executive assistant

office manager

administrative assistant

coordinator-admin

human resources assistant

administrative secretary

JAL International Co. Ltd.

<div>
 
 We are looking for candidates with strong organizational skills, excellent communication abilities, and prior experience in executive-level support role.
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage the Executive&rsquo;s calendar, travel, and meeting logistics
 </li>
 <li>
 Handle confidential correspondence and documentation
 </li>
 <li>
 Coordinate internal and external communications
 </li>
 <li>
 Prepare reports, presentations, and meeting materials
 </li>
 <li>
 Support strategic initiatives and special projects
 </li>
 </ul>
 <li>
 </li>
 
 
 Required Skills and Qualifications:
 
 
 
 
 
 <ul>
 <li>
 
 Education
 
 : Bachelor&rsquo;s degree in business administration or related field preferred
 </li>
 <li>
 
 Experience
 
 : Minimum 5 years in executive-level support roles
 </li>
 <li>
 
 Language Proficiency
 
 : Must be fluent in English, both written and spoken.
 </li>
 </ul>
 
 
</div>

Administrative Secretary

هيئة التأمين | Insurance Authority

<div>
 
 
 Role Purpose
 
 
 
 The Executive Secretary is accountable for providing secretarial support with minimal supervision. This includes responding to calls and queries, coordinating business travel, managing hospitality arrangements, welcoming guests, composing emails, scheduling appointments, attending meetings, and maintaining office supplies. The executive secretary ensures that all services are delivered in a timely and high-quality manner.
 
 
 
 
 
 
 Key Responsibilities and Activities
 
 
 
 
 
 
 
 Operations Management
 
 
 <ul>
 <li>
 Implementation of procedures and controls covering all areas of activity, ensuring that relevant procedural/ legislative requirements are met.
 </li>
 </ul>
 
 
 Secretary
 
 
 <ul>
 <li>
 Coordinate and communicate proactively with internal stakeholders.
 </li>
 <li>
 Collect data and perform data entry.
 </li>
 <li>
 Update on a continuous basis the database for tracking and reporting.
 </li>
 <li>
 Escalate complex problems to ensure case/issue is closed efficiently and in a timely manner.
 </li>
 <li>
 Assist team members and provide input to ensure projects and tasks are completed on time.
 </li>
 <li>
 Update database accurately with internal and external names and numbers required for tracking and reference purposes.
 </li>
 <li>
 Respond to internal and external calls, record messages and transfer calls as per standards.
 </li>
 <li>
 Receive, direct and relay fax messages to concerned stakeholders in a timely manner.
 </li>
 <li>
 Respond to queries and answer questions within authority in a timely manner .
 </li>
 <li>
 Develop and maintain strong relationships with service providers to support required operations.
 </li>
 <li>
 Assist in coordinating travel services (visas, tickets, and accommodations) for business travels in coordination with HR ensuring timeliness and cost-effectiveness.
 </li>
 <li>
 Organize and sort mail/ courier and document information in logs for tracking and archiving at a later stage.
 </li>
 <li>
 Welcome guests and visitors according to established protocols and escort to designated room.
 </li>
 <li>
 Prepare letters, emails, reports and correspondences as directed in Arabic and English.
 </li>
 <li>
 Organize appointment schedules, events calendars and weekly plan.
 </li>
 <li>
 Coordinate availability and cleanliness of meetings facilities.
 </li>
 <li>
 Attend meetings when required and develop minutes of meetings and follow-up for requests completion.
 </li>
 <li>
 Ensure availability of all office supplies and stationeries in office at all times.
 </li>
 <li>
 Update office extensions and phone numbers of employees.
 </li>
 <li>
 Perform any other related job duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications and Requirements
 
 
 
 Knowledge and Experience
 
 <ul>
 <li>
 5 years or more of relevant experience.
 </li>
 <li>
 Previous experience in government sector or regulatory bodies is preferred.
 </li>
 </ul>
 
 Education and Certifications
 
 <ul>
 <li>
 Diploma in Secretariat or Executive Management or a related field
 </li>
 <li>
 Bachelor&rsquo;s Degree in Business Administration or a related field is preferable
 </li>
 <li>
 Certified Administrative Professional (CAP) or Professional Administrative Certification of Excellence (PACE) or any other equivalent certification is preferable
 </li>
 </ul>
 
 
 
 
 Competencies
 
 <ul>
 <li>
 Effective communication
 </li>
 <li>
 Teamwork
 </li>
 <li>
 Results-oriented
 </li>
 <li>
 Stakeholders&rsquo; management
 </li>
 </ul>
</div>

Executive Secretary

National Medical Care

<div>
 
 
 
 Job Summary
 
 
 
 
 
 
 
 The Office Coordinator will provide a comprehensive and quality secretarial service to the designated department. She will be expected to manage and prioritize their workload liaising closely with the other medical secretaries in the department.
 
 
 
 
 
 The Office Coordinator completes special work projects, and performs administrative/secretarial work with discretion of confidentiality, materials and information.
 
 
 
 
 
 
 
 Major Duties and Responsibilities
 
 
 
 
 
 
 <ul>
 <li>
 Ensures through his actions, either directly or indirectly, that a superior quality of medical treatment, compassion and understanding is given to every patients served at the Care National Hospital.
 </li>
 <li>
 To provide secretarial support including word processing/typing, minute taking and the organization of departmental meetings.
 </li>
 <li>
 Arrange and organize departmental meetings as requested by the designated/assigned Department head.
 </li>
 <li>
 To answer the telephones, take messages and deal with enquiries from patients, doctors and company representatives as appropriate.
 </li>
 </ul>
 <ol>
 <li>
 Coordinates and supervises the daily administrative operations of the Office of the Chief of Medical Staff.
 </li>
 <li>
 Receives, logs, and distributes all incoming and outgoing correspondences.
 </li>
 <li>
 Creates and maintains an efficient and comprehensive filing/records system to facilitate quick and easy access to all documents and information required; ensuring at all times that such documents and information are treated with strict confidentiality.
 </li>
 <li>
 Accomplishes basic studies and special projects as assigned by the Head of Department.
 </li>
 <li>
 Assist the Head of department for day to day work schedule.
 </li>
 <li>
 Composes correspondences as instructed and prepares various statistical reports as required by the Head of department.
 </li>
 <li>
 Undertakes administrative work related to Committees chaired or attended by the assigned Head (s) of Department including arranging meetings venues/times; taking and transcribing minutes of meetings, and ensuring that all open issues discussed are followed up to its completion..
 </li>
 <li>
 Monitors the monthly statistical reports being submitted by assigned head(s) of departments including the performance assessments and leaves of all staff under the assigned department(s).
 </li>
 <li>
 Responsible in maintaining all fixed assets of the office of assigned department(s) including all office supplies, through regular inventory and monitor issuance.
 </li>
 <li>
 Operates office machines such as fax, copy machine and computer.
 </li>
 <li>
 Performs other applicable tasks and duties assigned within the realm of the employee's knowledge, skills and abilities.
 </li>
 </ol>
 
 
 
 
 
 
 Qualifications
 
 :
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 
 Required:
 
 </li>
 </ul>
 
 Diploma in secretarial studies
 
 
 
 
 <ul>
 <li>
 
 Desirable:
 
 </li>
 </ul>
 
 Bachelor's Degree/Diploma in Medical Secretarial Course.
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 
 Required:
 
 </li>
 </ul>
 
 Required (2) years experience as Secretary
 
</div>

Office Coordinator "Secretary"

Al Tamimi & Company

<div>
 
 
 
 Role:
 
 
 Bilingual Admin Assistant / Secretary
 
 
 
 
 
 
 
 Reporting line:
 
 
 Team Leader
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 
 <ul>
 <li>
 5+ years of secretarial experience with a professional services company
 </li>
 <li>
 Familiarity with legal documents and terminology
 </li>
 <li>
 Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
 </li>
 <li>
 Experience with legal technology (document management systems, transcription software, dictaphone, etc)
 </li>
 <li>
 Superior written and oral communication skills in English
 </li>
 <li>
 Ability to work with a team of lawyers and other colleagues
 </li>
 <li>
 Outstanding time-management and accurate typing skills
 </li>
 <li>
 Capability to effectively prioritize and meet deadlines
 </li>
 <li>
 Strong interpersonal skills with an ability to build relationships with senior executives
 </li>
 <li>
 Good problem-solving and decision-making skills
 </li>
 <li>
 Exceptional organizational skills
 </li>
 <li>
 Demonstrate a courteous and professional demeanour
 </li>
 </ul>
 
 
 
 
 
 
 Duties and Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Provide administrative support to one or more lawyers
 </li>
 <li>
 Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
 </li>
 <li>
 Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
 </li>
 <li>
 Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
 </li>
 <li>
 Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
 </li>
 <li>
 File, organize, scan, copy and fax legal documents promptly
 </li>
 <li>
 Screen, direct, and prioritize incoming calls and emails to lawyers
 </li>
 <li>
 Adhere to the Firm&rsquo;s policies and procedures
 </li>
 </ul>
 
 
 
 
 
 
 Relationships:
 
 
 
 
 
 
 <ul>
 <li>
 Lawyers
 </li>
 <li>
 Team Leader
 </li>
 <li>
 Business Support Teams
 </li>
 <li>
 Secretaries
 </li>
 </ul>
 
 
 
 
 
 
 Diversity, Equity &amp; Inclusion
 
 
 :
 
 
 
 
 <ul>
 <li>
 Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
 </li>
 <li>
 We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 </li>
 <li>
 Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
 </li>
 </ul>
</div>

Admin Assistant / Secretary

Job Title: Project Director SecretaryDepartment: Project Management / Administration Reporting To: Project DirectorJob Purpose: The Project Director Secretary provides high-level administrative and secretarial support to the Project Director, ensuring efficient coordination of project activities, documentation management, and communication with internal and external stakeholders. The role requires strong organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the Project Director, including managing schedules, meetings, and correspondence.</li><li>Prepare, format, and maintain project-related documents, reports, and presentations.</li><li>Manage incoming and outgoing communications, ensuring timely responses and proper documentation.</li><li>Organize and coordinate meetings, prepare agendas, record minutes, and follow up on action items.</li><li>Maintain confidential project and personnel files.</li><li>Liaise with internal departments, clients, consultants, and contractors on behalf of the Project Director.</li><li>Assist in preparing project progress reports, letters, and other official communications.</li><li>Handle travel arrangements, expense claims, and logistical requirements for the Project Director.</li><li>Monitor and track project documentation to ensure accuracy and compliance with company standards.</li><li>Support overall office administration and project coordination tasks as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or related field.</li><li>Minimum 5&ndash;7 years of experience as an executive secretary or administrative assistant, preferably in a construction or engineering company.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle confidential information with professionalism and integrity.</li><li>Detail-oriented and capable of multitasking under pressure.</li></ul>Job Types: Full-time, Permanent

PD Secretary

Eyad Reda Law Firm LLP

<div>
 
 
 Job Title:
 
 Personal Secretary
 
 
 
 Job Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Years of Experience:
 
 +3 years
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Act as a personal secretary, managing daily schedules, appointments, and travel arrangements.
 </li>
 <li>
 Handle confidential correspondence, documents, and reports with discretion.
 </li>
 <li>
 Assist in organizing meetings, preparing agendas, and recording minutes when required.
 </li>
 <li>
 Coordinate office and fieldwork activities to ensure smooth operations.
 </li>
 <li>
 Manage follow-ups on tasks, deadlines, and external communications.
 </li>
 <li>
 Provide logistical support during business errands, events, and meetings outside the office.
 </li>
 <li>
 Perform other administrative duties as assigned to support the executive.
 </li>
 <li>
 Previous experience as a secretary or personal assistant is preferred.
 </li>
 <li>
 Strong organizational and multitasking skills with attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills in English and Arabic.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to manage both office and fieldwork responsibilities efficiently.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or any related field.
 </li>
 <li>
 Must possess a valid driver&rsquo;s license and own a car.
 </li>
 <li>
 English Language (essential).
 </li>
 </ul>
 
 
</div>

Personal Assistant

Barratt Galvin

The Role
 The Opportunity: An exciting opportunity has arisen for an experienced Legal Secretary to join the Riyadh office of a renowned international law firm. This award-winning firm is looking for a dynamic and organised individual to support a team of 10, including the Office Managing Partner. This role promises a variety of tasks across multiple practice areas such as Banking, Corporate, and Dispute Resolution. Key Responsibilities: • Calendar Management: Efficiently manage calendars and schedule appointments for Partners and Associates. • Document Preparation: Assist in preparing legal documents including briefs, agreements, and contracts. • Meeting Coordination: Organise meetings and conferences, both internally and with clients. • Legal Processing: Prepare and process legal forms and documents, ensuring timely filing with courts and government agencies. • Client Interaction: Handle client inquiries and communications, providing exceptional service in person, by phone, or via email. • Case Management: Maintain accurate records and manage case files with precision. • Legal Research: Conduct necessary legal research to support the team. • Additional Duties: Perform other administrative tasks as needed.
 
Requirements
 <ul>
<li>Experience: Previous experience as a Legal Secretary, ideally within a law firm setting. • Language Skills: Fluency in Arabic is desirable, but not essential. • Organisational Skills: Excellent organisational and time management skills are a must. • Technical Proficiency: Proficiency in Microsoft Office Suite and legal software. • Communication: Strong written and verbal communication skills in English. • Teamwork: Ability to work independently as well as part of a collaborative team. • Legal Knowledge: Understanding of legal terminology and procedures. Why Join This Firm? Be part of a vibrant, high-performing team in a prestigious global law firm. Enjoy a dynamic work environment where your contributions are valued, and your professional growth is supported. This firm offers competitive remuneration and the opportunity to work on diverse and challenging legal matters.</li>
</ul>
About the company
 Barratt Galvin is an Australian based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East and the UK we are able to utilise our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises. Our experience spans small boutiques right through to mid to top tier and global firms, as well as in-house legal departments and not for profit organisations. We recruit across a broad range of roles including: Lawyer Paralegal Legal Secretary EA/PA HR Administration/Office Support Please note, applicants are advised only to apply to Barratt Galvins job opportunities through the GulfTalent portal. All direct applications will be deleted.

Legal Assistant

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