administrative assistant Jobs in Riyadh Saudi Arabia

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administration specialist Jobs in Riyadh Saudi Arabia

administration specialist

administrative coordinator

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 <strong>
  Office Operations Coordinator
 </strong>
 position is a unique career opportunity that could be your next step towards an exciting future.
 <br/>
 <br/>
 <strong>
  How you'll make an impact:
  <br/>
  <br/>
 </strong>
 Provide administrative support to assigned department, individual, and/or area.
 <br/>
 <br/>
 <ul>
  <li>
   Plan and execute meetings and events with some supervision.
  </li>
  <li>
   Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
  </li>
  <li>
   HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
  </li>
  <li>
   Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
  </li>
  <li>
   Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
  </li>
  <li>
   Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
  </li>
  <li>
   Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
  </li>
  <li>
   Assistance to the company employees with respect to various administrative tasks including:
  </li>
  <li>
   Travel arrangements i.e. flight, car rental, accommodation bookings
  </li>
  <li>
   Processing and preparation of travel expenses
  </li>
  <li>
   Tailoring/finalizing business presentations
  </li>
  <li>
   Prepare meeting minutes
  </li>
  <li>
   Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
  </li>
  <li>
   Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
  </li>
  <li>
   Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
  </li>
  <li>
   Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
  </li>
  <li>
   Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What you'll need:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s in business administration or any other related fields.
  </li>
  <li>
   6 years of experience in similar role including executive experience.
  </li>
  <li>
   Strong command of English, both written and verbal.
  </li>
  <li>
   Solid communication and interpersonal skills.
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  </li>
  <li>
   Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
  </li>
  <li>
   Previous experience in event coordination and booking management is preferred.
  </li>
  <li>
   Quick learner with the ability to adapt to new absorb information within new fields.
  </li>
  <li>
   Background in science or healthcare-related fields is a plus.
  </li>
  <li>
   Completes tasks in resourceful and effective ways.
  </li>
  <li>
   Ability to manage internal and external confidential information with utmost discretion.
  </li>
  <li>
   Works autonomously within established procedures and practices.
  </li>
  <li>
   Ability to work in a fast paced, dynamic work environment.
  </li>
  <li>
   Strict attention to detail.
  </li>
  <li>
   Ability to interact professionally with all organizational levels.
  </li>
  <li>
   Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
  </li>
  <li>
   Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
  </li>
  <li>
   Works well under pressure.
  </li>
 </ul>
</div>


Office Operations Coordinator

Decima International

<div><div><p>Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula:</p>
<p>
Approach each client engagement as a <b>partnership</b>, create an environment that attracts the <b>most talented professionals</b> and allows them to flourish, and regulate <b>growth</b> to maintain <b>excellence</b> in our service standards.</p></div><p><b>
Decima International</b> is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula:</p>
<p>
Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.</p>
<p>
If you are interested in a long and rewarding career, then Decima is where you belong. At Decima, you will be able to explore incredible growth and professional development opportunities.</p>
<p>
We are looking for a motivated and skilled <b>Business Development &amp; Administration Coordinator</b> to support the Head of Strategy &amp; Business Development. We seek dedicated individuals who are proactive, commercially aware, and able to effectively multitask in a fast-paced consultancy environment. Our goal is to support your growth and help you pursue what inspires you, so we can create a significant impact together. This role requires strong interpersonal, communication, organizational, and follow-through skills, as well as the ability to work independently with discretion. The ideal candidate must be able to manage multiple deadlines simultaneously and coordinate efforts across business development, executive support, and commercial functions.</p>
<p>
You will provide a wide variety of business development and administrative support services. You will be accountable for maintaining and tracking the business development pipeline, coordinating proposals and submissions, preparing reports and presentations, and supporting executive scheduling and documentation. You will also assist with client tracking, commercial coordination, and internal strategy reporting. Your strong organizational skills and ability to communicate with staff at all levels, both orally and in writing, will help us meet our strategic growth objectives.</p><br>
<p></p>
<p><b>
RESPONSIBILITIES</b></p>
<ul>
<li>Maintain and update the business development pipeline tracker, ensuring accurate tracking of leads, proposals, RFP deadlines, and follow-ups</li>
<li>Assist in preparing capability statements, tailored company profiles, proposals, expressions of interest (EOIs), and client presentations</li>
<li>Coordinate with technical teams to gather required input and documentation for submissions</li>
<li>Conduct basic market and competitor research to support strategic initiatives</li>
<li>Prepare meeting briefs prior to client and internal strategy meetings</li>
<li>Manage the calendar, meetings, and travel arrangements for the Head of Strategy &amp; Business Development</li>
<li>Prepare meeting minutes and maintain follow-up action trackers</li>
<li>Organize and maintain digital files, documentation systems, and the client contact database (CRM)</li>
<li>Draft professional correspondence, emails, and internal communications</li>
<li>Support contract documentation, filing, and basic commercial coordination</li>
<li>Prepare weekly pipeline and activity reports, including tracking proposal submissions and win/loss data</li>
<li>Assist in preparing internal strategy presentations and executive reports</li>
<li>Support invoice tracking and reporting related to business development activities</li>
<li>Oversee assigned work from start to completion, ensuring timely and effective delivery of all tasks</li></ul><br>
<p></p>
<p><b>
QUALIFICATIONS</b></p>
<p><b>
Required Qualifications</b></p>
<ul>
<li>Bachelor's degree or equivalent from a reputable university</li>
<li>2&ndash;5 years of experience in administration, business support, or business development coordination</li>
<li>Fluency in written and spoken English (Arabic is an advantage)</li>
<li>Advanced computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint, and Teams</li>
<li>Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, problem assessment and problem-solving, attention to detail, and teamwork</li>
<li>Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and suppliers</li>
<li>Experience in developing various types of reports, targeting different audiences</li>
<li>Experience in client-facing positions and preparing client-facing documents</li>
<li>Strong organizational skills with the ability to manage multiple deadlines simultaneously</li>
</ul>
<p><b>Preferred Qualifications</b></p>
<ul>
<li>Experience within a consultancy, engineering, real estate, or facilities management organization is highly preferred</li>
<li>Experience supporting senior executives or strategy leaders</li>
<li>Experience maintaining CRM systems and business development tracking tools</li></ul><br>
<p></p>
<p><b>
POSITION DETAILS</b></p>
<ul>
<li><b>Position:</b> Business Development &amp; Administration Coordinator</li>
<li><b>Primary Location:</b>Riyadh, Saudi Arabia</li>
<li><b>Position Classification:</b>Salary-based full-time hours</li></ul><br>
<p></p>
<p><b>
PRODUCTIVITY TOOLS</b></p>
<ul>
<li>Microsoft Office</li>
<li>Microsoft 365</li></ul><br>
<p></p>
<p>
Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.</p>
<p>
At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.</p><div><p>
Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.</p>
<p>
At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.</p></div></div>

Business Development & Administration Coordinator

Sky Jewel

<p><b>About Sky Jewel</b></p><p>Sky Jewel is an aviation services and business strategy company in Riyadh, delivering operational support, consulting, and bespoke solutions to clients across the region.</p><p><b>Key Responsibilities</b></p><p>- Manage senior executives&rsquo; calendars, appointments, and travel arrangements.</p><p>- Prepare and edit correspondence, reports, presentations, and meeting materials.</p><p>- Coordinate meetings, track action items, and follow up with stakeholders.</p><p>- Serve as primary liaison between executives, internal teams, clients, and vendors.</p><p>- Maintain confidential records and handle sensitive information with discretion.</p><p>- Oversee office administration, vendor coordination, and procurement of supplies.</p><p>- Assist with event planning, client hospitality, and executive-level communications.</p><p>- Support ad-hoc projects and business strategy tasks as required.</p><p><b>Qualifications</b></p><p>- Female, Saudi national (required).</p><p>- Fluent English (spoken and written) &mdash; must speak English.</p><p>- Bachelor&rsquo;s degree in Business, Aviation Management, Communications, or related field preferred.</p><p>- 2+ years&rsquo; experience in executive support, coordination, or office management; aviation or consulting experience a plus.</p><p>- Excellent organizational, communication, and time-management skills.</p><p>- High professionalism, discretion, and strong customer-service orientation.</p><p>- Proficient in MS Office and calendar/communication tools.</p><p>- Flexible, proactive, detail-oriented, and able to work under pressure.</p><p><b>How to Apply</b></p><p>Send CV and brief cover letter to info@sky-jewel.aero with subject line: &ldquo;<i><b>Executive Coordinator &ndash; Riyadh</b></i>.&rdquo; Applications reviewed on a rolling basis.</p><p>Job Type: Full-time</p><p>Pay: ﷼4,000.00 - ﷼4,500.00 per month</p><p>Work Location: In person</p>

Executive Coordinator (Female, Saudi National)

DAI Global

<div><div><div><p><i>Job position:</i> <b>Project Assistant</b></p><p><i>
Project: </i><b>EU-GCC Dialogue on Economic Diversification II</b></p><p><i>
Location</i>: Riyadh, Saudi Arabia or GCC</p><p><i>
Duration</i>: Part-time position starting from March 2026 for one year, with possible extension until February 2028</p><p><i>
Background</i>: The &ldquo;EU-GCC Dialogue on Economic Diversification II&rdquo; project aims to <b>strengthen EU-GCC economic relations</b> through enhanced trade, investment, and regulatory cooperation. The project supports European business interests while contributing to the economic diversification strategies of the GCC countries, in line with the EU Joint Communication on &ldquo;A Strategic Partnership with the Gulf.&rdquo;</p><p><i>
Role Overview: </i>The Project Assistant will support the Team Leader, Executive Assistant to the TL, and other team members throughout the implementation period. The assistant will play a key role in administrative coordination, documentation, translation, logistical support, and financial tracking, contributing to the efficient execution of the project.</p><p><b><i><br>
Key Responsibilities:</i></b></p><ul><li>
Arrange meetings, correspond with stakeholders, manage calendars, support meeting logistics, handle documentation reproduction, distribution, and maintain project contact lists.</li><li>
Provide day-to-day administrative and secretary support to the Team Leader, Executive Assistant to the TL and Project Manager, and team members.</li><li>
Taking meeting minutes and compiling the notes afterwards.</li><li>
Maintain organised records of project administrative documentation, correspondence, and outputs.</li><li>
Coordinate the collection and processing of expert timesheets and submit monthly to Project Manager for approval.</li><li>
Assist in the drafting, formatting, and revision of monthly, interim, mission, and related reports.</li><li>
Compile project written outputs from experts and format them according to project standards.</li><li>
Ensuring all required administrative records are obtained and filed physically and electronically. This includes for example procurement records, boarding passes, event attendance sheets and travel records.</li><li>
Support procurement processes: prepare budgets, collect offers, coordinate payments, and archive original records.</li><li>
Assist in organising events, trainings, and internal/external meetings (e.g., Steering Committees, weekly/monthly updates), including agenda preparation and minutes drafting.</li><li>
Support the preparation and submission of approval requests and maintain associated records.</li><li>
Provide translation and interpretation services between English and Arabic when needed.</li><li>
Logistical and travel support to team members and visiting experts, including for example arranging of accommodation, arrivals/ departures, etc.</li><li>
Other tasks as reasonably agreed with the Team Leader.</li></ul><p></p><p><b><i><br>
Qualifications &amp; Skills:</i></b></p><ul><li>
University degree in business administration, economics, political science, trade, or a relevant field (an additional two years of directly relevant professional experience may be considered in lieu of a degree).</li><li>
1-3 years of experience in a similar administrative or coordination role; experience with donor-funded or trade and investment projects is an asset.</li><li>
Demonstrated capability to plan and implement project administration processes, adhering to organisation/client policies.</li><li>
Experience with record keeping.</li><li>
Excellent English and native Arabic verbal and written communication skills. This should include sound skills to produce a range written project administrative documents (activity plans, meeting agendas and minutes, formal business letters, etc.).</li><li>
Full IT proficiency including advanced MS Office skills (notably Excel).</li><li>
Team player, flexible and strong relationship management skills.</li><li>
Excellent attention to detail.</li><li>
Excellent organisational and analytical skills.</li><li>
Advanced IT proficiency, particularly in MS Office (Excel, Word, PowerPoint).</li><li>
Meticulous attention to detail and the ability to work independently.</li><li>
Collaborative, adaptable, and strong interpersonal communication skills.</li></ul><p></p><p><br>
If this is of interest, please <b>submit your CV and cover letter</b> by the <b>12th of March 2026</b>.</p><p><b>
We encourage you to submit your application as soon as possible, as applications will be considered on a rolling basis.</b></p><p><b>
Only shortlisted candidates will be contacted!</b></p></div></div></div><p></p>

Project Assistant

Salco Industrial LLC

<p><b>Hiring: Administrative Assistant (Based in Riyadh, Saudi Arabia)</b></p><p>We&rsquo;re looking for a reliable and detail-oriented <b>Administrative Assistant</b> to support our daily operations.</p><p>Preferred: <b>Lady applicants </b></p><p><b>Key Responsibilities:</b></p><ul><li>Manage emails and calendars</li><li>Prepare reports and documents</li><li>Data entry and record keeping</li><li>Coordinate meetings and follow-ups</li><li>General admin support</li></ul><p><b>Requirements:</b></p><ul><li>Proven admin experience</li><li>Strong English communication skills</li><li>Proficient in Microsoft Office</li><li>Highly organized and dependable</li></ul><p>Job Type: Full-time</p>

Administrative Assistant

IHG Hotels & Resorts

<div></div><div><div><div><div><div><div><div><p>We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing high-level administrative support to ensure efficient operation of the office. This role involves a blend of administrative tasks, project coordination, and general office management to assist leadership and various departments in meeting organizational goals.</p><p><br>
</p><p><b>Key Responsibilities:</b></p><ul><li><div><div>
Office Management: Organize and maintain office files, documents, and records; handle correspondence and ensure confidentiality of sensitive information.</div></div></li><li><div><div>
Scheduling and Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts as needed.</div></div></li><li><div><div>
Communication and Correspondence: Serve as a point of contact for internal and external communication, including answering phone calls, emails, and relaying messages promptly and professionally.</div></div></li><li><div><div>
Document Preparation: Prepare reports, presentations, and other documents as needed; format and proofread content to ensure accuracy and professionalism.</div></div></li><li><div><div>
Event Coordination: Organize and assist in planning office events, meetings, and conferences, ensuring all necessary arrangements are made.</div></div></li><li><div><div>
Project Support: Assist with ongoing projects by tracking progress, updating documents, and communicating with team members to ensure timelines are met.</div></div></li><li><div><div>
Expense Tracking and Budget Assistance: Manage invoices, process expenses, and support budget tracking for departmental needs.</div></div></li><li><div><div>
Data Entry and Record Keeping: Maintain accurate and updated information in databases, spreadsheets, and office management software.</div></div></li><li><div><div>
Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relationships.</div><div><br>
</div></div></li></ul><p><b>Qualifications:</b></p><ul><li><div><div>
Education: High school diploma required; associate&rsquo;s or bachelor&rsquo;s degree preferred.</div></div></li><li><div><div>
Experience: 1-3 years of administrative or office support experience preferred.</div></div></li></ul><p><b>
Skills:</b></p><ul><li><div><div>
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.</div></div></li><li><div><div>
Strong written and verbal communication skills.</div></div></li><li><div><div>
Excellent organizational and multitasking abilities.</div></div></li><li><div><div>
Attention to detail and high level of accuracy.</div></div></li><li><div><div>
Ability to work independently and collaboratively in a fast-paced environment.</div><div><br>
</div></div></li></ul><div>What you can expect from us:</div><div><br>
</div><div>We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life &ndash; including a full uniform, impressive room discounts and some of the best training in the business.<br>
</div><div></div><br>
<div>Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels &amp; Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.<br>
</div><div></div><br>
<div>IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well &ndash; both inside and outside of work &ndash; and through our myWellbeing</div></div></div></div></div></div></div><p><br>
</p><p>Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</p></div>

Executive Secretary

Public Investment Fund (PIF)

<div>
 <p>
  PIF is seeking a candidate to assist in providing executive and administrative support to executives and/or senior management teams by implementing various assigned administrative tasks, coordinating their schedules and activities, ensuring smooth and efficient daily operations while supporting the facilitation of effective communication with internal and external stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Specialized Accountabilities
  </strong>
 </p>
 <ul>
  <li>
   Assist in performing administrative tasks, including scheduling, diary management, travel arrangements, record-keeping, and expenses to ensure the optimal use of executives' and/or senior management's time.
  </li>
  <li>
   Coordinate the preparation of meeting materials, agendas, and briefings for executives and/or senior management, including tracking meeting outcomes and following up on action items, facilitating organized and productive discussions, and ensuring timely execution of decisions and tasks.
  </li>
  <li>
   Support the drafting, reviewing, and proofreading of correspondence, presentations, memos, communications, emails, etc., on behalf of executives and/or senior management, ensuring clarity, accuracy, and alignment with organizational objectives and messaging standards.
  </li>
  <li>
   Assist in planning, executing, and tracking ad-hoc projects and initiatives as required, while supporting in monitoring progress and deadlines to ensure timely task completion and gathering data for reports and presentations.
  </li>
  <li>
   Coordinate onsite and off-site meetings and assist with preparing and distributing materials and documentation in advance to all relevant stakeholders, facilitating seamless and productive discussions.
  </li>
  <li>
   Compile minutes when requested by executives and/or senior management, supporting the accurate documentation of key points and decisions made during meetings.
  </li>
  <li>
   Support the planning and coordination of events, seminars, conferences, etc., as required, facilitating successful execution to ensure successful gatherings.
  </li>
  <li>
   Assist in upholding the highest level of discretion and confidentiality regarding sensitive information, fostering trust and integrity across the Public Investment Fund&rsquo;s (PIF) operations.
  </li>
  <li>
   Support the establishment and maintenance of valuable relationships with key stakeholders while coordinating the facilitation of communication and collaboration between the executive team and other departments.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Common Accountabilities
  </strong>
 </p>
 <ul>
  <li>
   Implement operational excellence improvement initiatives and propose improvements on systems, processes, and practices taking into account international leading practices, in order to continuously enhance the organizational effectiveness and business performance.
  </li>
  <li>
   Support the development of policies, systems, processes, procedures, and controls as requested or propose relevant enhancements as needed, ensuring alignment and adherence to any relevant compliance, risk, audit, cybersecurity, and regulatory requirements.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications / Years of Experience
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s in Business Administration, or any other relevant discipline
  </li>
  <li>
   4+ years of experience in a relevant field
  </li>
  <li>
   Any relevant certification such as Certified Administrative Professional (CAP), Certified Executive Assistant (CEA), or Project Management Professional (PMP), etc.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Personal Competencies
  </strong>
 </p>
 <ul>
  <li>
   Good communication skills (written and oral) with the ability to convince the stakeholders.
  </li>
  <li>
   Ability to establish credibility with stakeholders.
  </li>
  <li>
   Ability to adapt to rapidly changing business needs.
  </li>
  <li>
   Strong organizational/project management skills, the ability to manage and achieve multiple deadlines.
  </li>
  <li>
   Ability to motivate, guide, and inspire others to achieve common goals and vision.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant

Explore 126+ Administrative coordinator in Riyadh Saudi Arabia this March. Find roles across top companies and apply now to boost your career.