executive assistant

customer marketing coordinator Jobs in Istanbul

customer marketing coordinator

accounting and administrative affairs specialist Jobs in Istanbul

accounting and administrative affairs specialist

administrative affairs specialist/senior specialist Jobs in Istanbul

administrative affairs specialist/senior specialist

assistant human resources manager Jobs in Istanbul

assistant human resources manager

administrative coordinator

Nationwide Middle East Properties LLC

<div>
 
 
 Job Summary:
 
 
 
 We are looking for a detail-oriented and proactive
 
 Office Administrator
 
 who will be responsible for managing meeting schedules, training sessions, and maintaining employee databases. The ideal candidate must be
 
 Turkish
 
 with excellent command of the
 
 English language
 
 and strong organizational skills. The candidate should also have experience in
 
 CRM systems
 
 and database management.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 
 Organize, schedule, and coordinate all meetings and training sessions.
 
 
 </li>
 <li>
 
 Maintain and update employee records and databases with accuracy.
 
 
 </li>
 <li>
 
 Manage the company&rsquo;s CRM system to ensure data integrity and smooth operations.
 
 
 </li>
 <li>
 
 Prepare reports, minutes of meetings, and documentation as required.
 
 
 </li>
 <li>
 
 Support HR and management in administrative tasks and day-to-day operations.
 
 
 </li>
 <li>
 
 Act as the point of contact for internal and external communications.
 
 
 </li>
 <li>
 
 Ensure confidentiality and compliance in handling employee information.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 
 Must be
 
 Turkish nationality
 
 with excellent
 
 English communication skills
 
 (written &amp; verbal).
 
 
 </li>
 <li>
 
 Proven experience in office administration or similar role.
 
 
 </li>
 <li>
 
 Strong knowledge of
 
 CRM systems
 
 and
 
 database management
 
 .
 
 
 </li>
 <li>
 
 Excellent organizational and time-management skills.
 
 
 </li>
 <li>
 
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 
 
 </li>
 <li>
 
 Ability to multitask and prioritize effectively.
 
 
 </li>
 </ul>
</div>

Office Administration

Sabanci University

<div>
 
 Sabanc&inodot; Business School is seeking an Administrative Affairs Senior Specialist/Specialist with the following qualifications.
 
 
 
 
 
 
 The work location is the Sabanc&inodot; University Campus in Tuzla.
 
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 
 &middot;Minimum bachelor's degree, preferably master's degree
 
 
 &middot;At least 3 years of work experience (educational institution experience is preferred)
 
 
 &middot;At least several years of experience in a similar position in universities, non-governmental organizations, or the private sector
 
 
 &middot;Knowledge of academic and institutional collaborations
 
 
 &middot;Very good command of English
 
 
 &middot;Proficient use of MS Office tools
 
 
 &middot;Strong written and social communication skills
 
 
 &middot;Teamwork
 
 
 &middot;Practice planning and coordination skills
 
 
 &middot;Ability to take initiative and responsibility
 
 
 &middot;Ability to handle details
 
 
 &middot;Ability to multitask
 
 
 &middot;Ability to be sensitive to deadlines
 
 
 &middot;Ability to manage information
 
 
 &middot;Ability to set priorities, manage changing priorities, and manage multiple projects with deadlines
 
 
 &middot;Ability to adapt to flexible working hours
 
 
 &middot;A desire to pursue a career in administrative positions within a university setting
 
 
 &middot;No military obligations for male candidates
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 &middot;Supporting the Dean of the Business School, the Director of the Corporate Governance Forum, and the Faculty Administrator in administrative processes.
 
 
 &middot;Developing and managing the Faculty and the Corporate Governance Forum's local and international collaborations.
 
 
 &middot;Forming strategic partnerships with universities, public institutions, non-governmental organizations, and private sector representatives.
 
 
 &middot;Researching international funding and sponsorship sources and preparing applications for the Forum's projects and research.
 
 
 &middot;Taking an active role in organizing events such as workshops, conferences, and seminars, and ensuring communication with speakers.
 
 
 &middot;Developing and implementing communication strategies to publicize the Forum's activities to relevant stakeholders.
 
 
 &middot;Managing social media and press relations, preparing content that will increase the visibility of the Forum and the Faculty.
 
 
 &middot;Contributing to the Forum's research and projects by monitoring academic and sectoral developments.
 
 
 &middot;Ensuring coordination with relevant faculties, centers, and administration within the University.
 
 
 
 
 
 
 Sabanc&inodot; University is committed to the principle of equal opportunity and equal treatment in education and employment. The University respects all individuals without any discrimination of gender, religion, national and ethnic origin, race, color, physical disability, physical appearance, marital or parental status, sexual orientation, age, or political affiliation in the administration of its educational, admission and employment policies, and its scholarship and university-sponsored programs.
 
 
 
 
</div>

Administrative Affairs Specialist/Senior Specialist

Weir Group

<div><div>Executive Assistant to Managing Director 
Kocaeli, Dilovas&#305; 
Hybrid</div><div>
Part-time: 3 days per week</div><div>
***Please submit resumes in English</div><div> 
Purpose of Role: To provide strategic internal communications, executive-level support, and organizational coordination for the Managing Director and senior leadership team. The role ensures effective communication of key business initiatives, flawless execution of leadership meetings and internal events, and the smooth management of administrative and governance processes.</div><div>
This position is part-time, with a preferred schedule of Mondays, Wednesdays and Fridays. 
 
What we offer: At Weir, we are proud to provide reward on a basis which is fair and attractive, including a competitive benefits package. Through our &lsquo;We are Weir&rsquo; framework, we focus on the importance of our people and the contribution they make to our organisation.</div><ul><li><div>
Health &amp; Wellbeing: As a global organisation there isn&rsquo;t one single solution that will enable us to take a proactive approach to our health and wellbeing. We have built a Health and Wellness framework focusing on Culture &amp; Leadership, Safety &amp; Environmental, Mental Wellbeing, Physical Wellbeing, Digital Wellbeing and Financial Wellbeing for different parts of the business to bring to life in a way that is most meaningful for them.</div></li><li><div>
Grow your Own Way: Everything moves fast in the dynamic world of Weir. This creates opportunities for us to take on new challenges, explore new areas, learn, progress and excel. Best of all, there is no set path that our people must go down. Instead, everyone is given the support and freedom to tailor-make their own career and do the best work of their lives.</div></li><li><div>
Be You and Belong: Weir is a welcoming, inclusive place, where everyone's contribution is recognised and all employees are encouraged to innovate, collaborate and be themselves.</div></li></ul><div> 
 
Key Responsibilities:</div><ul><li><div>
Drive internal communications campaigns, draft announcements, create content for internal platforms, and prepare presentation materials in collaboration with cross-functional teams.</div></li><li><div>
Organize and promote internal events (Town Halls, CEO Web Chats, D&amp;I initiatives, anniversaries, Lunch &amp; Learns), including logistics, speaker prep, and promotional materials.</div></li><li><div>
Provide confidential administrative support to the MD, including calendar/travel management, meeting coordination, and acting as liaison with senior leadership.</div></li><li><div>
Manage Board and Executive Management meetings, support senior leadership visits, and implement communication strategies to enhance employee engagement in key business areas.</div></li><li><div>
Safety First: Demonstrate 100% commitment to our zero harm behaviours in support of our drive towards developing a world class safety culture.</div></li></ul><div> 
 
Job Knowledge/Education and Qualifications:</div><ul><li><div>
5&ndash;10 years&rsquo; experience, preferably supporting a Chairman, Executive Board, or board-appointed committees.</div></li><li><div>
Strong planning, organizing, and administrative skills with advanced MS Office proficiency.</div></li><li><div>
Excellent verbal and written English, with strong communication and interpersonal abilities.</div></li><li><div>
Proven ability to manage confidential information, work effectively in international teams, and travel as required.</div></li></ul><div> 
 
Must be permanently authorised to work in the country to which you are applying, without sponsorship. 
 
We are Weir! Founded in 1871, Weir engineers solutions that improve safety, efficiency and sustainability &ndash; helping to provide the essential resources needed by a growing world. We are a global family. We are proud of our unique blend of talent, technology and culture. We are here to inspire you to do the best work of your life!</div><div></div><div> 
 
Weir is committed to an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, veteran status, disability, age, or any other legally protected status. 
 
#minerals 
#LI-MC1</div></div>

Executive Assistant to Managing Director (Part Time)

Takeda Pharmaceuticals

<div>By clicking the &ldquo;Apply&rdquo; button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda&rsquo;s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.<h2 class="jobSectionHeader">
Job Description</h2>
At our heart we are committed colleagues. We offer interested people numerous opportunities and strongly believe in, and promote, diversity, equity, and inclusion. As a company we offer roles based on merit, welcoming candidates of any gender, age, religious belief, sexual orientation, race, color, ethnic or social origin, or disability.
Our team is growing and for this we need bright minds with creativity and flexibility &ndash; what talent do you have?
Role Purpose:
Provide comprehensive and confidential administrative support to the General Manager, ensuring effective coordination, time management, and prioritization of business-critical activities as well as close collaboration &amp; coordination of Country Leadership Team members. This role contributes to the overall productivity and operational efficiency of the leadership by acting as a trusted partner in communication, scheduling, and task execution.
Role Core Responsibilities &amp; Accountabilities<ul><li>
Manage the GM&rsquo;s calendar, schedule meetings, and coordinate internal and external appointments to optimize time at maximum efficiency &amp; ease.</li><li>
Smoothly organize complex travel arrangements, including visas, transportation, and accommodations; manage related expense reports.</li><li>
Prepare, edit, and format presentations, reports, and other communications with high accuracy and professionalism.</li><li>
Ensure confidentiality and discretion in handling sensitive and strategic information.</li><li>
Coordinate logistics for key leadership team meetings, town halls, and business events.</li><li>
Support follow-up on action items, meeting summaries, and project tracking.</li><li>
Manage correspondence, screen calls/emails, and respond or redirect</li><li>
appropriately on behalf of the GM.</li><li>
Serve as the liaison between the GM and internal/external stakeholders to ensure alignment and responsiveness.</li><li>
Lead or contribute to special projects, business initiatives, and internal communications as delegated.</li><li>
Maintain a strong understanding of business priorities to proactively manage competing demands.</li><li>
Order and maintain office supplies and ensure the GM&rsquo;s work environment is functioning efficiently.</li><li>
Provide general administrative support for document management, database upkeep, and filing systems.</li><li>
Support and partner with other assistants and departments to foster seamless office operations and collaboration.</li><li>
Handle onboarding coordination for direct reports or key visitors as needed.</li><li>
Represent Takeda values and professionalism in all interactions, both internally and externally.</li><li>
Act as a proactive partner to the GM, anticipating needs, preparing materials, and flagging potential issues before they escalate.</li><li>
Organizing / managing the Country Leadership Team Calendar &amp; Governance</li><li>
High interest in new digital ways of working / ultimate usage of digital collaborationb tools especially during / after the Leadership team meetings</li><li>
Serve as a gatekeeper and confidante, demonstrating sound judgment and diplomacy in high-stakes or time-sensitive matters.</li><li>
Support a positive organizational culture by modeling Takeda values, contributing to inclusion, collaboration, and communication across teams.</li></ul>
Role Mandatory Responsibilities<ul><li>
To act in-line with Takeda&rsquo;s &ldquo;Information Security Policy&rdquo; and &ldquo;Acceptable use of the Technology Policy&rdquo;</li><li>
Being a Quality Ambassador communicating product quality issues to Quality</li><li>
Team in a timely manner</li><li>
Excels ethical behavior: Act with integrity and as a role model for Takeda's values, ethics and values-based decision making (Takeda-ism) at all times.</li><li>
Lead by example in ensuring accurate and timely use of company-wide systems (e.g., Concur, Dakika, Bloom), reinforcing process discipline within the team.</li><li>
Training &amp; Compliance: Timely completion of all mandatory global trainings and compliance with Takeda policies &amp; procedures</li><li>
Speak-up for Integrity: Raising concerns in a good faith to Ethics Line, first line manager and/or E&amp;C Team</li></ul>
Qualifications<ul><li>
Bachelor&rsquo;s degree preferred; vocational/business school graduate with strong administrative background acceptable.</li><li>
Minimum 5 years of relevant experience supporting senior leaders, preferably in a multinational organization.</li><li>
Fluent in Turkish and proficient in English, both verbal and written.</li><li>
Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel); experience with travel/expense systems (e.g., Concur).</li><li>
Experience in managing confidential data and handling executive-level communication.</li><li>
Experience supporting C-level executives or global leadership is a strong plus.</li><li>
Event planning or internal communications experience is an advantage.</li><li>
Experience in a fast-paced or transformation-heavy environment preferred.</li></ul>
Capabilities<ul><li>
Detail Orientation: Ensures accuracy and quality across all deliverables.</li><li>
Time &amp; Task Management: Prioritizes multiple responsibilities and adapts to changing demands.</li><li>
Communication: Professional and proactive communicator across all levels.</li><li>
Problem Solving: Takes initiative to resolve issues independently within scope.</li><li>
Relationship Building: Builds strong working relationships and trust with key</li><li>
stakeholders.</li><li>
Adaptability: Manages pressure and shifting priorities with resilience and professionalism.</li><li>
Confidentiality: Exercises sound judgment in protecting sensitive information.</li><li>
Takeda Leadership Behaviors: Think Strategically, Inspire Others, Deliver Priorities, Elevate Capabilities.</li></ul>
Empowering our people to shine
At Takeda, we earn the trust of society and our customers through our values of Takeda-ism: Integrity, Fairness, Honesty, Perseverance. We incorporate these values in everything we do. They represent who we are and how we act. They help us make decisions that we can be proud of today and in the future. We enable our employees to develop their full potential. As a global top employer, we offer exciting career paths, promote innovation, and strive for top performance in everything we do. Takeda fosters an inclusive, collaborative, and international work environment where our teams are united by their relentless commitment to our goal of improving people's health and creating a better future for the world.
Diversity, Equality, and Inclusion
Takeda is committed to foster diversity, equality, and inclusion. Hiring decisions are based entirely on qualifications and are made regardless of gender, ethnic origin, religion, sexual orientation, age, or disability.
If you are interested in this opportunity, we look forward to receiving your application via our online tool!
Learn more at takedajobs.com<h2 class="jobSectionHeader">
Locations</h2>
Istanbul, Turkey<h2 class="jobSectionHeader">
Worker Type</h2>
Employee<h2 class="jobSectionHeader">
Worker Sub-Type</h2>
Regular<h2 class="jobSectionHeader">
Time Type</h2>
Full time</div>

GM Assistant

Ford Otosan

<div>
 
 We are looking for a Corporate Communication Team Member (Executive Assistant) to join the Ford Otosan Corporate Communication and Sustainability Team.
 
 
 
 
 
 Responsibilities of the role include:
 
 
 &bull;Carrying executive assistant responsibilities to the Corporate Communication and Sustainability Leader, organizing the agenda and managing day-today agenda related items.
 
 
 &bull;Providing support to the Corporate Communication and Sustainability teams' during events and organizations.
 
 
 &bull;Managing the team agenda, organizing group trips and events.
 
 
 &bull;Coordinating and consolidating interdepartmental budgets.
 
 
 &bull;Preparation and production of Ford Otosan corporate materials.
 
 
 &bull;Managing the visual and written archive of Ford Otosan.
 
 
 &bull;Monitoring department contracts, tracking invoices and payments.
 
 
 
 
 
 Required Competencies:
 
 
 &bull;Graduated from faculties of Economics and Administrative Sciences.
 
 
 &bull;Min 3 years of experience in executive assistant / department coordinator roles. Corporate communication / marketing communication / advertising or public relations agency experience is plus.
 
 
 &bull;Advanced level of English.
 
 
 &bull;Advanced level proficiency in Microsoft Office applications (especially PowerPoint and Excel).
 
 
 &bull;Strong writing skills in both Turkish and English.
 
 
 &bull;Positive attitude and effective communication skills.
 
 
 &bull;Analytical thinking and problem-solving abilities.
 
 
 &bull;Strong planning and organizational skills.
 
 
 &bull;Team player.
 
 
 &bull;Capable of working with a customer and results-oriented approach.
 
 
 
 
 
 Role Location
 
 
 &bull;Sancaktepe / &Idot;stanbul
 
 
 
 
 
 When You Start Your Career In "Ford Otosan";
 
 
 &bull; We have hybrid working model and you can enjoy being part of an agile team.
 
 
 &bull; You'll become a member of Ko&ccedil; Pension Foundation
 
 
 &bull; You and your loved ones will enjoy the benefits of Ko&ccedil;Ailem
 
 
 &bull; You'll choose the side benefits with Flextra
 
 
 
 
 
 
 
 
 'The only criterion evaluated in the recruitment and employment is suitability for the job; equal opportunity is provided without any discrimination.'
 
</div>

Corporate Communication Team Member (Executive Assistant)

Fairmont Hotels & Resorts

<div>
 
 Company Description
 
 
 
 "Why work for Accor?
 
 
 We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities.
 
 
 By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
 
 
 Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"
 
 
 Rising over the slopes of the Bosphorus, surveying centuries of history, yet silhouetted against the modern skyline of Istanbul, the Fairmont heritage of distinction and style comes to Istanbul, fusing with the city&rsquo;s storied history and traditions to bring guests an exceptional experience in the heart of one of the world&rsquo;s most talked about destinations.
 
 
 Fairmont Quasar Istanbul is at once in touch with this fabulous city&rsquo;s past and part of its dynamic future, rising up from the heart of Istanbul&rsquo;s main business district. Offering sophisticated travelers 209 guest rooms with a diverse selection of restaurants and bars serving everything from elegantly crafted cocktails to exquisitely authentic Turkish cuisine. With 2,000 square meters of meeting and event space, Fairmont Quasar Istanbul is ideal for meeting and special events while the luxurious Fairmont Spa and state-of-the-art gym are the perfect places to relax and revitalize.
 
 
 
 Job Description
 
 
 
 We are seeking a highly organized and proactive
 
 Engineering Office Coordinator
 
 to support the daily operations of our Engineering Department. The ideal candidate will be responsible for managing internal work requests, coordinating with other departments, ensuring timely documentation, and supporting the department in administrative tasks.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Receive, record, and follow up on technical service requests
 </li>
 <li>
 Open and close work orders, maintain logs, and update records accordingly
 </li>
 <li>
 Coordinate communication between the technical team and other departments
 </li>
 <li>
 Schedule and follow up on maintenance tasks and external service providers
 </li>
 <li>
 Maintain and archive technical documents, reports, manuals, and forms
 </li>
 <li>
 Track material and spare part requests and assist with purchasing procedures
 </li>
 <li>
 Prepare basic reports and assist with monthly data reporting
 </li>
 <li>
 Handle daily administrative operations of the Technical Services office
 </li>
 <li>
 Creating and following purchasing processes
 </li>
 <li>
 Controlling and following the attendance control system
 </li>
 <li>
 Entering analysis data into the system
 </li>
 <li>
 Coordinate engineering projects from conception to completion, ensuring adherence to timelines, budgets, and quality standards
 </li>
 <li>
 Collaborate with cross-functional teams to develop and implement engineering solutions
 </li>
 <li>
 Coordinate with internal departments, external vendors, and stakeholders to ensure project alignment and success
 </li>
 <li>
 Monitor project progress, identify potential issues, and implement corrective actions as needed
 </li>
 <li>
 Ensure compliance with industry standards, regulations, and company policies
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Engineering or Business Administration (specific field relevant to the company's focus)
 </li>
 <li>
 Proficiency in relevant engineering software and tools
 </li>
 <li>
 Excellent project management skills with the ability to handle multiple projects simultaneously
 </li>
 <li>
 Strong analytical and problem-solving abilities
 </li>
 <li>
 Outstanding organizational and coordination skills
 </li>
 <li>
 Excellent communication skills, both verbal and written
 </li>
 <li>
 Ability to work effectively in a team environment and lead cross-functional groups
 </li>
 <li>
 Knowledge of industry standards, regulations, and best practices
 </li>
 <li>
 Familiarity with quality control processes and continuous improvement methodologies
 </li>
 <li>
 Fluency in English is required
 </li>
 <li>
 Only Turkish or candidates which able to communicate in Turkish will be hired.
 
 
 </li>
 </ul>
 Additional Information
 
 
 
 Your Team And Working Environment
 
 
 
 We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities.
 
 
 Note: Customization may be included for any specific local or legislative requirements, such as work permits.
 
 
 
 Only Turkish or candidates which able to communicate in Turkish will be hired.
 
 
 
 
 Our Commitment To Diversity &amp; Inclusion
 
 
 
 We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
</div>

Engineering Office Coordinator

Medireve

Job Title: Patient CoordinatorLocation: Istanbul, TurkeyEmployment Type: Full-timeStart Date: ImmediateAbout Medireve:Medireve is a leading medical tourism company based in Istanbul, specializing in hair transplants, dental treatments, and plastic surgery. We are dedicated to delivering world-class healthcare services and ensuring that each patient receives exceptional care and support throughout their medical journey.Position Overview:We are seeking a highly motivated and professional Patient Coordinator to join our growing team. The Patient Coordinator will serve as the primary point of contact for patients, providing guidance, translation support, and coordination of services throughout the treatment process. This role is clinic-based and requires strong communication and organizational skills to ensure an outstanding patient experience.Key Responsibilities:- Attend and support medical consultations, providing clear and accurate translation between Turkish and English.- Ensure patients fully understand their treatment plans, pre-operative instructions, and aftercare procedures.- Maintain ongoing communication with patients before, during, and after their treatment to ensure continuity of care.- Coordinate with medical staff, administration, and logistics teams to ensure seamless service delivery.- Handle patient inquiries with professionalism, empathy, and discretion.- Maintain accurate patient records and support clinic operations as needed.Qualifications and Requirements:- Strong proficiency in both English and Turkish (written and verbal).- Minimum of a high school diploma; higher education preferred.- Previous experience in healthcare, customer service, or translation is an advantage, but not required (training will be provided).- Excellent interpersonal and communication skills.- Strong organizational skills with the ability to manage multiple tasks simultaneously.- Professional appearance and demeanor.- Ability to start immediately.What We Offer:- Comprehensive training and ongoing professional development.- Competitive compensation package.- A dynamic and collaborative work environment.- The opportunity to build a career in the medical tourism and healthcare industry&#304;&#351; T&uuml;r&uuml;: Tam zamanl&#305;

Patient Coordinator

Explore 79+ Administrative coordinator in Istanbul this September. Find roles across top companies and apply now to boost your career.