executive assistant

administrative assistant Jobs in Istanbul

administrative assistant

assistant cd operations manager Jobs in Istanbul

assistant cd operations manager

digital & media coordinator Jobs in Istanbul

digital & media coordinator

administrative affairs specialist , gma team Jobs in Istanbul

administrative affairs specialist , gma team

administrative coordinator

Fersol

<div>
 <p>
  <strong>
   Our client
  </strong>
  - International Trading company
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Document Control:
   </strong>
   Manages all incoming/outgoing documents, including CEO approvals, PoAs, and contract tracking. Ensures compliance with document flow procedures and provides support to employees.
  </li>
  <li>
   <strong>
    Protocol &amp; Event Coordination:
   </strong>
   Handles visa applications, organizes internal events, and supports participation in external events. Maintains partner database.
  </li>
  <li>
   <strong>
    Administrative Support:
   </strong>
   Manages phone calls, provides receptionist coverage, supports safety initiatives, assists employees with administrative inquiries, manages internal communications, and handles office supplies procurement.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Completed degree.
  </li>
  <li>
   Relevant experience on the similar position.
  </li>
  <li>
   MS Office - advanced.
  </li>
  <li>
   Languages:
   <strong>
    English, Turkish,
   </strong>
   <strong>
    Russian
   </strong>
  </li>
 </ul>
</div>


Administrative Assistant

Bayer

<div>
 <p>
  <strong>
   Bayer is a life science company and a global leader in health care and nutrition.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our innovative products support efforts to overcome the major challenges presented by a growing and aging global population.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We carry out all our work in line with our mission
  <strong>
   &ldquo;Health for All, Hunger for None&rdquo;
  </strong>
  and we offer innovative solutions in the fields of
  <strong>
   health and agriculture
  </strong>
  .&rdquo;
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   YOUR TASKS AND RESPONSIBILITIES
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Provide general support and assistance in administrative tasks of CDH
  </li>
  <li>
   Completes confidential administrative services of the required pharma capability clusters and product teams
  </li>
  <li>
   Develops or maintains an accurate and up-to-date records management system (including classifying and coding electronic and hardcopy files)
  </li>
  <li>
   Coordinates and organizes meetings and conferences including meeting venue bookings, catering requirements, sets up the room with audio-visual equipment and flip charts and tend to other requirements of respective meetings.
  </li>
  <li>
   Arranges for travels including making hotel accommodations and land and air transportation bookings.
  </li>
  <li>
   Coordinates between capability clusters and operating units in resolving day-to-day administrative and operational problems,
  </li>
  <li>
   Processes, documents and files expenses and invoices.
  </li>
  <li>
   Provides services such as order placement and account information.
  </li>
  <li>
   Maintains adequate office supply of required capability clusters
  </li>
  <li>
   Prepares certificates when required.
  </li>
  <li>
   Sends timely the updated QSDs to Iranian CMD received from global.
  </li>
  <li>
   Prepares HCP contracts in local CLMS and completes documents in EYS, RYS, Smartbuy and Global CLMS system.
  </li>
  <li>
   Complements Honorarium payments and purchasing (po, invoice) processes
  </li>
  <li>
   Opens POs for events for required colleagues.
  </li>
  <li>
   Updates HIREP and organizational charts as soon as there is a change
  </li>
  <li>
   Welcomes newcomers including interns, grants system authorizations of global and local common area &amp; mail groups, provide required equipment and welcome boxes, adds to relevant communication channels and org charts, organizes orientation programs.
  </li>
  <li>
   Contributes to the preparation of new procedures about the programs and process and update them when needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   WHO YOU ARE
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   University degree
  </li>
  <li>
   Fluent English both written and spoken
  </li>
  <li>
   Advanced proficiency in MS Office and internal systems (e.g., CLMS, Smartbuy).
  </li>
  <li>
   Strong organizational skills for managing meetings, travel, and documentation.
  </li>
  <li>
   Excellent attention to detail in handling contracts, invoices etc.
  </li>
  <li>
   Effective communication and interpersonal skills for internal and external coordination.
  </li>
  <li>
   Discretion and professionalism in managing confidential information.
  </li>
  <li>
   Ability to multitask and prioritize in a dynamic, fast-paced environment.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   WHAT WE OFFER
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Fair and respectful workplace
  </li>
  <li>
   Speak up culture
  </li>
  <li>
   Global &amp; collaborative work environment
  </li>
  <li>
   Diverse, equal &amp; inclusive culture
  </li>
  <li>
   Competitive and fair pay
  </li>
  <li>
   Attractive and meaningful benefit programs
  </li>
  <li>
   Promotion of individual health and well-being
  </li>
  <li>
   Promotion of work-life balance
  </li>
  <li>
   Hybrid working &amp; flexible working for relevant positions
  </li>
  <li>
   Local and global career opportunities
  </li>
  <li>
   Learning &amp; Development Opportunities for both personal and professional growth
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Bayer T&uuml;rk Kimya Sanayi Ltd &Scedil;ti 'ye yapaca&gbreve;&inodot;n&inodot;z ba&scedil;vurular arac&inodot;l&inodot;&gbreve;&inodot; ile toplanacak ki&scedil;isel verileriniz, veri sorumlusu Bayer T&uuml;rk Kimya Sanayi Ltd &Scedil;ti. taraf&inodot;ndan 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu (KVKK) ile ilgili mevzuat kapsam&inodot;nda i&scedil; ba&scedil;vuru s&uuml;re&ccedil;lerinin y&uuml;r&uuml;t&uuml;lmesi amac&inodot;yla i&scedil;lenecektir. Ayd&inodot;nlatma metnimize
  </em>
  https://www.bayer.com.tr/tr/gizlilik-politikasi
  <em>
   linkinden ula&scedil;abilirsiniz.
  </em>
 </p>
</div>


Department Assistant

United Nations

<div><div><div><div>Org. Setting and Reporting
</div><div>This position is located in the United Nations Development Coordination Office (UNDCO) Regional Office for Europe and Central Asia based in Istanbul. To ensure a United Nations that is fit-for-purpose to deliver on the ambition of the SDGs, the General Assembly adopted the most far-reaching development reforms in the history of the organization in May 2018. At the core of resolution 72/279 was the establishment of a reinvigorated, independent, impartial, and empowered Resident Coordinator (RC) system to support a new generation of UN country teams (UNCTs). A critical investment in RC system capacities is the strengthening of the Development Coordination Office (DCO), including, for the first time, at the regional level. The DCO Regional teams play a pivotal role in supporting the work of RCs, RC Offices (RCOs), and UNCTs and facilitating coordination of the UN's regional assets to deliver efficient and effective operational activities at the country level and in cross-border settings. The DCO Regional teams are part of DCO headquarters capacities, located in the same region as the countries within their remit. The Regional Director reports to the Assistant Secretary- General (ASG) and Director, DCO, as First Reporting Officer, and to the Chair of the Regional UN Sustainable Development Group (UNSDG) as Second Reporting Officer. The incumbent reports to the Regional Director, UNDCO, Istanbul.
</div></div><div><div>Responsibilities
</div><div>Within delegated authority, the Programme Assistant [Administration] is responsible for the following: &bull;Assists in the overall functioning of the UNDCO Regional Office. &bull;Provides substantive and administrative support in managing priorities and workflow of the regional office; coordinates and monitors multiple and diverse activities to ensure that management directives and decisions are properly carried out and products delivered in a timely manner. &bull;Manages operational support activities (procurement, travel, leave management) for the Regional Office. &bull;Manages financial resources; provides reporting on use of funds, and tracks progress on workplan. &bull;Organizes procurement of consultants, and contract and vendor management. &bull;Provides logistical support for training, meetings, and events, and administrative support and correspondence management. &bull;Manages scheduling on behalf of the Regional Director. &bull;Organizes meetings, etc., handling all necessary arrangements. Manages, updates and further develops internal databases; updates website; generates a variety of standard and non-standard statistical and other reports from various databases. &bull;Provides assistance in support of planning and implementation activities/processes for the Regional Director, handling a large and highly complex component of the departmental programme/project initiatives. &bull;Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics. &bull;Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval. &bull;Maintains expert roster management and the identification of consultants to support the region/countries, in collaboration with UNDCO Headquarters. &bull;Oversees preparations of annual results and financial reporting and drafts minutes of regional meetings. &bull;Supports the identification of expertise for the provision of regional support to United Nations Country Teams (UNCTs). &bull;Compiles and analyzes basic data from a variety of sources (including UMOJA), summarizing and presenting conclusions for review by manager. &bull;Undertakes representational duties on behalf of the Regional Director. &bull;Screens and prioritizes incoming correspondence; compiles relevant background documents and references; identifies issues requiring the Regional Director &lsquo;s attention and refers others to relevant officers for appropriate disposition; monitors and follows-up on actions to be taken. &bull;Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc.; scans reports provided by specialized agencies, as well as newspapers, magazine, periodicals and other information sources to identify articles of interest to the manager. &bull;Independently handles a wide range of complex information requests; and drafts responses. &bull;Supports the Regional Director and other senior managers developing presentations to intergovernmental bodies and other meetings, researching issues, preparing briefing notes, slides and subject files, gathering relevant documentation, etc. &bull;Performs other related duties, as required. Work implies frequent interaction with the following: UNDCO Director and R-DCO staff. UN Resident Coordinators and UN Country Teams. UNDCO Regional Desks Officers. UNSDG Representatives (including Regional Economic Commissions) and senior staff in UN Secretariat. Managers and staff within UNDCO. Chairs and leadership of regional and sub-regional inter-governmental regional bodies and regional directors UN offices, funds, programmes and specialized agencies. Representatives of Governments and representatives of partners organizations, including private sector, academia and non-governmental organizations. Senior officials within the UN Secretariat and UN system. Intergovernmental bodies, non-governmental organizations, government officials, ambassadors, representatives of the media, international organizations, etc. Results Expected: Demonstrates effective and independent handling of the administrative and office support requirements of the UNDCO Regional Office. Establishes effective office procedures and systems. Provides timely tracking and monitoring of processes, deadlines and initiates quality control of key outputs and appropriate follow-up actions, etc. Demonstrates initiative in identifying and resolving problems in the context of work assignments and functions. Effectively supervises mentors and trains office support staff. Discretely handles highly confidential and sensitive matters. Appropriately applies relevant policies, guidelines, procedures and processes. Effectively functions as a key communications link and liaison with a broad range of internal and external contacts, many of which at senior levels.
</div></div><div><div>Competencies
</div><div>Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others&rsquo; ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
</div></div><div><div>Education
</div><div>High school diploma or equivalent is required.
</div></div><div><div>Job - Specific Qualification
</div><div>Not available.
</div></div><div><div>Work Experience
</div><div>A minimum of seven years of experience in programme or project support and administration, technical cooperation, or related areas, is required. A minimum of three years of experience organizing and coordinating meetings, conferences and events is required. Experience with procurement and finance is desirable. Field experience in development cooperation is desirable. Experience in the United Nations system or a comparable international organization is desirable. Experience with inter-agency or inter-organizational collaboration in the development sector is desirable. Experience working in a multicultural team at country, regional, or global level is desirable. Experience working with senior officials in the United Nations System or a comparable international organization is desirable.
</div></div><div><div>Languages
</div><div><div><div>English and French are the working languages of the United Nations Secretariat. For this job opening, English <b>and </b>Turkish are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
</div><div><h2 class="jobSectionHeader"><b>Required Languages
</b></h2><div><div><div><div><div><b>Language </b></div><div><b>Reading </b></div><div><b>Writing </b></div><div><b>Listening </b></div><div><b>Speaking
</b></div></div><br>
<div><div><b>English </b></div><div>UN Level II </div><div>UN Level II </div><div>UN Level II </div><div>UN Level II
</div></div><br>
<div><div><b>Turkish </b></div><div>UN Level II </div><div>UN Level II </div><div>UN Level II </div><div>UN Level II
</div></div><br>
</div></div></div></div></div></div></div><div><div>Assessment
</div><div>Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
</div></div><div><div>Special Notice
</div><div>This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Internal Applicants: When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up-to-date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira &quot;Need Help?&quot; link.
</div></div><div><div>United Nations Considerations
</div><div>According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term &ldquo;sexual exploitation&rdquo; means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term &ldquo;sexual abuse&rdquo; means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term &ldquo;sexual harassment&rdquo; means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator&rsquo;s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on &ldquo;Manuals&rdquo; in the &ldquo;Help&rdquo; tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
</div></div><div><div>No Fee
</div><div>THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS&rsquo; BANK ACCOUNTS.</div></div></div></div>

Programme Assistant (Administration), G6

Amazon.com

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><p>
We are seeking a highly organized and proactive Administrative Affairs Specialist to join our team. This role is responsible for overseeing and managing key support services, including shuttle and canteen operations. The successful candidate will ensure smooth execution of service tenders and contracts, manage periodic reporting and inspections, and address employee feedback with a strong focus on customer satisfaction.<br>
<br>
Key job responsibilities<br>
Coordinate and manage shuttle and canteen tenders and ensure contracts are up to date and compliant.<br>
<br>
Prepare and submit monthly reports related to shuttle and canteen services.<br>
<br>
Conduct regular audits and controls to ensure vendor service quality and contractual alignment.<br>
<br>
Monitor and follow up on periodic inspections of service providers.<br>
<br>
Handle employee complaints and inquiries related to administrative services in a proactive and solution-oriented manner.<br>
<br>
Work closely with internal stakeholders and external vendors to ensure high standards of service delivery.<br>
<br>
Support continuous improvement initiatives to enhance employee satisfaction and operational efficiency.<br>
<br>
A day in the life<br>
We are seeking a highly organized and proactive Administrative Affairs Specialist to join our team. This role is responsible for overseeing and managing key support services, including shuttle and canteen operations. The successful candidate will ensure smooth execution of service tenders and contracts, manage periodic reporting and inspections, and address employee feedback with a strong focus on customer satisfaction.<br>
<br>
About the team<br>
GMA Team
</p><h2 class="jobSectionHeader"><b>BASIC QUALIFICATIONS</b></h2><p>
English language Fluency.<br>
Prior experience in managing corporate transportation and canteen services, or working with related vendors<br>
<br>
Experience in tendering processes (ihale s&uuml;re&ccedil;leri) and contract negotiation<br>
<br>
Familiarity with budget planning and cost control in service operations<br>
<br>
Knowledge of compliance requirements for vendor contracts and service audits<br>
<br>
Strong data analysis and reporting skills, with the ability to draw insights and take action<br>
<br>
Experience in handling employee feedback systems and improving customer satisfaction<br>
<br>
Ability to manage and monitor SLA (Service Level Agreements) with external providers<br>
<br>
Proficiency in SAP, Oracle, or similar enterprise management systems (optional but a plus)<br>
<br>
Strong time management and project coordination abilities<br>
<br>
Comfortable working in a fast-paced, dynamic environment</p><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><p>
Prior experience in managing corporate transportation and canteen services, or working with related vendors<br>
<br>
Experience in tendering processes (ihale s&uuml;re&ccedil;leri) and contract negotiation<br>
<br>
Familiarity with budget planning and cost control in service operations<br>
<br>
Knowledge of compliance requirements for vendor contracts and service audits<br>
<br>
Strong data analysis and reporting skills, with the ability to draw insights and take action<br>
<br>
Experience in handling employee feedback systems and improving customer satisfaction<br>
<br>
Ability to manage and monitor SLA (Service Level Agreements) with external providers<br>
<br>
Proficiency in SAP, Oracle, or similar enterprise management systems (optional but a plus)<br>
<br>
Strong time management and project coordination abilities<br>
<br>
Comfortable working in a fast-paced, dynamic environment<br>
<br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.</p></div>

Administrative Affairs Specialist , GMA Team

Takeda Pharmaceuticals

<div><p>By clicking the &ldquo;Apply&rdquo; button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda&rsquo;s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.</p><p></p><h2 class="jobSectionHeader"><b>
Job Description</b></h2><p></p><p><b>
At our heart we</b> are committed colleagues. We offer interested people numerous opportunities and strongly believe in, and promote, diversity, equity, and inclusion. As a company we offer roles based on merit, welcoming candidates of any gender, age, religious belief, sexual orientation, race, color, ethnic or social origin, or disability.</p><p></p><p>
Our team is growing and for this we need bright minds with creativity and flexibility &ndash; <b>what talent do you have?</b></p><p></p><p><b>
Role Purpose:</b></p><p>
Provide comprehensive and confidential administrative support to the General Manager, ensuring effective coordination, time management, and prioritization of business-critical activities as well as close collaboration &amp; coordination of Country Leadership Team members. This role contributes to the overall productivity and operational efficiency of the leadership by acting as a trusted partner in communication, scheduling, and task execution.</p><p></p><p><b>
Role Core Responsibilities &amp; Accountabilities</b></p><ul><li><p>
Manage the GM&rsquo;s calendar, schedule meetings, and coordinate internal and external appointments to optimize time at maximum efficiency &amp; ease.</p></li><li><p>
Smoothly organize complex travel arrangements, including visas, transportation, and accommodations; manage related expense reports.</p></li><li><p>
Prepare, edit, and format presentations, reports, and other communications with high accuracy and professionalism.</p></li><li><p>
Ensure confidentiality and discretion in handling sensitive and strategic information.</p></li><li><p>
Coordinate logistics for key leadership team meetings, town halls, and business events.</p></li><li><p>
Support follow-up on action items, meeting summaries, and project tracking.</p></li><li><p>
Manage correspondence, screen calls/emails, and respond or redirect</p></li><li><p>
appropriately on behalf of the GM.</p></li><li><p>
Serve as the liaison between the GM and internal/external stakeholders to ensure alignment and responsiveness.</p></li><li><p>
Lead or contribute to special projects, business initiatives, and internal communications as delegated.</p></li><li><p>
Maintain a strong understanding of business priorities to proactively manage competing demands.</p></li><li><p>
Order and maintain office supplies and ensure the GM&rsquo;s work environment is functioning efficiently.</p></li><li><p>
Provide general administrative support for document management, database upkeep, and filing systems.</p></li><li><p>
Support and partner with other assistants and departments to foster seamless office operations and collaboration.</p></li><li><p>
Handle onboarding coordination for direct reports or key visitors as needed.</p></li><li><p>
Represent Takeda values and professionalism in all interactions, both internally and externally.</p></li><li><p>
Act as a proactive partner to the GM, anticipating needs, preparing materials, and flagging potential issues before they escalate.</p></li><li><p>
Organizing / managing the Country Leadership Team Calendar &amp; Governance</p></li><li><p>
High interest in new digital ways of working / ultimate usage of digital collaborationb tools especially during / after the Leadership team meetings</p></li><li><p>
Serve as a gatekeeper and confidante, demonstrating sound judgment and diplomacy in high-stakes or time-sensitive matters.</p></li><li><p>
Support a positive organizational culture by modeling Takeda values, contributing to inclusion, collaboration, and communication across teams.</p></li></ul><p></p><p><b>
Role Mandatory Responsibilities</b></p><ul><li><p>
To act in-line with Takeda&rsquo;s &ldquo;Information Security Policy&rdquo; and &ldquo;Acceptable use of the Technology Policy&rdquo;</p></li><li><p>
Being a Quality Ambassador communicating product quality issues to Quality</p></li><li><p>
Team in a timely manner</p></li><li><p>
Excels ethical behavior: Act with integrity and as a role model for Takeda's values, ethics and values-based decision making (Takeda-ism) at all times.</p></li><li><p>
Lead by example in ensuring accurate and timely use of company-wide systems (e.g., Concur, Dakika, Bloom), reinforcing process discipline within the team.</p></li><li><p>
Training &amp; Compliance: Timely completion of all mandatory global trainings and compliance with Takeda policies &amp; procedures</p></li><li><p>
Speak-up for Integrity: Raising concerns in a good faith to Ethics Line, first line manager and/or E&amp;C Team</p></li></ul><p></p><p><b>
Qualifications</b></p><ul><li><p>
Bachelor&rsquo;s degree preferred; vocational/business school graduate with strong administrative background acceptable.</p></li><li><p>
Minimum 5 years of relevant experience supporting senior leaders, preferably in a multinational organization.</p></li><li><p>
Fluent in Turkish and proficient in English, both verbal and written.</p></li><li><p>
Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel); experience with travel/expense systems (e.g., Concur).</p></li><li><p>
Experience in managing confidential data and handling executive-level communication.</p></li><li><p>
Experience supporting C-level executives or global leadership is a strong plus.</p></li><li><p>
Event planning or internal communications experience is an advantage.</p></li><li><p>
Experience in a fast-paced or transformation-heavy environment preferred.</p></li></ul><p></p><p><b>
Capabilities</b></p><ul><li><p>
Detail Orientation: Ensures accuracy and quality across all deliverables.</p></li><li><p>
Time &amp; Task Management: Prioritizes multiple responsibilities and adapts to changing demands.</p></li><li><p>
Communication: Professional and proactive communicator across all levels.</p></li><li><p>
Problem Solving: Takes initiative to resolve issues independently within scope.</p></li><li><p>
Relationship Building: Builds strong working relationships and trust with key</p></li><li><p>
stakeholders.</p></li><li><p>
Adaptability: Manages pressure and shifting priorities with resilience and professionalism.</p></li><li><p>
Confidentiality: Exercises sound judgment in protecting sensitive information.</p></li><li><p>
Takeda Leadership Behaviors: Think Strategically, Inspire Others, Deliver Priorities, Elevate Capabilities.</p></li></ul><p></p><p><b>
Empowering our people to shine</b></p><p></p><p>
At Takeda, we earn the trust of society and our customers through our values of Takeda-ism: Integrity, Fairness, Honesty, Perseverance. We incorporate these values in everything we do. They represent who we are and how we act. They help us make decisions that we can be proud of today and in the future. We enable our employees to develop their full potential. As a global top employer, we offer exciting career paths, promote innovation, and strive for top performance in everything we do. Takeda fosters an inclusive, collaborative, and international work environment where our teams are united by their relentless commitment to our goal of improving people's health and creating a better future for the world.</p><p></p><p><b>
Diversity, Equality, and Inclusion</b></p><p></p><p>
Takeda is committed to foster diversity, equality, and inclusion. Hiring decisions are based entirely on qualifications and are made regardless of gender, ethnic origin, religion, sexual orientation, age, or disability.</p><p>
If you are interested in this opportunity, we look forward to receiving your application via our online tool!</p><p></p><p>
Learn more at takedajobs.com</p><p></p><h2 class="jobSectionHeader"><b>
Locations</b></h2>
Istanbul, Turkey<p></p><h2 class="jobSectionHeader"><b>
Worker Type</b></h2>
Employee<p></p><h2 class="jobSectionHeader"><b>
Worker Sub-Type</b></h2>
Regular<p></p><h2 class="jobSectionHeader"><b>
Time Type</b></h2>
Full time</div>

GM Assistant

LF Fashion

<div>
 <strong>
  Are you a movement maker? Are you seeking new and exciting career opportunities?
  <br/>
  <br/>
 </strong>
 <strong>
  Here is what you need to know about the job:
  <br/>
  <br/>
 </strong>
 At Li &amp; Fung, we are driving the future of global supply chains by prioritizing innovation, collaboration, and sustainability. As the world of commerce evolves with new technologies, we are transforming how businesses operate and connect with consumers. Our goal is to build efficient, forward-thinking supply chains that unlock new possibilities and provide tangible value to every part of the process.
 <br/>
 <br/>
 Embracing a culture of entrepreneurship, we use cutting-edge digital tools to enhance teamwork, spark creativity, and push the boundaries of what&rsquo;s achievable.
 <br/>
 <br/>
 Our values are at the heart of everything we do, guiding our relationships with our team, clients, suppliers and the communities we serve.
 <br/>
 <br/>
 In line with our growth ambitions in
 <strong>
  Turkiye,
 </strong>
 we are seeking a dynamic and driven professional to join our team in
 <strong>
  Istanbul
 </strong>
 as an
 <strong>
  Executive Assistant
 </strong>
 <strong>
  .
 </strong>
 If you&rsquo;re passionate about innovation and eager to contribute to the future of global supply chains, we&rsquo;d love to hear from you.
 <br/>
 <br/>
 <strong>
  Job Descriptions
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to our executive, including managing calendars, scheduling meetings, and handling communications.
  </li>
  <li>
   Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.
  </li>
  <li>
   Coordinate travel arrangements and itineraries for executives.
  </li>
  <li>
   Assist in project management and follow up on deliverables.
  </li>
  <li>
   Maintain confidentiality of sensitive information and exercise discretion.
  </li>
  <li>
   Act as a liaison between our executive and other staff members or external partners.
  </li>
  <li>
   Support the executive in organizing supply chain operations and ensure timely execution of projects.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or a related field.
  </li>
  <li>
   Minimum of 6 years of experience in an executive assistant role, with a strong preference for candidates with experience in the textile or supply chain industry.
  </li>
  <li>
   Proficient in English, both written and verbal; additional languages are a plus.
  </li>
  <li>
   Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  </li>
  <li>
   Excellent communication and interpersonal skills, with attention to detail.
  </li>
  <li>
   Proven ability to work quickly and efficiently under pressure, delivering solutions to challenges as they arise.
  </li>
  <li>
   Openness to travel as required to support business operations.
  </li>
  <li>
   Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
  </li>
  <li>
   Ability to work independently and as part of a team in a fast-paced environment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   #lffashion
   <br/>
   <br/>
  </em>
 </strong>
 <strong>
  If this sounds like you, Apply Now!
  <br/>
  <br/>
 </strong>
 <strong>
  As an equal opportunity employer, we shall consider all applicants regardless of gender, age, religion, marital status, race, sexual orientation, disability, disease, pregnancy, or trade union and/or political affiliation, and disregard all factors deemed inappropriate by local law and the International Labor Organization&rsquo;s Declaration on Fundamental Principles and Rights at Work.
 </strong>
</div>


Executive Assistant

Apesan Automotive Mats

<div>
 <p>
  <em>
   (Internal title: Executive Operations Assistant)
  </em>
 </p>
 <p>
  <strong>
   About Apesan
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Apesan is one of Europe&rsquo;s leading manufacturers of custom-fit automotive floor mats.
 </p>
 <p>
  We design and produce high-quality TPE and textile mats for global customers&mdash;from aftermarket distributors to OEMs and e-commerce consumers.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We&rsquo;re a fast-growing, family-owned manufacturing company with a practical, hands-on culture. Our team includes 10+ white-collar and 50+ total employees, supported by strong international partners.
 </p>
 <p>
  <br/>
 </p>
 <p>
  As we expand our global operations, we&rsquo;re looking for a dependable, organized, and resourceful Executive Operations Assistant to work directly with our Managing Partner and help keep company priorities on track.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  This role functions like a CEO&rsquo;s Office position in a start-up &mdash; but within a dynamic, family-owned manufacturing and consumer products company.
 </p>
 <p>
  <br/>
 </p>
 <p>
  You&rsquo;ll work side-by-side with the Managing Partner to manage priorities, follow-ups, communication, and team coordination across departments and partners. Expect to work from a cozy office right in the heart of our bustling industrial site &mdash; where the real action happens.
 </p>
 <p>
  <br/>
 </p>
 <p>
  You&rsquo;ll handle diverse daily tasks, from scheduling and recruitment support to project follow-ups. Over time, this position can evolve into broader coordination or management responsibilities as the company grows and you grow with it.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree (Business, Economics, Communications, Engineering, or related).
  </li>
  <li>
   <strong>
    3&ndash;8 years of total work experience,
   </strong>
   ideally in administrative, coordination, or operations functions.
  </li>
  <li>
   <strong>
    Excellent command of English and Turkish
   </strong>
   (written &amp; spoken).
  </li>
  <li>
   <strong>
    Strong organization
   </strong>
   , multitasking, and follow-up discipline.
  </li>
  <li>
   Comfortable managing
   <strong>
    both simple tasks and complex communications.
   </strong>
  </li>
  <li>
   Positive, loyal, trustworthy, and
   <strong>
    discreet
   </strong>
   .
  </li>
  <li>
   Proficient with Google Workspace (Docs, Sheets, Slides, Calendar, Drive).
  </li>
  <li>
   <strong>
    Experience with Asana
   </strong>
   is a strong plus.
  </li>
  <li>
   Prior experience in manufacturing or international company settings is an advantage.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Manage the Managing Partner&rsquo;s daily schedule, priorities, and follow-ups.
  </li>
  <li>
   Support internal and external communication with professionalism and clarity.
  </li>
  <li>
   Filter and prioritize incoming business requests and handle confidential information with discretion.
  </li>
  <li>
   Follow up on priority actions assigned to direct reports.
  </li>
  <li>
   Organize travel, meetings, and visitor logistics.
  </li>
  <li>
   Handle daily operational paperwork (expenses, contracts, signatures, etc.).
  </li>
  <li>
   Prepare meeting notes, summaries, and short reports.
  </li>
  <li>
   Support recruitment and onboarding for team members reporting to the Managing Partner.
  </li>
  <li>
   Gather information from teams and prepare status updates on priority projects.
  </li>
  <li>
   Keep Asana boards and Google documents organized and up to date.
  </li>
  <li>
   Own company communications content on digital mediums such as LinkedIn and corporate web page and physical events such as exhibitions.
  </li>
  <li>
   Track key legal topics such as IPs.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Conditions
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   <strong>
    Schedule:
   </strong>
   Monday&ndash;Friday, 08:00&ndash;17:30 (on-site, 5 days)
  </li>
  <li>
   <strong>
    Location:
   </strong>
   &Idot;kitelli OSB, Ba&scedil;ak&scedil;ehir / Istanbul (10 min walk from metro)
  </li>
  <li>
   <strong>
    Benefits
   </strong>
   : Competitive salary + lunch + transport allowance + full SGK + private health insurance after 3 months
  </li>
  <li>
   <strong>
    Contract:
   </strong>
   1-year renewable or convertible to permanent upon mutual agreement
  </li>
  <li>
   <strong>
    Reports to:
   </strong>
   Managing Partner
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Us
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  You&rsquo;ll work directly with the Managing Partner and gain firsthand insight into how a growing international manufacturing business operates day-to-day.
 </p>
 <p>
  You&rsquo;ll take on meaningful responsibilities across departments, help streamline operations, and play a vital role in Apesan&rsquo;s next stage of growth.
 </p>
</div>


Executive Operations Assistant

Explore 76+ Administrative coordinator in Istanbul this October. Find roles across top companies and apply now to boost your career.