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administrative office assistant

Intecrowd

<div><div><p>Founded by former Workday clients, we value partnership and engagement as a cornerstone of our business. With years of functional and technical experience in all phases of Workday's deployment life cycle, we can determine the most efficient integration designs and rapid deployment strategies. We develop maintainable solutions and provide support for integration testing and updates for new Workday releases.</p></div><p>
As an <b>Administrative Assistant</b>, you will support day-to-day business operations by providing administrative, financial, and organizational support to internal teams and leadership. This role is responsible for coordinating administrative activities, supporting accounting processes including accounts receivable and accounts payable, assisting with collections, and maintaining accurate electronic documentation. The Administrative Assistant will help ensure efficient office operations and contribute to a highly organized and responsive work environment.</p>
<p>
This remote role can be located anywhere within the U.S. to perform the required responsibilities.</p>
<h3 class="jobSectionHeader"><b>
KEY FUNCTIONAL EXPECTATIONS</b></h3>
<ul><li>Provide general administrative support to leadership and internal teams.</li>
<li>Manage calendars, schedule meetings, coordinate internal and external communications, and assist with travel arrangements when needed.</li>
<li>Prepare, format, and distribute business documents, reports, and presentations.</li>
<li>Support <b>Accounts Receivable (AR)</b> processes including invoice tracking, monitoring outstanding balances, and assisting with collections follow-ups.</li>
<li>Assist with <b>Accounts Payable (AP)</b> processes including tracking invoices, submitting expenses, and ensuring timely payment processing.</li>
<li>Support <b>collections activities</b> by monitoring aging reports and following up with clients regarding outstanding invoices in a professional and timely manner.</li>
<li>Maintain accurate <b>electronic filing systems</b>, including organizing contracts, invoices, project documentation, and financial records.</li>
<li>Ensure proper version control and document management across internal shared systems.</li>
<li>Assist with data entry and maintenance of company records within internal systems.</li>
<li>Prepare reports, spreadsheets, and summaries to support finance, operations, and leadership teams.</li>
<li>Help coordinate internal processes to improve administrative efficiency and organization.</li>
<li>Maintain confidentiality of financial information, contracts, and internal documents.</li>
</ul><h3 class="jobSectionHeader"><b>KEY TEAM EXPECTATIONS</b></h3>
<ul><li>Foster a culture of proactive communication, responsiveness, and collaboration.</li>
<li>Support team members across departments with administrative and operational needs.</li>
<li>Demonstrate strong attention to detail and organizational skills in managing documentation and processes.</li>
<li>Ability to take direction from multiple stakeholders and appropriately prioritize tasks.</li>
<li>Maintain professionalism and a service-oriented mindset when interacting with internal teams.</li>
<li>Identify opportunities to improve administrative workflows and document management practices.</li>
<li>Contribute to a positive, supportive, and highly organized team environment.</li>
</ul><h3 class="jobSectionHeader"><b>REQUIRED SKILLS AND EXPERIENCE</b></h3>
<ul><li>2+ years of experience in an <b>administrative assistant, office coordinator, or operations support role</b>.</li>
<li>Experience supporting <b>Accounts Receivable, Accounts Payable, or basic accounting functions</b> is a plus.</li>
<li>Strong organizational and <b>electronic document management skills</b>.</li>
<li>Proficiency in <b>Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)</b> or similar productivity tools.</li>
<li>Experience working with<b> Quickbooks</b>, <b>accounting or financial systems</b> is a plus.</li>
<li>Excellent <b>written and verbal communication skills</b>.</li>
<li>Strong attention to detail and ability to manage multiple priorities simultaneously.</li>
<li>Ability to work independently in a <b>remote environment</b> while maintaining strong communication with team members.</li>
<li>Strong problem-solving skills and a proactive approach to administrative support.</li>
<li>Ability to maintain <b>confidentiality and handle sensitive financial information</b>.</li></ul><p></p><div><p><br>
Employer's Rights:</p>
<p>
Intecrowd has the right to revise this job description at any time. This job description is not a contract for employment. This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.</p>
<p>
Equal Opportunity Statement:</p>
<p>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran.</p>
<p>
Applications for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Intecrowd.</p></div></div>

Administrative Assistant

Firefly Children & Family Alliance

<div><p><b>BUILD A CAREER THAT MEANS MORE</b></p><br>
<p></p>
<p><b>
Few jobs offer the satisfaction and gratification that come from doing work that improves the lives of vulnerable children and families. That's where Firefly Children and Family Alliance stands out from the crowd. As one of our employees, you'll be able to directly make an impact on the lives of thousands of Indiana children, families, and adults.</b></p>
<p>
The Human Resource department at Firefly Children &amp; Family Alliance is currently seeking a part-time Administrative Assistant in Indianapolis, IN. This position is on-site, part-time, Monday through Friday, at our office located at 2240 N Meridian St. Our Administrative Assistant will support our Human Resource team with administrative tasks. You will report to the Director of Human Resources.</p>
<h2 class="jobSectionHeader"><b>
You Will:</b></h2>
<p>
Administrative Support (70%)</p>
<ul>
<li>Provide support to the employee training system</li>
<li>Prepare and execute reports for internal and external audits</li>
<li>Assist with intern program analysis</li>
<li>Assist in compiling other HR-related data, which includes student loan repayment benefits, tuition reimbursement, and maintaining employee records.</li>
</ul>
<p> Onboarding and Orientation (20%)</p>
<ul>
<li>Work with the HR team to deliver an informative, engaging, and helpful orientation process</li>
<li>Add new hires to Paycom</li>
</ul>
<p> Recruiting (10%)</p>
<p>
</p><ul><li>As needed, participate in job fairs and other external recruiting opportunities</li>
<li>Provide helpful and accurate information about the organization by developing an understanding of the culture of Firefly Children &amp; Family Alliance, and communicate that while serving as a contact for HR inquiries</li>
</ul><h2 class="jobSectionHeader"><b>You Have:</b></h2>
<ul><li>High School Diploma or equivalent and two years of administrative experience</li>
<li>Must be at least 21 years of age</li>
<li>Valid driver's license with valid insurance</li>
<li>Proficient in Microsoft Office suite (Word, Excel, and Outlook); able to acquire knowledge and mastery of internal proprietary database and systems</li>
<li>Strong organizational and time management skills, including ability to multi-task</li>
<li>Knowledge of non-profit social services preferred, but not required</li>
</ul><h2 class="jobSectionHeader"><b>EQUAL EMPLOYMENT OPPORTUNITY</b></h2>
<p>
Firefly Children &amp; Family Alliance does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, and disability.</p><br>
<p></p>
Applicant Tracking Software by ExactHire: 03695pgl5e8mxldez7xj</div>

Administrative Assistant - Part Time

Pynkerton Chiropractic Group

<p><b>Job Summary</b><br/>We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant who is fluent in Spanish to join our dynamic team. This role offers an exciting opportunity to develop foundational office management skills while supporting daily administrative operations. The ideal candidate will bring enthusiasm, strong organizational abilities, and excellent communication skills to ensure smooth office workflows and exceptional customer support. This paid position is perfect for individuals eager to grow their career in administrative support within a vibrant work environment.</p><p><b>Responsibilities</b></p><ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately with professional phone etiquette.</li><li>Manage multi-line phone systems efficiently, handling inquiries and routing calls accurately.</li><li>Perform data entry and maintain organized filing systems, ensuring all documents are accurate and easily accessible.</li><li>Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings.</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices.</li><li>Provide customer service support by responding to inquiries via phone, email, or in person with a friendly and professional attitude.</li><li>Proofread documents for accuracy and clarity, ensuring all correspondence meets quality standards.</li></ul><p><b>Experience</b></p><ul><li>Prior office or clerical experience is preferred but not required; training will be provided for the right candidate.</li><li>Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Bilingual fluency in Spanish and English is essential to effectively communicate with diverse clients and team members.</li><li>Familiarity with multi-line phone systems, data entry, filing procedures, and basic bookkeeping is highly desirable.</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently while managing time effectively.</li><li>Demonstrated customer service experience with a focus on professionalism and courtesy in all interactions.</li><li>Ability to handle confidential information discreetly and maintain high standards of accuracy in proofreading and data entry tasks. Join us to be part of a supportive team that values your growth! This entry-level role provides comprehensive training opportunities to develop your administrative expertise while contributing meaningfully to our organization&rsquo;s success.</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: $15.00 - $19.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant (Spanish) Entry Level

Indiana University Health

<div><div><div><div><h1 class="jobSectionHeader"><b>Assistant-Administrative- 16 Hours Per Week</b></h1>
</div></div><div></div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<div><p><b>Overview</b>
</p><div><div>Job Title</div></div><div><div>
Radiology Reading Room Assistant</div></div><div><div>
Department</div></div><div><div>
Radiology</div></div><div><div>
Location</div></div><div><div>
Methodist Hospital &ndash; Radiology</div></div><div><div>
Position Summary</div></div><div><div>
The Radiology Reading Room Assistant provides administrative, workflow, and communication support to Radiology teams to ensure efficient operations, timely communication, and high‑quality patient care. This role serves as a central point of coordination between radiologists, clinical staff, and operational systems in a fast‑paced healthcare environment.</div></div><div></div><div><div><br>
Work Schedule</div><ul><li><div><b>
Hours:</b> 8:00 AM &ndash; 4:00 PM Saturday/Sunday</div></li><li><div><b>
Coverage Requirements:</b> Includes weekend rotations; holidays worked when scheduled on a weekend</div></li></ul></div><div><div>
Hybrid Work Option</div><ul><li><div>
Eligible after <b>six (6) months</b>, contingent upon successful completion of training, demonstrated competency, and operational approval. At least 1 remote work day</div></li></ul></div><div></div><div><div><br>
Essential Duties and Responsibilities</div><ul><li><div>
Triage incoming calls and facilitate timely, accurate communication among radiologists, clinical personnel, and support teams</div></li><li><div>
Monitor and manage the Radiology task board to support efficient workflow and prioritization</div></li><li><div>
Provide operational support to radiologists, including assistance with reports, images, and basic IT-related issues</div></li><li><div>
Maintain reading room readiness and provide coverage as needed to support continuity of operations</div></li><li><div>
Provide basic administrative and technical support to leaders and departmental teams</div></li><li><div>
Identify, troubleshoot, and resolve routine administrative and technical issues as they arise</div></li><li><div>
Adhere to departmental policies, confidentiality standards, and regulatory requirements</div></li></ul></div><div></div><div><div><br>
Performance Expectations</div></div><div><div><b>
At 3 Months:</b></div><ul><li><div>
Independently performs core job responsibilities</div></li><li><div>
Meets established response time and coverage standards</div></li></ul></div><div><div><b>
At 6 Months:</b></div><ul><li><div>
Demonstrates consistent accuracy and reliability</div></li><li><div>
Communicates effectively with multidisciplinary teams</div></li><li><div>
Provides dependable coverage and begins contributing to process improvement initiatives</div></li></ul></div><div><div><b>
At 12 Months:</b></div><ul><li><div>
Recognized as a trusted and dependable team member</div></li><li><div>
Demonstrates near‑perfect execution of job duties</div></li><li><div>
Actively contributes to workflow optimization and improved patient experience</div></li></ul></div><div></div><div><div><br>
Required Knowledge, Skills, and Abilities</div><ul><li><div>
Strong organizational and multitasking skills in a high‑volume environment</div></li><li><div>
Excellent verbal and written communication skills</div></li><li><div>
Ability to maintain professionalism and clarity under pressure</div></li><li><div>
Strong attention to detail and problem‑solving ability</div></li><li><div>
Proficient in healthcare electronic systems; Cerner experience preferred</div></li><li><div>
Working knowledge of Microsoft Office applications (Word, Excel, PowerPoint)</div></li></ul></div><div></div><div><div><br>
Education and Experience Requirements</div><ul><li><div>
High School Diploma or GED required</div></li><li><div><b>
0&ndash;3+ years</b> of relevant experience; prior administrative or healthcare experience preferred</div></li><li><div>
Experience working in a matrixed or complex organizational environment a plus</div></li></ul></div><div></div><div><div><br>
Physical and Work Environment Requirements</div><ul><li><div>
Ability to sit or stand for extended periods</div></li><li><div>
Ability to manage multiple tasks simultaneously in a fast‑paced clinical setting</div></li></ul></div><br>
<div></div>
</div><p></p><div><p>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p>
</div></div></div><div></div><div><div><div><p>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</p></div></div></div></div>

Assistant-Administrative- 16 Hours Per Week

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Mar 12, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>474314
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Indiana Department of Labor (IDOL)</b><b>:</b></div><div>
The mission of the Indiana Department of Labor is to advance the safety, health, and prosperity of Hoosiers in the workplace. To make significant strides in achieving our mission, we emphasize both enforcement and voluntary compliance for employers. Our office administers the IOSHA program, state wage and hours, youth employment laws, and underground coal mine safety. We also have many free training and educational resources available to the public through our INSafe Division. Finally, our Quality, Metrics &amp; Statistics Division counts, measures, and tracks trends internally and externally. Our goal is to help make Indiana a great place to work and do business. Let us know how we can help you.</div><div></div><div><b><br>
Role Overview</b>:</div><div>
This role will be supporting the Indiana OSHA program as an administrative assistant. High priority tasks will include but are not limited to: accurately receiving payments, processing paperwork for settlement agreements between IOSHA and employers, completing administrative tasks for the Board of Safety Review and Indiana Occupational Safety Standards Commission, penalty collection, and additional tasks as assigned. This role will require multiple critical skills, with the most necessary being excellent organization and workflow management, high-level communication and professional correspondence skills, as well as exceptional use of Microsoft Office applications. This is a central office position reporting to the Indiana Government Center South location daily.</div><div><b><br>
Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.</li><li>
Researches and prepares various reports on agency programs and/or procedures.</li><li>
Prepares and maintains procedural manual for agency functions.</li><li>
Reviews policies, plans and procedures for administrative soundness.</li><li>
Coordinates the work of various sections of the agency or department.</li><li>
Answers inquiries from the public concerning policy and procedures in assigned area.</li><li>
Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.</li><li>
Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of the basic principles and theories of administrative management.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and write procedural manuals and recommend improvements.</li><li>
Ability to coordinate the work of section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Administration

<div>Description:
<p><b>
Summary:</b></p><p>
Provide administrative support to the Director of Children Services</p><p><b>
Duties/Responsibilities:</b></p><ul><li>
Print, log and total timesheets and invoices</li><li>
Create spreadsheet of monthly reports</li><li>
Assist with United Way reports</li><li>
Monitor Jot forms from providers</li><li>
Payroll review and reporting</li></ul>
Requirements:
<ul><li>Detail oriented</li><li>
 Organized</li><li>
Working knowledge of Office 365 products, strong emphasis on Excel</li><li>
Ability to work independently as well as team player</li></ul><p><b>
Education and Experience:</b></p><ul><li>
High School Diploma/GED required</li><li>
At least 1 year of office experience</li></ul><p><b>
Physical Requirements:</b></p><ul><li>
Prolonged periods sitting at a desk and working on a computer</li><li>
Must have ability to lift/move materials weighing up to 50 lbs. periodically</li></ul></div>

The Children's Courtyard

<div><p>Join a strong community where all we do is care-for the children and families we serve every day, as well as for our dedicated team members. Our people are our best asset. We listen and we know what you're looking for:</p><ul><li>
You want benefits. We support you with a minimum 50% childcare discount, immediate access to benefits, innovative health programs, 401(k) company match, and much more.</li><li>
You want balance. We offer flexible schedules that work for you, no nights or weekends, the ability to bring your children to work with you, and paid time off.</li><li>
You want opportunity. We invest in your future with ongoing training, tuition reimbursement, credential assistance, and our unique Master Teacher Program.</li><li>
You want recognition. We provide a positive, fun workplace where employees are appreciated.</li></ul><p></p>
<p>
The Administrative Assistant is responsible for a wide range of tasks that are essential to the smooth running of the Child Care Center. Administrative Assistants perform various routines including bookkeeping, clerical work, family communication, staff training and opening and closing the school. They will split time between administrative duties and assisting teachers and children in the classrooms.</p>
<p><b>
Job Responsibilities:</b></p>
<ul>
<li><b>Be Accountable!</b> Ensure the school operates in accordance with company and state licensing standards.<br>
</li>
<li><b>Be Responsible!</b> Manage staff schedule and time off requests. Check child attendance and classroom ratios. Stay up to date on company offerings and ensure the school operates with the most up to date curriculum/program expectations.</li>
<li><b>Be Organized! </b>Create and maintain all children and staff files.</li>
<li><b>Be Diligent!</b> Receive, process, and follow up on monthly enrollments for billing. Run reports and maintain staff and children files.</li>
<li><b>Be Positive!</b> Promote the positive image of the company and play a key role in making the company a provider of choice for the communities we serve. Greet new and existing families, prepare welcome packets, and assist with tours.</li>
<li><b>Be Team-oriented!</b> Assist with the hiring process for new staff, including applicant follow-up, preparing materials for incoming staff and welcoming and mentoring new hires.</li><br>
</ul>
<p><b>Job Requirements:</b></p>
<ul>
<li>Must be at least 21 years of age</li>
<li>High School Diploma or equivalent, CDA or Associate degree preferred</li>
<li>Must have at least 1 year of experience working in a licensed childcare facility.</li>
<li>Must meet state requirements for education and our center/school requirements.</li>
<li>Knowledge of bookkeeping, accounting procedures and the preparation and maintenance of records is a plus.</li>
</ul>
<p>Learning Care Group is an equal opportunity employer and will not discriminate against an employee or applicant based on race, color, religion, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status or any other protected status under federal, state, or local law.</p></div>

Explore 142+ Administrative office assistant in Indianapolis this March. Find roles across top companies and apply now to boost your career.

142 administrative office assistant jobs In Indianapolis

Administrative Assistant

Administrative Assistant - Part Time

Administrative Assistant (Spanish) Entry Level

Assistant-Administrative- 16 Hours Per Week

Administrative Assistant

Administrative Assistant

Administrative Assistant