administrative assistant Jobs in San Francisco

administrative assistant

executive assistant Jobs in San Francisco

executive assistant

executive assistant / personal assistant Jobs in San Francisco

executive assistant / personal assistant

executive assistant to managing partner Jobs in San Francisco

executive assistant to managing partner

executive personal assistant Jobs in San Francisco

executive personal assistant

administrative personal assistant

Burke & Black

<div>
 
 
 Company Description:
 
 
 
 
 We are actively recruiting a dynamic, highly organized, and proactive Personal/ Executive Assistant to provide unparalleled support to a busy small business owner and their family in San Francisco. I am looking for a dedicated assistant to streamline both personal and professional aspects of my life.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Strategic: Conduct comprehensive online research for business and personal matters.
 
 
 
 
 2. Scheduling: Expertly coordinate and manage appointments and schedules for the owner and their children
 
 
 
 
 3. Organizational: Scan, file, and meticulously organize important documents and records, maintaining a seamless information flow.
 
 
 
 
 4. Lifestyle:&nbsp; Occasionally run essential errands, from grocery shopping to taking kids to sports practice ensuring a smooth and efficient daily life.
 
 
 
 
 5. Administrative: Provide vital administrative support for the business, including adept email management and data entry.
 
 
 
 
 6. Communication: Handle phone calls, messages, and correspondence on behalf of the owner, maintaining professionalism and discretion.
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 &middot; Proven experience as a personal assistant, preferably in a family-focused environment.
 
 
 
 
 &middot; Strong organizational skills with an unwavering attention to detail.
 
 
 
 
 &middot; Exceptional time management and multitasking abilities.
 
 
 
 
 &middot; Outstanding communication skills, both written and verbal.
 
 
 
 
 &middot; Ability to maintain discretion and handle confidential information.
 
 
 
 
 &middot; Proficiency in various online productivity tools.
 
 
 
 
 &middot; Flexible and adaptable approach to work.
 
 
 
 
 
 
 
 Working Conditions:
 
 
 
 
 &middot; Work from our office in Civic Center, home in Alamo Square and occasionally remote.
 
 
 
 
 &middot; Direct support during regular business hours, typically from 10 am to 6 pm, Monday to Friday.
 
 
 
 
 &middot; Flexibility for occasional changes to hours with prior notice.
 
 
 
 
 
 
 
 Experience:
 
 
 
 
 &middot; Minimum of 1 year in a personal assistant role (Preferred)
 
 
 
 
 License/Certification:
 
 
 
 
 &middot; Driver's License (Required)
 
 
 
 
 
 
 
 Work
 
 
 
 
 &middot; In-person and remote support, fostering a collaborative and efficient work environment.
 
 
 
 
 
 
 
 Job Type: Part- time
 
 
 
 
 
 
 
 Pay: $35.00 per hour
 
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 
 Personal assistant: 1 year (Prefered)
 
 </li>
 </ul>
 
 
 
</div>

Executive Personal Assistant

TurbineOne

<div>
 
 
 
 The Company
 
 
 
 TurbineOne is the frontline perception company. We deliver decision-advantage and more effective situational awareness to those serving at our nation&rsquo;s frontlines. Our customers value how we automate the right portions of the military intelligence cycle while keeping them in the loop. We&rsquo;re a small, fast-moving, and high-performance DefenseTech startup backed by premier national-security venture capitalists. Our software&mdash;the Frontline Perception System (FPS)&mdash;brings cutting-edge AI and machine learning directly to the tactical edge, empowering American warfighters and allied partners operating throughout the world.
 
 
 
 Job Title:
 
 EA/PA
 
 
 <ul>
 <li>
 Reporting directly to the Chief of Staff
 </li>
 <li>
 Based in the U.S.
 </li>
 <ul>
 <li>
 West Coast: San Francisco area preferred
 </li>
 </ul>
 <li>
 Hybrid
 
 </li>
 </ul>
 
 The Role
 
 
 
 TurbineOne is hiring an Executive Assistant / Personal Assistant to support the Chief Executive Officer (CEO). This is a highly trusted, high-impact role designed for individuals who thrive in fast-moving environments and take pride in enabling exceptional leadership performance. Candidates for this role must be Northern California&ndash;based, preferably near San Francisco and willing to occasionally travel to Sonoma.
 
 
 This role blends traditional executive assistant responsibilities with personal assistant support. You will serve as a strategic partner&mdash;anticipating needs, managing complexity, protecting executive time, and ensuring professional and personal priorities move forward seamlessly. These roles require excellent judgment, discretion, and the ability to operate independently with confidence.
 
 
 
 Primary Responsibilities
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Own complex, high-volume calendar management across multiple time zones; proactively identify conflicts, dependencies, and priorities
 </li>
 <li>
 Coordinate domestic and international travel, including flights, lodging, ground transportation, itineraries, and contingency planning
 </li>
 <li>
 Prepare executives for meetings by managing agendas, briefing materials, action items, and follow-ups
 </li>
 <li>
 Serve as a primary liaison between executives and internal teams, external partners, advisors, and stakeholders
 </li>
 <li>
 Handle highly sensitive, confidential, and time-critical information with discretion and sound judgment
 
 
 </li>
 </ul>
 
 Personal Assistant Support
 
 
 
 <ul>
 <li>
 Manage select personal logistics for executives, including scheduling, travel planning, and personal appointments
 </li>
 <li>
 Support family- or life-adjacent coordination as needed (schools, events, special occasions, and managing complexities that arise from overlapping personal and business travel)
 </li>
 <li>
 Act as a trusted extension of the executive, handling tasks efficiently, professionally, and with minimal oversight
 
 
 </li>
 </ul>
 
 Operational &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Draft, manage, and organize correspondence, documents, and presentations
 </li>
 <li>
 Track commitments, deadlines, and deliverables across professional and personal domains
 </li>
 <li>
 Submit, track, and reconcile expenses; support light budget tracking where applicable
 </li>
 <li>
 Coordinate logistics for meetings, dinners, offsites, and small events (venues, vendors, materials)
 </li>
 <li>
 Support executives across company operations, partnerships, fundraising, and board engagement
 </li>
 <li>
 Coordinate frequent travel between the Bay Area, East Coast, and customer sites
 </li>
 <li>
 Assist with logistics related to company facilities, executive offsites, and internal events
 </li>
 <li>
 Thrive in a startup-style environment with ambiguity, speed, and evolving priorities
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required
 
 
 
 <ul>
 <li>
 5+ years of experience supporting senior executives (Executive Assistant, Personal Assistant, or Chief of Staff&ndash;adjacent roles)
 </li>
 <li>
 Exceptional organizational skills and attention to detail
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High degree of professionalism, discretion, and integrity
 </li>
 <li>
 Ability to manage competing priorities, anticipate needs, and pivot quickly
 </li>
 <li>
 Comfort working independently in a fast-moving environment
 </li>
 <li>
 Proficiency with modern productivity tools (Google Workspace, calendars, Slack, expense tools)
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience supporting executives in defense, government, technology, or high-growth startups
 </li>
 <li>
 Experience managing both professional and personal responsibilities for executives
 </li>
 <li>
 Familiarity with government or military environments
 </li>
 <li>
 Familiarity with startup, investor-facing, or board-facing environments
 
 
 </li>
 </ul>
 
 What Success Looks Like in 6 Months
 
 
 
 <ul>
 <li>
 Executives feel consistently prepared, supported, and one step ahead
 </li>
 <li>
 Calendars and travel operate smoothly with minimal fire drills
 </li>
 <li>
 Details are handled proactively before they become problems
 </li>
 <li>
 Strong trust is established through reliability, discretion, and follow-through, internally and externally with critical counterparts in government and industry
 </li>
 <li>
 Executive time and attention are protected and optimized, enabling company momentum
 
 
 </li>
 </ul>
 
 Compensation &amp; Work Style
 
 
 
 <ul>
 <li>
 Competitive base salary aligned with market standards
 </li>
 <li>
 Compelling equity package with standard vesting
 </li>
 <li>
 Remote-friendly with strong independence; proximity to executive location required
 </li>
 <li>
 High trust, high ownership role&mdash;you control your execution while meeting the needs of the business
 </li>
 </ul>
</div>

Executive Assistant / Personal Assistant

JKZ LLP

<div>Exemption Status: Hourly Non-Exempt
Remote Options/Office Hours: On-Site/Hybrid
Classification: Administrative Support
Reports To: Managing Partner
Summary of Position:
The Executive Assistant to the Managing Partner of JKZ LLP (&ldquo;JKZ&rdquo; or the &ldquo;Firm&rdquo;) provides high-level executive, administrative, and operational support, including assisting with firm-wide initiatives. This role requires a highly organized, detail-oriented professional with sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment.
Serving as a primary liaison to firm leadership, partners, referral sources, vendors, and business partners, the Executive Assistant anticipates needs, maintains strict confidentiality, and helps manage the Managing Partner's professional obligations, including leadership duties, speaking engagements, marketing, recruiting, client relations, and business travel.
Spanish language proficiency is preferred, as the Firm works with many international clients and events, and the Executive Assistant may assist with communications and coordination in Spanish.
JKZ employees are expected to &ldquo;Think Outside the Box,&rdquo; applying creativity, sound judgment, and initiative to deliver thoughtful solutions and exceptional client service. The Accounting Specialist is expected to model and uphold JKZ's mission, vision, and values in all professional interactions and to consistently produce work that meets or exceeds the JKZ Standard.
Direct Reports: N/A
Essential Duties and Responsibilities, including but not limited to:
1. Executive &amp; Administrative Support
<ul><li>Maintain organization of the Managing Partner's responsibilities, priorities, deadlines, and firm leadership obligations.</li></ul>
<ul><li>Manage the Managing Partner's calendar, ensuring strategic scheduling of meetings, calls, and commitments.</li></ul>
<ul><li>Serve as a gatekeeper for the Managing Partner by managing requests for time, prioritizing communications, and ensuring the Managing Partner's time is allocated effectively.</li></ul>
<ul><li>Draft correspondence, presentations, reports, and other documents in accordance with firm formatting standards.</li></ul>
<ul><li>Prepare spreadsheets, reports, and materials for meetings, presentations, and internal communications.</li></ul>
<ul><li>Track and process expense reimbursements and maintain related documentation.</li></ul>
<ul><li>Assist with attorney time entry and administrative tasks as needed.</li></ul>
<ul><li>Provide backup support to the Managing Partner's Legal Secretary when necessary.</li></ul>
2. Liaison &amp; Relationship Management
<ul><li>Serve as a key liaison between the Managing Partner and firm leadership, partners, administrative departments, and staff.</li></ul>
<ul><li>Communicate with clients, vendors, referral sources, and business partners on behalf of the Managing Partner.</li></ul>
<ul><li>Manage communications and ensure timely follow-up on requests, issues, and action items.</li></ul>
<ul><li>Maintain professional and effective relationships with internal and external stakeholders.</li></ul>
3. Marketing, Business Development &amp; Recruiting Support
<ul><li>Assist with marketing initiatives, speaking engagements, and business development activities involving the Managing Partner.</li></ul>
<ul><li>Coordinate logistics for conferences, presentations, and professional engagements.</li></ul>
<ul><li>Support recruiting efforts and professional networking initiatives.</li></ul>
<ul><li>Assist with projects related to the Firm's strategic growth and business development goals.</li></ul>
4. Travel &amp; Event Coordination
<ul><li>Coordinate and manage domestic and international travel arrangements.</li></ul>
<ul><li>Prepare travel itineraries and ensure all logistics are arranged in advance.</li></ul>
<ul><li>Assist with planning and coordination of firm events, partner meetings, and employee engagement initiatives.</li></ul>
<ul><li>Support logistics related to conferences, meetings, and firm functions.</li></ul>
5. Project &amp; Operations Support
<ul><li>Support firm initiatives and operational projects as directed by the Managing Partner.</li></ul>
<ul><li>Track project timelines and ensure follow-up on assignments and outstanding items.</li></ul>
<ul><li>Assist with coordination of new client intake processes when needed.</li></ul>
<ul><li>Provide general operational support related to firm management priorities.</li></ul>
6. Limited Personal Support
<ul><li>Provide limited personal administrative support to the Managing Partner, including personal calendaring or coordination of select appointments when necessary.</li></ul>
7. Confidentiality &amp; Professional Discretion
<ul><li>This position requires the highest level of confidentiality, discretion, and professionalism. The Executive Assistant will have access to sensitive firm information, including but not limited to personnel matters, financial data, client information, compensation discussions, and firm strategy.</li></ul>
<ul><li>The Executive Assistant is expected to exercise sound judgment in handling confidential information and communications and must maintain strict confidentiality at all times. The ability to manage sensitive matters with discretion and professionalism is essential to the success of this role.</li></ul>
Knowledge, Experience and Skills Requirements:
To perform this job successfully, an individual must be able to satisfactorily perform all essential duties. The requirements listed below are representative of the knowledge, skill, and physical and mental abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Mental Demands
<ul><li>Manage multiple tasks, deadlines, and priorities simultaneously.</li></ul>
<ul><li>Work in a fast-paced environment with frequent interruptions and shifting priorities.</li></ul>
<ul><li>Exercise sound judgment and maintain strict confidentiality.</li></ul>
<ul><li>Analyze information and identify issues requiring attention.</li></ul>
<ul><li>Maintain strong attention to detail and a high level of accuracy.</li></ul>
<ul><li>Communicate clearly and professionally with individuals at all levels of the Firm and external organizations.</li></ul>
<ul><li>Work independently while collaborating effectively within a team environment.</li></ul>
2. Physical Demands &amp; Work Environment
<ul><li>Prolonged periods of sitting and working at a computer.</li></ul>
<ul><li>Frequent use of office equipment including computer, phone, copier, and scanner.</li></ul>
<ul><li>Occasional standing, walking, bending, and lifting up to 20 pounds.</li></ul>
<ul><li>Work is performed primarily in a professional office environment.</li></ul>
<ul><li>Occasional attendance at firm meetings, events, or off-site engagements may be required.</li></ul>
3. Education &amp; Experience
<ul><li>Minimum of five (5) years of recent experience supporting a Managing Partner or shareholder in a law firm or other professional services firm.</li></ul>
<ul><li>Prior experience in a legal or professional services environment strongly preferred.</li></ul>
<ul><li>Demonstrated experience managing complex schedules, projects, and executive-level responsibilities.</li></ul>
4. Knowledge, Skills &amp; Abilities
<ul><li>Strong organizational and time-management skills with the ability to prioritize competing demands.</li></ul>
<ul><li>Exceptional attention to detail and commitment to accuracy.</li></ul>
<ul><li>Ability to communicate clearly and professionally with internal and external stakeholders.</li></ul>
<ul><li>Spanish language proficiency preferred to support international client communications and events.</li></ul>
<ul><li>Ability to work independently while collaborating effectively within a team environment.</li></ul>
<ul><li>Positive attitude, intellectual curiosity, dependability, and strong work ethic.</li></ul>
<ul><li>Ability to take initiative, anticipate needs, and proactively address issues.</li></ul>
<ul><li>Proficiency in MS Office (Word, Excel, Outlook) and modern law firm practice management software.</li></ul>
<ul><li>Excellent command of English, including grammar, usage, form, and style.</li></ul>
Additional Information:
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. JKZ LLP is an equal opportunity employer committed to creating an inclusive and diverse workforce. We comply with the ADA and other applicable laws and consider reasonable accommodations to qualified individuals with disabilities that may be necessary for individuals to perform essential functions.</div>

Executive Assistant to Managing Partner

Career Group

<div>
 
 
 Executive Assistant/Personal Assistant to CEO
 
 
 
 
 High-Growth AI Startup | San Francisco
 
 
 
 $130,000&ndash;$180,000 + Equity + Full benefits + Unlimited PTO
 
 
 5 days onsite in San Francisco (SoMa)
 
 
 
 
 
 A highly innovative, fast-scaling AI company, fresh off a successful Series B raise and rapid headcount growth, is seeking an Executive Assistant/Personal Assistant to support its dynamic and pioneering CEO. This is a highly visible, high-trust role supporting a brilliant executive operating at the forefront of AI.
 
 
 
 
 
 
 The Role
 
 
 
 This role blends strategic EA support with hands-on PA responsibilities, ideal for someone who loves operating at the center of the action. You&rsquo;ll act as a true right hand&mdash;overseeing projects, liaising across departments, while anticipating needs before they&rsquo;re voiced. This role is best suited for a self-starter who figures things out independently and takes ownership from start to finish.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Comprehensive executive support to the CEO in a super fast-paced, scaling environment
 </li>
 <li>
 Project oversight and cross-functional coordination with internal teams
 </li>
 <li>
 Acting as a trusted gatekeeper and social buffer
 </li>
 <li>
 Personal support responsibilities, including, scheduling and appointments
 </li>
 <li>
 Making reservations, planning logistics, and running errands
 </li>
 <li>
 Supporting family scheduling needs
 </li>
 <li>
 Manage hotels, ground transportation, and travel logistics
 </li>
 <li>
 Proactively identifying issues, solving problems, and driving tasks to completion.
 </li>
 </ul>
 
 
 
 
 
 Who You Are
 
 
 <ul>
 <li>
 Exceptionally detail-oriented, proactive, and intuitive
 </li>
 <li>
 Empathetic, caring, and able to anticipate executive needs holistically
 </li>
 <li>
 Comfortable working hard and moving quickly in a high-growth startup
 </li>
 <li>
 Confident operating independently with minimal direction
 </li>
 <li>
 Emotionally intelligent, adaptable, and polished under pressure
 </li>
 </ul>
 
 
 
 
 
 
 
 If you&rsquo;re a resourceful EA/PA who thrives in dynamic environments and wants to partner closely with a visionary CEO at a defining moment of growth, this is a rare and compelling opportunity to join a smart, supportive, and collaborative team.
 
 
 
 
 
 
 
 
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San
 
 
 
 
 Francisco Fair Chance Ordinance.
 
 California applicants, please view our Privacy Notice here:
 
 
 
 https://careergroupcompanies.com/california-privacy-notice/
 
 .
 
 
 
 
 
 
 
 Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today
 
 
 
</div>

Executive Personal Assistant to CEO

Levi Strauss & Co.

<div>
 Calling all originals: At Levi Strauss &amp; Co., you can be yourself &mdash; and be part of something bigger. We're a company of people who like to forge our own path and leave the world better than we found it. Who believe that what makes us different makes us stronger. So add your voice. Make an impact. Find your fit &mdash; and your future.
 
 
 We are currently seeking a Senior Executive Assistant (EA) to join our Human Resources team! As a Senior Executive Assistant, you'll report into and work closely with our Chief Human Resources Officer (CHRO) and other senior leaders on administrative duties, project management, and facilitating communication both internally and externally. Our perfect candidate is proactive, organized, and thrives in a fast-paced workplace.
 
 
 The Senior Executive Assistant will manage a wide range of advanced administrative and executive support-related tasks, and will make independent decisions regarding planning, organizing, and scheduling work. This role requires the ability to interact with senior leaders (at all levels) while remaining helpful, proactive, and efficient.
 
 
 
 About The Job
 
 
 
 <ul>
 <li>
 You will provide Executive Assistance for the CHRO, including extensive internal and external calendaring, point-to-point business travel, expenses, and special projects.
 </li>
 <li>
 Contribute to the excellent reputation of the company through professional, kind, and respectful interactions with all internal and external stakeholders.
 </li>
 <li>
 Liaise with senior-level leaders and team members across LS&amp;Co. and cultivate cross-functional relationships between departments and improve communication across teams.
 </li>
 <li>
 Prepare and plan agendas for Global HR Leadership meetings.
 </li>
 <li>
 Attend select leadership HR meetings and stay informed - take notes, identify follow-ups and send reminders.
 </li>
 <li>
 Manage demanding Outlook calendaring requests, while also keeping executives accessible.
 </li>
 <li>
 Handle and maintain highly confidential and sensitive information.
 </li>
 <li>
 Serve as the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison.
 </li>
 <li>
 Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.
 </li>
 <li>
 Initiate purchase orders, reconcile invoices, and complete/track expense reports.
 </li>
 <li>
 Coordinate complex travel and expense reporting using Concur.
 </li>
 <li>
 Maintain impeccable standards of confidentiality and information security.
 </li>
 <li>
 Communicate with internal teams to take action on projects from the CHRO.
 </li>
 <li>
 Ability to be on-call as needed, beyond standard business hours.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 Minimum of 5 years of high level, complex executive administration work experience supporting a senior-level executives.
 </li>
 <li>
 Experience in Human Resources or interest in HR.
 </li>
 <li>
 Experience planning and prepping for leadership meetings.
 </li>
 <li>
 Experience with extensive international and domestic travel arrangements.
 </li>
 <li>
 Positive and representative of Levi's values.
 </li>
 <li>
 Experience in supporting C-Suite Leaders.
 </li>
 <li>
 Must have a high degree of integrity when dealing with confidential and sensitive information.
 </li>
 <li>
 Can work with different personality types and leadership styles.
 </li>
 <li>
 Experience with calendaring and other digital technology and collaboration tools.
 </li>
 <li>
 Google Slides or PowerPoint experience to refine and integrate existing presentations.
 
 
 </li>
 </ul>
 This is a hybrid position based in our San Francisco, CA headquarters. You will be expected in office 3 days per week typically Tuesday-Thursday. Note, time in office can vary depending on business needs.
 
 
 
 The expected starting salary range for this role is
 
 
 $92,300 - $135,300
 
 
 per year
 
 .
 
 
 
 We may ultimately pay more or less than the posted range based on the location of the role. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance and business needs.
 
 
 
 Levi Strauss &amp; Co. (LS&amp;Co.) offers a total rewards package that includes base pay, incentive plans, 401(k) matching, paid leave, health insurance, product discounts, and more designed to help you and your family stay healthy, meet your financial goals, and balance the demands of your work and personal life. Available benefits and incentive compensation vary depending upon the specifics of the role; details relating to a specific role will be made available upon request. Read more about our benefits here.
 
 
 LS&amp;Co. is an affirmative action and equal employment opportunity employer. We welcome and value people from diverse cultures, backgrounds, and experiences to make LS&amp;Co. a collective success.
 
 
 
 EOE M/F/Disability/Vets
 
 
 
 
 LOCATION
 
 
 
 San Francisco, CA, USA
 
 
 
 FULL TIME/PART TIME
 
 
 
 Full time
 
 
 
 FILL DATE
 
 
 
 This position is expected to be filled by 04/22/2026.
 
 
 
 Current LS&amp;Co Employees, apply via your Workday account.
 
 
 
</div>

Senior Executive Assistant to the CHRO

Software Guidance & Assistance, Inc. (SGA, Inc.)

<div>
 Software Guidance &amp; Assistance, Inc., (SGA), is searching for an
 
 Office Assistant
 
 for a
 
 Contract
 
 assignment with one of our premier
 
 Healthcare
 
 clients in
 
 San Francisco, CA
 
 .
 
 
 
 Responsibilities
 
 :
 
 
 <ul>
 <li>
 Scheduling patients for Physical Therapy and Occupational Therapy.
 </li>
 <li>
 Collects copays and prepares cash, check and credit card transactions for delivery to Cashier in accordance with hospital policies and procedures.
 </li>
 <li>
 Keeps accurate log of all transactions.
 </li>
 <li>
 Supports Office Coordinator with insurance authorization, authorization tracking, and communication with therapists and patients regarding insurance requirements and limitations.
 
 
 </li>
 </ul>
 
 Required
 
 
 Skills
 
 :
 
 
 <ul>
 <li>
 Excellent customer service, excellent communication skills, patient phone call management, patient scheduling, front desk &amp; back desk administrative office work, MS word, excel, outlook experience.
 
 
 </li>
 </ul>
 
 Preferred
 
 
 Skills
 
 :
 
 
 <ul>
 <li>
 Preferably prior experience in a Physical Therapy clinic.
 
 
 </li>
 </ul>
 SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .
 
 
 SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.
 
 
</div>

Office Assistant

Aetypic

<div>AET (Aetypic) is an architecture, engineering and project/construction management firm in San Francisco, seeks a full-time or part-time Marketing Assistant/Admin. This position will provide administrative and marketing support to the firms. based out of our San Francisco office.
This position will provide administrative and marketing support to the firms. Experience in marketing for architecture a plus.
RESPONSIBILITIES
Marketing:<ul><li>
Writing, proof-reading, graphic design and production of marketing materials</li><li>
Preparing all aspects of proposals (RFQs and RFPs), qualifications, presentations, flyers</li><li>
Proposal materials (templates, project descriptions, resumes and graphics)</li><li>
Interview materials (templates, presentations, handouts and graphics)</li><li>
Marketing collateral (business cards, SOQs, conference/event materials, etc.)</li><li>
Marketing materials (templates, qualifications, flyers)</li><li>
Updating databases, files &amp; Record Maintenance (maintain records of resumes, project descriptions, and boilerplate)</li><li>
Finding, tracking and generating leads for future work</li></ul>
Web:<ul><li>
Website content and blog posts</li><li>
Social media content, documenting office events</li><li>
SEO</li></ul>
Organizations:<ul><li>
Volunteer and participate on professional industry organizations</li><li>
Assist in event planning</li><li>
Similar responsibilities as listed above</li></ul>
Administrative Support:<ul><li>
Provide administrative support.</li><li>
Printing, collating, assembling, and binding reports, proposal and documents.</li><li>
Administrative and office duties, as required</li></ul>
 QUALIFICATIONS:<ul><li>
College degree with 1-5 years of relevant work experience</li><li>
Adobe Creative Cloud (InDesign, Photoshop, Illustrator, Acrobat)</li><li>
Microsoft Office Suite (Word, Excel, Powerpoint) Mandatory</li><li>
Highly dependable with outstanding attention to detail</li><li>
Excellent interpersonal and communication skills (verbal and written)</li><li>
Responsible, committed and self-motivated</li><li>
Team player and adaptable to changing priorities</li><li>
Ability to multi-task and meet deadlines under pressure</li></ul>
Benefits:
We offer a competitive salary plus an exceptional benefits package for full-time employees including:<ul><li>
Annual increases &amp; bonus pay</li><li>
Medical, dental, and vision (optional)</li><li>
Flexible Spending Accounts and Dependent Care Spending Accounts (optional)</li><li>
401(k) and 401(k) matching after 1 year of employment (up to 4%)</li><li>
Vacation, Sick time, and 7 paid holidays</li><li>
LTD, Life, and AD&amp;D Insurance</li><li>
Professional development opportunities</li></ul>
Salary Range:
 Annual Salary Hourly Salary
Title Min Max Min Max
Marketing Assistant/Admin $72,800.00 - $83,200.00 $35.00 - $40.00
About AET:
Founded in 2011, AET is a multidisciplinary practice in architecture + engineering. AET is a dynamic and progressive practice that seeks innovation through multidisciplinary and technology integration.
Federal clients include US Army, US Navy, US Marine Corps, US Air Force, and the Dept. of Veteran&rsquo;s Affairs. Regional clients include EBMUD, BART, MUNI, Port of Oakland, Port of San Francisco, Caltrans and many more.
Visit our website at www.aetypic.com for more information about us.
Commitment to Diversity:
AET is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. This commitment is embodied in company policy and the way we do business at AET and is an important principle of sound business management.
AET is an Equal Opportunity/Affirmative Action Employer
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</div>

Marketing Assistant/Admin

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