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University of Miami

<div>
 
 Current Employees:
 
 
 
 If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
 
 
 
 Administrative Assistant
 
 
 
 The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Administrative Assistant to work at the UHealth Medical Campus. The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
 
 
 <ul>
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 Supports department and/or department leadership with daily clerical tasks.
 </li>
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 Prepares basic reports, charts, budgets and other presentation materials.
 </li>
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 Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
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 Plans meetings and takes detailed minutes, as needed.
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 Answers phone calls, provides information to callers or connects callers to appropriate staff.
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 Schedules appointments and updates calendars.
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 Makes travel arrangements and reservations for department leadership and staff, as needed.
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 Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
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 Greets and provides general support to visitors.
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 Develops and maintains department filing system.
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 Adheres to University and unit-level policies and procedures and safeguards University assets.
 
 
 
 </li>
 </ul>
 
 Department Specific Functions
 
 
 
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 Prepare and coordinate travel arrangements including reservations for hotels, air travel and other related arrangements for research participants.
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 Compose visit schedules for research participants in accordance with study team
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 Responsible for the maintenance, requisition and submission of supplies and regular inventory of research spaces.
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 Prepare research materials for upcoming research visits (both in person and remote) for study team.
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 Maintenance and filing of research records.
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 Prepare and submit forms required for reimbursement of travel expenses, including but not limited to, gathering all pertinent receipts, preparation of BERF and submission of required information to administrative office for processing.
 </li>
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 Composes and types correspondence and takes detailed minutes
 
 
 
 </li>
 </ul>
 
 
 This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
 
 
 
 
 
 Core Qualifications
 
 
 
 <ul>
 <li>
 High school diploma or equivalent
 </li>
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 Minimum 1 year of relevant experience
 
 
 
 </li>
 </ul>
 
 Knowledge, Skills and Attitudes:
 
 
 
 <ul>
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 General knowledge of office procedures and operations.
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 Ability to accurately prepare and maintain records, files, reports and correspondence.
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 Ability to communicate effectively in both oral and written form.
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 Ability to maintain effective interpersonal relationships.
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 Ability to process and handle confidential information with discretion.
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 Skill in completing assignments accurately and with attention to detail.
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 Proficiency in computer software (i.e., Microsoft Office).
 
 
 
 </li>
 </ul>
 
 
 Any relevant education, certifications and/or work experience may be considered.
 
 
 
 
 The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
 
 
 UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
 
 
 The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
 
 
 
 Job Status:
 
 
 
 Full time
 
 
 
 Employee Type:
 
 
 
 Staff
</div>

Administrative Assistant

Leon Medical Centers

<div><div><div>SUMMARY:</div><div>
The Administrative Assistant will provide comprehensive support to ensure the smooth and efficient operation of the department, handling a wide range of tasks including typing, filing, scheduling, recordkeeping, and coordinating meetings, conferences, and special projects. This role manages office functions such as supply ordering, direct mailings, and the preparation of highly confidential and sensitive documents, while also serving as a professional point of contact for internal staff at all levels and a diverse group of external callers and visitors. The ideal candidate is detail‑oriented, highly organized, and able to thrive in a dynamic, fast‑paced environment while maintaining exceptional communication skills and the highest level of discretion.</div></div><div>
ESSENTIAL DUTIES AND RESPONSIBILITIES<ul><li>
Schedules and organizes complex activities such as meetings, travel, and conferences.</li><li>
Establishes, develops, maintains and updates filing system. Retrieves information from files when needed.</li><li>
Organizes and prioritizes large volumes of information and calls.</li><li>
Opens, sorts and distributes mail. Drafts written responses or replies by phone when necessary.
</li><li>Responds regularly to ongoing requests for information.</li><li>
Answers phones, takes messages and answers all routine inquiries.</li><li>
Acts as a liaison with other departments and outside agencies. Handles confidential information and explains policies when necessary.</li><li>
Types and designs general correspondence, memos, etc.
</li><li>Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final communication or document.</li><li>
Records meeting minutes.</li><li>
Maintains open channels of communications with other company departments. Answers all inquiries in a professional and courteous manner.</li></ul></div></div>

Ascendo Resources

<div>
 
 Personal Assistant to Private Principals
 
 
 
 Location:
 
 Miami Area (Onsite)
 
 
 
 Compensation:
 
 $80,000 &ndash; $100,000
 
 
 
 Employment Type:
 
 Full-Time
 
 
 Position Overview
 
 
 A confidential private office is seeking a highly professional, discreet, and exceptionally organized Personal Assistant to support two senior principals with day-to-day personal and administrative responsibilities.
 
 
 This is a fully onsite role based in the Miami area. The ideal candidate brings strong corporate presence, sound judgment, and the ability to manage complex priorities with calm confidence. Absolute discretion and integrity are essential.
 
 
 The selected candidate will be required to sign a Non-Disclosure Agreement (NDA).
 
 
 Key Responsibilities
 
 
 Executive &amp; Personal Support
 
 <ul>
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 Manage two complex and frequently changing calendars with precision and foresight.
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 Coordinate meetings, appointments, and commitments across personal and professional contexts.
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 Act as a gatekeeper&mdash;screen and prioritize requests with diplomacy and sound judgment.
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 Anticipate scheduling conflicts and proactively resolve issues before they arise.
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 </ul>
 
 Scheduling &amp; Logistics
 
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 Coordinate reservations, service providers, household-related appointments, and external vendors.
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 Prepare daily and weekly agendas, briefing notes, and itineraries.
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 Confirm appointments and ensure all parties are aligned on timing, location, and required materials.
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 </ul>
 
 Confidential Administration
 
 <ul>
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 Handle highly sensitive information including private communications and personal records.
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 Maintain organized digital and physical filing systems.
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 Draft and proofread correspondence in English and Spanish.
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 </ul>
 
 Operational &amp; Ad Hoc Support
 
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 Manage time-sensitive requests with discretion and efficiency.
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 Track action items and follow-ups to ensure timely completion.
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 Assist with event planning, personal projects, and light administrative coordination as needed.
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 </ul>
 
 Required Qualifications
 
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 Fluent in Spanish and English (written and spoken).
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 Proven experience supporting senior executives, high-net-worth individuals, or private offices.
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 Demonstrated ability managing multiple principals and complex calendars simultaneously.
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 Strong organizational skills and meticulous attention to detail.
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 Professional demeanor with excellent communication skills.
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 Comfortable working onsite in a fast-paced, high-expectation environment.
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 Willingness to sign an NDA and handle confidential matters.
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 </ul>
 
 Preferred Qualifications
 
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 Prior experience in a private office or family office environment.
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 Experience coordinating with attorneys, financial advisors, vendors, or property managers.
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 Travel planning and itinerary coordination experience.
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 Valid driver&rsquo;s license and reliable transportation.
 </li>
 </ul>
 
 
</div>

Personal Assistant

Diamond Inc

Overview We are seeking a dynamic and highly organized Personal / Executive Assistant with video editing experience to work directly with a creative digital content creator. This role offers an exciting opportunity to support a busy influencer by managing daily administrative tasks, coordinating projects, and enhancing content production through expert video editing skills. The ideal candidate is energetic, proactive, detail-oriented, and passionate about the digital creator space. You will play a vital role in streamlining operations, managing schedules, and ensuring that content creation runs smoothly and efficiently.Responsibilities<ul><li>Provide comprehensive executive administrative support, including calendar management, email correspondence, and scheduling appointments using tools like Microsoft Outlook Calendar and Google Workspace.</li><li>Assist with project coordination for content campaigns, collaborations, and event planning to ensure timely execution.</li><li>Experience in editing content as this will be importing and expected on a constant basis creator will teach you some of the ways he edits</li><li>filming and assisting with content creation helping setting up creating and filming</li><li>Handle personal assistance duties such as travel arrangements, personal errands, and managing multi-line phone systems with professional phone etiquette (Please note travel may be asked of you in advance if you wish to join all expenses will be paid with a per diem)</li><li>Coordinate with vendors and contractors using tools like DocuSign for contracts and agreements.</li><li>Maintain excellent customer service standards when interacting with followers, clients, or collaborators via email or social media platforms.</li></ul>Skills<ul><li>Proven experience editing content will request samples and examples of how you will trim videos that are 10/30 mins to less then 3 mins in a comedic and how long a task can take you</li><li>Proficiency in video editing software as CapCut .</li><li>As a personal or executive assistant with strong organizational skills and attention to detail.</li><li>Strong project coordination abilities coupled with event planning and scouting abilities as talent will set ourtreach expectations</li><li>experience to manage multiple deadlines effectively</li><li>Exceptional typing speed combined with proofreading and transcription skills to produce accurate documents quickly.</li><li>Experience managing calendars using Google Calendar</li></ul>Job Types: Full-time, Part-time, InternshipPay: $18.00 - $23.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Personal / Executive Assistant with video editing experience working directly with a digital creator

Canadian Health Labs

<div>
 
 
 Position Overview-3 Month Contract
 
 
 
 
 
 Are you a standout Personal Assistant who thrives in fast-paced, high-performance environments? World Health Labs is seeking a
 
 dedicated, resourceful, and discreet non-smoker
 
 to provide full-time, hands-on support to our CEO. This unique role involves ensuring the CEO&rsquo;s personal and professional life runs seamlessly.
 
 
 
 The ideal candidate is
 
 proactive, adaptable, highly organized, and thick-skinned
 
 , able to anticipate needs and manage multiple priorities with discretion and precision. You must be comfortable being
 
 on call 24/7
 
 and working
 
 onsite six to seven days per week
 
 .
 
 
 
 The Principal leads an exceptionally dynamic lifestyle focused on
 
 business growth, fitness, nutrition, health, and optimal performance
 
 .
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 1. Wellness &amp; Lifestyle Management
 
 
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 Meal Preparation &amp; Nutrition:
 
 Prepare and manage all meals in accordance with a strict nutrition plan, including weighing portions, batching meals, and organizing on-bike nutrition for workouts.
 
 
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 Grocery Shopping:
 
 Frequent shopping (5+ days per week) to maintain fresh ingredients and accommodate evolving dietary needs.
 
 
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 Supplement Oversight:
 
 Organize and manage 70+ daily supplements.
 
 
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 Cycling Support &amp; Equipment Maintenance:
 
 Clean, maintain, and coordinate bike repairs or replacements. Prepare cycling gear and on-bike nutrition. Provide in-car support during training sessions when required.
 
 
 </li>
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 Kitchen Management:
 
 Keep the kitchen meticulously clean and organized, ensuring supplies are always stocked.
 
 
 </li>
 </ul>
 
 2. Health &amp; Wellness Administration
 
 
 <ul>
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 Health Record Coordination:
 
 Manage health records across multiple international providers, ensuring information is consolidated and easily accessible.
 
 
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 Healthcare Appointments:
 
 Source, negotiate, schedule, and manage appointments (physio, massage, chiropractic, etc.), including billing and follow-up.
 
 
 </li>
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 Errands:
 
 Handle all related health and personal errands efficiently.
 
 
 </li>
 </ul>
 
 3. Personal &amp; Transportation Support
 
 
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 Provide personal driving services for appointments, errands, and short trips.
 
 
 </li>
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 Manage grocery, personal, and household shopping while ensuring purchases align with preferences.
 
 
 </li>
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 Track, receive, and manage deliveries and online purchases.
 
 
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 Anticipate and handle miscellaneous errands proactively.
 
 
 </li>
 </ul>
 
 4. Guest Relations &amp; Hospitality
 
 
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 Prepare the home for guests, ensuring a warm, organized, and welcoming environment.
 
 
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 Greet visitors, provide refreshments, and ensure guest comfort.
 
 
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 Coordinate accommodations and itineraries for visiting guests.
 
 
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 Handle all hospitality needs with professionalism and discretion.
 
 
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 </ul>
 
 5. Schedule &amp; Logistics Coordination
 
 
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 Collaborate with logistics and executive teams to maintain an accurate and up-to-date calendar.
 
 
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 Book travel, appointments, and personal engagements as requested.
 
 
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 Proactively manage potential scheduling conflicts and ensure smooth daily operations.
 
 
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 Maintain flexibility for changes or last-minute adjustments.
 
 
 </li>
 </ul>
 
 6. Household &amp; Vendor Management
 
 
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 Oversee daily upkeep and cleanliness of all properties.
 
 
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 Coordinate with landlords, maintenance services, and vendors for repairs and projects.
 
 
 </li>
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 Manage household inventory and supplies.
 
 
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 Research, scout, and source new accommodations or property rentals as needed.
 
 
 </li>
 </ul>
 
 7. Digital &amp; Administrative Support
 
 
 <ul>
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 Manage digital tasks such as email organization, online research, and document filing.
 
 
 </li>
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 Track ongoing projects and tasks to ensure timely completion.
 
 
 </li>
 <li>
 
 Handle travel bookings, reimbursements, and administrative follow-ups.
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Ideal Candidate Profile
 
 
 
 
 <ul>
 <li>
 
 
 Non-smoker
 
 with a professional, health-conscious lifestyle.
 
 
 </li>
 <li>
 
 
 10+ years of experience
 
 as a Personal Assistant and/or Executive Assistant, supporting private individuals or families.
 
 
 </li>
 <li>
 
 
 Fluent in English
 
 ; proficiency in
 
 Italian and/or Spanish
 
 is an asset.
 
 
 </li>
 <li>
 
 Highly
 
 organized, detail-oriented
 
 , and able to operate in fast-paced environments.
 
 
 </li>
 <li>
 
 
 Discreet, trustworthy
 
 , and skilled in handling sensitive information.
 
 
 </li>
 <li>
 
 Strong
 
 communication, problem-solving, and anticipatory
 
 skills.
 
 
 </li>
 <li>
 
 
 Well-connected in Miami
 
 is preferred.
 
 
 </li>
 <li>
 
 Holds a
 
 valid driver&rsquo;s license, passport
 
 , and has
 
 full-time access to a personal vehicle
 
 .
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Work Schedule
 
 
 
 
 <ul>
 <li>
 
 
 Tuesday &ndash; Friday:
 
 8 hours/day (subject to extension as needed)
 
 
 </li>
 <li>
 
 
 Saturday &amp; Sunday:
 
 8 hours/day (for weekly preparation)
 
 
 </li>
 <li>
 
 
 Monday:
 
 Approximately 3+ hours (potential day off periodically)
 
 
 </li>
 </ul>
 Must be available
 
 beyond scheduled hours
 
 as required by travel and business demands.
 
 
 
</div>

Personal Assistant to CEO-3 Month Contract

Just Hub LLC

Job Summary We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will excel in managing schedules, coordinating projects, and handling a variety of office tasks with professionalism and efficiency. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Experience in office management, event planning, and bookkeeping is highly desirable to ensure smooth daily operations and effective executive support.Duties<ul><li>Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.</li><li>Coordinate complex travel arrangements and prepare detailed itineraries for executives.</li><li>Prepare, proofread, and transcribe documents, reports, and correspondence ensuring accuracy and professionalism.</li><li>Handle incoming calls with excellent phone etiquette on multi-line phone systems; direct inquiries appropriately.</li><li>Organize and maintain filing systems&mdash;both electronic and physical&mdash;to ensure quick retrieval of information.</li><li>Assist with event planning for company functions, meetings, or special events from inception to execution.</li><li>Perform data entry tasks using various software including QuickBooks for bookkeeping and financial record keeping.</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, and following up on action items.</li><li>Provide office management support including supply procurement, office equipment maintenance, and front desk duties.</li><li>Manage personal assistant responsibilities such as personal scheduling or errands as needed by executives.</li><li>Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) for preparing presentations and reports.</li><li>Conduct proofreading of documents to ensure clarity, accuracy, and consistency across all communications.</li></ul>Requirements<ul><li>Proven experience in an administrative or executive assistant role with strong organizational skills.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Calendar), and familiarity with DocuSign for electronic signatures.</li><li>Excellent typing speed with high accuracy; strong data entry skills.</li><li>Experience with bookkeeping software such as QuickBooks is preferred.</li><li>Strong project coordination abilities with a focus on detail-oriented execution.</li><li>Exceptional communication skills including phone etiquette and professional correspondence writing.</li><li>Ability to handle multiple tasks simultaneously while maintaining a high level of professionalism.</li><li>Office management experience including filing systems, front desk operations, and clerical support.</li><li>Knowledge of event planning processes from logistics to execution.</li><li>Familiarity with multi-line phone systems and calendar management tools like Microsoft Outlook Calendar.</li><li>Demonstrated ability to proofread documents thoroughly and perform transcription accurately.</li><li>Prior experience supporting executives or high-level professionals is highly desirable. This position offers an engaging opportunity for a dedicated professional eager to support leadership through effective administrative management in a dynamic work environment.</li></ul>Job Types: Full-time, Part-time, TemporaryPay: $48,946.73 - $58,946.61 per yearWork Location: Hybrid remote in Miami, FL 33134

Executive Assistant

BlueCrest Capital Management

<div>
 
 Overview:
 
 
 
 BlueCrest was formed in 2000. In 2015 the fund decided to close to external investors and return the funds of our clients and we became a private investment partnership.
 
 
 BlueCrest have offices in London, Jersey, Geneva, Singapore, Dubai, New York and Miami. Our Miami office is looking for a full-time Office Administration Assistant who will be the first point of contact for visitors and a key liaison for internal stakeholders across the office.
 
 
 The position reports to the Head of Americas Technology in New York, and will be expected to work with minimal guidance, deliver on urgent priorities, and act with a high level of discretion and confidentiality when handling confidential information.
 
 
 In this position the successful incumbent will:
 
 
 <ul>
 <li>
 Conduct general office administration duties
 </li>
 <li>
 Liaise with local building management teams external parking company, organise local vendors and office visits
 </li>
 <li>
 During periods of absence you may be required to perform Personal Assistant duties to Senior Executives.
 
 
 
 </li>
 </ul>
 
 Reception duties:
 
 
 
 <ul>
 <li>
 Receiving visitors at the front desk
 </li>
 <li>
 Answering, screening and managing incoming phone calls
 </li>
 <li>
 Setting up video conferences/meetings as needed
 
 
 
 </li>
 </ul>
 
 Office Administration duties:
 
 
 
 <ul>
 <li>
 Receiving, sorting, scanning, and delivering mail
 </li>
 <li>
 Processing invoices, payments and expenses
 </li>
 <li>
 Arranging local and international couriers
 </li>
 <li>
 Managing security access passes for new hires and leavers
 </li>
 <li>
 Liaison with building security and building management
 </li>
 <li>
 Liaison with contractors / cleaners visiting office
 </li>
 <li>
 Tracking and ordering office supplies
 </li>
 <li>
 Ad-hoc administrative assistance to all staff locally
 
 
 
 </li>
 </ul>
 
 Personal Assistant duties (when required):
 
 
 
 <ul>
 <li>
 Coordinating and scheduling team calendars and arranging meetings (including video-conferences)
 </li>
 <li>
 Arranging travel and accommodation when needed
 </li>
 <li>
 Additional ad-hoc daily assistance
 
 
 
 </li>
 </ul>
 
 Experience required:
 
 
 
 <ul>
 <li>
 Previous work experience as an Office Administration Assistant (Financial services environment advantageous)
 </li>
 <li>
 Excellent written and verbal communication skills in English essential, with fluency in Spanish desirable;
 </li>
 <li>
 Proficient in Outlook Calendar, Word, PowerPoint and Excel;
 </li>
 <li>
 Ability to handle documents with confidentiality and discretion;
 </li>
 <li>
 Excellent interpersonal skills;
 </li>
 <li>
 Resourceful, proactive, assertive, detail-oriented and energetic;
 </li>
 <li>
 Self-starter, high level of motivation, ability to work independently;
 </li>
 <li>
 Excellent organization and follow up skills;
 </li>
 <li>
 Proven ability to make effective decisions and solve problems;
 </li>
 <li>
 Effective time management and organizational skills;
 </li>
 <li>
 Flexibility to work outside of business hours (when required)
 
 
 
 </li>
 </ul>
 
 BlueCrest is committed to providing an inclusive environment for its workforce. As an employer, we provide equal opportunities to all people regardless of their gender, marital or civil partnership status, race, religion or ethnicity, disability, age, sexual orientation or nationality.
 
</div>

Office Administration Assistant - Miami based

Explore 129+ Administrative personal assistant in Miami this March. Find roles across top companies and apply now to boost your career.

129 administrative personal assistant jobs In Miami

Administrative Assistant

Administrative Assistant

Personal Assistant

Personal / Executive Assistant with video editing experience working directly with a digital creator

Personal Assistant to CEO-3 Month Contract

Executive Assistant

Office Administration Assistant - Miami based