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administrative manager

Career Group

<div>
 
 
 Office Manager/Executive Assistant
 
 
 
 
 Salary
 
 : $120,000 &ndash; 140,000 + Equity + Excellent Benefits!
 
 
 
 Location:
 
 San Francisco - onsite Monday - Friday
 
 
 
 
 
 
 
 
 Our client, a high-growth, venture-backed startup, is seeking an Office Manager &amp; Executive Assistant to join their team and play a pivotal role in shaping how the company operates and scales.
 
 
 
 
 
 This is not your typical office role. It&rsquo;s a unique opportunity to step into the center of a fast-moving organization where you&rsquo;ll influence both the day-to-day experience of the team and the effectiveness of leadership. If you&rsquo;re someone who thrives on ownership, anticipates needs before they arise, and enjoys building structure in a dynamic environment, this role offers real impact and visibility.
 
 
 
 
 
 You&rsquo;ll be the driving force behind a seamless, high-functioning office while acting as a trusted partner to executives. From managing operations and vendor relationships to supporting strategic priorities and keeping leadership organized, your work will directly enable the company to move faster and smarter.
 
 
 
 
 
 What you&rsquo;ll do:
 
 <ul>
 <li>
 Own and elevate daily office operations, creating an organized, efficient, and welcoming environment
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 Manage vendors, logistics, supplies, and space planning with a proactive, solutions-first approach
 </li>
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 Handle administrative functions including scheduling, bill pay, and account management
 </li>
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 Partner closely with executives on calendar management, meeting coordination, and travel planning
 </li>
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 Lead internal communications, team events, and employee experience initiatives
 </li>
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 Build and refine operational processes that scale with the business
 </li>
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 Serve as a go-to resource and culture driver across the organization
 </li>
 </ul>
 
 
 
 
 What we&rsquo;re looking for:
 
 <ul>
 <li>
 3+ years of experience in Office Management, Workplace Operations, or Executive Assistance (startup experience required)
 </li>
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 A highly proactive, detail-oriented operator who takes pride in ownership
 </li>
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 Confidence balancing hands-on execution with executive-level support
 </li>
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 Comfort navigating ambiguity and solving problems independently
 </li>
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 Strong communication skills and a collaborative mindset
 </li>
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 Experience with Google Workspace, Slack, and Notion
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re excited by the idea of wearing multiple hats, building from the ground up, and being an integral part of a company&rsquo;s growth story, we&rsquo;d love to connect.
 
</div>

Office Manager / Executive Assistant

Global Relay

<div>
 
 Who we are:
 
 
 
 For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world&rsquo;s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.
 
 
 Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It&rsquo;s a place where you can genuinely make an impact &ndash; and be recognized for it.
 
 
 We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.
 
 
 
 About the Role
 
 
 
 Global Relay has just opened a state-of-the-art office in the financial district of San Francisco. Located over 15,000 sq ft, with an amazing fit out and the highest quality furniture and fittings. Our office is equipped with desking for around 40 staff members, with event space to host our clients and partners.
 
 
 Global Relay is seeking a proactive and highly organized
 
 Office Manager
 
 to support our San Francisco office. This role is central to creating a welcoming, efficient, and engaging workplace while coordinating internal and external events. You will be the go-to person for day-to-day office operations, vendor coordination, employee support, and event execution.
 
 
 
 Your Responsibilities
 
 
 
 Office Operations
 
 
 <ul>
 <li>
 Own the day-to-day operations of the SF office, ensuring it is always organized, functional, and welcoming
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 Manage office supplies and equipment, including inventory tracking, ordering, distribution, and invoice reconciliation
 </li>
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 Maintain overall office appearance and cleanliness, coordinating cleaning, repairs, and maintenance
 </li>
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 Partner with building management, contractors, and vendors to resolve issues quickly and cost-effectively
 </li>
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 Greet visitors, manage check-ins, and ensure office security procedures are followed
 </li>
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 Handle phone operations, incoming calls, messages, mail, courier deliveries, and collections
 
 
 </li>
 </ul>
 Administrative and Cross-functional Support
 
 
 <ul>
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 Create and maintain vendor records, administrative templates, and office documentation
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 Support HR and Business Operations teams with new-hire onboarding (office tours, access card setup, background screening coordination)
 </li>
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 Ensure compliance with local Health &amp; Safety regulations
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 Provide ad hoc administrative and project support to executive management and other teams as needed
 
 
 </li>
 </ul>
 Events &amp; Hospitality
 
 
 <ul>
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 Coordinate and support in-house events, including client, partner, and internal team events
 </li>
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 Arrange catering and on-site event logistics, ensuring a polished and professional experience
 </li>
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 Support internal social events that help build community and connection within the office
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 3+ years of administrative experience in a fast-paced environment
 </li>
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 Post-secondary education preferred
 </li>
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 Excellent organizational, time-management, and prioritization skills with strong attention to detail
 </li>
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 Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook)
 </li>
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 Demonstrated good judgment with the ability to proactively and independently solve problems and make decisions
 </li>
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 A self-starter mindset with a strong work ethic and appetite for continuous learning
 </li>
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 Ability to exercise tact and discretion and be trusted with confidential information
 </li>
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 Goal-oriented self-starter who can work independently and reliably with minimal supervision, and who has an appetite for continuous learning
 </li>
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 Friendly, "can-do" attitude with a customer-focused approach
 
 
 </li>
 </ul>
 Compensation: Global Relay advertises the pay range for this role in accordance with the pay transparency laws of the state of California. In addition to the annual base salary (range listed below), compensation for this role also includes commissions, extended health benefits, and 401k contributions.
 
 
 San Francisco - Base salary range: $85,000 USD - $110,000 USD
 
 
 
 What you can expect:
 
 
 
 At Global Relay, there&rsquo;s no ceiling to what you can achieve. It&rsquo;s the land of opportunity for the energetic, the intelligent, the driven. You&rsquo;ll receive the mentoring, coaching, and support you need to reach your career goals. You&rsquo;ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you&rsquo;ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.
 
 
 Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.
 
 
 We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.
 
 
 To learn more about our business, culture, and community involvement, visit www.globalrelay.com.
</div>

Office Manager

Bloom Talent

<div>
 
 Early-stage startup is looking for an Office Manager and Executive Assistant to join their rapidly growing 50-person team. This is an incredible opportunity to be on the ground floor of a deeply technical, engineering-driven startup building cutting-edge, complex hardware. In this role, you&rsquo;ll own the physical office space, manage vendors and logistics, and keep day-to-day operations running smoothly, while also providing direct support to the CEO with calendar management, travel, and scheduling. Someone hungry, resourceful, and energized by early-stage startup life, rolling up their sleeves, solving problems on the fly, and thriving without a playbook, will love it here. This is a fully in-office role in SoMa, San Francisco &mdash; the team works hard and moves fast, so flexibility and 24/7 availability are a must. 120-140K DOE + equity, benefits, meals provided, and generous PTO.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Own and oversee day-to-day office operations to ensure the workplace remains organized, functional, and well-maintained.
 </li>
 <li>
 Manage office logistics, including vendor management (IT/AV, facilities, cleaning, deliveries, food service), supplies, space planning, and maintenance requests while ensuring issues are resolved effectively.
 </li>
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 Oversee office logistics, such as managing employee badge access and visitor check-in for access to the space.
 </li>
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 Support employee onboarding and offboarding processes, including account provisioning, workspace readiness, and equipment setup.
 </li>
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 Provide executive support to the CEO, including calendar management, meeting coordination, travel planning, and handling shifting priorities in a fast-moving environment. Be available and responsive to last-minute changes and off-hours needs.
 </li>
 <li>
 Handle administrative tasks such as bill pay, account allocation, and other operational support.
 </li>
 <li>
 Act as a point of contact and resource for team members.
 </li>
 <li>
 Assist with planning and coordinating team gatherings, off-sites, and workplace experience initiatives as needed.
 </li>
 <li>
 Build, improve, and maintain systems and processes that support efficiency, scalability, and a positive team environment.
 </li>
 <li>
 Take ownership of ad hoc projects and hands-on tasks, including physical office organization and other needs as they arise.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 2+ years of previous experience in Office Manager, Executive Assistant, or a similar role, ideally in a startup, fast-paced company environment.
 </li>
 <li>
 Strong ability to manage multiple priorities, adapt quickly to changing needs, and stay organized in a dynamic setting.
 </li>
 <li>
 Resourceful, proactive, and solutions-oriented, with the ability to work independently and navigate ambiguity with confidence.
 </li>
 <li>
 Excellent communication and interpersonal skills, with the ability to work effectively across teams, vendors, and external partners.
 </li>
 <li>
 Highly detail-oriented with strong ownership, accountability, and follow-through.
 </li>
 <li>
 Willing to take a hands-on approach to office management, including physical tasks such as moving boxes, organizing shipments, and maintaining the workspace.
 </li>
 <li>
 Excited to wear multiple hats, contribute to a growing company, and build structure in an early-stage startup.
 </li>
 <li>
 Tech-savvy. Proficient in Google Workspace, Slack, and other productivity tools.
 </li>
 </ul>
 
 
</div>

Office Manager/Executive Assistant at Early-stage Startup

University of California - San Francisco

<div><div>Uses advanced administrative concepts and organization objectives to resolve complex issues. Manages, plans, administers and coordinates the administrative operations of a small to mid-sized academic or non-academic department or organizational unit, the operations of which are significantly complex and / or broad in scope. Typically reports to a Chair, Director, or equivalent administrative management. Performance of administrative operations activities are the predominant focus of position; may supervise support staff or small number of professional staff within or outside the scope of main business activities (e.g., student services, facilities, etc.). Performs short and long term planning for the function. Regularly works on highly complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Erroneous decisions or failure to achieve goals result in additional costs, and serious delays in overall schedules.
 
 
Under the general supervision of the Business Partner of People and Culture, the CLS HR Liaison will work in the Associate Vice Chancellor&rsquo;s immediate office and be the Lead Analyst to all department analysts/administrative assistants in policy adherence and deliverance and all HR functions and processes. H/She will serve as the primary link between the HR Generalist and the Campus Life Services staff including recruitment, selection, stipends, reclassifications, equity, exceptional requests, onboarding, and performance management. Assists department directors, managers and supervisors with resource allocation, problem resolution, complicated human resource issues, space planning, and general planning. Plans and implements department level HR-related and compliance with internal communications to improve organizational effectiveness. Designs and develops strategies in all areas of operations that consider the diverse nature of CLS. The incumbent could also serve on multiple committees in CLS as ambassador to the AVC administration.</div></div>

Human Resources Liaison - Campus Life Services

<div>
 
 AI-focused venture firm building and operating startups is looking for an Executive Personal Assistant to support their Founder. This is an opportunity to be a strategic partner to a dynamic founder! In this role, you'll be overseeing a team of virtual admins and household staff to provide 24/7 coverage for the Executive. You'll act as the strategic brain directing the admin team while they handle execution on travel planning, calendar management, and inbox management, while being the on-the-ground support to handle ad hoc tasks, errands, and oversee the new office space. You will also manage the household staff, book personal appointments, and ensure the Executive's personal life is running smoothly. Someone who is adaptable, willing to wear multiple hats, and has a startup mentality, while also being comfortable working with ambiguity, and can translate direction into execution while keeping stakeholders informed. This is a hybrid role based in San Francisco&mdash;working between the CEO's residence and office downtown. Must be responsive and available outside traditional hours. Travel approximately 25% (roughly 1 week/month). 140-170K DOE + benefits, bonus eligible, and flexible PTO.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Provide both professional and personal support to the Founder, acting as a strategic partner who understands nuances, context, and priorities.
 </li>
 <li>
 Lead and coordinate a team of four virtual Executive Assistants by providing direction, delegating tasks, and ensuring administrative requests and priorities are executed efficiently.
 </li>
 <li>
 Oversee travel and transportation planning by outlining logistics, reviewing options, coordinating with vendors or charter services when needed, and guiding the team responsible for booking arrangements.
 </li>
 <li>
 Handle inbox management, triaging priorities, and responding on behalf of the Founder.
 </li>
 <li>
 Think several steps ahead and anticipate problems before they arise with creative, strategic problem-solving.
 </li>
 <li>
 Coordinate personal logistics such as managing household staff and service providers, scheduling appointments, handling deliveries or errands, and ensuring day-to-day matters are organized.
 </li>
 <li>
 Support office operations as needed, including assisting with office setup, ordering supplies, and helping maintain an organized and functional workspace.
 </li>
 <li>
 Manage ad hoc projects and urgent requests while maintaining clear communication and follow-through on progress and outcomes.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Experience providing high-level executive support in a fast-paced environment with the ability to manage both professional and personal priorities.
 </li>
 <li>
 Strong leadership and coordination skills with experience guiding or collaborating with administrative teams to ensure efficient execution.
 </li>
 <li>
 Highly organized with exceptional attention to detail and the ability to manage multiple schedules, priorities, and moving pieces simultaneously.
 </li>
 <li>
 High EQ with the ability to communicate thoughtfully and navigate interactions with a wide range of stakeholders and personalities.
 </li>
 <li>
 Resourceful and proactive professional with a startup mindset who is comfortable wearing multiple hats and taking ownership of responsibilities.
 </li>
 <li>
 Comfortable working with ambiguity and translating high-level direction into clear action while keeping leadership informed on progress.
 </li>
 <li>
 Quick learner who thrives in a fast-paced environment and can adapt quickly as priorities evolve.
 </li>
 <li>
 Open to traveling approximately 25% of the time (roughly 1 week per month).
 </li>
 <li>
 Comfortable with non-traditional availability&mdash;responsive and communicative outside core hours when needs arise.
 </li>
 </ul>
 
 
 
</div>

Executive Personal Assistant to Founder at AI-focused Venture Firm

<div>The summary purpose of the APP Manager is to provide leadership for the health system and advanced health providers in the development and implementation of ongoing quality improvement through an array of regulatory compliance, policies and programs, funding/funds flow/productivity, training and technical assistance, data and information sharing, and partnerships and collaborations. 
The APP manager will also provide direct management to the APP within the general surgery department and collaborate with the faculty physicians. The primary managerial responsibility is to provide professional support to the APPs and Lead APPs to ensure alignment with the departments and UCSF Health. The primary clinical responsibility is to provide clinical services to inpatient adult patients. 
The APP manager will be a practicing clinician and administrator. The incumbent in this position will be 10% clinical, 90% administrative, with the flexibility to limit their clinical practice based on administrative demands. The central responsibility of this role is to serve as a single point of contact, liaison, and expertise for matters specific to practice-oriented APPs, resourcing the APP workforce.</div>

Advanced Practice Provider Manager

Axiom Medical

<div>About Us: We are passionate about making a difference in the world of workers' compensation. Our team is dedicated to providing exceptional case management services to ensure injured workers receive the care and support they need to return to work safely and efficiently. We believe in the power of purpose and passion, and we are looking for a Field Case Manager who shares our commitment to making a positive impact. 
Purpose: At VONA, we believe in the power of purpose and passion in everything we do. Our Field Case Manager plays a critical role in facilitating and coordinating the rehabilitation needs of injured workers in a timely and cost-effective manner. This position requires the consistent use of clinical expertise, independent judgment, and discretion to promote optimal outcomes, advocate for recovery, and support the physical and emotional well-being of our clients. The Field Case Manager utilizes their advanced knowledge and professional expertise to independently assess, plan, and implement strategies that significantly influence the return-to-work process. This role requires discretion and independent judgment in evaluating complex cases, coordinating multidisciplinary resources, and determining the most effective interventions to support recovery and reintegration. 
Core Responsibilities: 
This role requires initiative, precision, and the ability to manage multiple administrative functions: 
<ul><li>
Deliver administrative support across multiple functions as designated and/or needed.</li><li>
Maintain data accuracy and consistency across all systems.</li><li>
Monitor and process incoming correspondence, ensuring timely routing and proper documentation.</li><li>
Coordinate new hire onboarding, including CAPS entry, welcome packets, birthday tracking, name tags, business cards, and phone orders.</li><li>
Check and process office mail; scan and distribute items to appropriate parties including medical records, subpoena, requests scanning to distribute to field and partner companies.</li><li>
Manage the Letters inbox, including mailing documents and logging expenses.</li><li>
Complete unattached email matching within CAPS.</li><li>
Maintain and update CAPS files, including demographics, adjuster assignments, diary dates, attorneys, and providers.</li><li>
Review and distribute CC reports.</li><li>
Assist with incoming calls and provide general administrative support for the home office team.</li><li>
Cross-train on additional duties to provide backup support and ensure continuity of operations.</li></ul> 

Qualifications:<ul><li>
Some administrative experience preferred; healthcare, insurance, or case management experience is a plus.</li><li>
Strong organizational and analytical skills with a high attention to detail.</li><li>
Ability to work independently and manage multiple priorities in a fast-paced environment.</li><li>
Excellent written communication and interpersonal skills.</li><li>
Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) and the ability to learn internal systems such as CAPS.</li></ul> 

Why VONA: We are driven by a shared purpose: to improve the lives of our clients and provide exceptional care in the Case Management industry. We offer a collaborative and supportive work environment where your expertise and dedication will be valued and rewarded. Join us in our mission to create positive change and be part of a team that truly is making an impact. 
VONA is an equal opportunity employer and values diversity in the workplace.
D1ZkXDydVC</div>

VONA Field Case Manager

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