administrative assistant

administrative assistant ii Jobs in Boston

administrative assistant ii

administrative coordinator Jobs in Boston

administrative coordinator

administrative specialist - bmt and leukemia Jobs in Boston

administrative specialist - breast oncology Jobs in Boston

administrative services specialist

Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-3032</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$56,310.00 - $69,930.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute&rsquo;s mission. The Administrative Specialist II uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist II may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><div><b><br>
Primary Duties and Responsibilities:</b></div><div><div><div><div><div><div><div><div><div><p>
Under moderate supervision, will perform the following:<br>
1. Provide administrative support for Directors, department managers, clinicians, and/or faculty.<br>
2. Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.<br>
3. Manage meeting planning and schedules for individuals and teams within assigned department group.<br>
4. May liaise between patient and clinical staff to provide scheduling support.<br>
5. Draft communications for members of the department or individuals that the position is supporting for review.<br>
6. May be responsible for data entry.<br>
7. Provide email and phone communication with internal and external teams or collaborators.<br>
8. May serve as onsite representative for external groups, visitors, or collaborators.<br>
9. Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.<br>
10. Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.<br>
11. Coordinate travel arrangements as required/needed by department staff.<br>
12. Expected to identify and escalate areas of need regarding workflows to supervisors.<br>
13. May participate in training and onboarding new staff.<br>
14. Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.<br>
15. Other duties as assigned.</p><p><b>
Knowledge, Skills and Abilities:</b></p><ul><li>Strong written and oral communication skills.</li><li>Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.</li><li>Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.</li><li>Excellent ability to organize, multi-task, prioritize, and follow-through.</li></ul><p><b>
Minimum Job Qualifications:</b></p><p>
Minimum Education:<br>
High school diploma required. Bachelor&rsquo;s degree preferred.<br>
<br>
Minimum Experience:<br>
3 years of relevant experience.</p><p><b>
Supervisory Responsibilities:</b></p><p>
None</p><p><b>
Patient Contact:</b></p><p>
Yes, may have patient contact</p></div></div></div></div></div></div></div></div></div><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$56,310.00 - $69,930.00</div></div></div><p></p>

Administrative Specialist - BMT and Leukemia

Commonwealth of Massachusetts

<div></div><div><div><div><b>ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE TRIAL COURT EMPLOYMENT PAGE LINKED BELOW.</b></div><div>
https://trialcourtjobs.mass.gov/jobs/probation-case-administrator-i-essex-probate-family-court-lawrence-massachusetts-united-states-salem</div><div><b>
IF YOU APPLY THROUGH THE APPLY ONLINE LINK ABOVE ON THIS MASS CAREERS PAGE YOU </b><b>WILL NOT BE CONSIDERED</b><b> FOR THIS POSITION.</b></div><div></div><div><b><br>
PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):</b></div><div>
https://trialcourtjobs.mass.gov/jobs/probation-case-administrator-i-essex-probate-family-court-lawrence-massachusetts-united-states-salem</div><div>
You have successfully applied to the position when you receive an email from the <b>Massachusetts Trial Court</b>.</div><p></p><div><br>
If you only receive an email from MassCareers, you HAVE NOT successfully applied. Please call 617-742-8575 with any questions.</div><div></div><p><b><br>
Salary Notes: </b>This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.</p><p><b>
Departmental Mission Statement: </b>Protecting and Building Safer, Healthier, Stronger Communities</p><p><b>
ORGANIZATIONAL PROFILE</b>:</p><p>
https://www.mass.gov/orgs/massachusetts-probation-service</p><p><b>
Position Summary:</b> Performs entry-level case processing for the court from the entry of the case documents and exhibits into the system, the updating and input of information pertaining to court appearances, through the final disposition. Performs duties related to data entry, record requests, and record retention. Performs cashiering duties. Provides customer service to the public, law enforcement, other state agencies, and attorneys in person and over the phone. Case processing may be done using an electronic filing and/or case management system.</p><p><b>
Supervision Received: </b>Works under the direction of a Department Head or designee</p><div><b>
Essential Functions and Responsibilities:</b> &bull; Maintains dockets and records along with legal documents/files pertaining to cases.<br>
<ul><li>Enters complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information.</li><li>Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries.</li><li>Provides technical assistance to litigants, counsel, and the public concerning case and court procedures, either in person or virtually.</li><li>Performs general case intake duties, including receiving court papers and documents, determining general case category, and making docket entries.</li><li>Performs various administrative tasks, including maintaining case files, coordinating with judges for endorsements, organizing and disseminating information, and assisting with scheduling motions.</li><li>Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures.</li><li>Compiles statistical data concerning cases, processing activities.</li><li>Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail.</li><li>May provide assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court;</li><li>Pulls daily lists and provides support to judicial lobby concerning cases;</li><li>Sends out notices to various parties and attorneys;</li><li>May perform cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts.</li><li>Performs other duties as required.</li></ul></div><div></div><div><br>
</div></div><div><b>
Qualifications</b><div></div><div><b><br>
Minimum Requirements:</b> Education and Experience:<br>
<ul><li>High School diploma or G.E.D. equivalency</li><li>One (1) year of related work experience</li><li>Equivalent combinations of education and experience will be considered for meeting minimum qualifications.</li></ul></div><div><b>
Knowledge, Skills and Abilities:</b> Knowledge of:<br>
<ul><li>Modern office equipment and technology, including computers and applicable software , including MS Office products.</li><li>Case management principles.</li><li>Basic cashiering methods.</li></ul>
Skill in:<br>
<ul><li>Organization and time management.</li><li>Customer service.</li><li>Data entry.</li><li>Attention to detail.</li></ul>
Ability to:<br>
<ul><li>Establish effective working relationships with others.</li><li>Departmental and court policies and procedures.</li><li>Prepare clear and accurate reports.</li><li>Maintain appropriate records.</li><li>Maintain confidentiality of information.</li><li>Communicate effectively, both orally and in writing.</li><li>Work independently and follow oral and written instructions.</li><li>Learn the procedures and functions, manual and automated, of the office to which assigned.</li></ul></div><p><b>
Supervisory Responsibility: </b>This position does not require supervision of others.</p><p><b>
Working Conditions: </b>Work is frequently performed in office or similar indoor environments.</p><p><b>
Physical Demands: </b>Light Work - Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects.</p><p></p><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Prob Case Administrator I</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston Municipal Court</div><div><b>
Job</b><b>:</b> Administrative Services</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Apr 13, 2026, 9:55:14 AM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 47,632.26 - 64,638.60 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Human Resources - 617-742-8575</div></div>

Probation Case Administrator I - Essex Probate & Family Court

<div></div><div><div><div><b>ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE TRIAL COURT EMPLOYMENT PAGE LINKED BELOW.</b></div><div>
https://trialcourtjobs.mass.gov/jobs/probation-case-administrator-i-east-boston-division-of-the-boston-municipal-court-east-boston-massachusetts-united-states</div><div><b>
IF YOU APPLY THROUGH THE APPLY ONLINE LINK ABOVE ON THIS MASS CAREERS PAGE YOU </b><b>WILL NOT BE CONSIDERED</b><b> FOR THIS POSITION.</b></div><div></div><div><b><br>
PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):</b></div><div>
https://trialcourtjobs.mass.gov/jobs/probation-case-administrator-i-east-boston-division-of-the-boston-municipal-court-east-boston-massachusetts-united-states</div><div>
You have successfully applied to the position when you receive an email from the <b>Massachusetts Trial Court</b>.</div><p></p><div><br>
If you only receive an email from MassCareers, you HAVE NOT successfully applied. Please call 617-742-8575 with any questions.</div><div></div><p><b><br>
Salary Notes: </b>This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.</p><p><b>
Departmental Mission Statement: </b>Protecting and Building Safer, Healthier, Stronger Communities</p><p><b>
ORGANIZATIONAL PROFILE</b>:</p><p>
https://www.mass.gov/orgs/massachusetts-probation-service</p><p><b>
Position Summary:</b> Performs entry-level case processing for the court from the entry of the case documents and exhibits into the system, the updating and input of information pertaining to court appearances, through the final disposition. Performs duties related to data entry, record requests, and record retention. Performs cashiering duties. Provides customer service to the public, law enforcement, other state agencies, and attorneys in person and over the phone. Case processing may be done using an electronic filing and/or case management system.</p><p><b>
Supervision Received: </b>Works under the direction of a Department Head or designee</p><div><b>
Essential Functions and Responsibilities:</b> &bull; Maintains dockets and records along with legal documents/files pertaining to cases.<br>
<ul><li>Enters complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information.</li><li>Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries.</li><li>Provides technical assistance to litigants, counsel, and the public concerning case and court procedures, either in person or virtually.</li><li>Performs general case intake duties, including receiving court papers and documents, determining general case category, and making docket entries.</li><li>Performs various administrative tasks, including maintaining case files, coordinating with judges for endorsements, organizing and disseminating information, and assisting with scheduling motions.</li><li>Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures.</li><li>Compiles statistical data concerning cases, processing activities.</li><li>Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail.</li><li>May provide assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court;</li><li>Pulls daily lists and provides support to judicial lobby concerning cases;</li><li>Sends out notices to various parties and attorneys;</li><li>May perform cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts.</li><li>Performs other duties as required.</li></ul></div><div></div><div><br>
</div></div><div><b>
Qualifications</b><div></div><div><b><br>
Minimum Requirements:</b> Education and Experience:<br>
<ul><li>High School diploma or G.E.D. equivalency</li><li>One (1) year of related work experience</li><li>Equivalent combinations of education and experience will be considered for meeting minimum qualifications.</li></ul></div><div><b>
Knowledge, Skills and Abilities:</b> Knowledge of:<br>
<ul><li>Modern office equipment and technology, including computers and applicable software , including MS Office products.</li><li>Case management principles.</li><li>Basic cashiering methods.</li></ul>
Skill in:<br>
<ul><li>Organization and time management.</li><li>Customer service.</li><li>Data entry.</li><li>Attention to detail.</li></ul>
Ability to:<br>
<ul><li>Establish effective working relationships with others.</li><li>Departmental and court policies and procedures.</li><li>Prepare clear and accurate reports.</li><li>Maintain appropriate records.</li><li>Maintain confidentiality of information.</li><li>Communicate effectively, both orally and in writing.</li><li>Work independently and follow oral and written instructions.</li><li>Learn the procedures and functions, manual and automated, of the office to which assigned.</li></ul></div><p><b>
Supervisory Responsibility: </b>This position does not require supervision of others.</p><p><b>
Working Conditions: </b>Work is frequently performed in office or similar indoor environments.</p><p><b>
Physical Demands: </b>Light Work - Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects.</p><p></p><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Prob Case Administrator I</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-East Boston Div of the BMC</div><div><b>
Job</b><b>:</b> Administrative Services</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Apr 13, 2026, 9:58:53 AM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 47,632.26 - 64,638.60 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Human Resources - 617-742-8575</div></div>

Probation Case Administrator I - East Boston Division of the Boston Municipal Court

<div></div><div><div><div><b>ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE TRIAL COURT EMPLOYMENT PAGE LINKED BELOW.</b></div><div>
https://trialcourtjobs.mass.gov/jobs/probation-case-administrator-i-suffolk-probate-family-court-boston-massachusetts-united-states-chelsea-dorchester-roxbury</div><div><b>
IF YOU APPLY THROUGH THE APPLY ONLINE LINK ABOVE ON THIS MASS CAREERS PAGE YOU </b><b>WILL NOT BE CONSIDERED</b><b> FOR THIS POSITION.</b></div><div></div><div><b><br>
PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):</b></div><div>
https://trialcourtjobs.mass.gov/jobs/probation-case-administrator-i-suffolk-probate-family-court-boston-massachusetts-united-states-chelsea-dorchester-roxbury</div><div>
You have successfully applied to the position when you receive an email from the <b>Massachusetts Trial Court</b>.</div><p></p><div><br>
If you only receive an email from MassCareers, you HAVE NOT successfully applied. Please call 617-742-8575 with any questions.</div><div></div><p><b><br>
Salary Notes: </b>This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.</p><p><b>
Departmental Mission Statement: </b>Protecting and Building Safer, Healthier, Stronger Communities</p><p><b>
ORGANIZATIONAL PROFILE</b>:</p><p>
https://www.mass.gov/orgs/massachusetts-probation-service</p><p><b>
Position Summary:</b> Performs entry-level case processing for the court from the entry of the case documents and exhibits into the system, the updating and input of information pertaining to court appearances, through the final disposition. Performs duties related to data entry, record requests, and record retention. Performs cashiering duties. Provides customer service to the public, law enforcement, other state agencies, and attorneys in person and over the phone. Case processing may be done using an electronic filing and/or case management system.</p><p><b>
Supervision Received: </b>Works under the direction of a Department Head or designee</p><div><b>
Essential Functions and Responsibilities:</b> &bull; Maintains dockets and records along with legal documents/files pertaining to cases.<br>
<ul><li>Enters complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information.</li><li>Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries.</li><li>Provides technical assistance to litigants, counsel, and the public concerning case and court procedures, either in person or virtually.</li><li>Performs general case intake duties, including receiving court papers and documents, determining general case category, and making docket entries.</li><li>Performs various administrative tasks, including maintaining case files, coordinating with judges for endorsements, organizing and disseminating information, and assisting with scheduling motions.</li><li>Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures.</li><li>Compiles statistical data concerning cases, processing activities.</li><li>Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail.</li><li>May provide assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court;</li><li>Pulls daily lists and provides support to judicial lobby concerning cases;</li><li>Sends out notices to various parties and attorneys;</li><li>May perform cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts.</li><li>Performs other duties as required.</li></ul></div><div></div><div><br>
</div></div><div><b>
Qualifications</b><div></div><div><b><br>
Minimum Requirements:</b> Education and Experience:<br>
<ul><li>High School diploma or G.E.D. equivalency</li><li>One (1) year of related work experience</li><li>Equivalent combinations of education and experience will be considered for meeting minimum qualifications.</li></ul></div><div><b>
Knowledge, Skills and Abilities:</b> Knowledge of:<br>
<ul><li>Modern office equipment and technology, including computers and applicable software , including MS Office products.</li><li>Case management principles.</li><li>Basic cashiering methods.</li></ul>
Skill in:<br>
<ul><li>Organization and time management.</li><li>Customer service.</li><li>Data entry.</li><li>Attention to detail.</li></ul>
Ability to:<br>
<ul><li>Establish effective working relationships with others.</li><li>Departmental and court policies and procedures.</li><li>Prepare clear and accurate reports.</li><li>Maintain appropriate records.</li><li>Maintain confidentiality of information.</li><li>Communicate effectively, both orally and in writing.</li><li>Work independently and follow oral and written instructions.</li><li>Learn the procedures and functions, manual and automated, of the office to which assigned.</li></ul></div><p><b>
Supervisory Responsibility: </b>This position does not require supervision of others.</p><p><b>
Working Conditions: </b>Work is frequently performed in office or similar indoor environments.</p><p><b>
Physical Demands: </b>Light Work - Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects.</p><p></p><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Prob Case Administrator I</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston Municipal Court</div><div><b>
Job</b><b>:</b> Administrative Services</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Apr 13, 2026, 9:51:19 AM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 47,632.26 - 64,638.60 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Human Resources - 617-742-8575</div></div>

Probation Case Administrator I - Suffolk Probate & Family Court Court

<div></div><div><div><div><b>ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE TRIAL COURT EMPLOYMENT PAGE LINKED BELOW.</b></div><div>
https://trialcourtjobs.mass.gov/jobs/probation-case-administrator-i-central-division-of-boston-municipal-court-boston-massachusetts-united-states</div><div><b>
IF YOU APPLY THROUGH THE APPLY ONLINE LINK ABOVE ON THIS MASS CAREERS PAGE YOU </b><b>WILL NOT BE CONSIDERED</b><b> FOR THIS POSITION.</b></div><div></div><div><b><br>
PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):</b></div><div>
https://trialcourtjobs.mass.gov/jobs/probation-case-administrator-i-central-division-of-boston-municipal-court-boston-massachusetts-united-states</div><div></div><div><br>
You have successfully applied to the position when you receive an email from the <b>Massachusetts Trial Court</b>.</div><p></p><div><br>
If you only receive an email from MassCareers, you HAVE NOT successfully applied. Please call 617-742-8575 with any questions.</div><div></div><p><b><br>
Salary Notes: </b>This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.</p><p><b>
Departmental Mission Statement: </b>Protecting and Building Safer, Healthier, Stronger Communities</p><p><b>
ORGANIZATIONAL PROFILE</b>:</p><p>
https://www.mass.gov/orgs/massachusetts-probation-service</p><p><b>
Position Summary:</b> Performs entry-level case processing for the court from the entry of the case documents and exhibits into the system, the updating and input of information pertaining to court appearances, through the final disposition. Performs duties related to data entry, record requests, and record retention. Performs cashiering duties. Provides customer service to the public, law enforcement, other state agencies, and attorneys in person and over the phone. Case processing may be done using an electronic filing and/or case management system.</p><p><b>
Supervision Received: </b>Works under the direction of a Department Head or designee</p><div><b>
Essential Functions and Responsibilities:</b> &bull; Maintains dockets and records along with legal documents/files pertaining to cases.<br>
<ul><li>Enters complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information.</li><li>Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries.</li><li>Provides technical assistance to litigants, counsel, and the public concerning case and court procedures, either in person or virtually.</li><li>Performs general case intake duties, including receiving court papers and documents, determining general case category, and making docket entries.</li><li>Performs various administrative tasks, including maintaining case files, coordinating with judges for endorsements, organizing and disseminating information, and assisting with scheduling motions.</li><li>Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures.</li><li>Compiles statistical data concerning cases, processing activities.</li><li>Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail.</li><li>May provide assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court;</li><li>Pulls daily lists and provides support to judicial lobby concerning cases;</li><li>Sends out notices to various parties and attorneys;</li><li>May perform cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts.</li><li>Performs other duties as required.</li></ul></div><div></div><div><br>
</div></div><div><b>
Qualifications</b><div></div><div><b><br>
Minimum Requirements:</b> Education and Experience:<br>
<ul><li>High School diploma or G.E.D. equivalency</li><li>One (1) year of related work experience</li><li>Equivalent combinations of education and experience will be considered for meeting minimum qualifications.</li></ul></div><div><b>
Knowledge, Skills and Abilities:</b> Knowledge of:<br>
<ul><li>Modern office equipment and technology, including computers and applicable software , including MS Office products.</li><li>Case management principles.</li><li>Basic cashiering methods.</li></ul>
Skill in:<br>
<ul><li>Organization and time management.</li><li>Customer service.</li><li>Data entry.</li><li>Attention to detail.</li></ul>
Ability to:<br>
<ul><li>Establish effective working relationships with others.</li><li>Departmental and court policies and procedures.</li><li>Prepare clear and accurate reports.</li><li>Maintain appropriate records.</li><li>Maintain confidentiality of information.</li><li>Communicate effectively, both orally and in writing.</li><li>Work independently and follow oral and written instructions.</li><li>Learn the procedures and functions, manual and automated, of the office to which assigned.</li></ul></div><p><b>
Supervisory Responsibility: </b>This position does not require supervision of others.</p><p><b>
Working Conditions: </b>Work is frequently performed in office or similar indoor environments.</p><p><b>
Physical Demands: </b>Light Work - Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects.</p><p></p><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Prob Case Administrator I</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston Municipal Court</div><div><b>
Job</b><b>:</b> Administrative Services</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Apr 13, 2026, 9:47:43 AM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 47,632.26 - 64,638.60 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Human Resources - 617-742-8575</div></div>

Probation Case Administrator I - Central Division of Boston Municipal Court

<div><div><div><div>Job Ref:</div><div>
JR-2963</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$50,070.00 - $60,730.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute&rsquo;s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><p><br>
Under close supervision, will perform the following:</p><ul><li>
Provide administrative support for the department, clinicians, and/or faculty.</li><li>
Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.</li><li>
Manage meeting planning and schedules for individuals and teams within assigned department group.</li><li>
May liaise between patient and clinical staff to provide scheduling support.</li><li>
Draft communications for members of the department or individuals that the position is supporting for review.</li><li>
May be responsible for data entry.</li><li>
Provide email and phone communication with internal and external teams or collaborators.</li><li>
May serve as onsite representative for external groups, visitors, or collaborators.</li><li>
Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.</li><li>
Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.</li><li>
Coordinate travel arrangements as required/needed by department staff.</li><li>
Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.</li><li>
Other duties as assigned.</li></ul><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
</b></p><ul><li>Good written and oral communication skills.</li><li>
Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.</li><li>
Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>
Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail.</li><li>
Ability to organize, multi-task, prioritize, and follow-through.</li></ul><p><b>
MINIMUM JOB QUALIFICATIONS:
</b></p><ul><li>High school diploma required. Bachelor&rsquo;s degree preferred.</li><li>
1 year of relevant experience.</li></ul><p>
License/Certification/Registration: N/A</p><p><b>
SUPERVISORY RESPONSIBILITIES:</b> No</p><p><b>
PATIENT CONTACT: </b>Yes, may have patient contact.</p><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$50,070.00 - $60,730.00</div></div></div><p></p>

Administrative Specialist - Breast Oncology

Great Gray Trust Company

<div><div><b>Why Great Gray?</b></div>
<div>At Great Gray Group, we strive to set the bar for the retirement services industry. Our goal is to deliver advanced retirement solutions that combine our core fiduciary services with robust investment options, innovative technology, and dedicated client service. We focus on making choices clearer, transitions smoother, and the client experience more delightful. Complacency isn't in our vocabulary. Every day, we look for opportunities to better serve our clients, be an excellent business partner, and earn the trust of those who rely on us.</div><div></div><div><p><b><br>
The Role</b></p>
<p>
Great Gray is looking to add a <b>Retirement Plan Specialist</b> on our <b>Sales</b> team<b>. </b>This is a hybrid role responsible for driving distribution, growth, and velocity of Great Gray&rsquo;s co-manufactured Target Date CIT solutions with all recordkeeper partners within a defined territory. The Retirement Plan Specialist serves as a primary point of contact for recordkeepers, focusing on Relationship Managers &mdash; within a defined territory, driving adoption and integration of Great Gray&rsquo;s CIT solutions while identifying opportunities to deepen relationships and grow platform presence. This role partners closely with CIT sales, fostering bilateral relationships with sales partners through active lead sharing and collaboration, and works cross-functionally with CIT Sales, Investments and Client Service. The Specialist leverages CRM tools and data to manage activity within a results-oriented book of business. The Specialist role carries the same sales activity expectations and skillset as our Retirement Plan Consultant, with responsibility scoped to a smaller, more-concentrated geographic territory.</p>
<p><b>
Location</b></p>
<p>
This position will work from our <b>Boston, MA</b> office. Great Gray currently supports a hybrid work model with 4 days onsite, and 1 day remote.</p>
<p>
Visa sponsorship or transfer of an existing visa is not available for this position. Applicants must be authorized to work directly for any employer in the United States without visa sponsorship or transfer.</p>
<p><b>
Responsibilities</b></p>
<ul>
<li>Execute outbound telephone and digital outreach to existing and prospective recordkeeper and plan administrator contacts within an assigned territory to promote, position, and expand availability of Great Gray&rsquo;s co-manufactured Target Date CIT solutions on recordkeeping platforms</li>
<li>Own and manage relationships with recordkeeper contacts and RK Relationship Managers within a defined territory, serving as their primary go-to resource for education and training on co-manufactured TDF solutions, operational questions, and business development activity, including providing comparisons and talking points, participating in advisor and plan sponsor conversations.</li>
<li>Develop a deep understanding of RK Relationship Managers&rsquo; goals, books of business, pain points, and needs&mdash;and the relative strength and scale of RK partners&mdash;to uncover and prioritize co-manufactured TDF opportunities within the territory</li>
<li>Identify existing co-manufactured TDF opportunities by working with RK RMs to map advisor relationships: determine where the Great Gray team has existing connections to facilitate introductions, and where the RM can help initiate new ones</li>
<li>Proactively enable RK RMs by developing outreach templates, marketing materials, comparison collateral, and talking points to support confident advisor conversations; join RM-led calls with advisors alongside an external team member as needed</li>
<li>Coordinate and present at regional RK team calls and meetings to drive awareness and adoption of co-manufactured TDF solutions</li>
<li>Meet or exceed established activity KPIs, including daily outbound call targets, scheduled meetings, new platform activations, and pipeline contribution metrics</li>
<li>Own full pipeline management from discovery through final sale, identifying and advancing larger platform expansion opportunities within the territory in partnership with senior external wholesalers</li>
<li>Handle inbound calls and inquiries from recordkeeper contacts, providing timely and knowledgeable responses on Great Gray&rsquo;s product lineup, fund structures, and value proposition</li>
<li>Prepare and deliver compelling proposals, presentations, and investment-related materials tailored to recordkeeper and plan administrator needs</li>
<li>Maintain accurate, up-to-date records of all client interactions, pipeline activity, and relationship progression in Salesforce or the designated CRM system</li>
<li>Travel as needed to attend client events, industry conferences, and territory meetings alongside external sales team members</li>
<li>Stay current on recordkeeping platform trends, competitive landscape, and Great Gray&rsquo;s evolving product and service offerings to credibly represent the firm in recordkeeper conversations</li>
<li>Proactively identify new prospecting approaches and platform opportunities to maximize co-manufactured Target Date CIT adoption and revenue within the territory</li>
<li>Complete other related duties as assigned</li>
</ul><div><b>Qualifications &amp; Experience</b></div>
<ul><li>Bachelor's Degree required; concentration in Finance, Business, or a related field preferred. In lieu of a degree, a combined minimum 4 years' higher education and/or relevant work experience will be considered.</li>
<li>A minimum of 2&ndash;4 years of experience in recordkeeping, retirement plan administration, internal wholesaling, or a client-facing business development role within financial services or a related field is preferred.</li>
<li>Demonstrated track record of meeting or exceeding sales activity KPIs and revenue targets in a high-outreach, territory-based environment</li>
<li>Working knowledge of the defined contribution / 401(k) marketplace, including familiarity with recordkeeping platforms, CITs, Target Date Funds, and retirement plan structures preferred; comprehensive knowledge of co-manufactured TD CIT solutions and the ability to present features and benefits in an expert manner is a strong plus</li>
<li>Familiarity with the RK Relationship Manager landscape, including how to engage and enable RM partners to drive advisor-level opportunities is a strong plus</li>
<li>Experience with Salesforce or similar CRM platform; demonstrated ability to leverage CRM data to manage pipeline and prioritize outreach</li>
<li>Strong verbal and written communication skills, with the ability to articulate complex investment and operational concepts clearly to multiple audiences</li>
<li>High degree of self-motivation, competitive drive, and results orientation; a proven self-starter who thrives in a metrics-driven environment</li>
<li>Ability to work collaboratively with external wholesalers, investment, and client service teams in a fast-paced, team-oriented culture</li>
<li>Comfortable navigating ambiguity</li>
<li>Your standards reflect our core values: Growth Mindset, Disciplined Curiosity, Grit, Results Ownership, Collaboration.</li>
</ul>
</div><div><p><b>Base Pay Range*</b></p>
<p>
$80,000-$100,000</p>
<ul><li>This base pay range is subject to change and may be modified in the future.</li></ul><br>
<p></p>
<p>
The pay range displayed above is the base pay compensation range that Great Gray expects to pay for this position at the time of this posting. Individual compensation within this range depends on multiple factors, including, but not limited to, candidate&rsquo;s prior education and relevant work experience and training as well as position location and local market demands. Our pay-for-performance culture also includes participation in an annual incentive bonus plan for this position which is not included in the &lsquo;Base Pay Range&rsquo; noted above.</p></div><div></div><div><b><br>
Benefits</b></div>
<div>We have a comprehensive and competitive benefits package at Great Gray. Some of the highlights are:</div>
<ul><li> Be an integral part of a high-growth organization!</li></ul>
<ul><li> Competitive compensation package</li></ul>
<ul><li> Group medical, dental and vision insurance</li></ul>
<ul><li> Employer-paid life and disability insurance</li></ul>
<ul><li> Annual well-being stipend</li></ul>
<ul><li> Eligible employees may also contribute to a 401(k) plan with an advantageous employer contribution model, upholding our mission to support our employees in retirement</li></ul>
<div></div>
<div><b>Company Background</b></div>
<div>Great Gray is the leading independent provider of trustee and administrative services to Collective Investment Trusts (&ldquo;CITs&rdquo;), with over $315 billion in CIT assets under management, across more than 940 funds. We proudly work with more than 80 subadvisors, including leading firms such as AllianceBernstein, American Funds, BlackRock, Franklin Templeton, MetLife, Neuberger Berman, PGIM, PIMCO and Raymond James.</div>
<div></div>
<div>CITs are more than just an investment vehicle. They represent a forward-thinking approach to retirement planning. These tax-exempt, pooled investment vehicles are offered to employer-sponsored retirement plans, like 401(k)s. CITs are comparable to mutual funds, but, because they are tailored for the institutional retirement market, they can offer distinct advantages, including efficient administration and cost-effectiveness. CITs have a history dating back over 90 years; but they have gained favor over the past decade, driven by innovations, and Great Gray has been at the forefront.</div>
<div></div>
<div>Great Gray has consistently delivered year-over-year growth at an above market rate and is investing in the continued development of its core CIT business as well as complementary administrative services and technology solutions for the retirement market.</div>
<div></div>
<div>Madison Dearborn Partners (&ldquo;MDP&rdquo;) purchased Great Gray from Wilmington Trust in April 2023. As a result, Great Gray is an independent company owned by funds affiliated with MDP.</div>
<div></div>
<div><b>Investor Background</b></div>
<div>MDP is a leading private equity investment firm based in Chicago. Since MDP's formation in 1992, the firm has raised aggregate capital of over $37 billion and has completed over 160 platform investments across nine flagship funds. MDP invests across five dedicated industry verticals, including financial services, healthcare, technology and government services.</div>
<div></div>
<div><b>Equal Employment Opportunity Policy</b></div>
<div>Great Gray Group, LLC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status or other non-merit factor.</div>
<div></div>
<div><b>Accommodation Statement</b></div>
<div>Great Gray is committed to ensuring individuals with disabilities and/or those who have special needs participate in the workforce and are afforded equal opportunity to apply and compete for jobs. If you would like to contact us regarding the accessibility of our website, need assistance completing the application process, or need to request an accommodation for any part of our application or interview process, please contact us at: TalentAcquisition@GreatGray.com</div></div>

Retirement Plan Specialist - Recordkeeper Team

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