accounting and administrative coordinator

administrative business partner - security

accounting and administrative coordinator Jobs in Washington

administrative assistant Jobs in Washington

administrative assistant

administrative assistant 3 Jobs in Washington

administrative assistant 3

administrative assistant ii Jobs in Washington

administrative assistant ii

administrative business partner - security Jobs in Washington

administrative receptionist

Goodwill of Greater Washington

<div>Overview:
<div>
Provides administrative support to the marketing and communications team through the management and creation of operational documentation, information dissemination, creative development, event support, and internal and external communication. This position may also provide administrative support for other teams as required. Acts as a liaison between the agency and public by coordinating central switchboard telephone service, vendor deliveries, and directing visitors/clients. with the administrative needs of other departments as required. This position will also be required to support community activities and special events as necessary. This position is responsible and will be held accountable for behaving in accordance with divisional and organizational RISE values and expectations.</div>
Responsibilities:
<div><b>
Essential Competencies:</b></div><div>
1. Customer Focus<br>
2. Interpersonal Savvy<br>
3. Organizing<br>
4. Planning</div><div></div><div><b><br>
Essential Duties and Responsibilities:</b></div><div></div><div><br>
1. Provides administrative support to the marketing and communications team. This can include, but is not limited to, Excel spread sheets, labeling, folding and stuffing bulk mailings, mail merging, label creation, flyer design, typing/transcribing web and/or collateral content and other administrative tasks as required.</div><div>
2. Manages important marketing documents and files both digital and hard copies.</div><div>
3. Supports internal communication efforts with content/collateral development and distribution as directed by team management.</div><div>
4. Provides administrative and logistical support for GGW special events, donation drives, and community engagement activities under the direction of team management.</div><div>
5. Provides additional administrative support to other teams as necessary and approved by Chief of Collaboration, Communications, and Marketing.</div><div>
6. Greets persons entering establishment, determines the nature and purpose of visits, directs visitors to specific destinations, answers questions and provides information on the agency&rsquo;s programs and services.</div><div>
7. Answers inquiries and obtains information for the general public, customers, visitors and other interested parties.</div><div>
8. Uses proper telephone etiquette while operating the switchboard to receive incoming calls.</div><div>
9. Accurately transcribes messages left on overnight answering machine and distributes to appropriate staff.</div><div>
10. Maintains visitor log.</div><div>
11. Receives and signs for parcels to be distributed. Schedules parcels for pickups.</div><div>
12. Contributes to the security of the agency by helping to monitor the access of visitors while at GGW headquarters. This includes maintaining a visual contact with visitors to ensure they are within the appropriate waiting areas, and that all employees have a staff badge visibly displayed.</div><div>
13. Informs staff of visitors.</div><div>
14. Training and orienting front desk relief staff and temps as needed.</div><div></div><div><b><br>
Other Duties and Responsibilities:</b><br>
<br>
1. Distributes mail to HQ personnel. Meters daily outgoing mail and ensures that cost centers are accurately tracked.</div><div>
2. Ensures the lobby and receptionist desk are maintained in a neat and orderly fashion, and that all collateral material is properly stocked.</div><div>
3. Ensures that unsolicited handout materials are not distributed.</div><div>
4. Attends to comfort of guests waiting in the lobby by offering water, coffee, etc, and escorting them to necessary meeting area if necessary.</div><div>
5. Updates telephone list for headquarters, contracts and retail division as needed.</div><div>
6. Checks and responds to all emails or distributes emails to general mailbox to appropriate team members.</div><div>
7. Collects and distributes applications and sends postcards to applicants. Forwards applications and paperwork to appropriate team member/s.</div><div>
8. Fulltime in-office attendance is required.</div><div>
9. Occasional weekend, early morning and evening work required.</div><div><b><br>
Supervisory Responsibility:</b></div><div></div><div><br>
This position has no supervisory responsibilities.
</div>Qualifications:
<div><b>
Required Qualifications:</b></div><div>
1. High school diploma or equivalent.</div><div>
2. Ability to use proper telephone etiquette while handing multiple incoming telephone lines.</div><div>
3. An excellent command of the English language including correspondence style, grammar, spelling and proofreading.</div><div>
4. Excellent customer service and interpersonal skills and the ability to interact with the public in a courteous and professional manner.</div><div>
5. Excellent communication and interpersonal skills, the ability to use tact and diplomacy while dealing with the public, and the ability to effectively communicate with diverse population.</div><div>
6. Proficient in Microsoft Office Suite, including Word, Excel and PowerPoint.</div><div></div><div><b><br>
Preferred Qualifications:</b></div><div>
1. Previous receptionist or administrative experience preferred but not required.</div><div>
2. Ability to multi-task.</div></div>

Administrative Receptionist

American Association of Colleges of Nursing

<p><b>Accounting and Administrative Coordinator </b></p><p><b>About AACN</b></p><p>The American Association of Colleges of Nursing (AACN) is the national voice for academic nursing. AACN works to establish quality standards for nursing education; assists schools in implementing those standards; influences the nursing profession to improve health care; and promotes public support for professional nursing education, research, and practice.</p><p><b>Position Summary</b></p><p>Supports core financial, administrative, and customer service functions across the association, including accounts receivable, accounts payable assistance, financial reporting, membership services, conference registration, and general office operations. Ensures accurate financial processing, maintains databases, and provides receptionist backup as needed.</p><p><b>Primary Duties and Responsibilities</b></p><p><i><b>Accounts Receivable</b></i></p><ul><li>Processes receivable transactions (checks, credit cards, EFTs).</li><li>Prepares and sends invoices; responds to payment inquiries.</li><li>Handles ACH setups, collections, specialized billing (e.g., Veteran Affairs).</li><li>Reconciles revenue for annual audit; prepares recurring general ledger entries.</li><li>Maintains working knowledge of databases related to cash receipts.</li></ul><p><i><b>Accounts Payable (Backup)</b></i></p><ul><li>Logs and reviews invoices, travel expense reports, and credit card statements in PN3.</li><li>Ensures coding accuracy, supporting documentation completeness, and processes payments.</li><li>Provides PN3 training.</li><li>Prepares check reconciliation, month-end reports and follows up on outstanding checks.</li><li>Maintains vendor files, including Form W-9 and ACH forms; verifies SAM (System for Award Management) registrations.</li><li>Prepares and files Forms 1099‑MISC and 1099-NEC.</li></ul><p><i><b>Financial Reporting </b></i></p><ul><li>Prepares and distributes monthly financial statements.</li><li>Provides schedules and documentation for the annual audit.</li></ul><p><i><b>Conference &amp; Meeting Support </b></i></p><ul><li>Assists with registration, payments, confirmations, substitutions, refunds, and cancellations.</li><li>Maintains registration database and reports; supports logistics and on-site tasks.</li></ul><p><i><b>Membership Support </b></i></p><ul><li>Assists with renewals, mailings, and acquisition activities.</li><li>Supports updates to the association management system (AMS).</li><li>Helps with membership fee invoicing and related inquiries.</li></ul><p><i><b>General Administration </b></i></p><ul><li>Provides receptionist backup as needed.</li><li>Maintains knowledge of association systems (ClearVantage, NetSuite, MemberSuite, PN3, Access).</li><li>Ensures accuracy of accounting procedures and compliance with internal controls.</li><li>Participates in training and performs other duties as assigned.</li></ul><p><b>Requirements</b></p><p>College degree preferred; administrative experience required.</p><p>Strong organizational, communication, and interpersonal skills.</p><p>Attention to detail; ability to manage multiple priorities; customer service orientation.</p><p>Proficiency with Word, Excel, PowerPoint, and Outlook.</p><p>Familiarity with standard office equipment and practices.</p><p><b>Compensation Range</b></p><p>$61,000 - $67,000</p><p><b>Apply</b></p><p>Submit an employment application, including a resume and cover letter.</p><p>https://www.aacnnursing.org/about-aacn/employment-opportunities</p><p><b>EEO Statement</b></p><p>The American Association of Colleges of Nursing (AACN) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</p><p>Pay: $61,000.00 - $67,000.00 per year</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Work Location: Hybrid remote in Washington, DC 20001</p>

Accounting and Administrative Coordinator

Complete Concierge Care

<div>
 <p>
  We are seeking a full-time front desk receptionist to support the administrative functions of our concierge primary care practice. A successful candidate will have excellent organizational skills, attention to detail and will consistently deliver an extremely high level of caring and empathetic customer service.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The front desk role supports a variety of administrative duties including provider and patient relations, scheduling, billing, referral management, and telephone triage. The position requires good judgment, initiative, independent thinking, and problem solving in a team-oriented environment. The role is the primary point of contact for the patients both on the phone and as they enter our clinic.
 </p>
 <p>
  <strong>
   &nbsp;
  </strong>
 </p>
 <p>
  <strong>
   Qualifications &ndash; The skills and experience we need:
  </strong>
 </p>
 <p>
  &bull;Welcoming and empathetic attitude at all times
 </p>
 <p>
  &bull;Excellent oral and written communication, interpersonal and customer service skills
 </p>
 <p>
  &bull;Ability to work autonomously and in a team environment
 </p>
 <p>
  &bull;Well spoken, neatly dressed, punctual and professional always
 </p>
 <p>
  &bull;Strong attention to detail, demonstrated ability to follow-through, and high degree of comfort with computer applications, accuracy, and speed with data entry
 </p>
 <p>
  &bull;Experience with EPIC (or other EMR) preferred
 </p>
 <p>
  &bull;Minimum of five years of prior experience in healthcare and familiarity with medical terminology
 </p>
 <p>
  &bull;More important than the best skills, is the right person with the right attitude
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities &ndash; How you&rsquo;ll contribute:
  </strong>
 </p>
 <p>
  &bull;Act as first point of contact to all patients and their families
 </p>
 <p>
  &bull;Warmly greet all patients and visitors to the office
 </p>
 <p>
  &bull;Take time to get to know all patients and their families
 </p>
 <p>
  &bull;Manage front desk check in and check out processes and patient flow into clinic
 </p>
 <p>
  &bull;Answer the phone and schedule appointments
 </p>
 <p>
  &bull;Learn all policies and procedures regarding enrollment in the concierge practice
 </p>
 <p>
  &bull;Answer questions from patients and their families and assist in the enrollment process
 </p>
 <p>
  &bull;Perform any and all administrative duties in direct support of our physicians, including, but not limited to: coordinating and scheduling meetings, drafting communications, phone triage, fax management, updating and scanning medical records, prescription refill requests, patient check-in/check-out, insurance verification and prior-authorization, and physician schedule management
 </p>
 <p>
  &bull;Establish a compassionate environment by providing emotional and psychological support to patients
 </p>
 <p>
  &bull;Support and promote excellence in customer service
 </p>
 <p>
  &bull;Support and provide back up to other administrative and clinical staff as needed
 </p>
 <p>
  &bull;Keep confidential information about doctor and patients.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About Us:
  </strong>
 </p>
 <p>
  Complete Concierge Care is a concierge medical practice located in the medical office building of Sibley Memorial Hospital. Our mission is to provide the best healthcare possible for our patients. To accomplish this, we strive for the highest level of professionalism, collegiality, and humanism in every aspect of our company. We value our employees as our most essential asset. We aim to provide each employee with the time, support, and tools they need to prioritize our patients in every way possible.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What make us special:
  </strong>
 </p>
 <p>
  We are a growing team that strives to do the little things to support each other. We keep things simple and focus on what&rsquo;s important. We respect each other and understand that employees have responsibilities and passions outside of work. We expect each other to always go above and beyond our job descriptions, every time, for our patients and for each other.&nbsp;
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Benefits &ndash; What we provide:
  </strong>
 </p>
 <p>
  &bull;Competitive pay
 </p>
 <p>
  &bull;Paid Time off
 </p>
 <p>
  &bull;Free on-stie employee parking
 </p>
 <p>
  &bull;Comprehensive training
 </p>
 <p>
  &bull;401k match
 </p>
 <p>
  &bull;Health, Dental, Vision insurance
 </p>
 <p>
  &bull;Long term disability insurance
 </p>
 <p>
  &bull;No Weekends or afterhours&nbsp;
 </p>
</div>


Front Desk Receptionist and Patient Relations Coordinator

The Building People

<p></p><div><p>The Building People delivers integrated solutions that connect technology, buildings, and people to optimize real estate performance, facility operations, and workforce outcomes. With over 450 contracts delivered across 187 project locations, we manage more than 1,700 facilities and support $38.5B in federal and commercial assets. Leveraging AI-driven automation, data analytics, and platform-agnostic systems, we create high-performing, future-ready environments that reduce cost, improve efficiency, and enable mission success. Founded in 2012, we now have over 450 employees supporting 23 federal agencies&mdash;making us a trusted leader in delivering technology-infused building solutions across the public sector.</p>
<p>
The Building People is committed to fostering a workplace where every employee can thrive. Using tools like the Predictive Index, we thoughtfully align individual strengths with team needs -ensuring the right fit, the right role, and long-term success.</p>
<p>
Our culture is rooted in integrity, innovation, and service. Through our growing philanthropy program, we support communities by focusing on gratitude, giving back, partnerships, and mentorship.</p>
<p><b>
Our Market Offerings Include:</b></p>
<ul>
<li>Real Estate &amp; Workplace</li>
<li>Facilities Management
</li><li>Facilities Operations &amp; Maintenance</li>
<li>Project Management &amp; Engineering</li>
<li>Workforce Transformation &amp; Organizational Design</li>
<li>Mission Support</li>
<li>Smart Buildings &amp; Energy Efficiency</li>
<li>Technology Solutions</li>
</ul>
<p>Join our rapidly growing team and help shape the future of real estate, facilities, and community impact.</p><br>
<p></p>
<p>The Building People has an opening for an <b>Executive Administrative Assistant </b>to support our federal client. The Executive Administrative Assistant will perform a variety of administrative functions to support the operations of a program office. Performs specialized administrative support tasks of a non-routine and non-repetitive nature. Monitors projects and/or finances for members of assigned functional unit. Performs professional level tasks both formal and informal requiring independent judgment, initiative, and tact; determines the method of collection and analysis for assigned projects; and prepares complex briefings. Coordinates administrative work within the secretarial and clerical support group. Must be proficient in Microsoft Office Suites 2010 or better. Manages multiple calendars and meeting rooms on Outlook. Expertise in preparing various reports, making recommendations for actions, project management, event planning, office relocation planning and other duties as assigned.</p>
<ul>
<li>Performs a variety of administrative function to support the operation of a program office.
</li><li>Must be experienced working with senior executives.</li>
<li>Most possess independent judgment, initiative, and tack. Must be proficient in Microsoft Office Package.</li>
<li>Most have extensive experience with Department of Energy Travel and Conference Management policies and systems.</li>
<li>Functional areas for this position include but not limited to:</li>
<li><ul><li>Manages multiple calendars and schedules meetings</li>
<li>Prepares agendas for internal/external meetings and prepares briefing materials</li>
<li>Arranges/coordinates domestic/international travel</li>
<li>Composes and prepares correspondence for senior management</li>
<li>Tracks incoming issues addressed to Director &amp; Deputy Director and ensures that responses are sent in a timely manner</li>
<li>Monitors and responds to emails</li>
<li>Prepares draft PowerPoint presentations and reports when needed</li>
<li>Maintains digital and paper files</li>
<li>Serves as office receptionist and customer service representative</li>
<li>Provides conference administrative/travel support to Operations Team and Program Managers, as needed</li>
<li>Manages conference room scheduling and set-up, including webinars and videoconferences</li>
<li>Manages logistics of monthly All-Hands meeting (e.g., ensure room reservation, room setup, webinar setup, manage remote attendees and call-in).</li>
<li>Support development of Travel Authorizations and managing the expenditure of travel funds</li>
<li>Support in the development of process documents such as travel, on-boarding and general Standard Operating Procedures</li><br>
</ul></li></ul><p></p><ul><li><b><i>Our positions may require a background screening and clearance directly from the Government.</i></b></li></ul>
<ul><li><b><i>Please note that telework arrangements are subject to change based on customer requirements.</i></b></li></ul><br>
<p></p>
<p><b>
ADDITIONAL INFORMATION</b></p>
<p>
Competitive benefits for eligible employees include:</p>
<ul>
<li>Medical &amp; Rx</li>
<li>Dental</li>
<li>Vision</li>
<li>Flexible Spending Accounts</li>
<li>401(k) Retirement Plan</li>
<li>Life Insurance/AD&amp;D</li>
<li>Long Term Disability and Short-Term Disability</li>
<li>Paid Time Off</li>
<li>Holiday Pay</li>
</ul>
<p>All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.</p>
<p>
If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccomodation@thebuildingpeople.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.</p>
<p>
For more information, view the EEO is the Law Poster and Pay Transparency Statement.</p>
<div><p><b>Required Experience &amp; Skills</b></p>
</div>
<ul><li>6 (six) years&rsquo; experience</li>
<li>Microsoft Office Suite
</li><li>Strong writing and editing skills</li>
</ul>
<p><b>Required Education</b></p>
<ul>
<li>Minimum Education: B.S. or B.A. in Business Management or other appropriate discipline</li></ul></div>

Executive Administrative Assistant

IST Management

<div>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 IST is a rapidly growing business process outsourcing (BPO) company and the largest American privately-owned facilities management company. Founded in 1997 w ith operations in over 50 cities across the U.S. We provide Facilities and Office Services Management, e-Discovery services including processing, hosting, court reporting, collections and forensics, managed review, and managed services. We also provide direct hire recruiting services as well as corporate hospitality and event planning.
 <br/>
 <br/>
 IST Management is one of the fastest-growing e-Discovery and facilities management companies in the U.S. We&rsquo;ve been honored as one of the Nation&rsquo;s Best &amp; Brightest Companies to Work For, awarded the HR Professional Excellence Award from the Society for Human Resource Management, and we&rsquo;ve made the INC 5000 list. We&rsquo;re a proud partner of the Military Spouse Employment Partnership through our nation&rsquo;s Department of Defense, and have committed to Hiring Our Heroes mission to hire 100,000 active and former service members.
 <br/>
 <br/>
 We pride ourselves on commitment to excellence for our clients, the passion we put into our work each day, and upward mobility for our talented front line employees.
 <br/>
 <br/>
 You can check out istmanagement.com for more info on us!
 <br/>
 <br/>
 <strong>
  Benefits Include:
 </strong>
 Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off
 <br/>
 <br/>
 <strong>
  Compensation:
 </strong>
 While the compensation for this position is finally dependent upon the candidate&rsquo;s experience/qualifications, the approximate compensation for this role will be $24.00 - $25.00 USD per year.
 <br/>
 <br/>
 <strong>
  Hours:
 </strong>
 Monday through Friday, 8:00am to 5:00pm
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Key Responsibilities include:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Perform reception duties which include: smiling, greeting visitors and employees, answering phones, conference room scheduling, and various administrative functions
  </li>
  <li>
   Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude
  </li>
  <li>
   Email correspondence, filing, copying, data entry, word processing and other administrative tasks as assigned; Updating employee lists
  </li>
  <li>
   Consistently adhere to business procedure guidelines
  </li>
  <li>
   Take direction from supervisor or site manager
  </li>
  <li>
   Participate in cross-training
  </li>
  <li>
   Maintain all logs and reporting documentation; attention to detail
  </li>
  <li>
   Adhere to all safety procedures; Perform other tasks as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  Job Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or equivalent (GED) - College Degree is a plus and allows a fast track plan to management.
  </li>
  <li>
   Minimum of 3 years related customer service and or legal receptionist experience preferred
  </li>
  <li>
   Professional appearance and demeanor
  </li>
  <li>
   Keyboarding and windows environment PC skills; Excellent communication skills both verbal and written
  </li>
  <li>
   Ability to effectively work individually or in a team environment
  </li>
  <li>
   Competency in performing multiple functional tasks
  </li>
  <li>
   Ability to meet employer's attendance policy
  </li>
  <li>
   A valid driver&rsquo;s license and/or reliable transportation to and from work
  </li>
  <li>
   Willingness to cross-train for other job functions
   <br/>
   <br/>
  </li>
 </ul>
 IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com.
 <br/>
 <br/>
 Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.
 <br/>
 <br/>
 IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.
</div>


Law Firm Office Services - Receptionist

The Pittsburgh Tattoo Studio

<p>The Pittsburgh Tattoo Studio, a reputable high end tattoo and body piercing studio is looking for someone to join our team as a Tattoo consultant / Receptionist. No experience necessary we will teach you everything you will need to know about the tattoo and body piercing industry. We are looking for someone who's highly motivated, energetic and enjoys working with the public. Must be 18 years of age. Some perks of the job are a 20% employee discount, working in a industry where you get to meet many different types of people that all share an enthusiasm for tattoos.</p><p>Some responsibilities include:</p><ul><li>Answer incoming calls</li><li>Using multi line phone system</li><li>Scheduling Tattoo appointments (discussing the clients tattoo ideas)</li><li>Using a POS system</li><li>Maintain a clean and organized work environment</li><li>Checking and responding to voicemails and emails</li><li>Checking-in appointments</li><li>Verify proper photo ID</li><li>Cleaning</li><li>Copy forms as needed</li></ul><p>Job qualifications:</p><ul><li>Minimum High School diploma or GED required.</li><li>Background check and drug testing will apply.</li><li>Ability to work independently.</li><li>Must be organized.</li></ul><p>Job Type: Part-time</p><p>Pay: From $12.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Tattoo Consultant / Front Desk Receptionist/ Body Piercing Apprentice

CAIR Foundation

The Council on American-Islamic Relations (CAIR) is America?s largest Muslim civil liberties and advocacy organization. CAIR?s vision is to be a leading advocate for justice and mutual understanding. CAIR?s mission is to enhance understanding of Islam, protect civil rights, promote justice, and empower American Muslims.
<br><br>
Position Details
<br><br>
<b>Job Title:</b> Legal Administrative Assistant
<br><br>
<b>Department:</b> CAIR Legal Defense Fund
<br><br>
<b>Position:</b> Full-Time
<br><br>
<b>FLSA:</b> Non-Exempt
<br><br>
<b>Reporting to:</b> Legal Operations Manager
<br><br>
<b>Business Hours:</b> 9:00 a.m. ? 5:00 p.m. (Eastern Time Zone)
<br><br>
<b>Work Model:</b> Remote
<br><br>
<b>Rate of Pay:</b> A candidate can expect to be offered $24.03 as a new hire in the role
<br><br>
<b>Where we operate:</b> This position is open to candidates who are legally authorized to work in the United States and currently reside in the following: Alabama, District of Columbia, Florida, Georgia, Illinois, Maryland, Michigan, Missouri, New York, North Carolina, Ohio, Oklahoma, South Carolina, Tennessee Texas, Virginia, and Wisconsin.
<br><br>
<b>Position Summary:</b><br>
The Legal Administrative Assistant provides administrative and substantive support for the legal team with a focus on coordinating the management and response to legal intakes and developing reports based on legal data. The Legal Administrative Assistant is an integral part of the legal team, will work closely with other departments within the organization, and will interact with CAIR chapter staff, law firms, sister organizations, and others.
<br><br>
<b>Position Responsibilities:</b><br>
Providing administrative support and secretarial assistance including answering, screening, and directing phone calls; responding to emails; uploading civil rights intakes; overseeing the administrative management of legal intakes; conducting fact-gathering and intake calls; attending meetings and taking minutes upon request; capturing action items and ensuring follow-up and prep time for participants; ensuring department tasks are met; among other administrative tasks.
<br><br>
Providing essential and day-to-day support to the legal team in all areas of responsibility including assisting with internal and external communications; assisting with drafting, editing, and preparation of correspondences and other legal documents; maintaining confidential files; and performing and/or managing special projects upon request
<br><br>
Acting as liaison with other departments within the organization, including acting as key point of contact for questions, scheduling meetings, coordinating, and providing logistical and administrative support for joint projects and collaborative efforts.
<br><br>
Providing administrative support for litigation upon request.
<br><br>
Writing reports and preparing presentations on departmental findings and updates including writing quarterly and annual reports, compiling and analyzing civil rights data, and liaising with other CAIR departments to implement findings.
<br><br>
Other duties as assigned.
<br><br>
<b>Position Qualifications:</b><br>
Excellent organizational skills in terms of managing project deadlines and volumes of paperwork.
<br><br>
Ability to establish and maintain cooperative working relationships.
<br><br>
Must be able to handle multiple tasks simultaneously and under pressure while prioritizing important issues and meeting tight deadlines.
<br><br>
Must be independent at times, collaborative at other times, and have the judgment to discern when to be either.
<br><br>
Strong client management skills required.
<br><br>
Excellent research and writing skills required.
<br><br>
Strong attention to detail, strong research skills, resourcefulness, and commitment to high-quality and timely work products are necessary.
<br><br>
Ability and willingness to master all legal research and software applications that are or may be used.
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Personal interest in and commitment to American-Muslim issues.
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All positions at the Council on American Islamic Relations (CAIR) may require travel regularly or periodically.
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<b>How to Apply:</b><br>
Applicants, please email your cover letter, resume, writing sample and three professional references combined into one single pdf to jobs@cair.com
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Please reference ?Legal Administrative Assistant? in the subject line of your email. Applications will be accepted until the position is filled.

Legal Administrative Assistant

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