office manager

operations manager

administrator

executive assistant

office administrator

administrator operations executive coordinator

El Seif Operation and Maintenance

<div>
 
 
 Job Summary
 
 
 
 We are seeking a highly organized
 
 Administrator
 
 to support the
 
 Operational Excellence function
 
 by coordinating with multiple departments and assisting senior leadership with operational reporting, documentation, and administrative support.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide executive coordination and calendar management support for senior leadership.
 </li>
 <li>
 Prepare meeting minutes, action trackers, and follow-up logs.
 </li>
 <li>
 Consolidate operational data and prepare reports using
 
 Microsoft Excel
 
 (pivot tables, trackers, dashboards).
 </li>
 <li>
 Compile and analyze operational data from multiple departments.
 </li>
 <li>
 Prepare structured reports, summaries, and operational dashboards.
 </li>
 <li>
 Coordinate with
 
 Operations, Finance, HR, Procurement, and IT
 
 teams.
 </li>
 <li>
 Track project deliverables, deadlines, and escalate pending actions when required.
 </li>
 <li>
 Maintain document control including
 
 SOPs, policies, and improvement initiatives
 
 .
 </li>
 <li>
 Support preparation of
 
 presentations and executive reports (PowerPoint)
 
 .
 </li>
 <li>
 Assist in maintaining operational records within
 
 ERP or CAFM systems
 
 .
 </li>
 <li>
 Draft professional emails and internal communications.
 </li>
 <li>
 Ensure high standards of organization, confidentiality, and task prioritization.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Business Administration, Management, or related field
 
 .
 </li>
 <li>
 
 3&ndash;5 years of administrative or operations support experience
 
 , preferably in a corporate environment.
 </li>
 <li>
 Experience supporting senior management or operational teams is preferred.
 </li>
 </ul>
 
 
 
 
 
 
 Key Skills:
 
 
 
 <ul>
 <li>
 Strong
 
 Microsoft Excel and reporting skills
 
 </li>
 <li>
 Excellent
 
 organizational and coordination abilities
 
 </li>
 <li>
 Professional
 
 written and verbal communication
 
 </li>
 <li>
 Ability to manage
 
 multiple tasks and deadlines
 
 </li>
 <li>
 Experience with
 
 ERP or CAFM systems
 
 is an advantage
 </li>
 </ul>
 
 
</div>

Administrator- Operations / Executive Coordinator

UCC Holding

<div>
 
 
 The Administrator is responsible to plan, develop, coordinate, and direct the activities related to several functional areas of administrative services.
 
 
 
 
 
 <ul>
 <li>
 Supervise day-to-day operations of the Department and staff members and supports with daily clerical tasks.
 </li>
 <li>
 Answer phone calls, provide information to callers, or redirect phone calls.
 </li>
 <li>
 Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained. Order office stationery and supplies as and when required.
 </li>
 <li>
 Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions.
 </li>
 <li>
 Provide administrative support to the executive staff, business leaders and other senior members.
 </li>
 <li>
 Assist with the preparation of meetings and teleconferences as well as facilitates the recording, transcription and distribution of minutes and action items.
 </li>
 <li>
 Ensure timely and accurate content review and dissemination for leadership, including weekly leadership reports, monthly leadership updates and other business requirements.
 </li>
 <li>
 Support the Executive Team and Leadership with preparation for annual leadership meetings (including but not limited to, supporter meetings, the membership business meeting, strategic planning meetings, etc.)
 </li>
 <li>
 Prepare and edit correspondence, communications, presentations, and other documents. Provide oversight on new staff orientation, including trainings and resource materials.
 </li>
 <li>
 Ensures the accuracy and appropriate maintenance of the policy manual, procedure manual and self-audit in accordance with leadership approvals and changing needs.
 </li>
 <li>
 Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies
 </li>
 </ul>
</div>

Administrator

HAAT Global Information Technology

Entrust HSM &amp; PKI AdministratorJob description Company DescriptionHAAT Global Information Technology is a progressive organization dedicated to delivering reliable solutions and services across various domains. Known for a culture of excellence and innovation, the company constantly seeks to empower its teams with diverse talents and skills. Operating within the dynamic region of Riyadh, Saudi Arabia, HAAT Global Information Technology values professionalism and collaboration to drive successful outcomes. The organization offers robust opportunities for career development and contributions that make an impact.Role DescriptionWe are seeking an experienced Entrust HSM &amp; PKI Administrator for a full-time, on-site role located in the Riyadh Region. The administrator will be responsible for the day-to-day operations, configuration, monitoring, maintenance, and troubleshooting of Hardware Security Modules (HSMs) and Public Key Infrastructure (PKI) systems. This role involves implementing best practices for security, ensuring compliance with organizational policies, managing certificates, and collaborating with cross-functional teams to support security initiatives.Education<ul><li>Bachelor&rsquo;s degree in Computer Science, IT, Cybersecurity, or Engineering</li><li>Relevant security certifications are a strong plus</li></ul>Core Technical Skills (Must-Have)<ul><li>Hands-on experience with Entrust nShield HSMs</li><li>nShield Connect</li><li>nShield Solo</li><li>nShield Edge</li><li>Strong understanding of cryptography concepts:</li><li>Symmetric &amp; asymmetric encryption</li><li>RSA, ECC, AES</li><li>Hashing (SHA-256, SHA-512)</li><li>Digital signatures</li><li>Key management lifecycle:</li><li>Key generation, storage, rotation, backup, recovery, destruction</li><li>HSM security world management:</li><li>Security World creation</li><li>Administrator &amp; operator cards</li><li>Module initialization and recovery</li></ul>PKI &amp; Integration Skills<ul><li>Experience with PKI infrastructure</li><li>Integration of HSMs with:</li><li>Certificate Authorities (CA)</li><li>Core banking systems</li><li>Payment systems</li><li>SSL/TLS</li><li>Code signing platforms</li><li>Familiarity with:</li><li>KMIP</li><li>PKCS#11</li><li>CSP / JCE providers</li><li>REST APIs (basic understanding)</li></ul>Systems &amp; OS Knowledge<ul><li>Linux (RHEL, CentOS, Ubuntu) &ndash; very important</li><li>Windows Server (basic to intermediate)</li><li>Network fundamentals (ports, firewalls, secure connectivity)</li><li>Shell scripting (bash / basic automation)</li></ul>Operations &amp; Support<ul><li>HSM installation, upgrade, patching, and firmware updates</li><li>Troubleshooting HSM issues and performance</li><li>Incident response related to cryptographic systems</li><li>Backup, DR, and HSM high availability (HA) setups</li><li>Documentation &amp; audit support</li></ul>Certifications (Nice to Have)<ul><li>Entrust nShield training/certification</li><li>CISSP / CISM / CEH</li><li>ISO 27001 Lead Implementer/Auditor</li><li>PCI Professional (PCIP)</li></ul>Soft Skills<ul><li>Strong documentation skills</li><li>Ability to work with:</li><li>Security teams</li><li>Infrastructure teams</li><li>Application teams</li><li>Experience handling audits and compliance reviews</li><li>Attention to detail (critical for cryptographic operations)</li></ul>What We Offer: Competitive salary and benefits package. Opportunity to work on Entrust HSM &amp; PKI Project. Dynamic and collaborative work environment. Career growth and professional development opportunities.If you meet the above requirements and are passionate about HSM &amp; PKI, please submit your CV and portfolio of projects demonstrating your expertise.Job Type: Full-time

HSM & PKI Adminstrator

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
 <li>
 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
 <li>
 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
 <li>
 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
 <li>
 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
 <li>
 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
 <li>
 Assistance to the company employees with respect to various administrative tasks including:
 </li>
 <li>
 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
 <li>
 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
 <li>
 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
 <li>
 6 years of experience in similar role including executive experience.
 </li>
 <li>
 Strong command of English, both written and verbal.
 </li>
 <li>
 Solid communication and interpersonal skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Previous experience in event coordination and booking management is preferred.
 </li>
 <li>
 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
 <li>
 Background in science or healthcare-related fields is a plus.
 </li>
 <li>
 Completes tasks in resourceful and effective ways.
 </li>
 <li>
 Ability to manage internal and external confidential information with utmost discretion.
 </li>
 <li>
 Works autonomously within established procedures and practices.
 </li>
 <li>
 Ability to work in a fast paced, dynamic work environment.
 </li>
 <li>
 Strict attention to detail.
 </li>
 <li>
 Ability to interact professionally with all organizational levels.
 </li>
 <li>
 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
 </li>
 <li>
 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
 <li>
 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

Computer World S.P.C.

We&rsquo;re Hiring: ICT Infra / Cloud System AdministratorLocation: Riyadh, KSAExperience: 5+ YearsWe are looking for a skilled ICT Infra / Cloud System Administrator to manage Microsoft-based infrastructure and cloud services, while supporting pre-sales and customer-facing activities.Requirements:Strong data center / cloud operations experience Good communication skills (English required, Arabic preferred)Key Responsibilities:<ul><li>Manage Active Directory, GPOs, and DNS services</li></ul><ul><li>Administer on-premises Exchange Server and support M365 migrations</li></ul><ul><li>Handle endpoint management tools (SCCM, Intune) for patching and updates</li></ul><ul><li>Support Microsoft 365 (Exchange Online, Teams, OneDrive, SharePoint)</li></ul><ul><li>Ensure system security and compliance (Microsoft Defender basics)</li></ul><ul><li>Maintain technical documentation</li></ul>Job Type: Full-timePay: From ﷼8,000.00 per monthApplication Question(s):<ul><li>What is your Nationality </li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Work Location: In person

ICT Infra / Cloud System Administrator

DeepSource Technologies

<div>Role Overview:
We are seeking a skilled Jira Administrator to join our team in Riyadh, KSA. The Jira Administrator will be responsible for the configuration, management, and support of the Jira platform, enabling seamless collaboration and project tracking across departments.
The ideal candidate will have deep experience with Jira administration, a strong understanding of Atlassian products, and the ability to implement and optimize workflows to enhance team productivity.
Key Responsibilities:<ul><li>
Administer and configure Jira (Cloud/Server/Data Center) and Jira Service Management projects.
</li><li>Manage Jira users, groups, permissions, and security schemes.
</li><li>Create, modify, and maintain workflows, custom fields, screens, and dashboards.
</li><li>Administer and support Confluence spaces, permissions, and content structure.
</li><li>Manage Jira add-ons and integrations to extend functionality and improve efficiency.
</li><li>Provide guidance and support to teams on best practices for using Jira and Confluence.
</li><li>Troubleshoot issues, optimize performance, and implement upgrades or patches as required.
</li><li>Develop and deliver training materials, user guides, and documentation for Jira and Confluence users.
</li><li>Collaborate with IT, project management, and business teams to ensure Jira aligns with organizational needs.</li></ul> 

Requirements 
<ul><li><ul><li>
Proven experience as a Jira Administrator, including Jira Service Management.
</li><li>Strong knowledge of Jira workflows, schemes, fields, permissions, and project configurations.
</li><li>Experience with Jira add-ons/plugins and their administration.
</li><li>Proficient in Confluence administration and integration with Jira.
</li><li>Strong problem-solving skills and ability to troubleshoot system issues.
</li><li>Excellent communication and stakeholder management skills.
</li><li>Familiarity with Agile/Scrum methodologies is a plus.
</li></ul></li></ul>Preferred Qualifications:<ul><li><ul><li>
Atlassian Certified Jira Administrator (ACP-100 or ACP-600).
</li><li>Experience with scripting (e.g., Jira Automation, ScriptRunner).
</li><li>Experience in managing large-scale Jira instances.</li></ul></li></ul> 

Benefits 
<ul><li>
Medical insurance.</li><li>
Flight tickets.</li></ul></div>

Jira Admin - Riyadh, KSA

The Management Recruitment Group (MRG)

<div>
 
 
 Company:
 
 MRG Global
 
 
 
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 
 
 
 Working Pattern:
 
 Hybrid. The role is primarily remote but requires occasional attendance at client offices in Riyadh when project or assignment requirements require on site coordination.
 
 
 
 
 
 
 Contract:
 
 3 month fixed-term contract with possibility to become permanent.
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 MRG Global is seeking a Recruitment Coordinator to support the delivery of executive search and specialist recruitment assignments across the Middle East.
 
 
 
 
 
 Working closely with our consulting and delivery teams, the role plays a key part in coordinating candidate processes, managing documentation and compliance, and supporting the recruitment lifecycle from initial candidate engagement through to placement.
 
 
 
 
 
 The position supports multiple consultants working on retained and contingent search mandates, primarily within large scale real estate, infrastructure and development projects across Saudi Arabia.
 
 
 
 
 
 This is a highly organised coordination role suited to someone who enjoys working in a fast paced environment and managing multiple assignments simultaneously.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Maintain accurate candidate records within the CRM system and ensure all interactions and activity are logged.
 </li>
 <li>
 Prepare candidate documentation for client submission including formatted CVs, compensation summaries and candidate profiles.
 </li>
 <li>
 Coordinate candidate registrations and ensure all required documentation is completed prior to submission.
 </li>
 <li>
 Manage candidate communication, including briefing packs, interview confirmations and follow-up correspondence.
 </li>
 <li>
 Coordinate interview scheduling between candidates and clients and support consultants with interview preparation logistics.
 </li>
 <li>
 Manage candidate compliance documentation, including registration forms, identification and education records.
 </li>
 <li>
 Support consultants throughout the recruitment lifecycle, including candidate submissions, longlist and shortlist preparation and progress tracking.
 </li>
 <li>
 Maintain accurate CRM records, including candidate pipelines, interview feedback and placement information.
 </li>
 <li>
 Support placement administration, including documentation required for internal finance and invoicing processes.
 </li>
 <li>
 Provide administrative and coordination support across multiple live assignments.
 </li>
 </ul>
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
 <li>
 1 to 3 years of experience within recruitment, HR or a professional services environment.
 </li>
 <li>
 Experience supporting consultants or delivery teams within a recruitment or executive search business is advantageous.
 </li>
 <li>
 Strong organisational and coordination skills with the ability to manage multiple priorities.
 </li>
 <li>
 High attention to detail when handling candidate documentation and information.
 </li>
 <li>
 Strong written and verbal communication skills in English.
 </li>
 <li>
 Comfortable working in a fast-paced, deadline-driven environment.
 </li>
 <li>
 Proficient in Microsoft Office, including Outlook, Word and Excel.
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience preferred.
 </li>
 <li>
 Fluency in written and spoken English required.
 </li>
 </ul>
</div>

Recruitment Coordinator (Saudi National FTC)

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