dental assistant

medical assistant

manager, ai literacy and adoption Jobs in Chicago

manager, ai literacy and adoption

account executive

administrative assistant - cargo Jobs in Chicago

administrative assistant - cargo

executive assistant and coordinator

Feeding America

<div><p><b>Work. Serve. Thrive.</b>
</p><div>Imagine a place where your talent can make a meaningful difference in peoples' lives. Working at Feeding America is a uniquely rewarding experience in which our employees work together as vital parts of a much larger mission. We are innovative, mission-focused, diverse, collaborative, values-driven and focused on results.
</div><p>Feeding America is the nation&rsquo;s largest charity and the leading domestic hunger-relief charity in the United States. Our mission is to feed America's hungry through a nationwide network of member food banks and engage our country in the fight to end hunger.</p><p>
This is a <b>hybrid position based out of Feeding America&rsquo;s Chicago office location</b>. At Feeding America, we believe in offering a flexible work environment. Employees can be in the office an average of 2 days a week (when not travelling for work) and work from home on other days. Employees also have access to a 30-day &ldquo;work anywhere&rdquo; program during the course of each calendar year that can be combined with PTO and/or holidays.</p><p>
Learn more about Feeding America here.</p><div><div><b>
The Opportunity</b></div><p></p><div><div><div><div><div><div><div><div><div>
The Executive Assistant and Coordinator provides operational and administrative support to the Chief Supply Chain Officer and the Chief Advocacy &amp; Community Partnerships Officer. Their primary focus will be to ensure efficient execution of day-to-day priorities and enterprise commitments. The role manages executive scheduling, coordinates internal and external engagements, and supports planning, budgeting, and reporting processes across both portfolios. The Executive Assistant and Coordinator translates strategic direction into organized workplans, tracks deliverables and deadlines, and ensures timely follow-through across cross-functional teams. By managing logistics, preparing briefing materials, and maintaining clear documentation of actions and commitments, the Executive Assistant and Coordinator helps maintain alignment, accountability, and smooth operations across Supply Chain and Advocacy &amp; Community Partnerships.</div></div></div></div></div></div></div></div></div></div><div><div>
</div><div><b>
Compensation</b></div><p></p><div>
Here at Feeding America national organization, equality is central to our mission and is an integral part of our compensation policies and structures. As such, we maintain transparent salary ranges and clearly defined practices for how our team, including new hire salary offers, moves through these ranges. You can expect us to offer the best salary up front based on these clearly defined pay practices with little room for negotiation. We make exceptions for highly experienced (multiple years of at-level experience) new hires in accordance with our pay practices. Once hired, employees have the opportunity to progress through salary ranges via regular merit increases and step promotions.<br>
<br>
<b>Salary Range: $73,000 - $78,000 Based on Experience.</b></div><p></p><div><b>
Benefits: </b>A comprehensive list of benefits available to full-time employees can be found<b> </b><b>here</b><b>.</b><br>
<br>
<b>Responsibilities:</b></div><div><div><ul><li>
Executive Scheduling &amp; Engagement Coordination: Manages complex calendars for both executives, ensuring meetings, travel, and engagements are scheduled efficiently and aligned to priorities; and coordinates logistics and prepares briefing materials so leaders are equipped with clear objectives, relevant background, and documented follow-up actions.</li><li>
Project Planning &amp; Tracking: Translates strategic direction into organized workplans with defined milestones, timelines, and accountable owners; and tracks progress across initiatives, monitors deadlines, and proactively surfaces risks or gaps to maintain steady execution.</li><li>
Enterprise Planning &amp; Reporting Support: Supports annual planning, budgeting, key performance indicators (KPI) tracking, and talent management processes across both portfolios; and coordinates inputs, liaises with Finance and HR, and helps ensure enterprise deliverables are completed accurately and on time.</li><li>
External &amp; Network Engagement Support: Organizes and supports executive engagement with network members, donors, partners, vendors, and community organizations; and manages event logistics, ensures materials are prepared in advance, and tracks commitments to ensure timely follow-through.</li><li>
Meeting &amp; Operational Management: Plans and supports leadership team meetings, including agenda coordination, documentation of action items, and tracking of next steps; and manages travel, expense reporting, and related administrative functions to maintain smooth daily operations.</li><li>
Follow-Through &amp; Accountability: Monitors executive commitments and ensures agreed-upon actions are completed; and maintains clear documentation and communication to support accountability across teams and reduce operational friction.</li><li>
Other duties as assigned.</li></ul></div><div><p><b>
Required Experience and</b><b> Qualifications:</b></p><ul><li>
3 years of experience working in a complex stakeholder environment in a position that requires sophisticated coordination and planning of schedules for executives, translating project plans into tactical work plans and supporting effective communication and stakeholder.</li><li>
Tactical project management experience including ability to use supporting technology to manage and organize projects including Microsoft Suite, virtual meeting platforms and other audiovisual equipment.</li><li>
Demonstrated writing, editing and proofing skills including the ability to synthesize information and assemble briefings and meeting/event preparation materials providing structure, clarity and accessibility.</li><li>
Exhibit a high degree of professionalism, trustworthiness, and a demonstrated ability to handle highly confidential information.
</li><li>Ability to work independently and meet deadlines while managing multiple tasks and changing priorities. Must be able to react to time-sensitive matters as well as manage complex, longer-term initiatives.</li></ul></div></div><div><p><b>
Required Leadership Competencies:</b></p></div><ul><li><i>
Fosters an Enterprise Mindset</i></li><li><i>
Fosters an Open and Supportive Environment</i></li><li><i>
Leads with Accountability</i></li><li><i>
Collaborates Internally and Externally</i></li><li><i>
Focuses on People and Teams</i></li><li><i>
Manages Organization and Business Complexity</i></li><li><i>
Communicates with Impact and Influence</i></li></ul><div><div><b>
Preferred Competencies, Experience &amp; Certifications:</b></div><ul><li><i>
Non-profit experience working in a service-oriented environment with donors and other external partners is highly desirable.</i></li></ul></div><div>
Feeding America&rsquo;s goal is to attract, develop, retain, and promote a talented diverse workforce where all employees feel a sense of belonging and contribute to a culture that values differences, ideas, and experiences. We intentionally seek out diverse perspectives and skills on our teams, knowing that it makes us stronger as an organization and better equipped to serve our neighbors in need. We encourage all individuals, including those from historically under-represented communities and individuals with lived experience of hunger, to apply.</div><p></p><div><br>
Feeding America participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.</div></div></div>

Executive Assistant and Coordinator

Adler University

<div><p>The Project Coordinator for Strategic Initiatives provides administrative, logistical, and operational support primarily to the Senior Vice President (SVP)/Chief Operating Officer (COO), and to the Office of the President more broadly. Reporting to both the SVP/COO (who also serves in a capacity of Board Secretary) and the Project Manager and Executive Assistant to the President, this role is the primary administrative resource for SVP/COO-driven and board-related projects, priorities, and day-to-day tasks while also supporting presidential office operations in close partnership with and direction from the Project Manager and Executive Assistant to the President.</p>
<p>
The work spans four main areas: financial administration (processing and reconciling invoices, expenses, and reimbursements for the Office of the President and Board of Trustees); board logistics and governance support (coordinating meetings, materials, travel, and documentation for the Board of Trustees); communications support (drafting correspondence and providing copyediting and formatting assistance); and general administrative coordination including scheduling, travel, and project tracking.</p>
<p>
The dual reporting structure &mdash; the SVP/COO and the Project Manager and Executive Assistant to the President &mdash; ensures that the role is operationally integrated across the office while remaining directly responsive to SVP/COO priorities. Success in this role requires a genuine commitment to collaboration, operational excellence, accuracy, and policy compliance, and an interest in working in a highly collaborative and fast paced, outcomes driven environment. There will be great exposure to leadership and learning opportunities in this role.</p>
<p><b>
Key Responsibilities</b></p>
<p>
SVP/COO &amp; Presidential Office Support (40%)</p>
<ul>
<li><p>Provide high-quality administrative support to the SVP/COO and the Office of the President, including calendar management, correspondence, document preparation, and day-to-day operational coordination.</p>
</li>
<li><p>Create project plans and set meetings with teams according to key priority and project deliverables with consultation with the SVP/COO.</p>
</li>
<li><p>Prepare, format, and proofread executive materials including briefing documents, presentations, reports, and correspondence &mdash; ensuring all materials are polished, accurate, and appropriate for senior leadership audiences.</p>
</li>
<li><p>Draft initial communications on behalf of the SVP/COO and Office of the President, including internal memos, external correspondence, and other materials requiring a professional and institutional voice.</p>
</li>
<li><p>Support daily office operations in coordination with the Administrative Manager, Executive Assistant to the President, and other office staff, including phone coverage, visitor management, and office coordination.</p>
</li>
<li><p>Maintain organized, accurate, and confidential electronic and physical records and files.</p>
</li>
<li><p>Ensure smooth operations and logistics for meetings and events to maximize time of participants; set up Zoom and Teams meeting links, follow-up to support appropriate meeting attendance, and coordinate to collect, create, and distribute agenda before meetings.</p>
</li>
<li><p>Serve as a back-up for the President&rsquo;s scheduler.</p>
</li>
</ul><p>Board of Trustees Logistics &amp; Governance Support (20%)</p>
<ul>
<li><p>Serve as a primary administrative point of contact for Board of Trustees members and their support teams &mdash; coordinating scheduling, travel, logistics, and communications with professionalism and discretion.</p>
</li>
<li><p>Support the Board Secretary function by assisting with the preparation and distribution of board and committee materials, meeting minutes, approvals, and governance documentation.</p>
</li>
<li><p>Coordinate logistics for board meetings and committee meetings &mdash; including space reservations, catering, AV and technology needs, travel arrangements, and on-site support.</p>
</li>
<li><p>Maintain accurate and current board records, including member contact information, committee assignments, term dates, and governance documentation.</p>
</li>
<li><p>Assist with planning and execution of board-related events and engagements, ensuring smooth operations from planning through close.</p>
</li>
</ul><p>Invoice, Expense &amp; Financial Administration (15%)</p>
<ul>
<li><p>Process, track, and reconcile invoices, receipts, expense reports, reimbursements, and check requests for the Office of the President and Board of Trustees &mdash; with consistent attention to accuracy, timeliness, and compliance with institutional policies.</p>
</li>
<li><p>Serve as a primary point of contact for reimbursement and reconciliation within the Office of the President, working closely with the Executive Assistant and Administrative Manager to ensure all financial transactions are processed correctly and on schedule.</p>
</li>
<li><p>Coordinate with the Finance office on invoice approvals, vendor payments, and budget tracking as needed.</p>
</li>
<li><p>Maintain organized financial records and documentation to support audits, reviews, and reporting.</p>
</li>
</ul><p>Travel Coordination (5%)</p>
<ul>
<li><p>Under the direction of the administrative manager, support coordination of domestic and international travel for the President, SVP/COO, and Board of Trustees members &mdash; including itineraries, transportation, lodging, visa or documentation needs, and detailed logistics.</p>
</li>
<li><p>Anticipate and resolve travel complications proactively, ensuring senior leaders and board members experience seamless, well-managed travel.</p>
</li>
<li><p>Maintain and reconcile travel-related expenses in accordance with institutional policies.</p>
</li>
</ul><p>Project &amp; Administrative Coordination (20%)</p>
<ul>
<li><p>Provide project coordination support for initiatives led by the Office of the President &mdash; tracking timelines, action items, deliverables, and follow-up to ensure nothing falls through the cracks.</p>
</li>
<li><p>Support administrative compliance and documentation efforts, coordinating communications, maintaining records, and assisting with audits or reviews as needed.</p>
</li>
<li><p>Provide administrative support to senior leadership team committees or working groups, including scheduling, materials preparation, and documentation.</p>
</li>
<li><p>Collaborate across departments and constituencies with professionalism and discretion, representing the Office of the President with care and institutional awareness.</p>
</li>
<li><p>Oversee timekeeping and administrative guidance for student workers, temporary staff, or interns supporting the Office of the President, as assigned.</p></li></ul><br>
<p>
</p><p><b>Qualifications</b></p>
<p>
Required</p>
<ul>
<li><p>Prior experience in an administrative, executive support, or operations role &mdash; in a professional, academic, nonprofit, or mission-driven environment.</p>
</li>
<li><p>Strong organizational, time-management, and multitasking skills; ability to manage multiple priorities accurately in a fast-paced environment.</p>
</li>
<li><p>Excellent writing, editing, and proofreading skills, with the ability to produce clear, polished materials for senior and governance audiences.</p>
</li>
<li><p>Experience with or demonstrated ability to quickly learn invoice processing, expense reconciliation, and financial record-keeping.</p>
</li>
<li><p>Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook) and Google Workspace.</p>
</li>
<li><p>High level of professionalism, discretion, and sound judgment in handling confidential information.</p>
</li>
<li> <p>Proactive, self-directed working style with the ability to anticipate needs and act without waiting to be asked.</p>
</li>
<li><p>Genuine commitment to operational excellence and continuous improvement.</p>
</li>
<li><p>Collaborative, collegial approach with the ability to work effectively across diverse constituencies and stakeholders.</p>
</li>
<li><p>A learning mindset and openness to leveraging tools and resources, including AI.
</p></li><li><p>Appreciation for and commitment to the mission of Adler University.</p>
</li>
</ul><p>Preferred</p>
<ul>
<li><p>Experience supporting a Board of Trustees, governing body, or senior executive in a higher education or nonprofit setting.</p>
</li>
<li><p>Familiarity with board governance processes, meeting administration, or corporate secretary functions.</p>
</li>
<li><p>Experience coordinating domestic or international travel for senior leaders.</p>
</li>
<li><p>Demonstrated curiosity and interest in higher education, mission-driven organizations, or institutional leadership.</p></li></ul><br>
<p>
</p><p><b>Salary Range: $55,000.00 - $65,000.00</b></p>
<p><b>
Work Environment (Physical Demands): </b>The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.</p><br>
<p></p>
<p><b>
Universal Core Behaviors:</b></p>
<p><b>
Commitment to Adler&rsquo;s Mission</b></p>
<ul>
<li>Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.
</li><li>Aligns professional actions with Adler&rsquo;s commitment to community-rooted education, research, and impact.
</li><li>Contributes to a culture that advances health, well-being, and community connection &mdash; locally and globally.
</li><li>Respects and values colleagues and community partners.
</li></ul><p><b>Accountability and Excellence</b></p>
<ul>
<li>Demonstrates results-oriented focus and commitment to quality.
</li><li>Consistently meets deadlines and delivers work of high professional standard.
</li><li>Prioritizes service and responsiveness.
</li><li>Seeks opportunities to improve efficiency, effectiveness, and resource use.
</li><li>Takes ownership of performance, seeks feedback, and accepts responsibility for actions.</li>
</ul>
<p><b>Communication</b></p>
<ul>
<li>Communicates with respect, diplomacy, and professionalism.
</li><li>Demonstrates active listening and comprehension.
</li><li>Expresses ideas clearly and effectively in both oral and written forms.
</li><li>Keeps colleagues informed in a timely and transparent manner.
</li></ul><p><b>Collaboration and Teamwork</b></p>
<ul>
<li>Actively contributes to and engages with colleagues, partners, and communities.
</li><li>Builds relationships rooted in respect, empathy, and trust.
</li><li>Demonstrates curiosity, courage, and integrity in guiding work and decisions.
</li><li>Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
</li><li>Works cooperatively with colleagues to achieve collective goals.
</li></ul><p><b>Adaptability and Lifelong Learning</b></p>
<ul>
<li>Approaches challenges with proactive problem-solving.
</li><li>Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
</li><li>Supports and adapts to evolving needs in the work environment.
</li></ul><p><b>Partnership with Supervisors</b></p>
<ul>
<li>Engages supervisors as partners in achieving goals.
</li><li>Fosters open, respectful communication to maintain alignment and clarity.
</li>Seeks guidance and feedback when appropriate while demonstrating initiative and accountability.<br>
<li>
 </li></ul><p></p><p><b>Equal Opportunity Employer</b></p>
<p>
It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.</p></div><p></p>

Project Coordinator, Strategic Initiatives

Circuit Court of Cook County, Illinois

<div><div><b>OFFICE OF THE CHIEF JUDGE</b><br>
<b>CIRCUIT COURT OF COOK COUNTY, ILLINOIS</b><br>
<b>JOB </b><b>DESCRIPTION</b></div><br>
<b>
JOB </b><b>TITLE:</b><b> ADMINISTRATIVE ASSISTANT </b><b>II &ndash; EXECUTIVE ASSISTANT</b><br>
<b> DOMESTIC RELATIONS </b><b>DIVISION</b><br>
<b>LOCATION:</b><b> RICHARD J. DALEY CENTER, CHICAGO, ILLINOIS</b><br>
<b>G</b><b>RADE:</b><b> </b><b>14</b><br>
<b>SALARY:</b><b> $</b><b>56,557</b><br>
<b>UNION:</b><b> TEAMSTERS LOCAL 700</b><br>
<h1 class="jobSectionHeader"><b>
JOB SUMMARY AND</b><b> DUTIES:</b></h1><ul><li>
Provide administrative support to the Presiding Judge and judges assigned to the Division;</li><li>
Email lawyers and litigants regarding procedural matters in the litigation and email litigants case information in a timely manner;</li><li>
Answer basic questions about Zoom and remote proceedings, such as providing Meeting ID and Passcode information, and be able to communicate basic remote connection instructions to individuals via phone or email for all court calls, including Calendars 01 and B;</li><li>
Coordinate and schedule matters for Calendars 1 and B.</li><li>
Manage dockets as directed;</li><li>
Manage case transfers to/from Complex Litigation Calendars and out of county transfers to the Chief Judge;</li><li>
Operate Incarcerated Litigants Call;</li><li>
Schedule and oversee completion of all Substitution of Judge for Cause hearings;</li><li>
Interface with the Office of the Interpreters, Sheriff&rsquo;s Office, Official Court Reporters, and the Clerk&rsquo;s Office to manage litigation and court-related matters for the Division;</li><li>
Assist the Presiding Judge, Court Administrator, Program Coordinator, and Senior Division Attorney with ongoing educational trainings, programming, compliance with time standards, case management dates, and docket statistics;</li><li>
Provide backup for other Presiding Judge&rsquo;s Office administrative staff as required;</li><li>
Perform such other duties as directed by the Court Administrator and Presiding Judge.</li></ul>
The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee&rsquo;s normal line of work.<br>
<h1 class="jobSectionHeader"><b>
JOB </b><b>REQUIREMENTS:</b></h1><ul><li>
Bachelor&rsquo;s Degree preferred;
</li></ul><ul><li>Domestic Relations experience preferred;
</li><li>Knowledge of how cases proceed through the court system and Clerk of the Circuit Court forms
</li><li>Excellent computer skills;
</li><li>Excellent written and oral communication skills;
</li><li>Excellent interpersonal skills;
</li><li>Proficient with Adobe Acrobat Reader and Adobe Fill and Sign;
</li><li>Proficient with navigating through high volume of emails;
</li><li>Ability to work cooperatively and integrate with legal and non-legal personnel.
</li></ul><br>
<b>Working Conditions/Physical Requirements:</b><ul><li>
On a continuous basis, sit at a desk in front of a computer screen for long periods</li><li>
Intermittently twist to reach equipment or supplies surrounding desk</li><li>
Perform simple grasping and fine manipulation</li><li>
Strength to lift files weighing up to 20 pounds</li><li>
Use telephone and computer keyboard on a daily basis</li><li>
Walk short distances</li></ul>
This position requires a pre-employment drug screening and criminal background check. Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment. All offers of employment are contingent upon successful completion of all required screening criteria.<br>
<br>
Information concerning the benefits for this position can be found at the Circuit Court of Cook County Employment Opportunities Page.<br>
<br>
Please apply by filling out the application at our Career Page.<br>
<br>
<b>THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY </b><b>EMPLOYER</b><br>
It is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.<br>
<p>
</p><p>IQ41NtuAeu</p></div>

OCJ - Administrative Assistant II - Domestic Relations Division

Scion Staffing

<div>
 <p>
  Scion Nonprofit Staffing has been engaged to conduct a search for a
  <strong>
   Part-Time Administrative Assistant to the Executive Director
  </strong>
  for a
  <strong>
   mission-driven nonprofit organization supporting survivor support services
  </strong>
  . This position is
  <strong>
   onsite in Chicago, Illinois
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   POSITION OVERVIEW:
  </strong>
 </p>
 <p>
  This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   PERKS:
  </strong>
 </p>
 <ul>
  <li>
   Flexible part-time schedule (approximately 15&ndash;20 hours per week)
  </li>
  <li>
   Competitive hourly compensation based on experience
  </li>
  <li>
   Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
  </li>
  <li>
   Collaborative and mission-driven team environment
  </li>
  <li>
   Meaningful work supporting survivor-centered services and advocacy
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   RESPONSIBILITIES:
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
  </li>
  <li>
   Assist with donor communications, database updates, and development-related administrative tasks
  </li>
  <li>
   Prepare meeting materials, track action items, and coordinate logistics for meetings and events
  </li>
  <li>
   Support planning and coordination of organizational events and donor engagement activities
  </li>
  <li>
   Maintain organized digital and physical records, documents, and reports
  </li>
  <li>
   Provide general operational and administrative support to ensure efficient day-to-day functioning
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS:
  </strong>
 </p>
 <ul>
  <li>
   Administrative support experience in a professional office environment
  </li>
  <li>
   Strong organizational skills with excellent attention to detail
  </li>
  <li>
   Ability to maintain confidentiality and exercise discretion
  </li>
  <li>
   Clear written and verbal communication skills
  </li>
  <li>
   Ability to work independently, anticipate needs, and take initiative
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   COMPENSATION AND BENEFITS:
  </strong>
 </p>
 <p>
  This position offers an hourly pay range of
  <strong>
   $22&ndash;$30 per hour
  </strong>
  , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ABOUT OUR FIRM:
  </strong>
 </p>
 <p>
  Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 </p>
 <p>
  <br/>
 </p>
 <p>
  For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 </p>
</div>


Part-Time Administrative Assistant

Cooley LLP

<div><div>Cooley is seeking a Marketing Assistant to join the Marketing team in support of the business practice groups.</div><div></div><div>
Position summary: Under the supervision of the Practice Group Marketing Manager (Business), the Marketing Assistant will work closely with other marketing team members to support business development and marketing activities for designated practice groups, sectors and/or geographic markets. The primary goal is to drive revenue through supporting the administrative aspects of new business opportunities and client expansion programs, including pitches and proposals, events and sponsorships, key client initiatives, and sales pipeline management. Specific duties and responsibilities include, but are not limited to, the following:</div><div></div><div>
Position responsibilities:</div><div></div><ul><li>
Enter and update bio, practice group and experience records in databases</li><li>
Maintain Salesforce data, including create and update leads, opportunity, referral account records and campaigns, maintain mailing lists, and generate data reports</li><li>
Synthesize and analyze opportunity records and deal history for targeting efforts</li><li>
Maintain public companies client list</li><li>
Create and update logo slides</li><li>
Support edits to pitch documents</li><li>
Download and format bios</li><li>
Draft opportunity details to be tracked within Salesforce</li><li>
Win/loss follow-up</li><li>
Act as editorial coordinator for the Business Department&rsquo;s Microsoft Teams channel</li><li>
Perform content audits, updates and drafting for Cooley.com</li><li>
Act as project &amp; deadline calendar coordinator</li><li>
Coordinate with secretaries and/or practice team assistants to calendar various partner/marketing calls</li><li>
Provide event support, particularly as it relates to attendee intel</li><li>
All other duties as assigned or required</li></ul><div></div><div>
Skills and experience:</div><div>
Required:</div><ul><li>
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</li><li>
Available to work overtime, as required</li></ul><div>
Preferred:</div><ul><li>
Bachelor&rsquo;s Degree, preferably in business, communication, marketing, or related field</li><li>
Proficiency in Salesforce and Foundation</li></ul><div></div><div>
Competencies:</div><ul><li>
Acute attention to detail</li><li>
Excellent oral and written communication and proofreading skills</li><li>
Ability to prioritize, multi-task, work under pressure, meet deadlines efficiently and maintain flexibility</li><li>
Ability to work independently</li><li>
High level of initiative, diplomacy and tact</li><li>
Professional demeanor</li></ul><div></div><div>
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.</div><div></div><div>
The expected hourly pay range for this position with a work schedule of 40 hours per week is $25.50 - $31.00 ($53,040.00 - $64,480.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.</div><div></div><div>
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</div></div>

Marketing Assistant - Private Companies

Philips

<div><h3 class="jobSectionHeader"><b>Job Title
</b></h3>Executive Assistant, Diagnostic Imaging Marketing Leadership Team (Chicago)
<p></p><h3 class="jobSectionHeader"><b>Job Description
</b></h3><p><b>Executive Assistant, Diagnostic Imaging Marketing Leadership Team (Chicago)
</b></p><p>In this role, you will support one or more Executives in various highly complex tasks and strategic projects by assisting in administrative, organizational and operational matters as needed and by staying knowledgeable of corporate policies, exercising autonomy within established procedures
</p><p></p><p><b>Your role:
</b></p><ul><li>Facilitating complex calendar of appointments using strong time management skills, across several time zones and countries
</li><li>Coordinating travel arrangements (ground, air and hotel); preparing detailed itineraries for extensive/international travel. You will also verify, create, and submit expense reports
</li><li>Collecting and preparing information for use in discussions/meetings of executive staff and outside individuals; preparing presentation materials for meetings
</li><li>Managing all incoming information (phone calls, correspondences, mail and email); managing the flow of communication and keeping track of any required action and due dates
</li><li>Working on complex assignments requiring independent action and a high degree of initiative to resolve issues
</li><li>Acting independently to determine methods and procedures on new assignments as well as the ability to makes recommendations for new procedures. And Efficiently managing shifting priorities to meet deadlines and action items
</li></ul><p></p><p><b>You're the right fit if:
</b></p><ul><li>You&rsquo;ve acquired 5+ years of work experience as an Executive/Management Assistant in a fast-paced, dynamic, international environment, with strong attention to detail, ability to learn and know the landscape to lead when necessary and possess experience as an exceptional editor for communications.
</li><li>Your skills include; knowledge of principles and practices of office administration, report writing, and records management. And Expert level with PowerPoint and Excel; experience with Concur expensing ideal.
</li><li>Bachelors&rsquo; Degree strongly preferred or equivalent experience
</li><li>You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position .
</li><li>You&rsquo;re an excellent communicator with top notch organizational skills.
</li><li>Must be willing to work onsite in Chicago.
</li></ul><p></p><p><b>How we work together
</b></p><p>We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company&rsquo;s facilities. Field roles are most effectively done outside of the company&rsquo;s main facilities, generally at the customers&rsquo; or suppliers&rsquo; locations.
</p><p></p><p>This is an office role.
</p><p></p><p><b>About Philips
</b></p><p>We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.
</p><p></p><ul><li>Learn more about our business .
</li><li>Discover our rich and exciting history.
</li><li>Learn more about our purpose.
</li><li>Learn more about our culture.
</li></ul><p></p><p><b>Philips Transparency Details
</b></p><p></p><p>The pay range for this position in IL is $34/hr to $53/hr.
</p><p></p><p>The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.
</p><p></p><p>In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here .
</p><p></p><p>At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.
</p><p></p><p><b>Additional Information
</b></p><p>US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.
</p><p></p><p>Company relocation benefits <b>will not </b>be provided for this position. For this position, you must reside in <b>or </b>within commuting distance to Chicago.
</p><p></p><p>#LI-PH1
</p><p>#LI-Office
</p><p>#Precisiondiagnosis
</p><p></p><p>This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration.
</p><p></p><p><i>Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.</i></p></div><p></p>

Executive Assistant, Diagnostic Imaging Marketing Leadership Team (Chicago)

University of Illinois

<p></p><div><div><div><div><p>Administrative Assistant
<br>
Discovery Partners Institute
<br>
The Grainger College of Engineering<br>
University of Illinois Urbana-Champaign</p><p>
<b>
This position requires full-time, on-site presence in Chicago, IL.</b><br>
<br>
The Discovery Partners Institute in The Grainger College of Engineering seeks applicants for an Administrative Assistant position. This position serves as the senior member of the administrative support team, supervising staff to coordinate support across the Discovery Partners Institute (DPI). The role manages calendaring for the Executive Director, Research Director, and other senior leaders as needed, and ensures high-quality administrative service across the organization, exercising sound judgment, prioritization, writing and editing, confidentiality, and high performance with minimal supervision.</p><div><b>
Duties and Responsibilities:</b><br>
<br>
Calendar &amp; Travel Management<br>
<ul><li>Work independently to provide executive support by managing the complex and encompassing calendars and travel arrangements for the Executive Director, Research Director, and other senior leaders as needed.</li><li>Communicate with university officials, external constituents, and DPI staff to serve as a liaison and coordinate meetings, travel and events on behalf of executive leadership.</li><li>Prioritize participants and evaluate obstacles and challenges as they arise, make recommendations.</li><li>Evaluate and revise scheduling and coordination methods as needed.</li></ul><br>
Supervision &amp; Training<br>
<ul><li>Train and supervise Office Support Specialists (currently 2) to ensure consistently high-quality administrative support across the organization.</li><li>Assign duties and tasks, establish priorities, and provide guidance and troubleshooting to ensure effective administrative operations.</li><li>Guide staff in handling confidential and emergent matters requiring discretion and judgment in accordance with university policies and procedures.</li><li>Empower staff to diplomatically resolve issues, follow procedures, and maintain effective working relationships with senior university leadership, government officials, civic and industry leadership, and DPI partners.</li></ul><br>
Executive Director Communications Support<br>
<ul><li>Ensure that the Executive Director is briefed for meetings with a wide range of individuals and groups.</li><li>Support the Executive Director in all areas including relations with senior university leadership, government officials, civic and industry leadership, and DPI partner institutions.</li><li>Manage and prioritize the high volume of communication for the Executive Director, drafting and coordinating timely responses. Serve as liaison to those reporting to the Executive Director.</li><li>Consult with and advise the Executive Director on matters of significance, including confidential and emergent matters that may require immediate action and the use of discretion and judgment. Analyze complex issues, identify viable options, and communicate options to the Executive Director and others. Implement options.</li></ul><br>
Administrative Team Leadership<br>
<ul><li>Serve as a leader and advocate for administrative support staff on the administrative team (business, HR, facilities, events, communications, IT).</li><li>Investigate issues, develop recommendations and options, and contribute to identifying and deploying solutions.</li><li>Contribute to discussions about administrative support staffing levels and organizational structures.</li></ul><br>
Events &amp; Conferences<br>
<ul><li>Contribute to the planning, coordination, and implementation of events and conferences with a variety of internal and external constituents.</li><li>Ensure appropriate administrative support is provided for special initiatives and committees as needed.</li></ul><br>
Other Duties<br>
<ul><li>Perform other related duties and participate in special projects as assigned.</li></ul></div><div><b>
Minimum Qualifications:</b><br>
1. High school graduation or equivalent<br>
2. Any one or any combination totaling five (5) years (60 months) from the following categories:<br>
 A. College course work in business, finance, accounting or a related field:<br>
 60 semester hours or an Associate's degree equals one (1) year (12 months)<br>
 90 semester hours equals two (2) years (24 months)<br>
 120 semester hours or a Bachelor's degree equals three (3) years (36 months)<br>
 Master's degree or higher equals four (4) years (48 months)<br>
 B. Progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles<br>
<br>
<b>Preferred Qualifications:</b><br>
<ul><li>Bachelor&rsquo;s Degree</li><li>Five (5) years of progressively responsible administrative responsibilities, preferably in an academic or research setting.</li></ul><br>
<b>
Knowledge, Skills and Abilities:</b><br>
<ul><li>Knowledge of University of Illinois operations, policies, and procedures.</li><li>Proficiency with MS Office suite.</li><li>Ability to effectively communicate with others; strong analytical, problem-solving, and organizational skills.</li><li>Ability to work collaboratively with a diverse population.</li><li>Highly organized and independent worker with ability to manage multiple responsibilities; excellent time management.</li><li>Ability to prioritize duties and assignments.</li><li>Strong analytical/problem-solving skills to interpret policies and resolve problems without precedent.</li><li>Exceptional attention to detail; ability to use discretion and maintain confidentiality.</li></ul></div><p>
Appointment Information</p>
<p>
This is a 100% full-time Civil Service Administrative Assistant position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $75,000- $90,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position will be expected to work on-site at 220 S Wacker Driver, Chicago, IL, on a full-time basis per the University&rsquo;s Workplace Flexibility policy. This position is not eligible for any type of sponsorship for work authorization.
<br>
<br>
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.</p><p><b>
Application Procedures and Deadline Information</b><br>
Applications must be received by 6:00 pm (CST) on <b>March 24, 2026</b>. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Kelsey Marr at krok2@illinois.edu. For questions regarding the application process, please contact 217-333-2137.<br>
<br>
At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; every staff member helps shape what&rsquo;s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p><p>
Champaign-Urbana</p><p>
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</p><p>
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><p>
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.</p>
<div></div>
<p>The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.</p>
<p>
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.</p>
<div></div>
<p><b>Requisition ID</b>: 1034841<br>
<b>Job Category</b>: Professional and Administrative<br>
<b>Apply at:</b> https://jobs.illinois.edu</p></div></div></div></div><p></p>

Administrative Assistant - Discovery Partners Institute

Explore 879+ Executive assistant and coordinator in Chicago this March. Find roles across top companies and apply now to boost your career.