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administrative assistant ii

Akima

<div>Company Overview: 
Work Where it Matters 
Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. 
At Tuvli, the work you do every day makes a difference in the lives of our 15,000 I&ntilde;upiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. 
For our shareholders, Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. 
For our government customers, Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments. 
As a Tuvli employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
Description:

Tuvli, an Akima company, is hiring for a Admin Assistant II to support our DoS client located in Washington, DC.
Responsibilities:
<ul><li>Provides administrative support, including making travel arrangements, office logistics, supply inventory, and other special administrative support as required by the Directorate.
</li><li>Handles incoming/outgoing correspondence, reviews and distributes incoming correspondence to appropriate action officers or staff; collects and reviews outgoing correspondence for neatness, accuracy and proper handling and maintains related office chronological file.
</li><li>Escorts personnel as required.
</li><li>Establishes and maintains official files on specific subject matters.
</li><li>Assists with coordinating meetings, scheduling conference rooms, monitoring leave for staff personnel, ordering supplies, and other administrative duties.
</li><li>Works with the CA Special Assistants to monitor internal tasks, deadlines, and deliverables.</li><li>
Assigns taskings from the Front Office to FPP staff, submits papers drafted by FPP staff for relevant internal and external clearances.
</li><li>Ensures a seamless and timely flow of information, policy guidance and advice between the CA front office and the affected supervisors and members of the FPP staff.
</li><li>Ensures the requisite clearance(s) and timely response by the responsible members of the FPP staff on formally tasked action items required by the Office of the Assistant Secretary.
</li><li>Enters all forms of correspondence in final form including cables, memorandums, letters, briefing papers, etc.</li><li>
Ensures all FPP-drafted products comply with Bureau and Department grammar rules and style guidelines.</li><li>
Tracks status of all incoming and outgoing clearance requests and provides FPP management with daily updates on the status of paper.</li><li>
Receives and screens telephone calls and visitors; follows up to ensure necessary action is initiated and subsequently works to assure that such action is completed as quickly as possible, as applicable and appropriate.
</li><li>Maintains the calendar for office management by arranging and scheduling appointments, handling all meeting request, and providing calendar information to management on a daily basis.
</li><li>Prepares meeting briefs to managers indicating appointment purpose and providing any relevant background data.
</li><li>Record minutes from meetings and prepares briefings materials.</li><li>
Serves as a time and attendance (T&amp;A) administrator; prepares and maintains T&amp;A report; maintains and monitors office leave schedule as directed by the COR and/or GTM.
</li><li>Performs other appropriate administrative assignments such as document replication, ordering office supplies, inventorying office supplies, and other administrative duties as assigned.
</li><li>Maintains work area in a professional manner at all times (work area must be clean, presentable, and organized, per COR guidance).
</li><li>Ensures automation equipment is operational (paper in the copier/fax machine, changes out printer ink cartridges, calls in work orders).
</li><li>Assists with setting up conference calls, coordinating with IT personal to setup conferences requiring IT support.
</li><li>Assists with prepping conference rooms before and after social events and official events during the workday.
</li><li>Assists with setting up and cleaning up official office events.
</li><li>Prepares for incoming staff (arranges Meet and Greets with new CA/C or FPP staff and set them up with necessary accesses including building and IT items).
</li><li>Creates standard operating procedures related to office administration.
</li><li>Updates office management information (seating charts, phone lists, welcome book, etc.).
</li><li>Coordinates badge access for CA/EX employees.
</li><li>Submits GSD Tracker/Ariba requests.
</li><li>Coordinates travel and processes vouchers for: FPP employees and FPP employees in E2.
</li><li>Assists managers in evaluations process via Performance Now.</li><li>
Reviews and updates CAWeb, highlighting best practices in web management and design.</li><li>
Maintains internal-facing clearance queue and SharePoint sites, making updates as requested by FPP management
</li><li>Serves as the MS Office 365 Suite expert and works to improve accessibility, archives, and functionality; provides regular training and briefings on the use of MS Office 365 Suite to manage paper flow to staff within and outside the Bureau.
</li><li>Uses a high degree of independent judgment in researching regulations, and in determining the relationship between guidelines and organizational efficiency and program effectiveness; uses his or her judgment in choosing, interpreting, or adapting available guidelines to specific issues or subjects.
</li><li>Lead, develop and/or execute various projects to improve FPP administrative operations and effectiveness. Activities include conducting research, collaborating with developers to improve system functions (i.e., Microsoft SharePoint), reporting on topics/projects, making recommendations, and providing information.</li></ul>
Qualifications:
<ul><li>Knowledge of Microsoft Office software (Excel, Word, PowerPoint, Access, etc.).</li><li>
Familiarity with SharePoint maintenance, development, and permissions administration.</li><li>
Excellent organizational, communication and writing skills.</li><li>
Strong analytical and reasoning skills.</li><li>
Demonstrated proactive approach to problem-solving with strong decision-making capability.</li><li>
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.</li><li>
Highly resourceful team-player, with the ability to also be extremely effective independently. 
Forward looking thinker, who actively seeks opportunities and proposes solutions.</li><li>
Ability to quickly identify and become knowledgeable about pertinent regulations, policies and precedents which affect the use of support resources.</li><li>
Ability to plan and conduct projects to evaluate and recommend ways to improve the effectiveness and efficiency of work operations.</li><li>
Ability to interact effectively with others in particular, colleagues and personnel at various Department levels.</li><li>
Audio and Video Conferencing, through such media as WebEx, Teams or other means as needed.</li><li>
At least one year experience working as an Administrative Assistant is preferable.</li><li>
Secret Clearance.</li></ul>
Benefits Information: SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination. Pay Range: $40.00 Job ID: 2026-22823 Work Type: On-Site</div>

Administrative Assistant II

TEEMA

<div>Good morning! This is a high-impact, high-visibility role. Finding an EA in the DC market who can navigate both the legal world and the Department of Defense (DoD) requirements&mdash;all while commanding a six-figure salary&mdash;requires a posting that sounds as prestigious as the position itself.
Here is the refined package for the Executive Administrative Assistant to the General Counsel.<h2 class="jobSectionHeader">
1. Professional Job Posting: Executive Assistant to the General Counsel</h2>
Title: Executive Assistant to the General Counsel (Legal &amp; Strategic Support) Location: Washington, DC (High-Profile / Fast-Paced) Salary Range: $100,000 &ndash; $112,000 Company: Confidential &ndash; Premier Government Healthcare &amp; Legal Entity
The Opportunity We are seeking a career Executive Assistant with a sophisticated legal background to support the General Counsel in our Washington, DC office. This is not a standard administrative role; it is a high-level partnership requiring the discretion of a legal professional and the technical agility of a modern coordinator. You will act as the &quot;right hand&quot; to legal leadership, managing complex calendars, board-level communications, and sensitive government-related documentation.
Key Responsibilities<ul><li>
Legal &amp; Executive Liaison: Provide elite-level support to the General Counsel, including drafting, proofreading, and editing complex legal correspondence and board-level documents.</li><li>
Complex Orchestration: Manage high-density Outlook calendars, coordinate intricate domestic/international travel, and develop detailed itineraries.</li><li>
Board &amp; Event Coordination: Lead the logistical planning for Board of Trustees meetings and high-profile organizational events.</li><li>
Technical Trouble-Shooting: Act as a first-line resource for executive technology, including VPN, Zoom, Microsoft 365, and DocuSign.</li><li>
Confidentiality &amp; Compliance: Handle highly sensitive information with absolute discretion, ensuring all tasks align with DoD standards and healthcare regulations.</li></ul>
Required Qualifications<ul><li>
Clearance: Must be a U.S. Citizen capable of obtaining a favorable Department of Defense (DoD) background investigation.</li><li>
Experience: 10+ years of Executive Administrative experience, with at least 5 years specifically supporting a General Counsel or working within a legal office (in-house or government).</li><li>
Education: High School Diploma or GED required (Bachelor&rsquo;s in Business preferred).</li><li>
Tech Stack: Advanced proficiency in Microsoft 365 (Teams, Word, Excel, PPT), Zoom, and DocuSign.</li></ul>
Preferred Skills<ul><li>
Knowledge of government programs (TRICARE, VA, Military Health System).</li><li>
Background in a healthcare environment.</li><li>
Prior military service is highly valued.</li></ul>
#Workwolf #BCDC_Consulting</div>

Executive Administrative Assistant

Qualcomm

<div><h2 class="jobSectionHeader">Company:
</h2>Qualcomm Incorporated
<h2 class="jobSectionHeader">Job Area:
</h2>Administration Group, Administration Group &gt; Administrative Support
General Summary:
The Qualcomm Government Affairs Assistant provides critical administrative and operational support to the Government Affairs team in Washington, DC. This role helps ensure the smooth day-to-day functioning of the office by coordinating logistics, managing communications, and supporting policy and stakeholder engagement efforts. Someone who has worked with Government officials and has knowledge of the world of Washington DC, while also possessing traditional admin duties. 
They will provide complex and advanced administrative assistance to the VP of Federal &amp; Congressional Affairs and team, and occasionally SVP and C-suite executives. Applies advanced knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, &amp; PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support. Exercises professional and ethical judgement as work is generally of a critical or confidential nature. Assignments may be of a diverse scope and related to various functional areas. 
 
Key Responsibilities:
<ul><li>Administrative Support
<ul><li>Manage calendars, schedule meetings, and coordinate complex domestic and international travel
</li><li>Prepare expense reports, spreadsheets, and briefing materials
</li><li>Maintain organized systems and expertly completes various office tasks (iProc, vendor support, internal collaboration tools, etc)
</li><li>Manage front desk operations, including greeting visitors, coordinating guest access, and supporting day‑to‑day office flow.
</li></ul></li><li>Government Affairs Coordination
<ul><li>Support team that tracks legislative activity, hearings, and key policy developments
</li><li>Assist in preparing background materials, memos, and summaries on policy issues
</li><li>Support planning and logistics for meetings with government officials, stakeholders, and partners
</li></ul></li><li>Communications &amp; Outreach
<ul><li>Draft and proofread correspondence, including emails, invitations, and follow-ups
</li><li>Monitor relevant news and policy updates; distribute summaries to the team
</li><li>Help coordinate events, roundtables, and briefings
</li></ul></li><li>Stakeholder Engagement
<ul><li>Maintain and update contact databases and distribution lists
</li><li>Support relationship management with policymakers, industry groups, and other stakeholders
</li></ul></li><li>Office Operations
<ul><li>Ensure smooth office operations, including supply management and vendor coordination
</li><li>Assist with special projects and team initiatives as needed
</li></ul></li></ul>Minimum Qualifications:
<ul><li>Bachelor's degree and 4+ years of Administrative Assistant or related work experience.
</li></ul>OR
 
Associate's degree and 6+ years of Administrative Assistant or related work experience.
 
OR
 
High School Diploma or equivalent and 8+ years of Administrative Assistant or related work experience.
 
 
<ul><li>Completed advanced degrees in a relevant field may be substituted for up to two years (Master&rsquo;s = one year, Doctorate = two years) of work experience.
</li></ul>Preferred Qualifications:
<ul><li>Bachelor&rsquo;s degree or equivalent experience
</li><li>DC experience in a government or government-related role preferred
</li><li>5+ years of administrative experience preferred
</li><li>Strong organizational skills and attention to detail
</li><li>Excellent written and verbal communication skills
</li><li>Ability to manage multiple priorities in a fast-paced environment
</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
</li><li>Interest in public policy, government, or advocacy
</li><li>Familiarity with legislative processes or government institutions
</li></ul>Work Environment
<ul><li>This role typically operates in a professional office environment and will require occasional attendance at events, briefings, or meetings on or off-site.
</li></ul><div>Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail disability-accomodations@qualcomm.com or call Qualcomm's toll-free number found here . Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries).
</div>To all Staffing and Recruiting Agencies : Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications.
EEO Employer: Qualcomm is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or any other protected classification.
Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law. 
Pay range and Other Compensation &amp; Benefits :
$36.15 - $54.23
The above pay scale reflects the broad, minimum to maximum, pay scale for this job code for the location for which it has been posted. Even more importantly, please note that salary is only one component of total compensation at Qualcomm. We also offer a competitive annual discretionary bonus program and opportunity for annual RSU grants (employees on sales-incentive plans are not eligible for our annual bonus). In addition, our highly competitive benefits package is designed to support your success at work, at home, and at play. Your recruiter will be happy to discuss all that Qualcomm has to offer &ndash; and you can review more details about our US benefits at this link .
If you would like more information about this role, please contact Qualcomm Careers .</div>

Government Affairs Assistant

DesignForce

<div>
 
 
 
 Now Hiring: Administrative Assistant
 
 
 
 
 Would you like to work in an energized and collaborative work environment? Join our dynamic team as an Administrative Assistant and become an essential pillar to our firm's success!
 
 
 
 
 
 We are looking for an Administrative Assistant who will act as a problem solvers and support the Managing Principal and the leadership team. In this role, you will collaborate to optimize their time and our office operations in our metro accessible Dupont Circle office.
 
 
 
 
 
 
 Why DesignForce?
 
 
 
 DesignForce is an impact-driven boutique consultancy specialized in the architecture, engineering, and general contracting (AEC) industries. With nearly two decades of unbiased and engagement-driven people advisory and talent acquisition within the AEC industry, we are experts in building better careers and long-lasting success for organizations.
 
 
 
 
 
 Our team is enthusiastic about team bonding activities, as well as community engagement opportunities and food (seriously &ndash; we love to eat and welcome any fellow DC foodies!). We are looking for another team member to join our growing collaborative who shares the same passion and perspective regarding what it takes to build people-first solutions as well as environments that embraces teamwork, compassion, and a shared commitment to making a positive impact.
 
 
 
 
 
 
 Core Responsibilities Include:
 
 
 <ul>
 <li>
 Provide administrative support to the Managing Principal and senior leadership, including calendar coordination, meeting logistics, document preparation, and travel arrangements.
 </li>
 <li>
 Coordinate internal and client meetings, events, and meals, including scheduling, reminders, catering, and follow-up.
 </li>
 <li>
 Serve as the office&rsquo;s first point of contact by greeting visitors, answering and directing calls, and managing incoming and outgoing mail.
 </li>
 <li>
 Maintain a clean, organized, and professional office environment, including reception areas, conference rooms, and common spaces.
 </li>
 <li>
 Oversee office supplies, catering, and resources; coordinate restocking and manage vendor relationships and subscriptions.
 </li>
 <li>
 Act as the primary liaison with building management for facilities, maintenance, and safety-related issues.
 </li>
 <li>
 Track and manage incoming communications, responding independently when appropriate and escalating as needed.
 </li>
 <li>
 Organize and maintain client and internal files using the firm&rsquo;s authorized systems.
 </li>
 <li>
 Support onboarding for new hires and assist with basic HR and internal coordination needs.
 </li>
 <li>
 Provide logistical support for internal and external events, including travel coordination.
 </li>
 <li>
 Assist with general administrative duties and special projects as assigned.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications Include:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience in field relevant to Business Administration.
 </li>
 <li>
 Preferred experience working with administrative and/or office coordination tasks and working with executive teams directly.
 </li>
 <li>
 Ability to be in-person, M-F during our business hours of 8:30am &ndash; 5:30pm.
 </li>
 <li>
 Customer service-oriented and excellent communication skills.
 </li>
 <li>
 Ability to exercise good judgment, professionalism and confidentiality.
 </li>
 <li>
 Proficiency in Microsoft Office Suite.
 </li>
 <li>
 Persistent and results-oriented.
 </li>
 <li>
 Meticulous attention to detail and superior organizational skills.
 </li>
 <li>
 Ability to prioritize tasks and work well under pressure.
 </li>
 <li>
 Strong interpersonal and relationship-building skills.
 </li>
 </ul>
 
 
 
 
 
 Additional Information - We Take Care of Our People by Providing the Following Benefits:
 
 
 <ul>
 <li>
 Competitive Paid Time Off (PTO), including ten (10) paid holidays and a floating holiday
 </li>
 <li>
 Paid Voting &amp; Wellness Leave
 </li>
 <li>
 80% Health Care Coverage Through BlueCross Blue Shield (Medical &amp; Dental)
 </li>
 <li>
 401(K) with Company Matching
 </li>
 <li>
 On-Site Gym Access
 </li>
 <li>
 Paid Parental Leave
 </li>
 <li>
 Team Bonding Activities Throughout the Year
 </li>
 <li>
 Professional Development Stipends
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity Employer
 
 
 
 At DesignForce, we don't just accept difference - we celebrate, support, and thrive because of it. DesignForce is a proud equal-opportunity employer. Employment at DesignForce is based solely on a person's merit and qualifications directly related to professional competence. DesignForce does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy, or related condition (including breastfeeding), or any other basis protected by law.
 
</div>

Administrative Assistant

Miles & Stockbridge P.C.

Miles &amp; Stockbridge has positioned itself as an AmLaw 200 firm that is global in scope and in reach. Miles &amp; Stockbridge maintains a reputation for a dynamic and approachable work environment that allows talented lawyers and staff from diverse backgrounds to thrive and grow. As part of our ongoing commitment to affect positive change, Miles &amp; Stockbridge focuses on partnerships that benefit the community, reflect the causes our colleagues support, and allow us to collaborate with clients and neighbors to deepen relationships.We are seeking a Legal Practice Assistant (LPA) in our Washington, DC office to provide administrative support to our Transactional Finance Practice Group. This position will provide high level support to our attorneys and clients. It&rsquo;s an excellent opportunity for someone who is a Legal Practice Assistant who enjoys providing executive assistant level support to help manage and organize the administrative work for attorneys.Legal Practice Assistant Responsibilities:<ul><li>Manage attorney workloads and prioritize work to meet all deadlines.</li><li>Manage calendar for attorney&rsquo;s busy schedule, coordinating meetings with multiple clients or colleagues.</li><li>Preparing correspondence and formatting legal documents including headers/footers, table of contents, table of authorities, red-lining documents.</li><li>Proficient in Microsoft Outlook for calendaring and meeting coordination.</li><li>Perform administrative tasks including opening new matters including initiating conflicts checks, entering attorney time, submitting invoices for payment, and working with our Finance Department to process client billing.</li><li>Handle administrative tasks including preparing paper files for deliveries, filing paper correspondence in files, photocopying, scanning, and preparing mail and packages.</li><li>Compile then send transcripts and closing binders to clients after deals have closed.</li><li>Answer telephones and greet attorney guests.</li><li>Operate office equipment including computer and photocopier.</li></ul>Legal Practice Assistant Qualifications:<ul><li>Minimum 1 year experience in real estate &amp; transactional finance experience preferred.</li><li>Experience working with Fannie Mae and Freddie Mac ideal.</li><li>Experience opening client matters.</li><li>Advanced knowledge of MS Office including Word, Excel, PowerPoint, and Outlook.</li><li>Working knowledge of Zoom</li><li>Experience using NetDocs and Simply Agree a plus.</li><li>Strong proofreading skills and attention to detail.</li><li>Ability to communicate clearly both verbally and in writing with clients and colleagues.</li><li>Ability to work independently as well as part of a team, working collaboratively with others.</li><li>Able to prioritize and execute tasks in a high-pressure environment.</li></ul>Miles &amp; Stockbridge offers a competitive compensation and benefits package including PTO, medical, dental, vision, life insurance, 401K, Firm sponsored Memberships (i.e. Peloton, Norton LifeLock), and more.The salary for this position is $79,300. The salary provided is in compliance with state, city, or local employment laws and applies to this location only. Actual pay for this position will be determined based on multiple factors including, but not limited to, knowledge, skills, abilities, experience, current market data, and business needs.Miles &amp; Stockbridge is not currently accepting resumes or assistance from search firms for this position.Physical Demands: While performing the duties of this position, the employee is regularly required to remain in a stationary position or sit for prolonged periods and repeat motions that may include the wrists, hands and/or fingers. The employee is occasionally required to stand and stoop, kneel, or crouch. The employee is frequently required to perform light work that includes lifting and moving objects up to 10 pounds.Disclaimer and Acknowledgement:This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements will exclude individuals who may pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Nothing in this job description restricts management&rsquo;s right to assign or reassign duties in this job description at any time for any reason.Miles &amp; Stockbridge is an Equal Opportunity Employer and committed to cultivating an inclusive environment that embraces and promotes diversity, equity, and inclusion as core values of our firm.Pay: $79,300.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li><li>Wellness program</li></ul>Work Location: In person

Legal Practice Assistant

Stimson Center

<div>Administrative Assistant
FTE: 100%
Salary: $49,500 to $73,500
Location: Washington, DC 
About Stimson
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them. 
About the Program and Position Summary
Full-time; in-office presence required Monday-Thursday, Friday remote
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential. 
Responsibilities:<ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul> 
Qualifications &ndash; required:
<ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul> 
Qualifications &ndash; preferred:
Prior administrative or office support experience, preferably in a nonprofit environment. 
We welcome applications from candidates who may not meet all preferred qualifications. 
Application requirements:<ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul> 
Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position. 
Employee Benefits
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave. 
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</div>

Dexis

<div>
 Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.
 
 
 At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.
 
 
 
 About The Position
 
 
 
 A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office
 </li>
 <li>
 Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings
 </li>
 <li>
 Greeting and escorting guests at Agency Headquarters
 </li>
 <li>
 Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses
 </li>
 <li>
 Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader&rsquo;s office
 </li>
 <li>
 Managing incoming and outgoing communications, including email, phone calls, and mail
 </li>
 <li>
 Assisting with travel coordination and voucher processing for the office
 </li>
 <li>
 Maintaining records and databases, including tracking projects and deadlines
 </li>
 <li>
 Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office
 </li>
 <li>
 Process internal ethics clearances for speakers&rsquo; participation at events or widely attended gatherings
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 3 years&rsquo; experience providing administrative support in a federal environment.
 </li>
 <li>
 Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously.
 </li>
 <li>
 Excellent verbal and written communication and grammatical skills.
 </li>
 <li>
 Candidate must be able to perform with minimal supervision in a high pace environment.
 
 
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 </ul>
 
 Preferred Qualifications
 
 
 
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 A Bachelor of Arts in Business Administration.
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 Bilingual English/Spanish or English/Portuguese.
 
 
 </li>
 </ul>
 
 Work Environment Requirements
 
 
 
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 <li>
 This contract does not allow for work to take place outside of agency headquarters. There will be no &ldquo;telework&rdquo; or &ldquo;remote work.&rdquo;
 </li>
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 The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window.
 </li>
 <li>
 The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.).
 </li>
 <li>
 No travel is anticipated as part of this contract.
 
 
 </li>
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 Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs.
 
 
 
 Dexis Pay Range For This Role
 
 
 
 $60,000&mdash;$60,000 USD
 
 
 Dexis is on a mission to help solve today&rsquo;s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is &ldquo;find a way or make a way&rdquo; &mdash; that&rsquo;s how Dexis goes &ldquo;all in.&rdquo; How will you?
 
 
 
 If you are passionate about this opportunity, apply now!
 
 
 
 Only those applicants who meet the above criteria will be contacted for interview.
 
 
 Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.
 
 
 As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.
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Executive Assistant

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