administrative assistant Jobs in Riyadh Saudi Arabia

administrative assistant

contract administrator Jobs in Riyadh Saudi Arabia

contract administrator

executive assistant Jobs in Riyadh Saudi Arabia

executive assistant

executive secretary Jobs in Riyadh Saudi Arabia

executive secretary

government relations officer Jobs in Riyadh Saudi Arabia

government relations officer

administrative officer

Trust Arabia Administrative Services & Consultancy

Job Title: Administration &amp; Logistics Officer Location: Saudi ArabiaWe are seeking a detail-oriented Administration &amp; Logistics Officer to support our ongoing projects in KSA.Responsibilities:<ul><li>Coordinate administrative documentation and reporting</li><li>Manage logistics, material tracking, and site coordination</li><li>Support procurement and inventory monitoring</li><li>Liaise with internal departments and site teams</li></ul>Requirements:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field</li><li>Minimum 3 years of relevant experience</li><li>Strong organizational and communication skills</li><li>Experience in construction or industrial projects preferred</li></ul>Job Type: Full-timePay: ﷼6,000.00 - ﷼7,000.00 per month

Administration & Logistics

Vanderlande

<div>
 
 Together, We Make the Difference
 
 
 
 We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.
 
 
 Be a part of the Project Execution Team as a
 
 Site Administrator
 
 (Site-based)in Riyadh, KSA.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Coordinate the issuance, renewal, and tracking of gate passes for site personnel, subcontractors, suppliers, and visitors.
 </li>
 <li>
 Ensure all individuals entering the site have the required safety inductions and documentation.
 </li>
 <li>
 Liaise with security to enforce access control procedures.
 </li>
 <li>
 Maintain up-to-date records of gate passes and access logs.
 </li>
 <li>
 Manage office supplies, PPE, and other site consumables in coordination with different departments.
 </li>
 <li>
 Provide general clerical support to the site management team.
 </li>
 <li>
 Support in organizing site meetings, preparing minutes, and following up on action items.
 </li>
 <li>
 Serve as a point of contact between the Site and different teams for administrative matters.
 </li>
 <li>
 Assist with scheduling deliveries and coordinating with various stakeholders.
 
 
 </li>
 </ul>
 
 What do I need to qualify for the role?
 
 
 
 <ul>
 <li>
 Diploma or bachelor's degree or equivalent in business administration or a similar field.
 </li>
 <li>
 Minimum 3 years of administrative experience in a site environment, preferably in construction or engineering environments.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Familiarity with access control and construction safety practices.
 </li>
 <li>
 Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Able to accommodate a flexible work schedule.
 </li>
 <li>
 Independent thinking, problem-solving skills, discretion, and integrity are required.
 </li>
 <li>
 Self-starter who can work independently.
 </li>
 <li>
 Good communication skills in English and Arabic.
 </li>
 <li>
 A valid KSA driving license.
 </li>
 </ul>
</div>

Site Administrator (Site-based)

AlJammaz Technologies الجماز للتكنولوجيا

<div>
 
 
 Job Summary
 
 
 
 The Credit Officer supports credit management operations by maintaining accurate customer records, processing credit applications, and ensuring compliance with approved credit policies. This role works closely with the Credit &amp; Collection Team Leader to manage customer accounts and provide operational and administrative support for credit and collection activities. The Credit Officer also collaborates with Finance Business Partners to align credit processes with business unit objectives and support healthy cash flow.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 Credit Management Support
 
 <ul>
 <li>
 Review and process credit applications, ensuring all required documentation is complete, accurate, and compliant with policy.
 </li>
 <li>
 Maintain up-to-date customer credit profiles, including credit terms, limits, and payment history, within ERP and credit management systems.
 </li>
 <li>
 Prepare credit analysis summaries and supporting reports for review by the Credit &amp; Collection Team Leader.
 </li>
 <li>
 Monitor customer credit limits and proactively flag potential breaches or credit risks.
 </li>
 </ul>
 
 Customer Account Administration
 
 <ul>
 <li>
 Manage and update customer account information with a high level of accuracy in ERP and credit systems.
 </li>
 <li>
 Perform regular customer account reconciliations and coordinate with internal stakeholders to resolve discrepancies.
 </li>
 <li>
 Prepare and issue customer statements, payment reminders, and other related correspondence as required.
 </li>
 </ul>
 
 Collections Coordination
 
 <ul>
 <li>
 Track payment schedules, generate overdue reports, and follow up with customers in line with agreed instructions and procedures.
 </li>
 <li>
 Work closely with Credit Officers and internal teams to support timely resolution of overdue accounts and disputes.
 </li>
 <li>
 Maintain complete and well-documented records of all collection activities for reporting and audit purposes.
 </li>
 </ul>
 
 Collaboration with Finance Business Partners (FBPs)
 
 <ul>
 <li>
 Provide accurate and timely credit-related data to support financial planning and decision-making.
 </li>
 <li>
 Coordinate with Finance Business Partners to address credit-related concerns and align credit terms with business unit requirements.
 </li>
 <li>
 Support the preparation of credit and collections reports, including key metrics and customer payment trends, for business unit reviews.
 </li>
 </ul>
 
 Compliance, Reporting &amp; Documentation
 
 <ul>
 <li>
 Ensure all credit and collection activities comply with company policies, internal controls, and regulatory requirements.
 </li>
 <li>
 Generate regular reports on credit limits, outstanding balances, and customer payment performance.
 </li>
 <li>
 Maintain organized and accurate documentation for customer accounts, credit applications, and payment agreements to support audit readiness.
 </li>
 </ul>
 
 Other Responsibilities
 
 <ul>
 <li>
 Perform additional tasks and responsibilities as assigned, in line with business needs and priorities.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Finance, Accounting, or a related field.
 </li>
 <li>
 2&ndash;4 years of experience in credit and collections, accounts receivable, or a similar finance role.
 </li>
 <li>
 Proficiency in ERP systems (D365 preferred), MS Excel, and credit management software.
 </li>
 <li>
 Fluency in Arabic; proficiency in English is an advantage.
 </li>
 </ul>
 
 
</div>

Credit Officer

Walter P Moore

<div>
 
 Responsibilities
 
 
 
 We have an immediate opening for a bright, energetic individual with the requisite skills to join our firm in the role of
 
 Administrative Assistant
 
 to leaders in the firm&rsquo;s Saudi Arabia office. This individual will be responsible for providing extensive support to Director-level professionals and their broad range of activities and will also serve in the capacity of Government Relation Officer; processing and carrying out legal matters relating to visas, permits, licenses and registration of employees.
 
 
 In this role, the Administrative Assistant will provide support such as:
 
 
 <ul>
 <li>
 Coordinate with the Saudi Arabian government departments and agencies to obtain licenses, permits, and visa processing.
 </li>
 <li>
 Handle all government portals and update the company profiles on such portals as GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem and others as needed.
 </li>
 <li>
 General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.
 </li>
 <li>
 Taking initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support including IT and translation support, compiling and drafting letters, assistance with accessing and maintaining government portals to ensure compliance, typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.
 </li>
 <li>
 Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.
 </li>
 <li>
 Assist with internal and external activities such as staff activities, in-office lunches, trainings, social events, and client development activities as needed.
 </li>
 <li>
 Perform other duties as required.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Education: Bachelor&rsquo;s degree in business administration, IT, or English
 
 
 Experience: 5 years&rsquo; experience in an Administrative Assistant position with knowledge in Microsoft Office, and IT support. Prior experience with Saudi Arabian government relations processes is preferred.
 
 
 <ul>
 <li>
 Saudi National
 </li>
 <li>
 Excellent verbal and written communication skills with staff, management, and clients.
 </li>
 <li>
 Fluent in both Arabic and English (speaking, writing)
 </li>
 <li>
 Ability to plan, organize, manage, prioritize, coordinate workflow, and successfully execute multiple tasks.
 </li>
 <li>
 Strong computer and office equipment operation skills including competence in Microsoft Office Suite (specifically Outlook, Word, Excel, and PowerPoint).
 </li>
 <li>
 Proven competence in managing all administrative activities and needs of a small office environment.
 </li>
 <li>
 A/E/C industry experience and knowledge a plus.
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Discrete, dependable and conscientious
 </li>
 <li>
 Excellent inter-personal skills
 </li>
 <li>
 Proactive
 </li>
 <li>
 Client-service oriented
 
 
 </li>
 </ul>
 Physical presence in the office is required
 
 
 
 Overview
 
 
 
 Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world&rsquo;s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, WPM technology and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931 and headquartered in Houston, Texas, our 1000+ professionals work across 27 U.S. offices and 8 international locations.
</div>

Administrative Assistant

Lumi | لومي

<div>
 
 
 About The Role
 
 
 
 
 
 
 We are seeking a proactive and detail-oriented Sales Coordination Officer to provide administrative and coordination support to the sales team. This role ensures smooth sales operations, accurate documentation, and effective communication between internal departments and customers. The position plays a key role in supporting revenue growth, enhancing customer satisfaction, and contributing to overall operational efficiency.
 
 
 
 
 
 
 
 
 
 Core Responsibilities
 
 
 
 
 
 
 
 Sales Administration &amp; Documentation:
 
 
 
 Prepare quotations, contracts, and customer-related documents, ensuring accuracy and compliance with company standards. Maintain organized sales records and documentation.
 
 
 
 Order Management &amp; Coordination:
 
 
 
 Follow up on customer orders to ensure timely processing and delivery. Coordinate with relevant departments to ensure products or services meet customer requirements and are delivered on schedule.
 
 
 
 Reporting &amp; Sales Analysis:
 
 
 
 Prepare regular sales reports and analyze sales data to provide insights and performance updates to management, supporting informed decision-making.
 
 
 
 Customer &amp; Accounts Coordination:
 
 
 
 Ensure invoice accuracy and coordinate with the accounts department regarding payments and billing matters. Address customer inquiries related to documentation or order status.
 
 
 
 Promotional &amp; Event Support:
 
 
 
 Assist in organizing sales campaigns, promotional activities, and events to support business development initiatives.
 
 
 
 Operational Effectiveness:
 
 
 
 Apply functional knowledge to daily activities with minimal supervision, ensuring quality and efficiency in assigned tasks.
 
 
 
 Communication &amp; Stakeholder Support:
 
 
 
 Communicate complex information clearly and concisely to various stakeholders, ensuring alignment and smooth collaboration.
 
 
 
 Policy Compliance &amp; Problem Solving:
 
 
 
 Work within established guidelines and company policies while maintaining quality standards. Resolve straightforward issues using sound judgment and relevant experience.
 
 
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 Experience
 
 : Minimum of 2 years experience in coordination and sales.
 
 
 
 Skills
 
 : Academic Strong, Microsoft Office, Background in Legal terms, Excellent communication skills, in English (Arabic is a strong advantage).
 
 
 
 Education
 
 : Diploma Degree and above in Business Administration, Sales &amp; Marketing or a related field.
 
</div>

Sales Coordination Officer

Confidential

Executive Secretary to the CEO and Board Location: Riyadh, Saudi Arabia Employment Type: Full-time Job Overview Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires an individual with outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment. The successful candidate will be instrumental in ensuring the seamless and efficient operation of the CEO's office. Responsibilities * Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors. * Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments, ensuring optimal use of their time. * Organise all aspects of Board and committee meetings, including the preparation and distribution of agendas, collation of board packs, and the accurate recording and circulation of minutes. * Act as the primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO, and responding or redirecting as appropriate. * Prepare, proofread, and format a wide range of documents, including correspondence, reports, presentations, and confidential materials. * Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries. * Liaise professionally with internal and external stakeholders, including senior management, clients, and partners. * Maintain an efficient and organised filing system for both electronic and paper-based documents, ensuring easy retrieval of information. * Handle confidential information with integrity and discretion. * Undertake ad-hoc projects and research as required by the CEO or the Board. Qualifications * Proven experience as an Executive Secretary, Executive Assistant, or a similar role supporting C-level executives and/or a Board of Directors. * Exceptional organisational and time-management skills with a demonstrated ability to prioritise a heavy workload and meet tight deadlines. * An impeccable level of discretion and a deep understanding of the importance of confidentiality. * Excellent written and verbal communication skills in both English and Arabic are essential. * Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Strong interpersonal skills with the ability to build professional relationships with stakeholders at all levels. * A proactive and resourceful approach to problem-solving. * A degree in Business Administration, Secretarial Studies, or a related field is highly desirable. * Previous experience working within a corporate environment in Saudi Arabia or the wider GCC region would be a significant advantage.

Executive Secretary to CEO/Board

Amazon

<div>
 
 Description
 
 
 
 The Site WHS Officer will be responsible for partnering with a site operations team in a delivery station to execute company safety policies and ensure compliance to all applicable local and regional regulations. By leveraging lean principles and kaizens, you will lead continuous improvement initiatives to reduce conditional and ergonomic risk in our processes to ensure a safe and healthful working environment for our Associates. A successful Site WHS Officer will demonstrate the ability to build trust and confidence with the Operations Team and inspire change through providing comprehensive risk assessments and safety data analysis.
 
 
 The Site WHS Officer must be an effective communicator and send clear, concise and consistent messages, both verbally and in writing. You will instruct and train Operations Leaders in Amazon WHS policies and assist the operations site teams in incorporating our safety standards at their site. You will work to identify best practices and incorporate these standard methodologies into our standards to continuously improve the safety landscape.
 
 
 Site WHS officer will possess excellent safety program knowledge as well as environmental and ergonomic knowledge and be able demonstrate this expertise when working with Operations.
 
 
 The Site WHS officer will be a part of site WHS team and reports to site WHS manager. The WHS officer should be flexible to work in shifts.
 
 
 Possess a thorough understanding of local/regional regulations and company policy.
 
 
 Key job responsibilities
 
 
 <ul>
 <li>
 Provide guidance and oversight to ensure compliance to all applicable Amazon WHS standards/Policies.
 </li>
 <li>
 Measure site performance against published requirements in safety policies. For all deficiencies, identify a plan for the site to implement and fix all identified deficiencies.
 </li>
 <li>
 Deliver on-time and quality projects to Operations.
 </li>
 <li>
 Analyze safety metrics and review incident weekly and monthly incident trends to discover trends to rationalize the allocation of appropriate resources to areas where the safety risk is highest.
 </li>
 <li>
 Ensure proper Incident Investigation and closure of Corrective action and preventive action.
 </li>
 <li>
 Perform frequent site safety audits to identify all non-compliance equipment and/or processes at the site.
 </li>
 <li>
 Implement solutions to eliminate exposure to these risks and prevent injury.
 </li>
 <li>
 Audit record-keeping practices and ensure Austin entries to be aligned with global WHS standards and local regulations.
 </li>
 <li>
 Audit the workplace organization and Associate behaviors to ensure that training, auditing and scoring methods are accurate and consistent.
 </li>
 <li>
 Lead and mentor Safety Associates in your assigned facility during peak.
 </li>
 <li>
 Spend time at the delivery station and seek input from Safety teams, Associates and leaders on safety program improvement opportunities. Ensure open communication on status of progress and resolution against these suggestions.
 </li>
 <li>
 Ensure site leadership and Associates are trained and knowledgeable of their responsibilities under each policy. Audit the quality, delivery (including qualifications of the trainer), and effectiveness of all required safety training.
 </li>
 <li>
 Ensure the PPE&rsquo;s inventory at site and coordinate with procurement will place order accordingly.
 </li>
 <li>
 Ensure site PPE compliance.
 </li>
 <li>
 You have to implement the best practices at site.
 </li>
 <li>
 Implement PIT (powered industrial truck) safety and yard safety system.
 </li>
 <li>
 Ensure standard Work Permit System usage at site.
 </li>
 <li>
 Implement and ensure safe contractor management at site.
 </li>
 <li>
 Ensure basic safety training calendar for associates and imparting trainings as per the same.
 </li>
 <li>
 Work along with facility team and ensure preventive maintenance of all Fire protection and emergency equipment&rsquo;s
 </li>
 <li>
 Ensure basic Fire Fighting training and first aid training requirements.
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 WHS Experience/or WHS qualifications
 </li>
 <li>
 Experience using Microsoft Word and Excel in a professional capacity
 </li>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 NEBOSH or IOSH certified.
 </li>
 <li>
 Good communicator - English &amp; Arabic
 </li>
 <li>
 Available to work flexible shifts including days, nights and/or weekends
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 1-3 years of growing responsibilities in safety and/or environmental programs in manufacturing, production, or service operations.
 </li>
 <li>
 Ability to analyze accident data, new processes, and machinery for potential safety concerns and conduct job hazard and job safety analyses
 </li>
 <li>
 Experienced in emergency response and currently holds First aid and CPR certificates.
 </li>
 <li>
 Experience implementing lean principles and process improvement in an operational environment.
 </li>
 <li>
 Ability to adapt well to fast-paced environments with changing circumstances, direction, and strategy.
 
 
 </li>
 </ul>
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 
 
 Company
 
 - Afaq - Warehouse Branch
 
 
 Job ID: A3024764
</div>

Workplace Health and Safety Officer, Workplace health and safety

Explore 132+ Administrative officer in Riyadh Saudi Arabia this March. Find roles across top companies and apply now to boost your career.