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administrative specialist

Jockey Club of Saudi Arabia (JCSA)

<div>
 
 
 1. Job Objective
 
 
 
 efficiency through organizing and coordinating daily tasks, managing files and correspondence, preparing reports, and supporting activities and procedures. The role also includes delivering various support services to ensure smooth workflow and achieve organizational goals.
 
 
 
 
 
 
 2. Key Duties and Responsibilities
 
 
 
 
 Primary Responsibilities
 
 
 <ul>
 <li>
 Organize and manage employee records and administrative documents with accuracy and confidentiality.
 </li>
 <li>
 Coordinate internal and external meetings and prepare required documentation.
 </li>
 <li>
 Receive, classify, and distribute incoming and outgoing mail, and follow up on employee procedures.
 </li>
 <li>
 Enter and update data in administrative systems such as Oracle.
 </li>
 <li>
 Prepare periodic reports, statistics, and manage administrative processes related to employees.
 </li>
 <li>
 Provide administrative support to employees and ensure smooth workflow.
 </li>
 <li>
 Follow up on the implementation of policies, regulations, and documentation of employee administrative activities.
 </li>
 <li>
 Monitor task completion, attendance, leave, and reassignment.
 </li>
 <li>
 Prepare work schedules for employees and maintain records of administrative and financial processes.
 </li>
 <li>
 Communicate with colleagues across various departments and coordinate with the administration.
 </li>
 <li>
 Implement organizational policies, internal administrative systems, and procedures.
 </li>
 <li>
 Coordinate between employees within the department and with other departments.
 </li>
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 Archive records and maintain administrative files, policies, and regulatory documentation.
 </li>
 <li>
 Create maintenance requests and leave applications in the relevant systems.
 </li>
 <li>
 Monitor petty cash transactions and verify daily administrative expenses.
 </li>
 </ul>
 
 
 Other Duties
 
 
 <ul>
 <li>
 Perform any additional tasks assigned by the direct manager.
 </li>
 </ul>
 
 
 
 
 
 3. Required Qualifications and Experience
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in a related field.
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 Minimum of
 
 3 years of administrative experience
 
 .
 </li>
 </ul>
 
 
 
 
 
 4. Required Skills and Competencies
 
 
 
 
 Skills
 
 
 <ul>
 <li>
 Communication skills
 </li>
 <li>
 Teamwork and cooperation
 </li>
 <li>
 Commitment and reliability
 </li>
 <li>
 Organizational and administrative skills
 </li>
 </ul>
 
 
 Competencies
 
 
 <ul>
 <li>
 Document and records management
 </li>
 </ul>
 
 
</div>

Administrative Specialist

Almarai - المراعي

<div>
 
 
 The Company:
 
 
 
 Almarai is the world&rsquo;s largest vertically integrated dairy and the region&rsquo;s largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company is ranked as the #1 FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. Almarai currently employs over 40,000 employees servicing some 220,000 retail outlets across GCC, Egypt and Jordan and has reported net income of SAR 2.31 billion on sales of SAR 20.97 billion in 2024. For more details, please visit our website &ndash; www.almarai.com.
 
 
 An aggressive expansion program together with acquisitions in new vertical markets have created an exciting opportunity to join a dynamic multinational team dedicated to furthering growth plans for the group.
 
 
 
 
 
 
 About the Role:
 
 
 
 
 Administration Specialist
 
 
 
 
 
 
 
 Core Purpose of the job:
 
 
 
 To provide administrative support to Almarai division projects by ensuring that all official documents are processed timely.
 
 
 
 
 
 
 Requirements:
 
 
 
 Potential candidates must meet the requirements mentioned below:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 1-2 years of experience in project management.
 </li>
 <li>
 Excellent Project &amp; Time Management skills.
 </li>
 <li>
 Excellent verbal and written communication skills in both Arabic &amp; English.
 </li>
 </ul>
 
 
 
 
 
 Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development etc.
 
 
 
 
 This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits package.
 
 
</div>

Administration Specialist

Abunayyan Holding

<div>
 
 
 Job Title: Product Specialist
 
 
 
 
 Industry: Abunayyan Trading Company
 
 
 
 
 Industry / Domain: Trading / Heavy Machinery / Industrial Equipment
 
 
 
 
 
 
 
 Role Purpose
 
 
 
 The Product Specialist is responsible for supporting the Machinery Sales Division through effective product administration, data analysis, coordination with internal departments, and supporting the sales team in achieving monthly and annual targets. The role ensures smooth product operations, accurate reporting, customer support, and efficient workflow across sales, procurement, logistics, and finance. With at least 7 years of relevant experience, the Product Specialist contributes to enhanced operational efficiency and business performance.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Business Administration (40%)
 
 
 <ul>
 <li>
 
 Manage clerical, administrative, and secretarial functions to support the Product and Sales teams
 
 .
 </li>
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 Follow up with sales representatives to collect full payments for reserved/sold units in alignment with monthly targets.
 </li>
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 Support KAMs, AKAMs, and the Product Manager in meeting monthly and annual business goals.
 </li>
 <li>
 Coordinate and arrange business travel, including hotel bookings and flight arrangements.
 </li>
 <li>
 Prepare official letters, memos, presentations, and documentation as required.
 </li>
 <li>
 Communicate regularly with Procurement, Purchasing, and Logistics departments to ensure smooth operations.
 </li>
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 Maintain and monitor monthly stock reports and update product availability.
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 Coordinate demo unit planning, scheduling, and delivery to customers.
 </li>
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 Manage weekly collections and follow up on outstanding payments.
 </li>
 </ul>
 
 
 2. Data Analysis &amp; Problem Solving (30%)
 
 
 <ul>
 <li>
 
 Analyze monthly and yearly gross and net income figures and prepare graphical reports for management review.
 
 </li>
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 Support customer issue resolution by coordinating with relevant teams and ensuring customer satisfaction.
 </li>
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 Assist in identifying operational challenges and provide recommendations for continuous improvement.
 </li>
 </ul>
 
 
 3. Performance &amp; Team Coordination (30%)
 
 
 <ul>
 <li>
 
 Coordinate with the logistics team to plan, schedule, and supervise the loading and offloading of units.
 
 </li>
 <li>
 Support the Product Manager and Division Head in achieving performance targets.
 </li>
 <li>
 Maintain detailed logs of imported units, ensuring customs registration and documentation are consistently updated.
 </li>
 <li>
 Handle a variety of administrative tasks to ensure seamless departmental operations.
 </li>
 </ul>
 
 
 
 
 
 Experience Required:
 
 
 <ul>
 <li>
 Minimum
 
 7 years of experience
 
 in product support, administration, or a similar role within a trading or machinery-related business.
 </li>
 </ul>
 
 
 Education Required:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Marketing, Industrial Engineering, or a related field.
 </li>
 </ul>
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Strong communication and coordination skills
 </li>
 <li>
 Commercial awareness and negotiation skills
 </li>
 <li>
 Partner and supplier relationship management
 </li>
 <li>
 Product and service knowledge
 </li>
 <li>
 Data analysis and reporting
 </li>
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 Research and information gathering
 </li>
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 Risk &amp; compliance awareness
 </li>
 <li>
 Proficiency in documentation and record keeping
 </li>
 </ul>
</div>

Product Specialist

AstraZeneca

<div>HR Operations Specialist 
ABOUT ASTRAZENECA
AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development, and commercialisation of prescription medicines for some of the world&rsquo;s most serious diseases. But we&rsquo;re more than one of the world&rsquo;s leading pharmaceutical companies.
Join a high-performing team, empowered to cut through the noise and drive real change. Our agility and pace, coupled with scientific focus, powers us to spot opportunities in the market that keep us moving forward and into new spaces. 
 
SITE DESCRIPTION
AstraZeneca is experiencing a significant transformation in the Kingdom of Saudi Arabia, driven by a commitment to advancing healthcare, innovation, and sustainable growth. Building on our global legacy, AZ KSA is rapidly evolving its operations to better serve patients, collaborate with healthcare stakeholders, and contribute to the ambitious goals outlined in the Saudi Vision 2030. We are investing in talent, digital solutions, and new ways of working; all designed to enhance our impact on patient outcomes and reinforce our leadership in therapeutic areas. This dynamic environment calls for visionary, agile professionals who thrive in change and are motivated to help shape the future of healthcare in KSA.
ROLE SUMMARY
The HR Operations Specialist is responsible for delivering efficient and compliant HR operational services throughout the entire employee life cycle in Saudi Arabia, with a strong focus on managing government portals (such as GOSI, Muqeem, Qiwa, Mudad, etc.), as well as overseeing onboarding and offboarding processes and all core HR administrative operations. This role ensures full alignment with Saudi labor law, company policies, and evolving government requirements. Furthermore, the HR Operations Specialist plays a critical role in fostering a positive employee experience.
What you&rsquo;ll do
Government Portals &amp; Compliance:: 
Manage and maintain all HR-related government portal activities, including GOSI, Muqeem, Qiwa, Mudad, and any other regulatory requirements. Ensure timely and accurate processing of employee records, visas, work permits, medical insurance, and nationalization documentation.
Onboarding:
Coordinate the end-to-end onboarding process for new hires, including document collection, system entry, government registration, work permit/Iqama issuance, and medical insurance activation.
Offboarding:
Manage offboarding activities, including documentation for final settlements, exit interviews, notifying government authorities, processing system deletions, and canceling employee records with the relevant authorities.
HR Operations &amp; Administration: 
Oversee all HR administrative services, including personnel file management, data accuracy, records management, and reporting.
Payroll Support: 
Liaise with the payroll team to ensure all HR data impacting payroll (new joiners, leavers, status changes, allowances, updating GOSI &amp; WPS) is processed accurately and on schedule.
Compliance &amp; Audit: 
Ensure HR processes and documentation meet Saudi labor law, company policy, and audit requirements. Prepare for and support internal and external audits as needed.
Continuous Improvement: 
Identify opportunities to optimize HR processes, enhance employee experience, and ensure digitalization and data accuracy across HR operations.
Essential for the role
AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be.
Essential Capabilities:<ul><li>
Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>
Preferred minimum 3 years of experience in HR operations or HR administration, ideally within multinational companies in the pharmaceutical, healthcare, FMCG, or related industries.</li><li>
Strong working knowledge of Saudi government portals (GOSI, Muqeem, Qiwa, Mudad, etc.).</li><li>
Familiarity with Saudi labor law and nationalization requirements.</li><li>
Proficient in HRMS/HRIS systems and Microsoft Office Suite.</li><li>
High attention to detail, organizational and time management skills.</li><li>
Strong interpersonal and communication skills in both Arabic and English.</li><li>
Ability to handle confidential and sensitive information with integrity.</li><li>
Experience managing HR documentation, employee files, and onboarding/offboarding processes.</li><li>
Saudi National</li></ul>
Why AstraZeneca?
At AstraZeneca we&rsquo;re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There&rsquo;s no better place to make a difference to medicine, patients, and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth, and development. We&rsquo;re on an exciting journey to pioneer the future of healthcare. 
So, what&rsquo;s next?
<ul><li>Are you already imagining yourself joining our team? Good, because we can&rsquo;t wait to hear from you.</li><li>
Are you ready to bring new ideas and fresh thinking to the table? Brilliant! We have one seat available, and we hope it&rsquo;s yours.</li></ul>
Where can I find out more?
Our Social Media, Follow AstraZeneca on LinkedIn
Follow AstraZeneca on Facebook
Follow AstraZeneca on Instagram</div>

HR Ops Specialist

PREMIUM MIDDLE EAST TRADE

Premium Middle East is seeking a Sales Support Specialist to provide direct administrative, technical, and operational support to the sales team in the oilfield supply sector. This role is responsible for managing quotations, processing orders, coordinating with supply chain, and ensuring seamless customer service for clients purchasing pipes, flanges, fittings, valves, and related industrial products. The position reports to the Sales Manager.Key Responsibilities:<ul><li>Prepare and process price quotations, proposals, and tender documents for the sales team based on customer specifications and current inventory/pricing.</li><li>Coordinate order entry, order acknowledgments, and order tracking from confirmation through to delivery, liaising with logistics and procurement teams.</li><li>Maintain and update the customer relationship management (CRM) system with client interactions, opportunities, and order history.</li><li>Serve as a key liaison between the sales team, customers, and internal departments (procurement, warehouse, logistics) to resolve inquiries and ensure timely order fulfillment.</li><li>Assist in managing customer accounts by responding to routine requests for product information, stock availability, delivery schedules, and documentation (certificates, MSDS).</li><li>Process sales-related documentation, including contracts, proforma invoices, and shipping documents.</li><li>Support sales representatives with market research, customer data analysis, and preparation of sales reports.</li><li>Help maintain the accuracy of the product database, including specifications, pricing, and lead times for pipes, flanges, valves, and fittings.</li></ul>Requirements:<ul><li>Associate's or Bachelor's degree in Business Administration, Supply Chain, Engineering Technology, or a related field.</li><li>Minimum of 3 years of experience in a sales support, inside sales, or customer service role within the oil &amp; gas, industrial supply, piping, or manufacturing sector.</li><li>Strong organizational skills and high attention to detail, with the ability to manage multiple tasks and deadlines in a fast-paced environment.</li><li>Proficiency in Microsoft Office Suite (particularly Excel and Word) and experience with CRM software (e.g., Salesforce, Zoho) and ERP systems.</li><li>Excellent written and verbal communication skills in English; proficiency in Arabic is a strong advantage.</li><li>Basic understanding of technical specifications for industrial piping products (e.g., ASTM standards, pressure ratings, material grades) is preferred.</li><li>Ability to work effectively both independently and as part of a team.</li></ul>نوع الوظيفة: دوام كامل

Sales Support Specialist

Ladun 

Job Vacancy &ndash; Sales SpecialistA leading company is seeking to hire a motivated Sales Specialist, as per the following requirements:Job Title: Sales Specialist Required Qualification: Bachelor&rsquo;s Degree in Business Administration, Marketing, or a related field Total Experience Required: 1 year Experience in the Required Field: Experience in sales, customer communication, and handling client inquiries Key Responsibilities:<ul><li>Identify new sales opportunities and follow up with potential clients</li><li>Prepare and present sales proposals</li><li>Maintain strong relationships with existing customers</li><li>Coordinate with internal teams to ensure client requirements are met</li><li>Achieve monthly and annual sales targets</li></ul>Skills Required: Strong communication skills, negotiation abilities, and proficiency in Microsoft Office Languages: Professional proficiency in Arabic and EnglishTo Apply: Please send your CV to: career@ladun.saنوع الوظيفة: دوام كامل

Sales Specialist

Foods gate trading Company

We Are Hiring: Procurement Specialist &ndash; Hospitality IndustryFoods Gate Company is looking for a highly organized and detail-oriented Procurement Specialist to join our team.Key Responsibilities:<ul><li>Source, evaluate, and negotiate with suppliers for F&amp;B and non-F&amp;B items</li><li>Ensure timely purchasing of materials, equipment, and services</li><li>Monitor inventory levels and coordinate with Operations and Warehouse teams</li><li>Maintain supplier relationships and update procurement records</li><li>Ensure compliance with company standards and budget guidelines</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business, Supply Chain, or related field</li><li>Minimum 2 years experience in procurement (preferably in Hospitality or F&amp;B)</li><li>Strong negotiation and communication skills</li><li>Knowledge of supplier management, sourcing, and basic inventory systems</li><li>Ability to work under pressure and meet deadlines</li></ul>Location: Riyadh, Saudi ArabiaJob Type: Full-timePay: ﷼5,000.00 - ﷼6,000.00 per monthApplication Question(s):<ul><li>Do you have experience working in Japanese cuisine restaurants as a Procurement Specialist?</li><li>Do you have transferrable Iqama?</li><li>How soon can you join us?</li></ul>Experience:<ul><li>Purchasing/Procurement: 3 years (Required)</li><li>Food and Beverage: 3 years (Required)</li><li>Negotiation: 4 years (Required)</li><li>Vendor Management: 5 years (Required)</li></ul>

Procurement Specialist

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