making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary:
Our front desk staff are the heart of our business operations, and the directors of first impressions with our internal and external customers. In this role, you will be a part of a integral team of professionals that are responsible for many of the daily tasks that keep our great organization at optimal efficiency.
We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Lincoln Square (4553 N Lincoln Ave, Chicago IL 60625) and Edison Park (7280 W Devon Ave, Chicago IL 60631) offices.
The ideal candidate must be customer focused and detail oriented, computer savvy, an excellent communicator, and highly professional. The role of Front Desk Administrative Assistant reports directly to our Chief of Staff. In addition to the skills described below, we are looking for individuals with high energy and enthusiasm, bright ideas to grow professionally, and a propensity to work diligently in a dynamic industry. Real estate experience is not required, but definitely a bonus! If you come with the drive and passion to succeed, we can help coach you towards success.
This is a part-time, on-site position with expected hours Thursday-Sunday 9am-5pm (not a remote position). Must have reliable transportation to be able to support both offices.
Essential Duties &amp; Responsibilities:<ul><li>
Greet visitors, answer incoming calls, and route questions to appropriate departments.</li><li>
Manage front desk location&rsquo;s email inbox, triaging questions and supporting our internal and external customers.</li><li>
Schedule meetings and prepare conference rooms accordingly.</li><li>
Create and manage all aspects of MLS listings, and manage related documents needed for compliance on behalf of agents.</li><li>
Oversee mail and package fulfillment, both incoming and outgoing.</li><li>
Confidently and securely open and close office as shift requires, following detailed procedures and instructions.</li><li>
Perform administrative duties as needed, such as ordering, maintaining, and restocking of office supplies and inventory.</li><li>
Process photos for agents on both the MLS and in creating brochures.</li><li>
Work collaboratively with the Marketing team on signage orders, billing, and data collection to streamline work across offices.</li><li>
Work with accounts receivable on issuing receipts for both agents and clients, processing check payments, and facilitating customer satisfaction.</li></ul>
Requirements:<ul><li>
Real estate knowledge is a plus</li><li>
Strong written and verbal communication skills</li><li>
Positive attitude and professionalism</li><li>
Ability to multi-task &amp; prioritize</li><li>
Strong computer skills - including Google platform and Microsoft Office</li><li>
Motivated, self-starter who can work independently and as part of a team</li><li>
Excellent organizational skills and attention to detail</li><li>
Adaptability and flexibility are key factors for someone to succeed in this role</li><li>
Desire to grow in your position and accept new responsibilities</li><li>
Professional appearance</li><li>
Proactive</li></ul>
Skills &amp; Experience:<ul><li>
High school diploma or equivalent required.</li><li>
Previous real estate experience preferred.</li><li>
Administrative assistant experience preferred.</li></ul>
Salary Range
$18 - $22 per hour</div>

Part-Time Administrative Assistant

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

DLA Piper

<div>DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let&rsquo;s see what we can achieve. Together.
Summary
The Legal Administrative Assistant (LAA) - Transactions, working in collaboration with and in support of the firm&rsquo;s strategic initiatives , provides a wide range of administrative and clerical support to attorneys and legal teams. This role is essential in ensuring the smooth operation of the firm&rsquo;s administrative functions and requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. This position will collaborate regularly with Legal Support Assistants (LSAs), Legal Executive Assistants (LEAs), and attorneys on various tasks and assignments, ensuring work is properly allocated and completed on time. The LAA role requires a high level of flexibility and willingness to work in a fast-paced environment where multiple projects may have to be prioritized for the firm&rsquo;s attorneys. Projects will often require high-level technical skills with Microsoft Office programs or various types of legal software commonly seen in law firms.
 
 
Location
This position is located in our Chicago office and offers a hybrid work schedule.
 
 
Responsibilities
<ul><li>Provides practice-specific support to multiple associates, partners, and other attorneys, leveraging knowledge about unique practice tasks, requirements, and functions and can prioritize work accordingly.
</li><li>Drafts, edits, and proofread legal documents, communications, files, or presentations to ensure accuracy.
</li><li>Oversee the maintenance and organization of electronic and paper filing systems within the firm&rsquo;s DMS/repositories. Ensure all work products are easily accessible and up to date.
</li><li>Collaborate with other LAAs or LEAs to complete more complex projects or provide administrative support for any assigned attorneys. Provides mentorship, guidance, and delegation to LSAs who assist with projects as appropriate. Provides key status updates on projects to any assigned attorneys, offering or delegating direct-action support in the event of escalation.
</li><li>Organizes and monitors assignments within the firm&rsquo;s workflow tool, ensuring that administrative tasks are properly allocated and completed on time. These projects can include but are not limited to time entry and expense reimbursements.
</li><li>Oversee billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process. Ensures final bills are delivered in a timely manner and initiate follow-up at the attorney&rsquo;s request.
</li><li>Serves as a trusted advisor for associates, partners, or other attorneys. LAAs will be expected to handle confidential or sensitive matters using discretion and to promote professionalism and exceptional service in all interactions with attorneys, clients, and other DLA Piper business professionals.
</li></ul>Desired Skills
The below job competencies and skills are required for the Legal Administrative Assistant position in order to perform the job successfully. 
 
The ability to communicate effectively in the native language of the region via e-mail or via voice is essential. Takes initiative to enhance existing and learn additional skills. Prior experience working with Microsoft Office products or legal software such as iManage, Aderant, DocXTools, Innova, etc. Must have the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research. Must have ability to demonstrate flexibility and willingness to learn new skills and adapt to evolving needs of the attorney&rsquo;s practice. Must have the ability to be flexible within a fast-paced environment and ensure that all deliverables and work products adhere to firm best practices, and a willingness to receive constructive feedback from attorneys and managers. Open to collaborating with and supporting Legal Support Assistants (LSAs) as appropriate. Works well under pressure and able to stay positive and productive. 
 
Must have a general familiarity with legal terminology, documentation, and best practices for law firms or similar settings. Exhibits strong attention to detail and excellent problem-solving skills that enable them to make quick decisions. Possesses prior experience in workflow-management related roles. Demonstrates proficiency in virtual firm collaboration tools such as Zoom and Microsoft Teams to communicate with internal and external resources on behalf of the attorney&rsquo;s practice.
 
 
Minimum Education
<ul><li>High School Diploma or GED. 
 
</li></ul>Preferred Education
<ul><li>Bachelor's Degree in legal studies, business administration, or a related field. 
 
</li></ul>Minimum Years of Experience
<ul><li>2 years&rsquo; experience working in a legal setting under the supervision of a licensed attorney or office administrator, or within a similar role. 
</li></ul> 
Essential Job Expectations
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: 
 
<ul><li>Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
</li><li>Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
</li><li>Provide timely, accurate, and quality work product.
</li><li>Successfully meet deadlines, expectations, and perform work duties as required.
</li><li>Foster positive work relationships.
</li><li>Comply with all firm policies and practices.
</li><li>Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
</li><li>Ability to work under pressure and manage competing demands in a fast-paced environment.
</li><li>Perform all other duties, tasks or projects as assigned. 
 
</li></ul>Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
 
 
Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. 
 
Work Environment
The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm&rsquo;s discretion in the future.
 
 
Disclaimer
The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm&rsquo;s discretion at any time. This job description does not change the at-will nature of employment.
Application Process
Applicants must apply directly online instead of sending application materials via email. 
 
Accommodation
Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com .
Agency applications will not be considered. 
 
No immigration sponsorship is available for this position.
 
 
The firm&rsquo;s expected hiring range for this position is $37.50 - $48.75 per hour depending on the candidate&rsquo;s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. 
 
The compensation offered for employment will also be dependent on other factors including the candidate&rsquo;s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k). 
 
#LI-KP1
 
#LI-Hybrid
DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center .</div>

Legal Administrative Assistant - Transactions

University of Illinois

<div><div><div><div>Administrative Assistant
 
Discovery Partners Institute
 
The Grainger College of Engineering 
University of Illinois Urbana-Champaign

This position requires full-time, on-site presence in Chicago, IL. 
 
The Discovery Partners Institute in The Grainger College of Engineering seeks applicants for an Administrative Assistant position. This position serves as the senior member of the administrative support team, supervising staff to coordinate support across the Discovery Partners Institute (DPI). The role manages calendaring for the Executive Director, Research Director, and other senior leaders as needed, and ensures high-quality administrative service across the organization, exercising sound judgment, prioritization, writing and editing, confidentiality, and high performance with minimal supervision.<div>
Duties and Responsibilities: 
 
Calendar &amp; Travel Management 
<ul><li>Work independently to provide executive support by managing the complex and encompassing calendars and travel arrangements for the Executive Director, Research Director, and other senior leaders as needed.</li><li>Communicate with university officials, external constituents, and DPI staff to serve as a liaison and coordinate meetings, travel and events on behalf of executive leadership.</li><li>Prioritize participants and evaluate obstacles and challenges as they arise, make recommendations.</li><li>Evaluate and revise scheduling and coordination methods as needed.</li></ul> 
Supervision &amp; Training 
<ul><li>Train and supervise Office Support Specialists (currently 2) to ensure consistently high-quality administrative support across the organization.</li><li>Assign duties and tasks, establish priorities, and provide guidance and troubleshooting to ensure effective administrative operations.</li><li>Guide staff in handling confidential and emergent matters requiring discretion and judgment in accordance with university policies and procedures.</li><li>Empower staff to diplomatically resolve issues, follow procedures, and maintain effective working relationships with senior university leadership, government officials, civic and industry leadership, and DPI partners.</li></ul> 
Executive Director Communications Support 
<ul><li>Ensure that the Executive Director is briefed for meetings with a wide range of individuals and groups.</li><li>Support the Executive Director in all areas including relations with senior university leadership, government officials, civic and industry leadership, and DPI partner institutions.</li><li>Manage and prioritize the high volume of communication for the Executive Director, drafting and coordinating timely responses. Serve as liaison to those reporting to the Executive Director.</li><li>Consult with and advise the Executive Director on matters of significance, including confidential and emergent matters that may require immediate action and the use of discretion and judgment. Analyze complex issues, identify viable options, and communicate options to the Executive Director and others. Implement options.</li></ul> 
Administrative Team Leadership 
<ul><li>Serve as a leader and advocate for administrative support staff on the administrative team (business, HR, facilities, events, communications, IT).</li><li>Investigate issues, develop recommendations and options, and contribute to identifying and deploying solutions.</li><li>Contribute to discussions about administrative support staffing levels and organizational structures.</li></ul> 
Events &amp; Conferences 
<ul><li>Contribute to the planning, coordination, and implementation of events and conferences with a variety of internal and external constituents.</li><li>Ensure appropriate administrative support is provided for special initiatives and committees as needed.</li></ul> 
Other Duties 
<ul><li>Perform other related duties and participate in special projects as assigned.</li></ul></div><div>
Minimum Qualifications: 
1. High school graduation or equivalent 
2. Any one or any combination totaling five (5) years (60 months) from the following categories: 
 A. College course work in business, finance, accounting or a related field: 
 60 semester hours or an Associate's degree equals one (1) year (12 months) 
 90 semester hours equals two (2) years (24 months) 
 120 semester hours or a Bachelor's degree equals three (3) years (36 months) 
 Master's degree or higher equals four (4) years (48 months) 
 B. Progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles 
 
Preferred Qualifications: 
<ul><li>Bachelor&rsquo;s Degree</li><li>Five (5) years of progressively responsible administrative responsibilities, preferably in an academic or research setting.</li></ul> 

Knowledge, Skills and Abilities: 
<ul><li>Knowledge of University of Illinois operations, policies, and procedures.</li><li>Proficiency with MS Office suite.</li><li>Ability to effectively communicate with others; strong analytical, problem-solving, and organizational skills.</li><li>Ability to work collaboratively with a diverse population.</li><li>Highly organized and independent worker with ability to manage multiple responsibilities; excellent time management.</li><li>Ability to prioritize duties and assignments.</li><li>Strong analytical/problem-solving skills to interpret policies and resolve problems without precedent.</li><li>Exceptional attention to detail; ability to use discretion and maintain confidentiality.</li></ul></div>
Appointment Information

This is a 100% full-time Civil Service Administrative Assistant position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $75,000- $90,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position will be expected to work on-site at 220 S Wacker Driver, Chicago, IL, on a full-time basis per the University&rsquo;s Workplace Flexibility policy. This position is not eligible for any type of sponsorship for work authorization.
 
 
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Application Procedures and Deadline Information 
Applications must be received by 6:00 pm (CST) on March 24, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Kelsey Marr at krok2@illinois.edu. For questions regarding the application process, please contact 217-333-2137. 
 
At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; every staff member helps shape what&rsquo;s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.
Champaign-Urbana
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.
<div></div>
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
<div></div>
Requisition ID: 1034841 
Job Category: Professional and Administrative 
Apply at: https://jobs.illinois.edu</div></div></div></div>

Administrative Assistant - Discovery Partners Institute

Swissport

<div>
 Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple &ndash; &ldquo;To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.&rdquo;
 
 
 We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.
 
 
 
 Job Summary
 
 
 
 Under limited supervision, operate computers to input data into files and databases. May undertake more complex tasks where necessary.
 
 
 The expected pay rate is $24.00 / hourly.
 
 
 Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.
 
 
 
 Your activities
 
 
 
 <ul>
 <li>
 Maintain high standards of integrity.
 </li>
 <li>
 Treat all individuals with fairness and respect and act in accordance with expressed standards.
 </li>
 <li>
 Maintain and display commitment to company values.
 </li>
 <li>
 Portray a high level of poise and confidence and maintain composure in all situations.
 </li>
 <li>
 Display a high level of self-discipline and motivation in all situations.
 </li>
 <li>
 Operate effective in an environment with frequent changes, as well as occasional stressful situations. Must work constructively in these situations while maintaining a positive attitude.
 
 
 </li>
 </ul>
 
 People
 
 
 
 <ul>
 <li>
 Communicate with all levels of the organization, customers and vendors in a professional manner.
 </li>
 <li>
 Maintain a high level of confidentiality.
 </li>
 <li>
 Work with applicants - obtaining information, arranging interviews and coordinate paperwork and information necessary for company's recruiting process.
 </li>
 <li>
 Coordinate listening opportunities.
 </li>
 <li>
 Communicate effectively, verbally and in writing as needed with employees, customers, vendors, and/or regulatory officials.
 </li>
 <li>
 Work effectively in a team environment within the shop to attain goals and deliver results.
 </li>
 <li>
 Foster a collaborative team environment within the shop, engaging other team members through the use of effective input and feedback.
 </li>
 <li>
 Prepare development goals in conjunction with supervisor/manager and work toward completion of these goals.
 </li>
 <li>
 Prepare measurable position goals and objectives to meet all position objectives, as well as company goals.
 </li>
 <li>
 Establish and maintain internal and external relationships and networks within the company.
 
 
 </li>
 </ul>
 
 Business
 
 
 
 <ul>
 <li>
 Keep office in an orderly and professional manner.
 </li>
 <li>
 Perform data entry for timely update of fleet management system and other business systems.
 </li>
 <li>
 Complete/process forms and documents to report shop activities.
 </li>
 <li>
 Perform orderly record keeping.
 </li>
 <li>
 Track, report and handle local petty cash funds, without error.
 </li>
 <li>
 Type letters, reports, memos and filing.
 </li>
 <li>
 Handle incoming and outgoing mail and express packages.
 </li>
 <li>
 Use Outlook calendar and e-mail for communication.
 </li>
 <li>
 Order and store breakroom supplies including coffee, soda and condiments for the shop.
 </li>
 <li>
 Order and maintain inventory of company and customer parts.
 </li>
 <li>
 Process invoices and accurately track spend.
 </li>
 <li>
 Order shop and office supplies, as needed.
 </li>
 <li>
 Pursue the company's business objectives.
 </li>
 <li>
 Pursue the priorities and urgency of the business activities for successful shop operations.
 
 
 </li>
 </ul>
 
 Strategic
 
 
 
 <ul>
 <li>
 Acquire and apply new and innovative approaches within the work group.
 </li>
 <li>
 Effectively translate ideas into actions within the work group and advance them within the company.
 </li>
 <li>
 Effectively contribute ideas and processes within the company to prepare for future changes, while maintaining current success and momentum.
 </li>
 <li>
 Advance change within the company, applying a disciplined approach to change; building commitment, and contributing to an environment where people take calculated risks.
 
 
 </li>
 </ul>
 
 Your profile
 
 
 
 <ul>
 <li>
 Excellent oral and written communication skills; outgoing personality.
 </li>
 <li>
 Proficiency in Microsoft PowerPoint, Word, Excel and Outlook.
 </li>
 <li>
 Strong organization and administration skills.
 </li>
 <li>
 Strong-willed, professional, and friendly with a positive attitude.
 </li>
 <li>
 Proactive, planner with a bias toward action.
 </li>
 <li>
 General business knowledge required.
 </li>
 <li>
 Must be able to maintain absolute confidentiality and discretion.
 </li>
 <li>
 High School Diploma or GED.
 </li>
 <li>
 1 - 2 years administrative office experience.
 </li>
 <li>
 Flexible work schedule
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 401(k)
 </li>
 <li>
 Dental insurance
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Retirement plan
 </li>
 <li>
 Tuition reimbursement
 </li>
 <li>
 Vision insurance
 
 
 </li>
 </ul>
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
 
 While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee might occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
 
 
 At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
 
 
 Visit our website at https://careers.swissport.com to learn more about Life at Swissport.
 
 
 Join Swissport today and be part of a team that connects the world of aviation!
</div>

Administrative Assistant - Cargo

UB Greensfelder LLP

<div>UB Greensfelder has an opening for a full-time Legal Administrative Assistant working intheChicago office. This is a smaller office atmosphere that is within a larger firm network. Our office environment focuses on teamwork and supporting each other in order to better balance workloads. Therefore, strong teamwork and communication skills are highly desired.This is an in-office position that is eligible for hybridwork after the initial onboarding period.
UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm's attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named &quot;2025 Ohio and Missouri Firm of the Year&quot; byBenchmark Litigationand consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer &amp; Berne LLP and Greensfelder, Hemker &amp; Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visitwww.ubglaw.com. Our Business Begins With You.
Responsibilities Include:<ul><li>
Producing, editing and proofreading various legal documents and correspondence.</li><li>
Calendar management, travel arrangements, and expense reimbursement.</li><li>
Trial preparationand overall assistance with litigation processes and procedures.</li><li>
Time entry, transcription of dictation, and overall file maintenance.</li></ul>
Qualified applicants will have:<ul><li>
5+ years law firm experience in litigation.</li><li>
Proficiency in Microsoft Office, ability to create table of authorities and table of contents, and formatting Styles to assist with quick document preparation.</li><li>
Experience with billing, electronic filing in state and federal courts, docket management, and trial experience.</li><li>
Experience to produce, review, and format legal documents.</li><li>
Excellent accuracy, grammar, and proofreading skills.</li></ul>
UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.
UB Greensfelder recognizes the importance of forming inclusive teams of attorneys and staff to foster an environment where creative solutions are made for our clients, and all have the opportunity to thrive and succeed. We encourage candidates from a variety of backgrounds to apply to be a part of our team.</div>

Legal Administrative Assistant - Litigation

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