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administrator- operations / executive coordinator Jobs in Riyadh

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assistant manager - administration

administrative secretary

Vaccine Industrial Company

<div>
 
 We are seeking a highly organized and proactive Secretary to provide comprehensive administrative support to our Research &amp; Development team. The ideal candidate will be detail-oriented, discreet, and comfortable working in a fast-paced, innovation-driven environment.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Manage and maintain executives' calendars, schedule meetings, and coordinate appointments
 </li>
 <li>
 Handle incoming and outgoing correspondence (emails, letters, calls) on behalf of the R&amp;D department
 </li>
 <li>
 Prepare, format, and proofread technical documents, reports, presentations, and meeting minutes
 </li>
 <li>
 Organize and maintain confidential files, records, lab documentation, and research archives
 </li>
 <li>
 Coordinate travel arrangements and itineraries for R&amp;D staff and visiting researchers
 </li>
 <li>
 Liaise with internal departments, external vendors, academic institutions, and regulatory bodies
 </li>
 <li>
 Assist in tracking research project timelines, deadlines, and deliverables
 </li>
 <li>
 Manage procurement of office and lab supplies; monitor departmental budgets and expenses
 </li>
 <li>
 Support organization of seminars, conferences, workshops, and R&amp;D review meetings
 </li>
 <li>
 Maintain confidentiality of proprietary research and sensitive company information at all times
 </li>
 </ul>
 
 Qualifications &amp; Requirements
 
 
 
 Education:
 
 Bachelor's degree in Business Administration, Office Management, or related field. Diploma in Secretarial Studies is an advantage.
 
 
 
 Experience:
 
 Minimum 2&ndash;4 years as a secretary or executive assistant; experience in a technical or R&amp;D environment is strongly preferred.
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Excellent written and verbal communication in English
 </li>
 <li>
 Proficiency in MS Office Suite and document management systems
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 High level of discretion with confidential information
 </li>
 <li>
 Familiarity with scientific terminology and research documentation is a plus
 </li>
 </ul>
 
 Competencies
 
 
 Attention to detail &middot; Proactive &amp; self-motivated &middot; Strong interpersonal skills &middot; Problem-solving &middot; Adaptability
 
 
 Salary 3K
 
</div>

Administrative Secretary

Esnad Contracting

<div>
 
 
 Esnad Contracting Company
 
 is seeking an
 
 Executive Secretary
 
 to support the Deputy Project Manager in administrative and secretarial tasks.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prepare and draft correspondence, letters, and reports in Arabic and English, including communications with government authorities (e.g., Ministry of Transport).
 </li>
 <li>
 Receive, register, and distribute incoming and outgoing correspondence.
 </li>
 <li>
 Arrange meetings, prepare agendas, and take meeting minutes.
 </li>
 <li>
 Maintain organized filing systems (electronic and hard copy).
 </li>
 <li>
 Coordinate with project teams and departments.
 </li>
 <li>
 Handle confidential information professionally.
 </li>
 <li>
 Support the Deputy Project Manager in day-to-day administrative tasks.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Administration, Secretarial Studies, or a related field.
 </li>
 <li>
 3&ndash;5 years of experience in a secretarial or administrative role, preferably in construction, engineering, or infrastructure projects.
 </li>
 <li>
 Intermediate English proficiency.
 </li>
 <li>
 Proficiency in Microsoft Office.
 </li>
 <li>
 Saudi nationality required.
 </li>
 </ul>
</div>

Executive Secretary - Riyadh

Alkaffary Group

<div>Alkaffary Group is looking for an experienced and dedicated Executive Secretary to provide high-level administrative support to our executive team. The ideal candidate will be responsible for managing schedules, coordinating meetings, and handling correspondence to ensure efficient office operations. A successful Executive Secretary will have outstanding organizational skills, discretion, and the ability to multitask in a dynamic environment. 
Key Responsibilities<ul>
<li>Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.</li>
<li>Prepare and edit correspondence, reports, and presentations for the executive team.</li>
<li>Coordinate and schedule meetings, including preparing agendas and taking minutes.</li>
<li>Act as a liaison between executives and internal/external stakeholders.</li>
<li>Handle confidential information with the utmost discretion and professionalism.</li>
<li>Assist with project management and tracking key deliverables and deadlines.</li>
<li>Maintain organized filing systems and documentation for easy retrieval.</li>
<li>Support general office operations as needed.</li> 
</ul> 
 
Requirements 
<ul><li>
Bachelor's degree in Business Administration, Management, or a related field.</li><li>
Minimum of 1 year of experience as an Executive Secretary or in a similar role.</li><li>
Exceptional organizational and time-management skills.</li><li>
Strong written and verbal communication skills.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>
Ability to handle multiple tasks simultaneously and prioritize effectively.</li><li>
Strong problem-solving skills and attention to detail.</li></ul></div>

Executive Secretary

Almarai - المراعي

<div>
 
 
 Executive Secretary (Manufacturing &amp; Engineering) Riyadh, Saudi Arabia
 
 
 
 
 
 
 
 The Company
 
 
 
 Founded in 1977, Almarai Company is the world&rsquo;s largest vertically integrated dairy company and the largest food and beverage manufacturing and distribution company in MENA. Headquartered in Riyadh, Almarai Company is ranked as the number one FMCG Brand in the MENA region and the market leader in all its categories across GCC, Egypt, and Jordan.
 
 
 Over five decades of sustainable growth, Almarai has consistently provided nutritious and healthy products to consumers of all ages, driven by its core principle: &ldquo;Quality you can trust.&rdquo;
 
 
 Almarai has expanded its product range to include, in addition to dairy products, juices and beverages, baked goods, poultry, infant formula, dates, fish and seafood, and bottled water, under more than 20 brands such as Almarai, L&rsquo;usine, 7DAYS, ALYOUM, Nuralac, Farm&rsquo;s Select, Ice Leaf, Almira, Seama, Oska, IVAL, Almara Pro, Premier Chef, Bakemart, and others. Almarai currently employs over 43,000 Quality Makers, across the GCC, Egypt &amp; Jordan. In 2025, Almarai reported net income of SAR 2.4 billion on sales of SAR 22 billion.
 
 
 
 
 
 
 The Opportunity
 
 
 
 We are looking for an
 
 Executive Secretary
 
 To perform the secretarial role and other relevant office management roles, by maintaining utmost confidentiality and aligning with office recognized standard.
 
 
 
 
 
 
 Candidate must meet the following criteria to be shortlisted:
 
 
 <ul>
 <li>
 A Secretarial graduate or business administration graduate in a &lsquo;trade or business school.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 3 years of working experience in a business firm/company.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Responsible for Divisional Administrative activities &amp; GMs instructions.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Ensure to maintain a consistent filing system of all important and non-important documents
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Coordinate meetings as required and ensure efficient management of meeting rooms and availability of stationery and office equipment.
 </li>
 </ul>
 
 If you meet the qualifications and are looking for a challenging opportunity in a dynamic industry, please apply now. We offer competitive salary and benefits package for the right candidate.
 
 
 
 
 
 We look forward to welcoming you to our team. Apply now and take the next step in your career as an
 
 Executive Secretary
 
 
</div>

Lifera

<div>
 
 
 Area of Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Governance/Board Secretary Services: including but not limited to attending meetings with the General Legal Counsel, distribute meeting agendas and supporting documents, take meeting minutes, prepare resolutions, maintain and file records properly and ensure passed resolutions/recommendations are addressed, monitor deadlines (internal or statutory requirements), support the board for arranging logistics and travel arrangements, liaising with the Public Investment Fund on matters such as: (i) annual Board and Sub-Committee remuneration and allowances; (ii) quarterly reports; (iii) governance frameworks compliance; and (iv) address regular PIF portfolio company requirements.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Day-to-day legal services: including but not limited to legal research and analysis, document review and drafting, legal support to senior attorneys, contractual management by maintaining files, documents, monitoring deadlines, court dates and procedural requirements.
 </li>
 </ul>
 
 
 
 
 
 Educational Qualification:
 
 
 
 Bachelor&rsquo;s degree in law
 
 
 
 
 
 
 Work Experience:
 
 
 
 4-6 years of experience in the same field.
 
 
 
 
 
 
 Skills:
 
 
 
 Excellent drafting skills, legal research ability, knowledge of governance and general standard business acumen, ideally board secretary experience, fluent English and Arabic speaker.
 
</div>

Legal Counsel

Baker McKenzie

<div>
 
 The Legal Secretary will support our legal teams with high quality document production and efficient matter related administrative support. This role suits a detail oriented individual with excellent Microsoft Word and PowerPoint skills, strong formatting abilities, and familiarity with legal documents and workflows.
 
 
 
 
 
 
 This opportunity is exclusively open for Saudi Nationals.
 
 
 
 
 
 
 
 Main responsibilities:
 
 
 
 
 
 
 
 Document Management &amp; Production (Primary Focus)
 
 
 <ul>
 <li>
 Create, format, and proofread legal documents including agreements, correspondence, presentations, proposals, and internal forms
 </li>
 <li>
 Produce complex Word documents with styles, cross references, definitions, automatic tables, track changes, and comparison tools
 </li>
 <li>
 Prepare visually polished PowerPoint presentations, pitch decks, and client facing materials
 </li>
 <li>
 Manage document revisions, version control, file naming conventions, and consistency across multiple working drafts
 </li>
 <li>
 Maintain digital filing and matter related document repositories
 </li>
 <li>
 Convert, merge, and edit PDF documents as required
 </li>
 <li>
 Ensure all documents adhere to firm standards and housekeeping rules
 </li>
 <li>
 Support lawyers with document based tasks such as blacklining, formatting corrections, and finalizing execution versions
 </li>
 </ul>
 
 
 
 
 
 Legal Support &amp; Administration
 
 
 <ul>
 <li>
 Calendar coordination (e.g., scheduling internal team calls or document related check ins)
 </li>
 <li>
 Interact with Accounting to process monthly bills
 </li>
 <li>
 Respond to regularly occurring requests for information
 </li>
 <li>
 Prepare expense reports
 </li>
 <li>
 Coordinate travel arrangements
 </li>
 <li>
 Share information and expertise readily with staff members at all levels
 </li>
 </ul>
 
 
 
 
 
 Skills and experience:
 
 
 
 
 
 <ul>
 <li>
 A high school diploma or equivalent; a secretarial degree is preferred
 </li>
 <li>
 Native Arabic speaker with fluency in English
 </li>
 <li>
 Some experience in a law firm or professional services environment is strongly preferred
 </li>
 <li>
 Familiar with Saudi government portals such as Etimad, SBC, etc., is a strong plus
 </li>
 <li>
 Familiar with legal terminology, typical legal document structures, and confidentiality requirements
 </li>
 <li>
 Strong command of Microsoft Word (advanced formatting, styles, section breaks, headers/footers, numbering)
 </li>
 <li>
 Proficient in Microsoft PowerPoint, especially layout, formatting, and graphic consistency
 </li>
 <li>
 Basic Excel skills (not essential but helpful)
 </li>
 <li>
 Knowledge of marketing resources and relevant materials
 </li>
 <li>
 Knowledge of law firm office systems (Intapp Time, Intapp Open, etc.)
 </li>
 <li>
 High attention to detail and strong proofreading skills
 </li>
 <li>
 Able to work with multiple stakeholders and manage competing document deadlines
 </li>
 <li>
 Proactive, organized, and able to learn quickly
 </li>
 <li>
 Positive, team oriented approach with willingness to take ownership of tasks
 </li>
 </ul>
 
 
 
 
 
 Annual Salary Range:
 
 USD 55,000 - USD 80,000, based on experience
 
 
 
 
 
 
 Reports to:
 
 Secretarial Management Supervisor
 
 
 
 Position Type:
 
 In Market
 
 
 
 Development Framework:
 
 Business Support
 
</div>

Legal Secretary

<div>
 
 
 The Company:
 
 
 
 Almarai is the world&rsquo;s largest vertically integrated dairy and the region&rsquo;s largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company is ranked as the #1 FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. Almarai currently employs over 40,000 employees servicing some 220,000 retail outlets across GCC, Egypt and Jordan and has reported net income of SAR 2.31 billion on sales of SAR 20.97 billion in 2024. For more details, please visit our website &ndash; www.almarai.com.
 
 
 An aggressive expansion program together with acquisitions in new vertical markets have created an exciting opportunity to join a dynamic multinational team dedicated to furthering growth plans for the group.
 
 
 
 
 
 
 About the Role:
 
 
 
 
 Senior Secretary
 
 
 
 
 Core Purpose of the job:
 
 
 
 The Senior Secretary
 
 
 will be responsible for supporting the organization in correspondence, records, business agendas, and related materials and the follow-up of pending matters. Involves screening correspondence and telephone calls, scheduling appointments, and coordinating arrangements for meetings
 
 
 
 
 
 
 Requirements:
 
 
 
 Potential candidates must meet the requirements mentioned below:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related field.
 </li>
 <li>
 1-3 years of experience in Secretarial role.
 </li>
 <li>
 Excellent time management skills.
 </li>
 <li>
 Excellent verbal and written communication skills in both Arabic &amp; English.
 </li>
 </ul>
 
 
 
 
 
 Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development etc.
 
 
 
 
 This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits package.
 
 
</div>

Senior Secretary

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96 administrative secretary jobs In Riyadh

Administrative Secretary

Executive Secretary - Riyadh

Executive Secretary

Executive Secretary

Legal Counsel

Legal Secretary

Senior Secretary