executive assistant

administrative assistant 3 Jobs in Washington

administrative assistant 3

certified dental assistant Jobs in Washington

certified dental assistant

executive & personal assistant - $45/hr-$48/hr - dc Jobs in Washington

executive assistant to chief executive officer Jobs in Washington

executive administrative assistant

The Building People

<div>The Building People delivers integrated solutions that connect technology, buildings, and people to optimize real estate performance, facility operations, and workforce outcomes. With over 450 contracts delivered across 187 project locations, we manage more than 1,700 facilities and support $38.5B in federal and commercial assets. Leveraging AI-driven automation, data analytics, and platform-agnostic systems, we create high-performing, future-ready environments that reduce cost, improve efficiency, and enable mission success. Founded in 2012, we now have over 450 employees supporting 23 federal agencies&mdash;making us a trusted leader in delivering technology-infused building solutions across the public sector.

The Building People is committed to fostering a workplace where every employee can thrive. Using tools like the Predictive Index, we thoughtfully align individual strengths with team needs -ensuring the right fit, the right role, and long-term success.

Our culture is rooted in integrity, innovation, and service. Through our growing philanthropy program, we support communities by focusing on gratitude, giving back, partnerships, and mentorship.

Our Market Offerings Include:
<ul>
<li>Real Estate &amp; Workplace</li>
<li>Facilities Management
</li><li>Facilities Operations &amp; Maintenance</li>
<li>Project Management &amp; Engineering</li>
<li>Workforce Transformation &amp; Organizational Design</li>
<li>Mission Support</li>
<li>Smart Buildings &amp; Energy Efficiency</li>
<li>Technology Solutions</li>
</ul>
Join our rapidly growing team and help shape the future of real estate, facilities, and community impact. 

The Building People has an opening for an Executive Administrative Assistant to support our federal client. The Executive Administrative Assistant will perform a variety of administrative functions to support the operations of a program office. Performs specialized administrative support tasks of a non-routine and non-repetitive nature. Monitors projects and/or finances for members of assigned functional unit. Performs professional level tasks both formal and informal requiring independent judgment, initiative, and tact; determines the method of collection and analysis for assigned projects; and prepares complex briefings. Coordinates administrative work within the secretarial and clerical support group. Must be proficient in Microsoft Office Suites 2010 or better. Manages multiple calendars and meeting rooms on Outlook. Expertise in preparing various reports, making recommendations for actions, project management, event planning, office relocation planning and other duties as assigned.
<ul>
<li>Performs a variety of administrative function to support the operation of a program office.
</li><li>Must be experienced working with senior executives.</li>
<li>Most possess independent judgment, initiative, and tack. Must be proficient in Microsoft Office Package.</li>
<li>Most have extensive experience with Department of Energy Travel and Conference Management policies and systems.</li>
<li>Functional areas for this position include but not limited to:</li>
<li><ul><li>Manages multiple calendars and schedules meetings</li>
<li>Prepares agendas for internal/external meetings and prepares briefing materials</li>
<li>Arranges/coordinates domestic/international travel</li>
<li>Composes and prepares correspondence for senior management</li>
<li>Tracks incoming issues addressed to Director &amp; Deputy Director and ensures that responses are sent in a timely manner</li>
<li>Monitors and responds to emails</li>
<li>Prepares draft PowerPoint presentations and reports when needed</li>
<li>Maintains digital and paper files</li>
<li>Serves as office receptionist and customer service representative</li>
<li>Provides conference administrative/travel support to Operations Team and Program Managers, as needed</li>
<li>Manages conference room scheduling and set-up, including webinars and videoconferences</li>
<li>Manages logistics of monthly All-Hands meeting (e.g., ensure room reservation, room setup, webinar setup, manage remote attendees and call-in).</li>
<li>Support development of Travel Authorizations and managing the expenditure of travel funds</li>
<li>Support in the development of process documents such as travel, on-boarding and general Standard Operating Procedures</li> 
</ul></li></ul><ul><li>Our positions may require a background screening and clearance directly from the Government.</li></ul>
<ul><li>Please note that telework arrangements are subject to change based on customer requirements.</li></ul> 


ADDITIONAL INFORMATION

Competitive benefits for eligible employees include:
<ul>
<li>Medical &amp; Rx</li>
<li>Dental</li>
<li>Vision</li>
<li>Flexible Spending Accounts</li>
<li>401(k) Retirement Plan</li>
<li>Life Insurance/AD&amp;D</li>
<li>Long Term Disability and Short-Term Disability</li>
<li>Paid Time Off</li>
<li>Holiday Pay</li>
</ul>
All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccomodation@thebuildingpeople.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster and Pay Transparency Statement.
<div>Required Experience &amp; Skills
</div>
<ul><li>6 (six) years&rsquo; experience</li>
<li>Microsoft Office Suite
</li><li>Strong writing and editing skills</li>
</ul>
Required Education
<ul>
<li>Minimum Education: B.S. or B.A. in Business Management or other appropriate discipline</li></ul></div>

Executive Administrative Assistant

Ford Agency

<div></div><div><div><div><h4 class="jobSectionHeader">Job Details</h4>
</div><div><div><div>Posted March 02, 2026
</div><div>Compensation Starting at $90,000 annually
</div><div>LocationWashington D.C.</div>
<div>Job Type Direct Hire
</div><div>Industry Legal
</div></div></div><div><h4 class="jobSectionHeader">Job Description</h4>
<div>The Ford Agency is currently recruiting for an Executive Assistant to join a global law firm in their DC office. The Assistant will manage calendars, logistics, and expenses for multiple attorneys and collaborate across departments. Dynamic candidates with demonstrated administrative experience and excellent problem solving skills are encouraged to apply! 
 
Responsibilities Include:
<ul><li>Coordinate meetings and arrange travel for attorneys</li>
<li>Manage expense reports</li>
<li>Maintain contact information for clients and manage the database</li>
<li>Collaborate with various teams including accounting and business development teams</li>
<li>Collaborate with team on various projects and initiatives</li>
</ul>Qualifications Include:
<ul><li>5+ years of administrative support experience
<ul><li>Legal administrative experience strongly preferred</li>
</ul></li><li>Professional communication skills</li>
<li>Ability to handle multiple projects with shifting priorities</li>
<li>Excellent attention to detail and organizational skills</li>
<li>Proficiency in MS Office</li>
</ul>
 
Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation. 
 
The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients.</div></div></div></div>
 <div><div><div><h2 class="jobSectionHeader">We listen, ask key questions, and refine the process</h2> 
Our refined process has led our team to consistent success in recruiting for the area&rsquo;s discerning business market.
We ensure our clients&rsquo; priorities, role requirements, company culture, and objectives are taken into consideration for every search. We have an extensive pool of talent to quickly identify strong candidates for your open positions, taking the burden of time and energy off your shoulders.
We do the same for candidates, actively listening to career desires and goals during each interview, and presenting realistic options and timelines for employment.
Clients and candidates alike find our recruiting services refreshing and reliable.</div></div></div>

Executive Assistant

McKinsey & Company

<div>
 
 Who You'll Work With
 
 
 
 You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.
 
 
 In return for your drive, determination, and curiosity, we&rsquo;ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.
 
 
 When you join us, you will have:
 
 
 <ul>
 <li>
 Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
 </li>
 <li>
 A voice that matters: From day one, we value your ideas and contributions. You&rsquo;ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
 </li>
 <li>
 Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm&rsquo;s diversity fuels creativity and helps us come up with the best solutions. Plus, you&rsquo;ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
 </li>
 <li>
 Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.
 
 
 </li>
 </ul>
 
 Your Impact
 
 
 
 Our Executive Assistants (EAs) are expected to be creative problem solvers for the Senior Partner and/or Partner whom they support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and delivering high-quality end products.
 
 
 The Partners&rsquo; network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.
 
 
 This role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.
 
 
 Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.
 
 
 Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing projects with minimal guidance. These projects often involve coordinating schedules for senior leadership participants.
 
 
 Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.
 
 
 Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.
 
 
 The role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.
 
 
 Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.
 
 
 
 Your Qualifications and Skills
 
 
 
 <ul>
 <li>
 Undergraduate degree preferred
 </li>
 <li>
 3+ years supporting senior level executives
 </li>
 <li>
 Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
 </li>
 <li>
 Highly professional presence on telephone, email, and all other work-related communications platforms
 </li>
 <li>
 Strong typing and proofreading skills; ability to produce typed documents quickly and accurately
 </li>
 <li>
 Computer literate, including strong email and calendaring skills
 </li>
 <li>
 Excellent judgment and resourcefulness
 </li>
 <li>
 Strong technical skills, including proficiency in PowerPoint, Word and Excel
 </li>
 <li>
 Excellent interpersonal skills; positive attitude; ability to build relationships within the firm and with client executives and external experts
 </li>
 <li>
 Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
 </li>
 <li>
 Able to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment
 </li>
 <li>
 Professional commitment to client service; comfortable working in a team setting with client service "can do" attitude
 </li>
 </ul>
</div>

Beacon Hill

<div>
 
 Our client is on the lookout for a talented Executive &amp; Personal Assistant to support their CEO. In this temporary to permanent role, you'll have the chance to work alongside industry leaders and pave the way for a rewarding career.
 
 
 About the Job:
 
 <ul>
 <li>
 Manage ever-changing complex calendars and multi-stop travel arrangements.
 </li>
 <li>
 Prepare meeting materials, presentations, and agendas; take meeting minutes and disseminate action items in follow-up.
 </li>
 <li>
 Serve as a point-of-contact for internal and external stakeholders.
 </li>
 <li>
 Support charitable donations, external board needs, computer issues, and personal appointments.
 </li>
 <li>
 Complete additional tasks/special projects and provide support as needed.
 </li>
 </ul>
 
 About You:
 
 <ul>
 <li>
 15+ years of executive or law firm support experience; a bachelor's degree is preferred.
 </li>
 <li>
 Experience with both personal and professional support.
 </li>
 <li>
 Experience with coordinating international/domestic travel, scheduling across time zones, and frequently rebooking travel.
 </li>
 <li>
 Proficient in MS Office Suite.
 </li>
 <li>
 Detail-oriented with excellent communication, organizational, and multitasking skills.
 </li>
 </ul>
 
 About the Position
 
 <ul>
 <li>
 $45/hr-$48/hr, while temporary.
 </li>
 <li>
 $100k-$125k, when permanent, depending on experience.
 </li>
 <li>
 Hours are 8am-5pm.
 </li>
 <li>
 100% on-site in Washington, DC.
 </li>
 <li>
 Metro accessible!
 
 </li>
 </ul>
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
</div>

Executive & Personal Assistant - $45/hr-$48/hr - DC

Chickasaw Nation Industries

<div>The Executive Assistant provides support to Federal Aviation Administration (FAA) executives in Washington, DC performing at a high-level office-oriented, clerical, and coordinating functions, including telephone answering, data entry, meeting coordination, travel arranging, and pre-defined task execution. This position is currently remote; however, onsite reporting may be required in the future based on client needs.
Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure &amp; Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental &ndash; Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.
As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.
ESSENTIAL REQUIREMENTS
Must be able to obtain a customer public trust clearance for access to facilities, equipment and property.
KEY DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Supports Division manager and/or executive with calendar management/scheduling of appointments.
Supports meetings; recording, submitting minutes and action items and providing briefing updates to executives.
Acts as a liaison with staff, maintaining good working relationships with staff and throughout the organization and exercising good judgment and discretion.
Assists with interoffice correspondence review and coordination.
Works closely and effectively with the leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Analyzes multiple data sources to identify problems; analyze and propose solutions and communicate them effectively.
Assists Executives with time recording reviews (LDR codes) using Gov. time keeping system (CASTLE), reviewing codes and recommending changes or approval.
Prepares program-related briefings and presentations.
Reviews FAA orders and notices to ensure adherence to FAA policies and processes.
Provides logistics support for client meetings (off site or onsite), could include assisting with planning and coordinating small events.
Schedules and arrange travel for executives using Government software (E2).
Superior organizational and analytical skills with keen attention to accuracy, detail, and quality.
Superior time management and follow-up skills.
Excellent interpersonal communication skills with the ability to effectively communicate complex information in a clear and concise manner and work with staff at various levels.
Must be detail-oriented and be able to exercise sound judgment while working proactively and effectively with minimal supervision.
Proficiency in the use of industry standard office software and applications.
High proficiency with Microsoft Office programs to include SharePoint, OneNote, and Teams.
Previous FAA experience preferred.
Experience with office calendaring and scheduling, expense management, and E2 travel coordination.
May be required to travel to support quarterly customer offsite meetings.
EDUCATION/EXPERIENCE
High school diploma or general education degree (GED) and a minimum of ten (10) years&rsquo; relevant experience; or Associate's degree and a minimum of nine (9) years&rsquo; relevant experience; or Bachelor's degree and a minimum of eight (8) years&rsquo; relevant experience, or equivalent combination of education/experience.
PHYSICAL DEMANDS
Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. May occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic. May be required to wear safety and personal protective equipment. This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax and print machines. This position is largely sedentary; however, constant repeating motions that may include the wrists, hands and/or fingers. Seldom lifting of office supplies weighing up to 20 pounds as necessary.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
EOE including Disability/Vet
The estimated pay range for this role is $25 to $27 per hour, with the final offer contingent on location, skillset, and experience.
CNI offers a comprehensive benefits package that includes:
<ul><li>Medical
</li><li>Dental
</li><li>Vision
</li><li>401(k)
</li><li>Family Planning/Fertility Assistance
</li><li>STD/LTD/Basic Life/AD&amp;D
</li><li>Legal-Aid Program
</li><li>Employee Assistance Program (EAP)
</li><li>Paid Time Off (PTO) &ndash; (11) Federal Holidays
</li><li>Training and Development Opportunities
</li></ul>Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).</div>

Hawthorne Lane

<div>
 
 A private foundation in Washington, D.C. is seeking an eager and enthusiastic personal assistant to provide high-end executive support to its founding Principal with a white-glove touch. As the Personal Assistant to this Principal, your primary role will be managing high-volumes of scheduling and meeting logistics for the Executive&rsquo;s personal and professional life. This role requires an experienced Executive Assistant or Personal Assistant with a proven track record for delivering quality work while managing daily administrative needs in an efficient manner. The ideal candidate has a thorough understanding of executive level protocol and can solve problems in a professional manner. If you&rsquo;re a smart and energetic Assistant with great interpersonal skills, a flexible attitude, and a highly professional manner, this could be the perfect opportunity for you!
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the Principal&rsquo;s calendar, appointments, and travel logistics, including coordinating activities across time zones.
 </li>
 <li>
 Serve as a liaison with other staff and external contacts, screening incoming requests, addressing inquiries, assessing priority, and directing to the appropriate contact.
 </li>
 <li>
 Draft and review correspondence, documents, meeting notes, and other written materials with impeccable attention to tone, clarity, and professionalism. Ensure that all files are organized and easily accessible.
 </li>
 <li>
 Maintain organization of files, documents, and household/foundation information, providing a single point of coordination across locations.
 </li>
 <li>
 Track and manage items, schedules, and logistics in alignment with the Principal&rsquo;s standards and expectations.
 </li>
 <li>
 Prepare and submit expense reports.
 </li>
 <li>
 Collaborate with household, corporate, and external contacts while maintaining a calm, professional presence and strong interpersonal relationships.
 </li>
 <li>
 Assist with projects, errands, and personal assistant tasks as needed, ensuring seamless execution of priorities.
 </li>
 </ul>
 
 
 Why You&rsquo;ll Love Working Here:
 
 
 <ul>
 <li>
 Employees enjoy competitive compensation and generous benefits which include health insurance, 401(k) matching, paid time off, and more.
 </li>
 <li>
 This opportunity is fully onsite in the Washington, D.C. office, which is accessible via public transportation. The office is pet-friendly, so comfortability around animals is essential!
 </li>
 <li>
 Flexibility to travel with the Principal is preferred.
 </li>
 </ul>
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 Administrative experience. You have at least four (4) years of prior experience providing administrative support to a principal(s). Candidates who have a bachelor&rsquo;s degree will stand out!
 </li>
 <li>
 Thorough and thoughtful. You have exceptional organizational and time management skills, often taking a proactive approach to work, anticipating needs with ease.
 </li>
 <li>
 Writing wiz. You have a knack for writing and demonstrate professionalism through all communication.
 </li>
 <li>
 Team oriented and solution oriented. You thrive as a member of a team in a fast-paced environment, and are resourceful, independently working to address conflicts as they arise.
 </li>
 <li>
 Systems skilled. You are proficient in the Microsoft Office Suite and can easily learn new software/technology as needed.
 </li>
 <li>
 Emotional intelligence. You are comfortable navigating high expectations, working with diverse stakeholders, and balancing firmness with tact.
 </li>
 </ul>
 
 
 
 
 Essential to Hawthorne Lane&rsquo;s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
 
</div>

Personal Assistant to Principal at Private Foundation

Husch Blackwell

<div>Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell, we believe that diverse, equitable, and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role and be valued and empowered, then we invite you to apply to our Practice Support Team Specialist position in our Washington D.C. office. This position will work onsite 3 days per week.

The Practice Support Team Specialist is responsible for providing point of contact administrative support to assigned attorneys within our Mass Tort Practice Group. Successfully managing multiple projects and priorities including delegating specific duties to other teams. Works in a Practice Support Team of Specialists, sharing overflow responsibility and support to all timekeepers assigned to the team. Communicates effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. Demonstrates executive level attention to detail, good grammar, spelling, and proofreading, as well as strong technical and organizational skills. Essential job duties include:
<ul>
<li>Coordinates all workflow for assigned attorneys, delegating specific task to other teams, including follow up and quality control.</li>
<li>Prepares documents: Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects.</li>
<li>Coordinates schedules: Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries.</li>
<li>Coordinates accounting administrative functions: Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets.</li>
<li>Processes new client/matter intake: Prepares and processes new matter forms, requests conflict checks, and opens new files.</li>
<li>Processes mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Workplace Services or Administrative Resource Team as needed.</li>
<li>Provides general administrative support: Maintains attorney contacts, tracks requirements and activity related to CLE and memberships.</li>
<li>Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness.</li>
<li>Effectively uses team software to log and manage workflow.</li>
<li>Shows proficiency in Mass Tort law, supporting our Mass Tort practice group: e-filing, calendar coordination, document edits, and pleadings.</li>
<li>Other: Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner.</li>
<li>Other duties as assigned.</li></ul> 


Minimum Position Requirements
<ul>
<li>High School Diploma or GED.</li>
<li>3-5 years of legal experience.</li>
<li>Ability to provide excellent customer service.</li>
<li>Ability to demonstrate excellent client communication skills.</li>
<li>Strong organizational skills.</li>
<li>Ability to work well both independently and within a team.</li>
<li>Minimum typing speed of 60 wpm.</li>
<li>Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel.</li>
<li>Proficiency in Adobe Acrobat.</li></ul> 


Preferred Position Requirements
<ul>
<li>2-year degree.</li>
<li>3-5 years of legal experience with a heavy focus on Mass Tort and trial support.</li>
<li>Previous transcription experience.</li>
<li>1-3 years of experience as a high-level executive assistant.</li>
<li>Experience managing a busy executive calendar.</li>
<li>Strong skills in process and information management.</li></ul> 


The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. Please reach out to our HR team to request an accommodation. 


COMPENSATION AND BENEFITS

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in various states and jurisdictions are as follows:
<ul>
<li>Washington, D.C.: $72,000 - $106,000</li>
</ul>
The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more. 


Please include a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

#LI-Hybrid 
#LI-JC1</div>

Litigation Legal Assistant (Practice Support Team Specialist)

Explore 91+ Executive administrative assistant in Washington this March. Find roles across top companies and apply now to boost your career.

91 executive administrative assistant jobs In Washington

Executive Administrative Assistant

Executive Assistant

Executive Assistant

Executive & Personal Assistant - $45/hr-$48/hr - DC

Executive Assistant

Personal Assistant to Principal at Private Foundation

Litigation Legal Assistant (Practice Support Team Specialist)