administrative assistant - cargo

administrative assistant 3 Jobs in Chicago

administrative assistant 3

air cargo warehouse agent -ord Jobs in Chicago

air cargo warehouse agent -ord

executive assistant

legal administrative assistant - transactions Jobs in Chicago

administrative assistant cargo

Swissport

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 Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple &ndash; &ldquo;To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.&rdquo;
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 We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.
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  Job Summary
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 Under limited supervision, operate computers to input data into files and databases. May undertake more complex tasks where necessary.
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 The expected pay rate is $24.00 / hourly.
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 Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.
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  Your activities
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   Maintain high standards of integrity.
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   Treat all individuals with fairness and respect and act in accordance with expressed standards.
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   Maintain and display commitment to company values.
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   Portray a high level of poise and confidence and maintain composure in all situations.
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   Display a high level of self-discipline and motivation in all situations.
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   Operate effective in an environment with frequent changes, as well as occasional stressful situations. Must work constructively in these situations while maintaining a positive attitude.
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  People
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   Communicate with all levels of the organization, customers and vendors in a professional manner.
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   Maintain a high level of confidentiality.
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   Work with applicants - obtaining information, arranging interviews and coordinate paperwork and information necessary for company's recruiting process.
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   Coordinate listening opportunities.
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   Communicate effectively, verbally and in writing as needed with employees, customers, vendors, and/or regulatory officials.
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   Work effectively in a team environment within the shop to attain goals and deliver results.
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   Foster a collaborative team environment within the shop, engaging other team members through the use of effective input and feedback.
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   Prepare development goals in conjunction with supervisor/manager and work toward completion of these goals.
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   Prepare measurable position goals and objectives to meet all position objectives, as well as company goals.
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   Establish and maintain internal and external relationships and networks within the company.
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  Business
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   Keep office in an orderly and professional manner.
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   Perform data entry for timely update of fleet management system and other business systems.
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   Complete/process forms and documents to report shop activities.
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   Perform orderly record keeping.
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   Track, report and handle local petty cash funds, without error.
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   Type letters, reports, memos and filing.
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   Handle incoming and outgoing mail and express packages.
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   Use Outlook calendar and e-mail for communication.
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   Order and store breakroom supplies including coffee, soda and condiments for the shop.
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   Order and maintain inventory of company and customer parts.
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   Process invoices and accurately track spend.
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   Order shop and office supplies, as needed.
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   Pursue the company's business objectives.
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   Pursue the priorities and urgency of the business activities for successful shop operations.
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  Strategic
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   Acquire and apply new and innovative approaches within the work group.
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   Effectively translate ideas into actions within the work group and advance them within the company.
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   Effectively contribute ideas and processes within the company to prepare for future changes, while maintaining current success and momentum.
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   Advance change within the company, applying a disciplined approach to change; building commitment, and contributing to an environment where people take calculated risks.
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  Your profile
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   Excellent oral and written communication skills; outgoing personality.
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   Proficiency in Microsoft PowerPoint, Word, Excel and Outlook.
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   Strong organization and administration skills.
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   Strong-willed, professional, and friendly with a positive attitude.
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   Proactive, planner with a bias toward action.
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   General business knowledge required.
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   Must be able to maintain absolute confidentiality and discretion.
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   High School Diploma or GED.
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   1 - 2 years administrative office experience.
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   Flexible work schedule
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  What We Offer
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   401(k)
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   Dental insurance
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   Health insurance
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   Life insurance
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   Paid time off
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   Retirement plan
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   Tuition reimbursement
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   Vision insurance
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 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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 While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee might occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
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 At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
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 Visit our website at https://careers.swissport.com to learn more about Life at Swissport.
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 Join Swissport today and be part of a team that connects the world of aviation!
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Administrative Assistant - Cargo

Worldwide Flight Services

<div><div><div><h2 class="jobSectionHeader"><b>About WFS</b></h2>
</div><div><p>
Join our Worldwide Flight Services family and contribute to the timely delivery of cargo shipment, business to customer delivery, and on-time flights while operating safely and securely. We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, ramp handling, and technical service experts in 164 airport locations, 18 countries, and on 5 continents. Are you ready to take off on your next career with us?</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary</b></h2>
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The work of a Warehouse Agent includes the following: loading and unloading of cargo; the receiving, delivering, and physical handling of freight and company material, export at the designated docks, the completion of forms and messages related to and necessary for the performance of the designated locations of the functions described. May be assigned to perform routine cleaning of work areas, ramps, and facilities with or without powered equipment. May be assigned to assist in monitoring security of facility. Comply with WFS site security procedures for assigned warehouse and other operations. Remain cognizant of WFS staff, security contractors, and visitors&rsquo; activities and report security breaches, suspicious occurrences, or non-compliance with the site security plan to managers or via the WFS whistleblower program.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
</div><div><ul><li>Responsible for moving air cargo within designated warehouse.</li><li>
Load and unload cargo from pallets and containers.</li><li>
Build up cargo for outbound flights.</li><li>
Break down cargo from import flights.</li><li>
Facilitate the loading and unloading of cargo to and from semitrucks.</li><li>
May operate basic cargo handling equipment such as forklift, aircraft pallets and pallet jacks.</li><li>
Check freight for proper piece count, weight, dimensions and documents as appropriate when accepting or delivering cargo.</li><li>
Confirm Dangerous Goods (DG) have been checked within aircraft limits and Follow specific procedure for DG shipments when received, including when shipment is abandoned by consignee.</li><li>
Ability to understand and react to verbal commands and safety warnings, with and without, assistance of sight or visual aids.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Requirements</b></h2>
</div><div><ul><li>HS Diploma, GED or Equivalent</li><li>
Must be at least 18 years of age</li><li>
Valid driver's license</li><li>
Ability to work rotating shifts including weekends (i.e., Friday, Saturday, Sunday), holidays, and days off.</li></ul><p></p><p><b><br>
**This job is covered by a collective bargaining agreement of the Transport Workers Union (TWU), a labor union which requires joining the TWU and paying union dues.**
</b></p></div></div><div><div><h2 class="jobSectionHeader"><b>Preferred Skills</b></h2>
</div><div><ul><li>Must be able to read, write, speak and understand the English language.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Physical Requirements/Working Conditions</b></h2>
</div><div><ul><li>Ability to lift up to 80 lbs.</li><li>
Ability to work in all types of weather conditions as well as environmental conditions</li><li>
Ability to distinguish colors, red, green, and yellow.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Perks &amp; Benefits</b></h2>
</div><div><ul><li><b><i>Want your pay in advance?</i></b> Access your pay when you need it through DailyPay app.</li><li><b><i>
Are you a top performer who thrives on recognition?</i></b> On the spot awards offered through the Awardco Platform including gift cards and more.</li><li><b><i>
Need quality medical care?</i></b> Multiple options for both full and part-time employees.</li><li><b><i>
Want WFS Employee Extras? </i></b>Travel Discounts, Pet insurance, Discount Shopping &amp; More.</li><li><b><i>
Looking to stay healthy and improve your life? </i></b>Wellness Programs offered to all employees.</li><li><b><i>
Want to invest in your future? </i></b>401k program offered.</li><li><b><i>
Looking to grow and have a career with us?</i></b> Opportunity for Internal Mobility and transfers available.</li></ul><p></p><p><br>
WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.</p></div></div></div>

Air Cargo Warehouse Agent -ORD

Forward Air

<div><p><b>Position:</b> <b>Quality Compliance Analyst</b></p><p></p><p><b><br>
Compensation: $70,000 - 80,000 Annually</b></p><p></p><p><b><br>
Job Description:</b></p><p></p><p><br>
Forward Air is seeking a motivated individual to join our Quality team as a <b>Quality Compliance Analyst</b>. This role supports local terminal operations while helping ensure our customers receive a consistent, high-quality shipping experience. The position is responsible for upholding and improving established quality and compliance standards, while providing value-added support to both internal teams and customers.</p><p></p><p><b><br>
Core Responsibilities &amp; Duties:</b></p><br>
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Develop, analyze, monitor, and distribute operational metrics and KPIs to field teams, providing trend analysis to identify performance opportunities and areas for improvement</li><li>
Investigate operational issues to determine root causes, recommend corrective actions, and partner with managers to ensure timely and effective resolution</li><li>
Collaborate with team members to resolve shipment traces and support proactive efforts to prevent lost freight and reduce claims</li><li>
Support and participate in continuous process improvement initiatives while ensuring adherence to established company quality standards</li><li>
Review existing processes, procedures, and systems to identify opportunities for improvement and operational efficiency</li><li>
Partner with operations teams to observe and evaluate workflows, helping educate and support teams to enhance performance, increase productivity, maintain safety, and ensure compliance to mitigate claims exposure</li><li>
Travel as needed to support field operations and quality initiatives</li><li>
Provide regular updates and reporting on daily activities to field leadership</li><li>
Other duties as assigned</li></ul><p><b>
Qualifications:</b></p><ul><li><p>
High school diploma required; Associate&rsquo;s or Bachelor&rsquo;s degree in Business, Supply Chain, Logistics, or a related field preferred, or equivalent work experience</p></li><li>
Strong analytical and problem-solving skills with the ability to interpret operational data, identify trends, and support root cause analysis</li><li>
2 &ndash; 4 years demonstrated experience with SQL, Power BI, and Excel</li><li>
Demonstrated ability to manage multiple tasks, follow through on assignments, and meet established deadlines</li><li>
Proficiency in Microsoft Office applications, with the ability to analyze data and generate reports; experience with Tableau, Oracle, or similar reporting systems is a plus</li><li>
Ability to collaborate effectively with cross-functional teams and build positive working relationships across field operations</li><li>
Prior experience in logistics, transportation, inventory management, or operational environments preferred</li><li>
Strong verbal and written communication skills with the ability to clearly present findings, recommendations, and updates to operational teams</li><li>
Continuous improvement mindset with a focus on quality, operational efficiency, and compliance with company standards</li></ul><p><b>
Skills:</b></p><ul><li>
Ideal candidate will possess a &ldquo;can do&rdquo; attitude with a &ldquo;will do&rdquo; work ethic</li><li>
Must have the ability to work in a fast-paced environment</li><li><p>
Strong interpersonal skills: ability to build trust and rapport and effectively communicate with co-workers, employees, and customers</p></li></ul><p><b>
Forward Air is an Equal Opportunity employer.</b></p><p>
#LI-Onsite #LI-KB1</p><p>
Since 1990, Forward Air has been a leading provider of ground transportation and related logistics services to the North American air freight and expedited LTL market. We offer surface shipping on an accelerated &ldquo;time-definite&rdquo; basis, delivering cargo at a specific time, but under less time-sensitive situations &ndash; supplying you with a cost effective, reliable alternative to air transportation. We work with companies of all sizes to develop tangible advantages and build the best products to meet your specific needs. Forward Air presents to the wholesale transportation community (logistics companies, freight forwarders, integrated air cargo carriers, passenger/ cargo airlines, and non-traditional shippers), a single-source provider that can deliver more supply chain services and a superior menu of choices. Throughout the years we have added supplementary lines to our linehaul service, such as full truckload operations (Truckload Services), final-mile coverage (Complete&reg; Cartage), and an Airline Logistics program, and we will continue to expand our services to meet the changing needs and growth of our customer base.</p>
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Forward Air is structured to optimize both savings and service to our customers. Direct partnerships with owner-operators and other surface transportation providers, enable us to remain cost-competitive. The Forward Air network is designed with over 90 facilities located at or near major U.S. and Canadian airports, 12 regional sort centers and over 300 beyond points (secondary airports provided through our Complete Cartage service), creating one of the most comprehensive linehaul networks in the industry.</p>
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Ranked 3rd in Newsweeks 2022 &quot;Americas Most Trustworthy Companies&quot; publication</p></div><p></p>

Quality Compliance Analyst

USPack Logistics

<ul><li>Contract(s) available in the Chicago area.</li><li>Routes are available Monday through Friday.</li><li>Routes begin at 7:00am.</li><li>Routes on average take 8 hours to complete.
</li><li>Routes travel an estimated 100 to 125 miles.</li><li>Routes are Round Trip and start in Chicago, Illinois.</li><li>Smart phone preferred to meet customer scanning requirements.</li><li>Independent contractors are subject to background checks, drug screens, and/or motor vehicle checks as required by customer. Additional Cities: Optimal Vehicle Type: Minivan;Large SUV Cargo Description: Auto Parts</li></ul>

Delivery Driver/Courier

Green Healthcare Logistics Inc.

<p>Green Healthcare Logistics is seeking professional Independent Contractor (1099) medical couriers to support regulated healthcare transport throughout Chicagoland and surrounding areas including, Wisconsin, Indiana &amp; Michigan.</p><p>We provide structured healthcare logistics services supporting laboratories, hospitals, blood banks, pharmacies, research facilities, and veterinary networks.</p><p>This opportunity is ideal for experienced drivers who understand time-sensitive delivery, compliance standards, and professional facility interaction.</p><p>Available Routes:</p><ul><li>Early morning routes (as early as 4:00 AM, including airport runs)</li><li>Day routes</li><li>Evening routes</li><li>Overnight routes</li><li>Monday through Sunday route availability</li></ul><p>Routes typically average 4&ndash;8 hours depending on assignment. Contractors may select available routes based on their availability.</p><p>Responsibilities:</p><ul><li>Transport medical specimens, veterinary samples, pharmacy products, and regulated healthcare materials</li><li>Maintain documented chain-of-custody procedures</li><li>Follow time-sensitive routing requirements</li><li>Utilize smartphone scanning applications</li><li>Perform pre-trip and post-trip vehicle inspections</li><li>Maintain clean and professional vehicle condition</li><li>Communicate with dispatch regarding route updates</li></ul><p>Preferred Certifications (Priority Consideration &amp; Higher Compensation Considered):</p><ul><li>HIPAA Privacy &amp; Security Training</li><li>Bloodborne Pathogen (BBP) Certification</li><li>Cold Chain Handling Training</li><li>Dry Ice Handling Certification</li><li>Medical Courier Specimen Handling Training</li><li>DOT 49 CFR Familiarization</li><li>UN3373 / Category B Awareness</li><li>TWIC Certification (for airport-related assignments)</li><li>TSA -PreCheck</li></ul><p>Certifications are not required to apply; however, priority consideration and premium route opportunities may be offered to certified medical couriers.</p><p>Vehicle Requirements:</p><ul><li>Reliable car, SUV, minivan, cargo van, or small box truck</li><li>Vehicle less than 10 years old</li><li>Registered, insured, and properly maintained ($100k/$300k limits)</li><li>Clean cargo area suitable for medical transport</li></ul><p>Minimum Qualifications:</p><ul><li>21 years of age or older</li><li>Valid driver&rsquo;s license</li><li>Acceptable driving record (No moving violations in past 3 years; no DUI/DWI in past 5 years)</li><li>Ability to pass background screening and drug testing (as required by client facilities)</li><li>Smartphone with GPS capability</li><li>Comfortable using mobile applications</li></ul><p>Physical Requirements:</p><ul><li>Ability to lift up to 50 pounds</li><li>Frequent entering and exiting of vehicle</li><li>Extended periods of driving</li><li>Exposure to outdoor weather conditions</li></ul><p>Compensation Structure:</p><p>Compensation is structured per route, per stop, or per mile depending on assignment.<br/>The hourly range listed reflects estimated equivalent earnings based on typical route duration.</p><p>Higher-paying assignments are available for certified and experienced medical couriers.</p><p>This is a 1099 independent contractor opportunity. Contractors are responsible for vehicle expenses and applicable taxes.</p><p>To apply, please submit:</p><ul><li>Resume (if available)</li><li>Vehicle type and year</li><li>Certifications held (if any)</li><li>General availability (morning, day, evening, overnight)</li></ul><p>Pay: $22.00 - $38.00 per hour</p><p>Benefits:</p><ul><li>Mileage reimbursement</li></ul><p>People with a criminal record are encouraged to apply</p><p>Application Question(s):</p><ul><li>Do you have prior experience transporting medical specimens, pharmaceuticals, or regulated healthcare materials?</li><li>Are you comfortable handling regulated medical materials requiring documented chain-of-custody procedures?</li><li>Do you understand that this role requires professional interaction inside hospitals, laboratories, pharmacies, and research facilities?</li><li>Have you ever been responsible for temperature-sensitive transport (2&ndash;8&deg;C or frozen materials)?</li><li>Do you currently work with any other medical courier or healthcare logistics company?</li></ul><p>Work Location: On the road</p>

Medical Courier – Independent Contractor (Healthcare Logistics) – Chicago & Surrounding Areas

Affordable Moving Company

<p><b>Overview</b><br/>We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team. This vital role offers an exciting opportunity to be the first point of contact for visitors and callers, while also providing essential administrative support to ensure smooth office operations. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, with a passion for delivering outstanding customer service. This paid position is perfect for someone eager to grow their office management experience in a fast-paced environment.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors and clients warmly, providing professional front desk reception and assistance</li><li>Manage multi-line phone systems, directing calls efficiently and courteously</li><li>Handle incoming correspondence, emails, and inquiries with promptness and professionalism</li><li>Maintain organized filing systems, data entry, and document proofreading to ensure accuracy</li><li>Support office management tasks such as calendar scheduling, appointment setting, and calendar management</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software</li><li>Perform clerical duties including copying, scanning, faxing, and maintaining office supplies</li><li>Provide customer support by addressing inquiries and resolving issues effectively</li><li>Manage Google Workspace tools (Docs, Sheets, Calendar) for daily operations</li></ul><p><b>Experience</b></p><ul><li>Proven office experience or administrative support background in a professional setting</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace</li><li>Experience with multi-line phone systems and phone etiquette best practices</li><li>Bilingual skills are highly desirable to serve diverse clients and visitors effectively</li><li>Demonstrated organizational skills with the ability to prioritize tasks efficiently</li><li>Previous experience in customer service or customer support roles preferred</li><li>Clerical experience including data entry, filing, proofreading, and document management is advantageous</li><li>Knowledge of office management procedures such as calendar management and personal assistant tasks is a plus</li><li>Familiarity with medical or dental receptionist duties is beneficial but not required</li></ul><p>Join us to be part of a vibrant team where your organizational talents and customer service skills will shine! This role offers an engaging environment where you can develop your administrative expertise while making a positive impact every day.</p><p>Pay: From $18.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Receptionist/Administrative Assistant

Alborada

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Receptionist/Assistant to join our team! This energetic role is vital in creating a welcoming environment for clients, visitors, and staff while providing essential administrative support. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As a key point of contact, you will manage front desk operations, handle multi-line phone systems, and assist with office management tasks to ensure smooth daily operations. This paid position offers an exciting opportunity to develop your administrative expertise in a professional setting.</p><p><b>Duties</b></p><ul><li>Greet visitors and clients warmly, ensuring a positive first impression</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently</li><li>Maintain organized filing systems and perform data entry with accuracy (operations)</li><li>Support office management tasks such as calendar scheduling and appointment setting</li><li>Handle incoming and outgoing correspondence, including proofreading documents</li><li>Assist with bookkeeping activities using QuickBooks or similar accounting software</li><li>Provide exceptional customer service by addressing inquiries promptly and professionally</li><li>Support administrative tasks such as typing reports, managing office supplies, and organizing files</li><li>Run errands</li></ul><p><b>Skills</b></p><ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Experience with front desk operations and multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs</li><li>Knowledge of office management procedures and clerical best practices</li><li>Demonstrated customer service skills with professional phone etiquette</li><li>Ability to perform data entry accurately and efficiently in a fast-paced environment</li><li>Familiarity with medical or dental receptionist duties is a plus</li><li>Personal assistant experience or calendar management skills are advantageous</li><li>Basic bookkeeping knowledge using QuickBooks or similar software is preferred</li><li>Strong proofreading skills to ensure error-free documents</li><li>Time management skills to handle multiple responsibilities seamlessly</li></ul><p>Join us as a Receptionist/Assistant and become an integral part of a vibrant team dedicated to delivering outstanding service while supporting the efficient operation of our office. This paid role offers valuable experience in office administration, customer support, and organizational management&mdash;perfect for those eager to grow their career in a lively professional environment!</p><p>Pay: From $16.60 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul><p>Language:</p><ul><li>Spanish (Required)</li></ul><p>Work Location: In person</p>

Receptionist/Assistant

Explore 172+ Administrative assistant cargo in Chicago this March. Find roles across top companies and apply now to boost your career.