executive administrative assistant

TEEMA

<div>Good morning! This is a high-impact, high-visibility role. Finding an EA in the DC market who can navigate both the legal world and the Department of Defense (DoD) requirements&mdash;all while commanding a six-figure salary&mdash;requires a posting that sounds as prestigious as the position itself.
Here is the refined package for the Executive Administrative Assistant to the General Counsel.<h2 class="jobSectionHeader">
1. Professional Job Posting: Executive Assistant to the General Counsel</h2>
Title: Executive Assistant to the General Counsel (Legal &amp; Strategic Support) Location: Washington, DC (High-Profile / Fast-Paced) Salary Range: $100,000 &ndash; $112,000 Company: Confidential &ndash; Premier Government Healthcare &amp; Legal Entity
The Opportunity We are seeking a career Executive Assistant with a sophisticated legal background to support the General Counsel in our Washington, DC office. This is not a standard administrative role; it is a high-level partnership requiring the discretion of a legal professional and the technical agility of a modern coordinator. You will act as the &quot;right hand&quot; to legal leadership, managing complex calendars, board-level communications, and sensitive government-related documentation.
Key Responsibilities<ul><li>
Legal &amp; Executive Liaison: Provide elite-level support to the General Counsel, including drafting, proofreading, and editing complex legal correspondence and board-level documents.</li><li>
Complex Orchestration: Manage high-density Outlook calendars, coordinate intricate domestic/international travel, and develop detailed itineraries.</li><li>
Board &amp; Event Coordination: Lead the logistical planning for Board of Trustees meetings and high-profile organizational events.</li><li>
Technical Trouble-Shooting: Act as a first-line resource for executive technology, including VPN, Zoom, Microsoft 365, and DocuSign.</li><li>
Confidentiality &amp; Compliance: Handle highly sensitive information with absolute discretion, ensuring all tasks align with DoD standards and healthcare regulations.</li></ul>
Required Qualifications<ul><li>
Clearance: Must be a U.S. Citizen capable of obtaining a favorable Department of Defense (DoD) background investigation.</li><li>
Experience: 10+ years of Executive Administrative experience, with at least 5 years specifically supporting a General Counsel or working within a legal office (in-house or government).</li><li>
Education: High School Diploma or GED required (Bachelor&rsquo;s in Business preferred).</li><li>
Tech Stack: Advanced proficiency in Microsoft 365 (Teams, Word, Excel, PPT), Zoom, and DocuSign.</li></ul>
Preferred Skills<ul><li>
Knowledge of government programs (TRICARE, VA, Military Health System).</li><li>
Background in a healthcare environment.</li><li>
Prior military service is highly valued.</li></ul>
#Workwolf #BCDC_Consulting</div>

Executive Administrative Assistant

Trivium Group

<div>
 
 
 Executive Assistant / Life Manager (Founder's Office)
 
 
 
 
 📍 Location: Washington, DC (Hybrid / Flexible Local Presence Required)
 
 💼 Position: Executive Assistant | Life Manager | Personal &amp; Operations Support
 
 🕒 Type: Full-Time | 1099 Contractor (with potential for long-term engagement)
 
 💰 Compensation: $50,000 - $60,000 annually (DOE) + performance-based growth potential
 
 
 
 About the Employer
 
 
 
 
 Tayvon Jackson is a high-profile author, financial advisor, and former Division 1 basketball standout based in the DMV area. As the founder of New Perspective Financial Solutions and a contributor to Forbes and CBS's Great Day Washington, Tayvon manages a diverse portfolio including multiple companies, a basketball team, and various real estate properties.
 
 
 We are seeking a high-energy, "high-drive" Life Manager to act as the central hub for Tayvon and his fianc&eacute;e's personal and professional lives. This is a role for an operator who thrives in a fast-paced environment and is ready to own the day-to-day execution of a multifaceted lifestyle.
 
 
 
 🧠 About the Role
 
 
 
 
 We are seeking a highly organized, proactive, and resourceful Executive Assistant / Life Manager to support a fast-paced entrepreneur managing multiple businesses, real estate assets, and personal responsibilities.
 
 
 This is a high-trust, high-responsibility role designed for someone who thrives in managing complexity, bringing order to chaos, and creating efficiency across both personal and business operations.
 
 
 You will act as a central right hand, ensuring the executive's life runs seamlessly so they can focus on business growth and strategic priorities.
 
 
 
 🧩 Key Responsibilities
 
 
 
 
 🏠 Personal &amp; Household Management
 
 
 
 <ul>
 <li>
 Coordinate household operations including cleaning staff, meal prep services, and vendors
 </li>
 <li>
 Ensure smooth daily home logistics for executive and partner
 </li>
 <li>
 Manage errands, personal requests, and day-to-day coordination
 </li>
 <li>
 Oversee pet-related scheduling and household needs
 </li>
 </ul>
 
 💰 Financial &amp; Administrative Organization
 
 
 
 <ul>
 <li>
 Organize and maintain overview of multiple properties and recurring bills
 </li>
 <li>
 Track utilities, invoices, and payment schedules to ensure nothing is missed
 </li>
 <li>
 Assist in basic financial tracking and expense organization
 </li>
 <li>
 Maintain structured systems for personal and business obligations
 </li>
 </ul>
 
 ✈️ Travel &amp; Lifestyle Coordination
 
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel end-to-end
 </li>
 <li>
 Provide itinerary breakdowns, cost summaries, and recommendations
 </li>
 <li>
 Handle bookings for flights, hotels, dining, and experiences
 </li>
 <li>
 Manage last-minute changes and travel disruptions
 </li>
 </ul>
 
 📧 Executive Support &amp; Communication
 
 
 
 <ul>
 <li>
 Monitor and filter high-volume personal and business emails
 </li>
 <li>
 Identify priorities and provide daily/weekly email summaries
 </li>
 <li>
 Draft responses and coordinate follow-ups when needed
 </li>
 <li>
 Act as gatekeeper to protect executive time and focus
 </li>
 </ul>
 
 📅 Scheduling &amp; Calendar Management
 
 
 
 <ul>
 <li>
 Maintain structured calendars for executive and partner
 </li>
 <li>
 Coordinate meetings, personal commitments, and business obligations
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve them
 </li>
 </ul>
 
 🎯 Relationship &amp; Personal Coordination
 
 
 
 <ul>
 <li>
 Assist with personal gifting, reminders, and special events (birthdays, holidays)
 </li>
 <li>
 Help coordinate personal experiences and relationship activities (dinners, surprises, etc.)
 </li>
 <li>
 Support lifestyle organization to ensure efficiency and balance
 
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 ⚙️ What We're Looking For
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or Life Manager
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Ability to multitask across personal and business responsibilities
 </li>
 <li>
 Comfortable working in a fast-paced, always-on environment
 </li>
 <li>
 Strong communication skills (written and verbal)
 </li>
 <li>
 Proactive mindset &mdash; anticipates needs before they are expressed
 </li>
 <li>
 Ability to handle confidential and sensitive information with discretion
 </li>
 <li>
 Must have reliable transportation and live near Washington, DC
 
 </li>
 </ul>
 
 🛠️ Tools &amp; Systems (Preferred but Not Required)
 
 
 
 <ul>
 <li>
 Google Workspace (Calendar, Gmail, Sheets)
 </li>
 <li>
 Microsoft Excel
 </li>
 <li>
 Task management tools (Notion, Asana, Monday.com, etc.)
 </li>
 <li>
 Experience with AI tools like ChatGPT is a plus
 </li>
 <li>
 Basic financial tracking tools or budgeting systems
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 
 💰 Compensation &amp; Contract
 
 
 
 <ul>
 <li>
 $50,000 - $60,000 annually (based on experience)
 </li>
 <li>
 1099 Independent Contractor arrangement
 </li>
 <li>
 30-day probation period
 </li>
 <li>
 Opportunity for long-term growth based on performance
 
 
 </li>
 </ul>
 
 🚀 Why This Role Is Exciting
 
 
 
 
 This is not a traditional assistant role.
 
 
 You will be the operational backbone of a high-growth entrepreneur's personal and business life, managing everything from household logistics to financial organization and travel coordination.
 
 
 If you thrive in ownership, fast execution, and high-impact support roles, this position offers autonomy, trust, and real responsibility.
 
</div>

Alvarez & Marsal

<div>
 
 Description
 
 
 
 
 About Alvarez &amp; Marsal
 
 
 
 Alvarez &amp; Marsal (A&amp;M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work&mdash;guided by A&amp;M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity&mdash;are why our people love working at A&amp;M.
 
 
 
 The Team
 
 
 
 The Senior Executive Assistant will provide high-impact executive and operational support to the Public Sector Executive Committee and Operations Team while leading the Administrative Team comprised of Executive Assistants and Administrative Assistants. The Senior Executive Assistant will own standards, service levels, and continuous improvement for executive operations, events, onboarding/offboarding Managing Directors (MDs), and administrative excellence. The role will ensure seamless coordination, confidentiality, and measurable outcomes across a fast-paced, multi-site consulting environment.
 
 
 This position is primarily in-office with remote flexibility (one day per week).
 
 
 
 How you will contribute:
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Calendar management (sequence internal/external commitments, resolve conflicts, protect focus time)
 </li>
 <li>
 Timesheet entry and submissions
 </li>
 <li>
 Expense report preparation and submission
 </li>
 <li>
 Travel arrangements
 </li>
 <li>
 MD Onboarding and offboarding
 </li>
 <li>
 Liaison between leadership and internal/external stakeholders; ensure clear, timely, and executive-appropriate communication
 </li>
 <li>
 Internal meeting scheduling, preparation and production
 
 
 
 </li>
 </ul>
 Business Development and Proposal Support
 
 
 <ul>
 <li>
 Senior Advisor invoice submission and payment tracking
 </li>
 <li>
 Internal / external business development meeting scheduling and coordination (invites, agendas, materials, logistics, minutes, document management, and action tracking)
 </li>
 <li>
 White glove review of executive-ready presentations for printing
 </li>
 <li>
 Signature approval and coordination with Contracts Office
 
 
 
 </li>
 </ul>
 Event Planning
 
 
 <ul>
 <li>
 Practice-wide event planning and execution
 </li>
 <li>
 Vendor management through contracts, SLAs, reconciliation, and closeout
 
 
 
 </li>
 </ul>
 Collaboration and Communication
 
 
 <ul>
 <li>
 Supervision, training, and coaching of EA and AA team members
 </li>
 <li>
 Weekly workload reviews, biweekly 1:1s, and quarterly performance snapshots (including feedback from MDs)
 </li>
 <li>
 Guidance and support to develop EA / AA skills and adherence to PSS and office protocols
 </li>
 <li>
 Proactive anticipation and solutioning of EA / AA team procedures and gaps to maintain operational efficiency
 </li>
 <li>
 Coverage models, capacity planning, cross-training, and backfill practices for peak periods and leave
 </li>
 <li>
 Quality assurance / review implementation
 
 
 
 </li>
 </ul>
 
 Skills:
 
 
 
 <ul>
 <li>
 Exceptional time management, prioritization, and organization skills
 </li>
 <li>
 Strong leadership and team management abilities
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 High integrity, professionalism, and ability to handle sensitive information with discretion and professionalism
 </li>
 <li>
 Strong attention to detail and ability to multitask in a fast-paced environment
 </li>
 <li>
 Results-oriented mindset, with a focus on delivering high-quality outcomes and exceeding internal customer expectations
 </li>
 <li>
 Ability to manage multiple priorities under tight deadlines
 </li>
 <li>
 Expertise in event planning and coordination
 </li>
 <li>
 Familiarity with onboarding and offboarding processes
 </li>
 <li>
 Advanced Outlook calendar orchestration; complex schedule triage.
 </li>
 <li>
 Microsoft Office: Excel (reconciliations/reporting), PowerPoint (executive-ready materials), Word, Teams (collaboration).
 </li>
 <li>
 Expense/finance systems (Concur, SAP); CRM literacy (Salesforce read-only/report pulling).
 </li>
 <li>
 Event logistics expertise (budgeting, contracts, vendor SLAs, hybrid/virtual execution).
 </li>
 <li>
 Security and compliance awareness: PII handling, secure document sharing, travel duty-of-care.
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, management, or related field
 </li>
 <li>
 10+ years of relevant experience, 3+ years directly supporting multiple senior executives; 2-3+ years of people leadership
 </li>
 <li>
 Consulting or public sector experience preferred
 
 
 
 </li>
 </ul>
 The above description is intended to outline the general responsibilities and qualifications for the position. Specific duties and requirements may vary based on firm and practice focus areas, and client and internal customer needs.
 
 
 
 Your journey at A&amp;M
 
 
 
 We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person&rsquo;s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.
 
 
 We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&amp;M. The possibilities are endless for high-performing and passionate professionals.
 
 
 Regular employees working 30 or more hours per week are also entitled to participate in Alvarez &amp; Marsal Holdings&rsquo; fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&amp;D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez &amp; Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&amp;M&rsquo;s benefits programs.
 
 
 The salary range is $100,000 - $110,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&amp;M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance.  Please ask your recruiter for details.
 
 
 #HBCU
 
 
 Inclusive Diversity
 
 
 A&amp;M&rsquo;s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work&mdash;guided by A&amp;M&rsquo;s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity&mdash;are the main reasons our people love working at A&amp;M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&amp;M way.
 
 
 Equal Opportunity Employer
 
 
 It is Alvarez &amp; Marsal&rsquo;s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&amp;M policy statements and additional information by region here.
 
 
 Unsolicited Resumes from Third-Party Recruiters
 
 
 Please note that as per A&amp;M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&amp;M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
 
 
</div>

Senior Executive Assistant

Systems Planning and Analysis, Inc. (SPA)

<div>Overview:
<div>
Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. Objective. Responsive. Trusted.</div><div></div><div> 
The AUKUS, Submarines, and Industrial Base Group (ASIG), within the Sea, Land, Air Division, provides timely, objective, analytic assessments that integrate technical, operational, programmatic, policy and business analysis to NAVSEA Team Submarine program offices and key stakeholders surrounding submarine platform construction. Team Submarine unifies submarine platform procurement activities, which includes the Columbia-class SSBN program (a Major Defense Acquisition Program and the Navy&rsquo;s top acquisition priority), the Virginia-class SSN program and the new SSN-X program (developing the next generation attack submarine), to bring improved capabilities to our undersea forces. Analysts and Engineers supporting Team Submarine will continue SPA&rsquo;s decades of support to the SSBN force, as well as supporting oversight of cutting-edge attack submarine construction, assisting in developing the design requirements for the SSN platform of the future, and helping plan and execute new and innovative strategies to strengthen the critical submarine shipbuilding industrial base. These are high-profile, major acquisition and manufacturing programs of significant importance to the future capabilities of the US Navy in an era of renewed strategic competition. #MC</div>
Responsibilities:
<div>
In this role, the Executive Assistant will support the AUKUS program office. Responsibilities will include 1) Direct support to the program manager, 2) Synchronize and deconflict executive schedule to ensure smooth day-to-day operations, 3) Communicate with executive staff to ensure briefing materials are prepared for leadership engagements, 4) Coordinate with executive leadership to ensure schedule awareness and deconfliction, 5) and working with international partners to synchronize schedules. This position is located at the Washington Navy Yard.</div><div></div><div> 
Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations. Washington, D.C. Pay Transparency Range: $90K - $130K</div>
Qualifications:
<div>
Required Qualifications:</div><ul><li>
Associate&rsquo;s degree in business administration (or other relevant field).</li><li>
5+ years&rsquo; experience with executive scheduling, Defense Travel System, and front office support.</li><li>
Proven experience working in a flag level front office.</li><li>
Strong administrative, organizational and analytical skills and the willingness to learn.</li><li>
Strong written and verbal communication skills and proficiency with MS Office applications.</li><li>
Current DoD SECRET clearance and the ability to maintain it throughout employment.</li></ul><div>
Desired Qualifications:</div><ul><li>
Experience with and knowledgeable of the Navy requirements and program office organizations and processes.</li></ul></div>

Executive Assistant

Astrion

<div>
 
 Overview
 
 
 
 
 Sr. Executive Assistant
 
 
 
 
 LOCATION:
 
 Washington, DC
 
 
 
 JOB STATUS:
 
 Full-time
 
 
 
 CLEARANCE:
 
 Ability to obtain a Public Trust
 
 
 
 CERTIFICATION:
 
 N/A
 
 
 
 TRAVEL:
 
 Limited; as needed
 
 
 US Citizenship required
 
 
 Astrion has an exciting opportunity for a
 
 Program Analyst
 
 to support the Federal Aviation Administration - PSS Contract.
 
 
 
 Required Qualifications / Skills
 
 
 
 <ul>
 <li>
 Education: High School Degree or Higher
 </li>
 <li>
 Years of Experience: 3-5 Years
 </li>
 <li>
 Strong analytical/critical thinking and creative problem-solving skills to quickly identify and help address project challenges
 </li>
 <li>
 Strong interpersonal skills to interact with customers, senior-level personnel, and team members
 </li>
 <li>
 Strong organizational skills to prioritize work and balance complex projects to facilitate tight project deadlines
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Ability to learn new concepts, tasks, and project-related tools quickly and easily
 </li>
 <li>
 Ability to accept constructive feedback and implement changes immediately
 </li>
 <li>
 Ability to adapt to and function in a highly demanding and quickly shifting/evolving customer environment
 </li>
 <li>
 An inquisitive and logical mind able to anticipate potential issues or areas of concern
 </li>
 <li>
 High levels of attention to detail and accuracy
 </li>
 <li>
 Ability to take initiative reflective of a well-developed habit of proactivity
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative and program support for FAA projects and teams.
 </li>
 <li>
 Support the development and maintenance of the office roster, phone list, recall roster, and group/team calendars.
 </li>
 <li>
 Distribute updated rosters and related materials to team members as directed by leadership.
 </li>
 <li>
 Coordinate mail distribution, reproduction center operations, and express mail services.
 </li>
 <li>
 Assist with offsite meeting planning, including conference room scheduling.
 </li>
 <li>
 Maintain KSN for group/team.
 </li>
 <li>
 Support coordination of team travel in the E2 travel system, including review of travel authorizations and vouchers for obligations.
 </li>
 <li>
 Provide support to Fund Certification Officers (FCO) by collecting data/information, conducting research, and identifying problems.
 </li>
 <li>
 Apply understanding of CWP, Delphi, PRISM, PCARD module, REGIS, US Bank Purchase Card, and E2 to project funds.
 </li>
 <li>
 Review project status and funding balances.
 </li>
 <li>
 Review and support labor reclassification to correct project and asset assignments.
 </li>
 <li>
 Provide support to FCO for project funds reconciliation.
 </li>
 <li>
 Review US Bank purchase card transactions, attach documents, add comments, and reallocate each line item.
 </li>
 <li>
 Review PRISM PCARD TPCs and PCAs.
 
 
 </li>
 </ul>
 #CJ
 
 
</div>

Hermeus

<div>
 Hermeus is a venture-backed defense aviation company reclaiming the lost art of rapid iterative prototyping to build the fastest aircraft in the world today. By prioritizing relentless hardware iteration, we deliver high-speed systems at the pace of the modern battlefield. We work with the Department of War to provide the high-speed capabilities our nation and its allies need to maintain a durable, asymmetric advantage.
 
 
 We need your help to effectively manage the wide range of time demands for a small group of senior executives at Hermeus. You&rsquo;ll be empowered to own the executive&rsquo;s calendar and help them more effectively manage when, where, and how they execute their duties. Your impact on the business is massive as you team with the business&rsquo; senior leaders to deliver the world&rsquo;s fastest airplane.
 
 
 
 RESPONSIBILITIES:
 
 
 
 
 <ul>
 <li>
 Manage daily calendars for :2- 3 senior executives
 </li>
 <li>
 Respond to internal and external meeting requests
 </li>
 <li>
 Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
 </li>
 <li>
 Act as point of contact for external guests
 </li>
 <li>
 Plan and host external meetings
 </li>
 <li>
 Must be willing to travel to LA, ATL or DC as needed, and comfortable working across different environments or schedules
 
 
 
 
 </li>
 </ul>
 
 MINIMUM REQUIREMENTS:
 
 
 
 
 <ul>
 <li>
 A minimum of 4+ years administrative experience supporting senior level executives in a fast-paced environment preferred
 </li>
 <li>
 Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external
 </li>
 <li>
 Strong organizational and time management skills. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow through
 </li>
 <li>
 Must be able to work onsite in DC a minimum of one day per week as needed by leadership to support growing organization
 </li>
 <li>
 Demonstrates curiosity and a desire to understand the company goals
 </li>
 <li>
 Ability to handle constant change
 </li>
 <li>
 Proven ability to handle confidential and sensitive information in a professional manner
 </li>
 <li>
 Excellent attention to detail and accuracy
 </li>
 <li>
 Strong Microsoft Office Suite skills
 </li>
 <li>
 Proficient in scheduling meetings in multiple time zones
 </li>
 <li>
 Experience planning and booking international travel
 </li>
 <li>
 Handling exec's monthly expense reports
 
 
 
 
 </li>
 </ul>
 
 PREFERRED SKILLS AND EXPERIENCE:
 
 
 
 
 <ul>
 <li>
 Experience coordinating executive-level meetings requiring security clearance.
 </li>
 <li>
 Experience working with CRM systems
 </li>
 <li>
 Experience supporting engineering/product teams
 
 
 
 
 </li>
 </ul>
 The salary information provided is a general guideline only. Hermeus takes various factors into account, including, but not limited to, the position's scope and responsibilities, the candidate's professional background, education and training, essential skills, and market and business considerations, when presenting a job offer.
 
 
 Compensation is only one part of our total rewards package. Hermeus offers competitive salary and equity, unlimited PTO policy, generous parental leave, potential for year-end bonuses, and more!
 
 
 100% employer-paid health care
 
 
 401k &amp; Retirement Plans
 
 
 Unlimited PTO
 
 
 Weekly Paid Office Lunches
 
 
 End of Year Bonuses
 
 
 Fully stocked breakrooms
 
 
 Stock Options
 
 
 Paid Parental Leave
 
 
 
 U.S. EXPORT CONTROL COMPLIANCE STATUS
 
 
 The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a &ldquo;U.S. person&rdquo; as defined by 22 C.F.R.
 
 
 
 <ul>
 <li>
 120.62 or otherwise eligible for deemed export licensing. US persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending
 
 
 
 
 </li>
 </ul>
 
 EQUAL OPPORTUNITY
 
 
 Hermeus is an Equal Opportunity Employer. Employment decisions at Hermeus are based solely on merit, competence, and qualifications, without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
 
 The salary information provided is a general guideline only. Hermeus takes various factors into account, including, but not limited to, the position's scope and responsibilities, the candidate's professional background, education and training, essential skills, and market and business considerations, when presenting a job offer
 
</div>

DC PUBLIC LIBRARY

<div><div><div><div>JOB SUMMARY 
This position is located in the DC Public Library (DCPL). DCPL is proud to be a recognized force in the community for engaging the mind, expanding opportunities, and elevating the quality of life. This position description depicts duties and responsibilities required of the position with the primary responsibility for performing a variety of administrative and secretarial duties.
The Chief of Public Services is responsible for managing the Public Services division at DCPL, including the Collections department, 25 Neighborhood libraries &amp; the Central library, Office of Public Safety, Service Design &amp; Engagement and the Youth &amp; Family Services department.
As an Executive Assistant, incumbent acts as confidential assistant to the Chief of Public Services Assignments involve providing day-to-day advice, objective analyses, and recommendations on a variety of issues related to the full range of responsibilities of the executive official. The incumbent ensures that the daily administrative operation&rsquo;s goals and objectives of the Department are accomplished. 
MAJOR DUTIES AND RESPONSIBILITIES<ul><li>
Responds to inquiries and administrative issues, both verbally and in writing, on behalf of the executive official. Reviews for accuracy, completion and timeliness of all assignments and correspondence requiring the signature of the executive official.</li><li>
Prepares and maintains correspondence for the executive official&rsquo;s signature. Determines appropriate routing, including what needs the executive official&rsquo;s personal attention. Assigns appropriate correspondence tracking.</li><li>
Serves as a troubleshooter on a number of sensitive matters. Handles special assignments involving confidential information and data. Provides recommendations for administrative errors or inconsistencies and ensures that the necessary action is taken to resolve the problem area.</li><li>
Analyzes fact and circumstances involved in making recommendations for solving administrate problems within the limits of standards or acceptable practices. Conducts research into matters of general or specific concerns which affect the goals and objectives of the executive officials&rsquo; accomplishments.</li><li>
Follows up on all assignments made by the executive official to other senior staff and DC government officials to assure timeliness of projects, and that the end product is completed. Reports delays to the executive official, and the reasons behind them.</li><li>
Coordinates the financial management to include but not limited to tracking expenditures; PASS entries; and working with vendors.</li><li>
Coordinates with the executive official the scheduling of appointments, events, and travel arrangements. Suggests alternative times, as appropriate, in case of conflict. Prepares detailed itinerary, and coordinates attendance of appropriate staff, acquisition of visual aids, background information, etc.</li><li>
Plans agendas, and determines location for meetings, conferences, and other special events. Ensures that appropriate working papers, pamphlets, briefings and reports are complete and ready for presentation.</li><li>
Maintains document-tracking system and ensures that the many files and/or records are complete and up to date, as well as the database of all documents received and sent form the executive official, when necessary.</li><li>
Prepare reports and briefing materials to assist the executive official in preparation for meetings.</li><li>
Performs other related duties as assigned.</li></ul> 
MINIMUM QUALIFICATION AND REQUIREMENTS<ul><li>
Possess a High School Diploma or a certificate of equivalency (GED) issued by a recognized department of education</li><li>
Three (3) years of experience working in an office setting as an administrative assistant or clerical assistant</li><li>
Thorough knowledge of the organizational structure, missions, functions, goals, and objectives. Knowledge of administrative policies processes of the executive office, in order to develop plans and carry out activities.</li><li>
Thorough knowledge of administrative concepts and practices sufficient to recommend changes in administrative policies and foresee administrative problems and requirements.</li><li>
Thorough analytical skills to perform broad and complex research tasks in a variety of program areas under shot deadlines, and to plan, evaluate, develop, and conduct studies.</li><li>
Ability to plan and coordinate multiple assignments and project activities, simultaneously, that involve a combination of priorities; and the ability to coordinate work activities with other internal and external organizations.</li><li>
Skill in oral and written communications sufficient to advise and consult with for executives, present findings and recommendations, coordinate executive office activities, and prepare memoranda, letters and reports.</li><li>
Skill in using a personal computer and various software programs (e.g., Microsoft suites: MS Word, Excel, Access, Project, PowerPoint; SharePoint; Outlook); and the ability to apply information management systems/office automation principles.</li><li>
Must understand the sensitive nature of work in the executive office and maintain the highest levels of confidentiality and integrity.</li><li>
Must exercise tact and diplomacy.</li><li>
Performs other related duties as assigned.</li><li>
Possess at least 1 year of experience at the next lower grade level (CS11) | Applicable to District employees&rsquo; candidates</li></ul>
Preferred<ul><li>
Bachelor&rsquo;s degree from an accredited college or university</li></ul> 
LICENSURES AND CERTIFICATIONS
N/A 
WORKING CONDITIONS/ENVIRONMENT
The work is primarily sedentary, although some slight physical effort may be required. The work may involve visits to work sites, and requires periods of walking, standing, bending, stooping and carrying of light items.
The work is performed in an office setting with some flexibility of telework. 
DISTRICT REFERENCE CHECK
All applicants who are current or former District of Columbia Government employees will be subject to a background examination prior to the issuance of a conditional offer of employment. This review will include coordination with District agencies where the applicant is currently or was previously employed. The purpose of this examination is to verify the applicant&rsquo;s employment standing and determine eligibility for rehire, reassignment, or promotion within the district government. Applicants found not to be in good standing may be deemed ineligible for further consideration.
By applying to this vacancy announcement, you hereby authorize the District of Columbia Public Library to conduct a background examination and reference check, including coordination with any District agencies where you are currently or was previously employed, to verify your employment standing and assess your eligibility for continued employment consideration. 
GENERAL SUITABILITY SCREENING
This position is subject to general suitability screening; verification of employment history, reference checks and degree/license, as applicable. The appointee to the position may be offered employment contingent upon receipt of a satisfactory general suitability screening. 
ENHANCED SUITABILITY SCREENING
The position for which the individual is applying has been identified and designated as requiring enhanced suitability screening; If tentatively selected for the position, a criminal background check, traffic record check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and the appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening. 
OTHER SIGNIFICANT FACTORS
Type of Appointment: Career Service Regular Appointment
Tour of Duty/Schedule: This position primarily works during standard business hours
Reporting Location: MLK Library
Division/Department: Public Services
Collective Bargaining Unit: This position is in the collective bargaining unit.
Promotion Potential: Promotional Potential to CS 13
Appointed Salary: The selected incumbent will be appointed at the appropriate salary rate of a CS 12.
Budgeted Salary: This position is budgeted for a minimum salary of $92,656 to a maximum salary of $104,168. 
IMPORTANT NOTE: We appreciate every applicant&rsquo;s interest. However, only those who meet the qualifications and are considered by the hiring committee or interview panel will be contacted for the next steps in the recruitment process. Meeting the qualifications and/or passing the screening does not warrant an interview automatically. 
RESIDIENCY REQUIREMENT
A person applying for a position in the Career Service, Educational Service, Management Supervisory Service, an attorney position in the Legal Service (series 905) other than the Senior Executive Attorney Service (SEAS), or an attorney position in the Excepted Service (series 950) who is a bona fide District resident AT THE TIME OF APPLICATION for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment. 
EMPLOYMENT BENEFITS
Selectee will be eligible for health and life insurance, annual (vacation) and sick leave, and will be covered under the District of Columbia government's retirement plan. However, if the selectee was previously employed in the District of Columbia government under an appointment for which he/she was eligible for Civil Service Retirement (CSR), contributions to CSR will resume upon re-employment. 
EQUAL EMPLOYMENT OPPORTUNITY
The District of Columbia Government is an Equal Opportunity Employer: all qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, or disability. Sexual harassment is a form of sex discrimination, which is also prohibited. In addition, harassment based on any of the above-protected categories is prohibited.</div></div></div></div>

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