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office administrator - iems (94000585) Jobs in Indianapolis

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administrative officer research

Allied Universal

<div><p>Security Officer DoD Clearance Required</p><h2 class="jobSectionHeader"><b>
Overview</b></h2><div><br>
Allied Universal&reg;, North America&rsquo;s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.<br>
</div><br>
<h2 class="jobSectionHeader"><b>Job Description</b></h2><p></p><p><br>
As a <b>Security Officer Patrol Driver Clearance Required</b> in <b>Indianapolis, IN</b>, you will serve and safeguard clients in a range of industries such as Aero/Defense, and more. Join Allied Universal at a dynamic aerospace and defense location as an unarmed officer, where you will monitor and patrol assigned areas, perform routine driving patrols, remain visible to help discourage security-related incidents, and deliver outstanding customer service and communication. In a role shaped by teamwork, integrity, agility, reliability, innovation, and a people-first culture, you will support daily operations in a professional, mission-focused environment.
</p><p></p><p><b>Position Type: Full Time</b></p><p><b>
Pay Rate: $21.24 / Hour
</b></p><p><b>Job Schedule:</b></p><div><div><div><div><b>
Day</b></div><div><b> Time</b></div></div><br>
</div><div><div><div>
Mon</div><div> 02:00 PM - 10:00 PM</div></div><br>
<div><div>
Tue</div><div> 02:00 PM - 10:00 PM</div></div><br>
<div><div>
Wed</div><div> 02:00 PM - 10:00 PM</div></div><br>
<div><div>
Sun</div><div> 02:00 PM - 10:00 PM</div></div><br>
</div></div><p></p><p><b>
What You'll Do:</b></p><ul><li>
Provide customer service to personnel, visitors, and/or vendors by carrying out site-specific procedures, access control activities, and appropriate emergency response support at an aerospace and defense location.</li><li>
Respond to incidents, alarms, and/or unusual activity in a calm, problem-solving manner, documenting observations and communicating with site contacts and first responders as needed.</li><li>
Conduct regular and random patrols throughout buildings, restricted areas, parking areas, and perimeter locations to help to deter unauthorized activity and identify security-related concerns.</li><li>
Monitor entry and exit points, verify credentials and/or visitor authorization, and report discrepancies, suspicious behavior, or policy violations according to post instructions.</li><li>
Support security-related operations by maintaining accurate logs, preparing incident reports, and following Allied Universal procedures for site coverage, communication, and shift handoff.</li></ul><p></p><p><b>
Minimum Requirements:</b></p><ul><li>
An active DoD Secret Clearance is required.</li><li>
A valid driver&rsquo;s license is required in accordance with Allied Universal driver policy requirements.</li><li>
Be at least 18 years of age for unarmed roles; 21+ years of age for armed roles.</li><li>
Possess a high school diploma or equivalent.</li><li>
As a condition of employment, applicants will be subject to a background investigation in accordance with all federal, state, and local laws.</li><li>
Allied Universal will consider qualified applications with criminal histories in a manner consistent with applicable laws.</li><li>
As a condition of employment, applicants will be subject to a drug screen to the extent permitted by law.</li><li>
Licensing requirements are subject to state and/or local laws and regulations and may be required prior to employment.</li><li>
A valid driver&rsquo;s license will be required for driving positions only.</li></ul><p></p><p><b>
Why Join Us:</b></p><ul><li><b>
Smart Tools:</b> Access to our exclusive technology to view and claim additional shifts to earn more.</li><li><b>
Career Growth:</b> Get paid training and access to career growth opportunities.</li><li><b>
Financial and Health Benefits:</b> Enjoy access to a retirement savings plan, plus medical, dental, vision, basic life and AD&amp;D, and disability insurance.</li><li><b>
Exclusive Perks:</b> Enjoy discounts on top brands and services through our Perks Program.</li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Closing</b></h2><div><b><br>
Allied Universal&reg; is an Equal Opportunity Employer.</b> All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com.
</div><p>If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.<br>
</p><br>
<h2 class="jobSectionHeader"><b>Requisition ID</b></h2><br>
2026-1629252</div>

Security Officer DoD Clearance Required

<div><p>Security Officer Part Time Checkpoint</p><h2 class="jobSectionHeader"><b>
Overview</b></h2><div><br>
Allied Universal&reg;, North America&rsquo;s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.<br>
</div><br>
<h2 class="jobSectionHeader"><b>Job Description</b></h2><p></p><p><br>
Life doesn&rsquo;t always follow a fixed schedule. That&rsquo;s why we created the Security Officer &ndash; Part Time Enhanced position: a flexible, dependable option for individuals looking to supplement their income, gain hands-on experience, or work toward a full-time career with the industry leader.
</p><p>As a <b>Security Officer Enhanced Part Time Checkpoint</b> in <b>Indianapolis, IN</b>, this role is designed to provide reliable, consistent hours at an assigned site with the flexibility for you to earn more by picking-up additional shifts when it works for you.
</p><p></p><p><b>Pay Rate: $17.22 / Hour
</b></p><p><b>Job Schedule:</b></p><div><div><div><div><b>
Day</b></div><div><b> Time</b></div></div><br>
</div><div><div>
Fri</div><div> 10:00 PM - 06:00 AM</div></div><br>
</div><p></p><p><b>
How This Role Works:</b></p><ul><li><b>
Fixed-Shift Commitment (&ldquo;Anchor Shifts&rdquo;):</b> You will be hired for a designated site and weekly shift that serves as your reliable base schedule. This assignment requires a six (6) month commitment.</li><li><b>
Earn More, Claim-A-Shift Program:</b> In addition to your fixed shift, you may pick-up extra shifts through our scheduling platform, allowing you to increase earnings and gain experience across multiple sites. Work part-time hours this week and full-time the next. It&rsquo;s all up to you.</li></ul><p>
This role is ideal for candidates seeking part-time employment with flexibility, income stability, and opportunities to build-up to a full-time schedule of up to 40 hours per week; always with the option to scale back when needed.
</p><p></p><p><b>Responsibilities:</b></p><ul><li>
Provide customer service to clients, visitors, and staff by carrying out screening procedures, site-specific policies, and/or appropriate emergency response activities at a logistics and distribution location.</li><li>
Screen employees, visitors, packages, and/or personal belongings in accordance with site procedures to help support authorized access and compliance with location rules.</li><li>
Monitor entry and exit points, verify credentials and/or shipping documentation, and report unusual activity or policy concerns to site contacts and Allied Universal leadership.</li><li>
Respond to incidents, alarms, and critical situations in a calm, problem-solving manner, documenting observations and actions taken according to post requirements.</li><li>
Conduct regular and random patrols around the business and perimeter, with attention to loading, shipping, receiving, and other operational areas where security-related concerns may arise.</li></ul><p></p><p><b>
Minimum Requirements:</b></p><ul><li>
Being comfortable using a computer or tablet is preferred.</li><li>
Loss prevention experience is preferred.</li><li>
Customer service experience is preferred.</li><li>
X-Ray screening experience is preferred.</li><li>
Access control and badge experience is preferred.</li><li>
Be at least 18 years of age for unarmed roles; 21+ years of age for armed roles.</li><li>
Possess a high school diploma or equivalent.</li><li>
As a condition of employment, applicants will be subject to a background investigation in accordance with all federal, state, and local laws.</li><li>
Allied Universal will consider qualified applications with criminal histories in a manner consistent with applicable laws.</li><li>
As a condition of employment, applicants will be subject to a drug screen to the extent permitted by law.</li><li>
Licensing requirements are subject to state and/or local laws and regulations and may be required prior to employment.</li><li>
A valid driver&rsquo;s license will be required for driving positions only.</li></ul><p></p><p><b>
Why Join Us:</b></p><ul><li><b>
Smart Tools:</b> Access to our exclusive technology to view and claim additional shifts to earn more.</li><li><b>
Career Growth:</b> Get paid training and access to career growth opportunities.</li><li><b>
Financial Benefits:</b> Participate in our retirement savings plan to invest in your future.</li><li><b>
Exclusive Perks:</b> Enjoy discounts on top brands and services through our Perks Program.</li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Closing</b></h2><div><b><br>
Allied Universal&reg; is an Equal Opportunity Employer.</b> All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com.
</div><p>If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.<br>
</p><br>
<h2 class="jobSectionHeader"><b>Requisition ID</b></h2><br>
2026-1629869</div>

Security Officer Part Time Checkpoint

GardaWorld Security Services US

<p></p><div><p>GardaWorld Security Services is Now Hiring a Surveillance Security Officer!</p><p></p><p><b><br>
Ready to suit up as a Surveillance Security Guard?</b></p><p>
What matters most about a role like this is your sharp eye, capturing every detail as you scan a series of screens. Tell us about your strong observation skills with attention to detail.</p><p>
As a Security Officer &ndash; Surveillance, you will be the person spotting threats before they escalate in environments such as a security operations centers, call centers, parking gatehouses, etc.</p><p><b>
What&rsquo;s in it for you:</b></p><ul><li><b>
Site Location: Indianapolis, IN</b></li><li><b>
Set schedule: Full-time, Wednesday through Sunday, 2nd Shift, 3 p.m. to 11 p.m.</b></li><li><b>
Competitive hourly wage of $18 / Hour </b>(DailyPay is available for GardaWorld employees!)</li><li>
A comprehensive benefits package including medical, dental, and vision insurance plans, a 401(k) retirement savings plan with employer matching contributions, paid time off (PTO) policy, paid holidays, disability coverage, and life insurance options</li><li>
Career growth opportunities at GardaWorld</li><li>
Uniform provided at no cost</li></ul><p><b>
Responsibilities of Surveillance Security Guard</b></p><ul><li>
Monitor security systems to detect any suspicious activity</li><li>
Document observed events and incidents, writing detailed reports</li><li>
Respond quickly to incidents or potential threats</li><li>
Conduct regular patrols to ensure the safety of the premises</li><li>
Control access to secure areas and verify the identities of visitors</li><li>
Analyze security systems to identify potential vulnerabilities or malfunctions</li><li>
Collaborate with law enforcement in case of serious situations or emergencies</li><li>
Ensure the safety and protection of individuals and property</li></ul><p><b>
Qualifications of a Surveillance Security Guard</b></p><ul><li>
Be authorized to work in the U.S.</li><li>
Be able to provide documentation of High School Diploma or GED</li><li>
Be able to ace (and pass) an extensive screening process</li><li>
Strong report writing skills</li><li>
Sharp visual activity and exceptional concentration skills</li><li>
Strong proficiency with technology</li><li>
If you have Security, Military, Law Enforcement experience &ndash; even better!</li></ul><p>
In the United States, GardaWorld Security remains the only guarding security company to be <b>Certified by Great Place to Work</b>. Apply today &ndash; this could be more than a job! 26% of our corporate employees started as frontline workers.</p><p>
If you&rsquo;re ambitious with an entrepreneurial spirit &ndash; someone who wants to be a GardaWorld Ambassador &ndash; a promising career awaits you!</p><p>
GardaWorld Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe.</p><p>
Not the job for you? Make sure to check out all our jobs! We also have tactical, concierge, and even casual roles available.<br>
<br>
<b><i>Employment is contingent on the successful completion of a background check and drug screening to be conducted after an offer of employment is extended.</i></b></p><p><i>
It is the policy of GardaWorld Security Services to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability in accordance with applicable federal laws. In addition, GardaWorld Security Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including, but not limited to hiring, placement, assignment, promotion, termination, layoffs, recalls, transfers, leaves of absence, compensation, and training. It is also the policy of GardaWorld Security Services not to honor requests that employees be assigned on the basis of sex or any other classification protected by law, unless such request is based on a bona fide occupational qualification for that assignment</i>.</p></div>

Surveillance Security Guard - CCTV Monitoring

Applied Composites

<div><p>Applied Composites (AC) is seeking a <b>Human Resources Intern</b> to provide administrative and operational support to the Human<b> </b>Resources team while gaining hands-on experience in various HR functions. This internship offers exposure to recruitment, onboarding, employee engagement, HR compliance, personnel records management, and general office administration. The ideal candidate is organized, eager to learn, maintains confidentiality, and enjoys working with people.</p><p></p><p><b><br>
 About AC:</b> Come and join the Applied Composites team. We are a leading provider of complex composite components, assemblies, engineering, and tooling to the aerospace, defense, and space system markets. Our employees are treated with respect and given the support, knowledge, and resources they need to thrive. If you are looking for a company that values and develops its employees while offering engaging work, Applied Composites may be the place for you.</p><p><b>
Job Accountabilities:</b></p><ul><li>
Assist with recruiting activities, including scheduling interviews and communicating with candidates.</li><li>
Prepare new hire paperwork and support the onboarding process.</li><li>
Maintain and organize employee personnel files, both electronic and paper.</li><li>
Assist with HR data entry and record maintenance within the Human Resources Information System (HRIS).</li><li>
Support employee engagement initiatives, recognition programs, and company events.</li><li>
Assist with benefit enrollment materials and other employee communications.</li><li>
Help prepare HR reports, spreadsheets, presentations, and correspondence.</li><li>
Perform document filing, scanning, copying, and other administrative duties.</li><li>
Support compliance efforts by assisting with I-9 documentation, personnel file audits, and record retention.</li><li>
Respond to routine employee questions and direct more complex inquiries to appropriate HR staff.</li><li>
Assist with special HR projects as assigned.</li><li>
Maintain strict confidentiality of employee information.</li></ul><p></p><p><b><br>
Job Specifications:</b></p><p><b>
Education: </b>A Secondary Certificate/High School Diploma/GED and at least two years of schooling pursuing a Bachelor's or Master's degree in Human Resources, Business Administration, Psychology, or a related field.</p><p><b>
Years&rsquo; Experience: </b>0-2 years of relevant work experience that will allow successful performance of job expectations.</p><p><b>
Skills:</b></p><ul><li>
Possesses knowledge in human resources processes and the ability to coordinate activities for a team</li><li>
Excellent internal and external customer service skills</li><li>
Strong attention to detail, good organizational skills and the ability to prioritize changing situations</li><li>
Ability to recognize and solve typical problems and select solutions from established options</li><li>
Possesses strong interpersonal, verbal and written communication skills to drive tasks to completion</li></ul><p></p><p><i><br>
AC is an Equal Opportunity Employer Veterans/Disabled - Affirmative Action Employer.</i></p><p><i>
This position requires the use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.</i></p></div>

Human Resources Intern

IDEMIA

<div><div>IDEMIA Public Security, a division of IDEMIA Group, is the leading provider of secure and trusted biometric-based solutions, transforming public and private organizations across the globe. Our industry-enabled and client-specific solutions draw upon decades of expertise in biometrics to revolutionize the fields of public security, justice and public safety, travel and transport, identity, and access control. Built on privacy and trust, our market-leading iris, fingerprint and facial recognition solutions top independent benchmarking for accuracy, fairness and scalability. These exacting standards enable our clients to build safer, fairer societies where people can live, interact, and move about freely. With 4000+ employees around the world and 150+ partners worldwide, we offer more than just a job - we provide a dynamic environment where innovation thrives, opportunities abound, and your talents are valued. Be part of a global leader shaping the future of biometric based technology. Learn more <b>here</b>.</div><div><br>
Do you have an interest in security, law enforcement, biometrics, and the safety of your community? Are you a customer service oriented, &ldquo;people&rdquo; person? If so, the Enrollment Agent position at our IdentoGO locations might be a great fit for you. You will get to use cutting edge technology to obtain fingerprint records (any CSI/true crime fans out there?) while helping to cut down on crime and keep those with questionable backgrounds from having access to our ports, the transportation of hazardous materials, as well as the relaxed security requirements of TSA precheck customers. If you are interested in providing a service to your fellow citizens and interacting with customers on a day to day, face to face basis, submit your application for the Enrollment Agent position today!</div><div></div><div><b><br>
Essential Job Functions include but are not limited to:</b></div><ul><li>
Provide superior customer service to internal and external customers</li><li>
Perform basic maintenance and troubleshoot issues with fingerprinting and retail equipment including computer hardware and software</li><li>
Verify customer identity and scan required documents into database system</li><li>
Successfully complete required biometric and data capture processes and paperwork on each customer</li><li>
Track processing time for each applicant and ensure applicants are processed in appropriate order</li><li>
Perform biometric processing to include capturing quality electronic fingerprints, photographs, and signatures to meet or exceed program accuracy standards</li><li>
Identify win-win opportunities to provide more products and services to customers</li><li>
Create opportunities to add value for customers through the upselling of retail products and services (if applicable)</li><li>
Adhere to all company and departmental employment policies regarding security and confidentiality to ensure applicant documents and information are safeguarded at all times</li><li>
Adhere to all company and departmental policies relating to Enrollment Center standards including adherence to signage, branding, and employee attire policies</li><li>
Perform Enrollment Center Sustainment responsibilities on a daily basis</li><li>
Perform administrative duties such as time keeping, shift schedules, daily activity reports, card inventory, equipment inventory, and submitting updated enrollment center photos and requisitioning supplies including troubleshooting and/or equipment modifications when necessary</li><li>
Represent the company and the programs that are supported in a professional and customer oriented manner</li><li>
Support Customer Service Registration and Reservation activities as necessary</li><li>
Successfully complete time sensitive trainings and briefings as assigned.</li></ul><div><i>
Note: In addition to the Essential Functions, also perform similar work-related duties as assigned.</i></div><p></p><p><b><br>
Knowledge, Skills, and Abilities</b></p><ul><li>
Customer and Personal Service &ndash; Knowledge of principals and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction</li><li>
Technology &ndash; Knowledge of electronic equipment, computer hardware, and computer software including applications and data entry</li><li>
Clerical &ndash; Knowledge of administrative and clerical duties such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures</li><li>
Monitoring &ndash; Monitoring and assessing performance of self, other individuals, and/or outside organizations to make improvements or take corrective action</li><li>
Integrity &ndash; Job requires ethics and honesty</li></ul><div></div><p><b><br>
Travel Requirement, Working Conditions, and Physical Demands</b></p><p>
Travel requirement such as:</p><ul><li>
Ability to travel locally for activities such as backfill at local enrollment locations, meetings, classes, and workshops.</li><li>
Occasional overnight travel as required. Should not exceed 25% of the time.</li><li>
Travel by air may be required for initial company training as well as occasional new program or services training.</li></ul><div>
Working conditions such as:</div><ul><li>
General office environment. The work area is adequately lighted, heated, and ventilated.</li></ul><div>
Physical demands such as:</div><ul><li>
Office environment where the employee may be required to stand, sit, or a combination of both standing and sitting to do the work. Some walking, standing, bending, reaching, and carrying of light items such as papers, books, small parts, driving an automobile, etc. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment.</li><li>
The work requires light physical effort with frequent lifting and/or moving of materials in the 10-30 pound range and occasional lifting up to 50 pounds. Requires manual dexterity and ability to manipulate small objects. May require normal range of hearing and vision to operate machinery.</li></ul><ul><li><b><br>
Must be a US citizen</b></li><li>
High school diploma or equivalent degree</li><li>
Minimum one (1) year applicable experience</li><li>
Proficiency in Microsoft Office Suite is required</li><li>
Previous experience processing credentials is a plus</li><li>
Previous sales experience preferred</li><li>
Evening and weekend work may be required</li><li>
Must be at least 18 years old</li><li>
Must be able to successfully pass various background screening requirements including criminal history, education, credit, and drug screen as well as obtain any required program specific credentials and certifications</li></ul><div>
The US base hourly range for this position is $17.75- $24.13/hr + benefits. While candidates are not typically hired at or near the top of the range, all compensation decisions are based on the specific facts and circumstances of each hire. Final offers may vary depending on factors such as skills, qualifications, experience, and geographic location.</div><div></div><div><br>
Note to third-party recruiters: IDEMIA Public Security does not work with third-party recruiters absent a signed agreement and will treat any resumes submitted without a signed agreement as the property of IDEMIA Public Security. In the event that IDEMIA Public Security hires a candidate who was brought to our attention by a recruiter who does not have a signed agreement, IDEMIA Public Security will not pay any fees to the recruiter as a result of the hire.</div></div>

Enrollment Agent I

Crowe llp

<p><strong>Customer Service Representative</strong><br /><br /><strong>Company:</strong> <strong>Crowe LLP</strong><br /><strong>Location:</strong> <strong>Indianapolis, Indiana, United States</strong><br /><strong>Employment Type:</strong> <strong>Full-Time</strong><br /><strong>Salary:</strong> <strong>$20 - $30 USD per hour</strong><br /><br /><strong>Job Overview</strong><br /><br />Crowe LLP, a leading global accounting firm, is seeking a dedicated and professional <strong>Customer Service Representative</strong> to join our dynamic team in <strong>Indianapolis, Indiana</strong>. As one of the 10 largest accounting firms in the country by annual revenue, we are committed to excellence and providing an environment where our staff can thrive. The successful candidate will be the first point of contact for our valued clients, providing exceptional support and ensuring a seamless service experience. This is a fantastic opportunity for an individual with a passion for client satisfaction to build a career within a prestigious organisation.<br /><br /><strong>Responsibilities</strong><br /><br />- Serve as the primary point of contact for client enquiries, handling communications via telephone, email, and other digital platforms.<br />- Provide accurate and timely information regarding our tax, audit, and advisory services.<br />- Resolve client issues and complaints efficiently and professionally, escalating complex cases to the relevant internal teams when necessary.<br />- Maintain and update client records with a high degree of accuracy in our CRM system.<br />- Assist with administrative tasks related to client account management and support.<br />- Uphold the firm's commitment to confidentiality and professional standards in all interactions.<br />- Gather client feedback to help us continuously improve our service delivery.<br /><br /><strong>Qualifications</strong><br /><br />- Proven experience in a customer service or client-facing role is essential.<br />- Exceptional verbal and written communication skills with a professional and empathetic telephone manner.<br />- Strong problem-solving skills and the ability to think critically under pressure.<br />- High level of proficiency with Microsoft Office Suite and experience using CRM software.<br />- Excellent organisational and time-management skills, with the ability to manage multiple priorities effectively.<br />- A keen eye for detail and a commitment to accuracy.<br />- Previous experience within a professional services or financial services environment is advantageous but not required.<br /><br /><strong>Benefits</strong><br /><br />At Crowe LLP, we invest in our people. We are proud to offer a supportive and rewarding work environment where you can grow your career. Our benefits include:<br /><br />- A competitive compensation package.<br />- Extensive training programmes and dedicated mentoring to support your professional development.<br />- A clear career path with opportunities for merit-based promotions.<br />- The ability to move among different business units to broaden your experience and skills.<br />- The opportunity to work for a globally recognised leader in the accounting industry.</p>

Customer service representative

Hennessy & Roach, P.C.

<div><b>Company Description</b><p><br>
Hennessy &amp; Roach, P.C. is a law firm defending employers in Workers&rsquo; Compensation and defendants in General Liability matters. H&amp;R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Overland Park, KS; Milwaukee, Wisconsin; Indianapolis, Indiana; Brentwood, Tennessee; and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Tennessee, and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.</p><b><br>
Job Description</b><p><br>
The File Clerk is responsible for following an office filing system and organizing records, such as letters, legal documents, case files, correspondence, invoices, and memoranda according to that system. Locate and retrieve requested files, as well as prepare file folders and labels. Responsible for opening, closing and keeping files up to date. In addition to filing, the file clerk will perform other clerical duties, such as handle incoming phone calls, processing mail, faxing, using a copy machine, transcription and maintaining a calendar.</p><p>
Essential Job Functions:</p><ul><li>
Answer incoming calls and direct calls quickly and accurately, conveying appropriate information to receiver and ensuring caller has positive experience.</li><li>
Process mail, scan documents and save to appropriate file in DMS. Make sure hard filing for every attorney is completed and up to date.</li><li>
Keep cases organized by establishing and organizing files, monitoring calendars, meeting deadlines, documenting actions, inputting information into Perfect Law file database and case management software.</li><li>
Assist legal assistant/paralegal in preparation of status emails to adjusters and correspondence.</li><li>
Open and close files, update appropriate file information in Perfect Law.</li><li>
Save correspondence emails in DMS document management software for attorneys.</li><li>
Ensure tasks are completed timely and properly documented.</li></ul><p>
Other related duties as assigned such as assisting with attorney appeals</p><b><br>
Qualifications</b><br>
<ul><li>
High school diploma or GED (or equivalent) required, associate or bachelor degree a plus.</li><li>
0-2 years of experience supporting a legal office or working in the legal industry preferred.</li><li>
Proven history of excellent customer/client service.</li><li>
Working knowledge of court rules and procedures preferred.</li><li>
Microsoft Word and Excel experience required, PowerPoint experience a plus.</li><li>
Transcription experience is a plus.</li><li>
Outstanding organizational, interpersonal, and administrative skills.</li><li>
Excellent attention to detail with the ability to multi-task.</li><li>
Excellent communication and proofreading skills.</li><li>
Must be self-motivated and able to meet deadlines under pressure.</li><li>
Must have the ability to work as part of a team, as well as to work independently.</li><li>
Organization, Planning, Attention to Detail, and Dependability.</li><li>
Firm and Client Confidentiality required.</li></ul><br>
<b>
Additional Information</b><p><br>
Benefits include: Medical, Dental, Vision, Critical Illness, Accident, Group Term life, Voluntary term life, STD, LTD, 401(k)/Roth retirement plan with company match and paid time off.</p><p>
All your information will be kept confidential according to EEO guidelines.</p></div>

File Clerk (Part Time)

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