executive assistant Jobs in Riyadh Saudi Arabia

executive assistant

administrative assistant Jobs in Riyadh Saudi Arabia

administrative assistant

operations analyst & coordinator Jobs in Riyadh Saudi Arabia

operations analyst & coordinator

coordinator-admin Jobs in Riyadh Saudi Arabia

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human resources coordinator Jobs in Riyadh Saudi Arabia

human resources coordinator

administrative coordinator

Med Market Agency

<div>
 
 About Us
 
 
 Med Market Agency is a dynamic and fast-growing marketing and production company based in Saudi Arabia. As our operations expand, we are seeking a highly organized and efficient
 
 Administrative Coordinator
 
 to support our internal processes, ensure smooth day-to-day operations, and maintain the backbone systems that keep our teams running efficiently.
 
 
 Position Overview
 
 
 The
 
 Administrative Coordinator
 
 will be responsible for providing administrative, clerical, and organizational support to the office team. The ideal candidate is proactive, well-organized, and able to handle multiple tasks efficiently while maintaining a high level of professionalism.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Manage day-to-day administrative tasks, including filing, document preparation, and data entry
 </li>
 <li>
 Handle incoming and outgoing correspondence (emails, calls, letters)
 </li>
 <li>
 Schedule meetings, appointments, and maintain team calendars
 </li>
 <li>
 Assist in preparing reports, presentations, and internal documents
 </li>
 <li>
 Coordinate office supplies, stationery, and inventory management
 </li>
 <li>
 Support HR tasks such as maintaining employee records and assisting with onboarding
 </li>
 <li>
 Arrange travel bookings, transportation, and logistics when required
 </li>
 <li>
 Maintain office cleanliness, organization, and overall readiness
 </li>
 <li>
 Provide general support to the management team as needed
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field (preferred)
 </li>
 <li>
 1&ndash;3 years of experience in administrative or office support roles
 </li>
 <li>
 Strong communication skills in English (Arabic is a plus)
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint)
 </li>
 <li>
 Excellent organizational and time-management skills
 </li>
 <li>
 Ability to handle confidential information with integrity
 </li>
 <li>
 Strong problem-solving skills and attention to detail
 </li>
 </ul>
</div>

Administrative Coordinator

Huda Vision

JOB DESCRIPTION: OFFICE ADMIN COORDINATORLocation: Riyadh, Saudi ArabiaJob Type: Full-Time, PermanentNationality Requirement: Saudi National OnlySalary: SAR 6,000 (Total Package)Job Summary: We are currently seeking an experienced, organized, and proactive Saudi male Office Coordinator to manage the day-to-day administrative operations of our Riyadh office. The ideal candidate will be the central point of contact for internal logistics, possessing strong experience in staff mobilization, managing office finances, coordinating complex travel itineraries, and handling procurement. You must be fluent in English and capable of working independently in a fast-paced environment.Key Responsibilities:1. Mobilization &amp; Staff Logistics:<ul><li>Coordinate the end-to-end mobilization process for new hires and existing staff deploying to project sites or moving to Riyadh.</li><li>Assist with the logistics of visa processing, medicals, and onboarding documentation in coordination with HR/PRO.</li><li>Arrange temporary and permanent accommodation for staff as required.</li><li>Ensure arriving staff are met and transported to their accommodation/office.</li></ul>2. Travel Coordination:<ul><li>Manage all corporate travel requests for management and employees.</li><li>Book domestic and international flights, hotels, and ground transportation, ensuring adherence to company travel policies and budgets.</li><li>Handle last-minute changes and travel emergencies efficiently.</li></ul>3. Financial &amp; Petty Cash Management:<ul><li>Maintain and manage the office petty cash float responsibly.</li><li>Accurately record all cash transactions, collect receipts, and ensure proper coding of expenses.</li><li>Prepare weekly/monthly petty cash reconciliation reports for the Finance Department.</li></ul>4. Procurement &amp; Office Administration:<ul><li>Monitor office supplies inventory and place orders when necessary.</li><li>Sourcing vendors, obtaining quotations, and issuing Purchase Orders (POs) for office equipment, stationery, and services.</li><li>Maintain relationships with suppliers and service providers (e.g., maintenance, cleaning) to ensure office standards are met.</li><li>Ensure office equipment is maintained and in good working order.</li><li>Handle general administrative tasks, including drafting correspondence, managing incoming calls, and greeting visitors in a professional manner.</li></ul>Requirements &amp; Qualifications:<ul><li>Nationality: Must be a Male Saudi National.</li><li>Experience: A minimum of 4 to 5 years of proven experience in an Office Coordinator, Admin Officer, or similar role.</li><li>Language Skills: Fluency in both spoken and written English is mandatory. Native Arabic is required.</li><li>Education: Bachelor&rsquo;s degree in business administration or a relevant diploma is preferred.</li><li>Technical Skills: Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word).</li><li>Key Competencies:</li><li>Excellent organizational and time-management skills with the ability to prioritize tasks.</li><li>Strong numerical aptitude for handling cash and budgets.</li><li>Strong negotiation skills with vendors and suppliers.</li><li>Proactive problem solver with attention to detail.</li><li>Trustworthy and able to handle confidential information.</li></ul>Job Type: Full-timePay: &#65020;5,500.00 - &#65020;6,000.00 per month

OFFICE ADMIN COORDINATOR - SAUDI NATIONAL

Idom

<div><div><div><div><div><div><div>City: Riyadh
</div></div></div></div><div><div><div><div>Req ID: 11548
</div></div></div></div><div><div><div><div>Description:
<h4 class="jobSectionHeader">About the Job</h4>

We are seeking a motivated and detail-oriented Logistics Coordinator to join our team in Riyadh. This role is essential in supporting new employees during their onboarding process and ensuring smooth logistical operations across the company.<h4 class="jobSectionHeader"> 
</h4>
<h4 class="jobSectionHeader">Key Responsibilities</h4>
<ul>
<li>Coordinate with HR on new hires and flight arrangements.
</li>
<li>Support onboarding by arranging hotel stays, assisting with accommodation, and providing essential tools (cell phone, computer).
</li>
<li>Create and manage purchase orders in SAP for invoices.
</li>
<li>Manage the company&rsquo;s vehicle fleet to ensure availability and maintenance.
</li>
<li>Oversee office setup, including furniture, cleaning, and security services.
</li>
<li>Coordinate PPE delivery in collaboration with the HSE Manager.</li> 
</ul>
<h4 class="jobSectionHeader">About You</h4>

We are looking for a proactive professional with strong organizational skills and the ability to manage multiple priorities.

Requirements:
<ul>
<li>Fluency in Arabic and English (spoken and written).
</li>
<li>Minimum of 3 years&rsquo; experience in a similar logistics or administrative role.
</li>
<li>Previous experience working in Saudi Arabia (KSA).
</li>
<li>Strong knowledge of MS Office applications.
</li>
<li>Bachelor&rsquo;s degree in Business Administration, Logistics, or a related field preferred.</li></ul> 

Additional Requirements:
<ul>
<li>Excellent communication and interpersonal skills.
</li>
<li>Strong problem-solving abilities and attention to detail.
</li>
<li>Ability to work independently and as part of a team.</li></ul></div></div></div></div></div></div></div>

Logistics Specialist

IMAR OVERSEAS SAUDI CO.W.L.L

We are looking for a highly organized and proactive Male Administrative Assistant to join our team. The ideal candidate will provide reliable administrative support, ensure smooth daily operations, and assist in maintaining an efficient, professional work environment.Key Responsibilities:<ul><li>Prepare and organize documents, reports, and presentations</li><li>Handle incoming calls, emails, and inquiries</li><li>Maintain filing systems and office records</li><li>Monitor and review employee attendance and time-sheets accurately.</li><li>Assist with on-site administrative tasks and coordination.</li><li>Support internal department with procurement, data entry, and office coordination.</li><li>Ensure compliance with company policies and procedures.</li><li>Perform other duties as assigned to ensure smooth operations.</li></ul>Requirements:<ul><li>Male candidate preferred</li><li>Bachelor&rsquo;s degree or relevant qualification</li><li>Previous experience in an administrative role especially handling time -sheets, attendance and on -site tasks.</li><li>Familiarity with administrative procedures in construction companies.</li><li>Strong communication and interpersonal skills</li><li>Excellent organizational and time-management abilities</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint)</li><li>Attention to detail and ability to multitask</li><li>Professional attitude and strong work ethic.</li></ul>If you consider yourself capable and eligible to join IMAR GROUP we strongly encourage you to submit your CV to n.satti@imar.com immediately.Application deadline: 11-December-2025 at 1:00 PM KSA timeJob Type: Full-time

Male Administrative Assistant

ALPHA PLUS

Administrative AssistantLocation: Sulai, Riyadh, Saudi Arabia Salary: SAR 2,500 &ndash; 4,000 per month Job Type: Full-timeFull Job DescriptionWe are looking for a motivated and organized Administrative Assistant to join our team in Sulai, Riyadh. This role involves supporting daily office operations and ensuring smooth workflow across departments. Freshers are welcome to apply.Responsibilities<ul><li>Record and monitor daily attendance</li><li>Prepare job orders and maintain related documentation</li><li>Create and manage quotations</li><li>Prepare and update overtime lists</li><li>Handle basic office coordination tasks</li><li>Assist management with day-to-day administrative needs</li></ul>Qualifications<ul><li>Freshers can apply; prior experience is a plus</li><li>Strong organizational and communication skills</li><li>Basic computer skills (MS Word, Excel, etc.)</li><li>Ability to multitask and work efficiently</li></ul>SalarySAR 2,500 &ndash; 4,000 per month, depending on experience and qualifications.Work LocationSulai, Riyadh, KSA (On-site)How to ApplyPlease submit your updated CV through Indeed. Only shortlisted candidates will be contacted.Job Types: Full-time, Permanent, New gradPay: &#65020;2,500.00 - &#65020;4,000.00 per month

Administrative Assistant

Confidential Government

<div>
 
 A leading
 
 semi-government entity
 
 in Saudi Arabia&rsquo;s mining sector is looking for skilled professionals to join its growing team. Headquartered in
 
 Riyadh
 
 , the organization plays a key role in shaping the future of mining in the Kingdom.
 
 
 
 
 
 If you are looking for a meaningful career with an organization committed to
 
 sustainability, innovation, and industry excellence
 
 , this is your opportunity to be part of something impactful.
 
 
 
 
 
 
 Apply now and be part of the future of mining in Saudi Arabia!
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 The Administrative Assistant provides essential administrative and clerical support to ensure the efficient day-to-day operations of the department. The role is responsible for managing schedules, coordinating communications, preparing documents, and supporting internal processes to enable smooth workflow and timely execution of tasks.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 <ul>
 <li>
 Manage daily administrative tasks, including correspondence, document preparation, and filing to support smooth departmental operations.
 </li>
 <li>
 Coordinate schedules, arrange meetings, and prepare agendas, minutes, and follow-up actions as required.
 </li>
 <li>
 Maintain organized records, databases, and shared folders to ensure accurate and timely information retrieval.
 </li>
 <li>
 Handle incoming and outgoing communication, including emails, phone calls, and internal requests.
 </li>
 <li>
 Support logistics coordination such as room bookings, travel arrangements, and event preparation.
 </li>
 <li>
 Prepare and format reports, presentations, and official documents in line with company standards.
 </li>
 <li>
 Assist in procurement requests, invoice processing, and basic data entry as needed.
 </li>
 <li>
 Ensure confidentiality and proper handling of sensitive information and documents.
 </li>
 <li>
 Provide support to team members and contribute to improving administrative processes and efficiency.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field (preferred).
 </li>
 <li>
 Minimum 4 years of experience in similar position.
 </li>
 </ul>
</div>

Delegación Union Europea en Panama

Overview The deadline for applying is: 14/11/2025 at 12:00 PM (local time).TextAdministrative Assistant in the Administration Section - European Union Delegation to the Kingdom of Saudi ArabiaDeadline: 14/11/2025 at 12:00 PM (local time).We areThe European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.The EU Delegation in Riyadh works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Kingdom of Saudi Arabia, the Kingdom of Bahrain, and the Sultanate of Oman governments in areas that are part of the EU's remit.We offerThe post of Administrative Assistant (Local Agent Group II) in the Delegation's Administration Section. The team consists of five people. There are occasional atypical working hours.Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration Section, providing support, expertise and assistance in mainly financial and administrative issues.Following main tasks and duties are currently required:

Explore 193+ Administrative coordinator in Riyadh Saudi Arabia this December. Find roles across top companies and apply now to boost your career.

193 administrative coordinator jobs IN Riyadh Saudi Arabia

Administrative Coordinator

OFFICE ADMIN COORDINATOR - SAUDI NATIONAL

Logistics Specialist

Male Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant