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administrative specialist

Judicial Council of California

<div></div><div><div><div><div><div><p>The Judicial Council of California is accepting applications for the position of Administrative Specialist with the Facilities Services office.</p><p>
The Administrative Specialist will provide comprehensive administrative support to the Program Accountability unit. This role will primarily involve assisting with the coordination and execution of internal programs, processes, and procedures. Key responsibilities include but are not limited to, supporting utility data entry, managing utility-related billing discrepancies, and assisting with the timely resolution of account issues. The position interacts with utility vendors, internal stakeholders, and customers to ensure accurate data entry and seamless billing processes. The role also requires coordination with various internal departments and external vendors to maintain data accuracy and resolve service-related issues, as well as report formatting and distribution, correspondence drafting, and procurement activities. Additionally, the role will involve managing travel arrangements, coordinating meeting logistics, preparing agendas, taking meeting minutes, and processing travel expense claims. The specialist will also maintain financial records and perform other administrative tasks as assigned.</p><p>
This position requires the ability to work independently with moderate to minimal supervision, collaborating with various stakeholders including JCC Facilities Services, Branch Accounting and Procurement, and vendors that work with the Sustainability unit.</p><p><b>
The Judicial Council</b><br>
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.</p><p>
By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council&rsquo;s staff organization seeks to continue to evolve as one of California&rsquo;s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.</p><p>
The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.</p><p>
The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council&rsquo;s San Francisco or Sacramento office at least two days per week, based on their office leader&rsquo;s direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council&rsquo;s Hybrid Work Program, a prospective or current employee&rsquo;s primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
<div>
<div></div><div><ul><li>Provide Administrative Support to the unit.<ul><li>
Oversee the Sustainability inbox, addressing inquiries from vendors, distribution to staff, and ensuring timely responses and action.</li><li>
Independently manage the unit manager&rsquo;s calendar, resolving scheduling conflicts, arranging meetings, and prioritizing appointments based on organizational needs and program requirements.</li></ul></li><li>
Contracts and Budget Administration<ul><li>
Attend monthly unit budget meetings, providing support to the Supervisor in monitoring budgetary needs and encumbrances.</li><li>
Manage requisitions, contracts, and amendment requests in Fi$Cal, including initiating requests, receiving goods and services, and proactive follow-up on pending tasks.</li></ul></li><li>
Utility Data Management Support<ul><li>
Review customized reports for late bills, late fees, and missing invoices, identifying discrepancies and ensuring proper documentation.</li><li>
Handle utility account concerns and service-related issues in a professional and timely manner, ensuring customer satisfaction.</li></ul></li><li>
Utility Invoice Payment Functions<ul><li>
Prepare daily batch reports from the Energy Manager application, summarizing utility invoices.</li></ul></li><li>
Serve as back up for Fiscal Invoice Intake and Processing<ul><li>
Regularly check the Facilities Services inbox for incoming invoices from vendors (both electronic and paper), ensuring timely processing and handling.</li><li>
Accurately enter basic invoice information into the invoice database, ensuring all relevant details are captured for processing.<br>
</li></ul></li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Qualifications</b></h2><div><br>
<div><div>
</div><p>EDUCATION AND EXPERIENCE<br>
Two (2) years of experience in administrative support, database maintenance, or meeting/event planning.</p><p>
OR</p><p>
Associate&rsquo;s degree, preferably in the area of assignment. Additional directly related experience and/or education may be substituted on a year-for-year basis.</p><p>
OR</p><p>
One (1) year as an Administrative Assistant with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Assistant in a California superior court or California state-level government entity.</p><br>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Other Information</b></h2><div><br>
<div><div>
</div><p>Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
How To Apply</b></h2><div><br>
<div><div>
</div><p>This position requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on <b>May 8, 2026</b>.</p><p>
To complete the online application, please click the <b>Apply for Job</b> button.</p><p>
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: 415-865-4260.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Supplemental Questions</b></h2><div><br>
<div><div>
</div><p>To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.</p><ul><li>
This position involves daily utility invoice entry and review across 460+ facilities using multiple software platforms. Describe a time you performed high-volume, repetitive data entry over an extended period. How did you maintain accuracy and catch your own errors?</li><li>
The unit uses specialized systems (Energy Star Portfolio Manager, Energy Manager, Fi$Cal) that most applicants won't have used before. Tell us about a time you had to learn an unfamiliar software system or technical process with limited training. How did you approach the learning curve?</li><li>
This role requires coordinating with utility vendors, Branch Accounting, Procurement, and technical staff to resolve billing discrepancies and payment issues. Describe a situation where you worked with several different parties to resolve an administrative or financial problem.</li><li>
The position balances recurring daily tasks (invoice processing, inbox monitoring, batch reports) with unpredictable short-notice requests (ad-hoc reports, meeting prep, procurement). How do you organize your work when routine responsibilities and urgent requests compete for your time? Give a specific example.</li><li>
This position supports both the Sustainability unit and the Fiscal Support unit under Program Accountability. The work ranges from utility data management to contracts, requisitions, and budget tracking in Fi$Cal. Describe your experience supporting multiple teams or functional areas simultaneously. How did you ensure each area received adequate attention?</li><li>
Our unit works with energy and sustainability data that may be unfamiliar. The role doesn't require technical knowledge, but it does require willingness to understand what the data represents and why accuracy matters. What interests you about working in a sustainability-focused unit?</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Pay and Benefits</b></h2><div><br>
<div><div>
</div><p>$5,614 - $7,858 per month</p><p>
Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.</p><p>
Some highlights of our benefits package include:</p><ul><li>
Health/Dental/Vision benefits program</li><li>
14 paid holidays per calendar year</li><li>
Choice of Annual Leave or Sick/Vacation Leave</li><li>
1 personal holiday per year</li><li>
Up to $130 per month reimbursement for qualifying commuting costs</li><li>
CalPERS Retirement Plan</li><li>
401(k) and 457 deferred compensation plans</li><li>
Employee Assistance Program</li><li>
Basic Life and AD&amp;D Insurance</li><li>
FlexElect Program</li><li>
Pretax Parking</li><li>
Long Term Disability Program (employee paid/optional)</li><li>
Group Legal Plan (employee paid/optional)</li><li>
Public Service Loan Forgiveness (PSLF) eligibility</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Equal Employment Opportunity</b></h2><div><br>
<div><div>
</div><p><b>The Judicial Council of California Is an Equal Opportunity Employer.</b></p></div></div></div></div></div>

Administrative Specialist

FLIK Hospitality Group

<div><ul><li>We are hiring immediately for a full <b>ADMIN SERVICES SPECIALIST </b>position.</li><li><b>
Location</b>: Accenture - 415 Mission Street, Suite 3500, San Francisco, CA 94105. <i>Note: online applications accepted </i><i>only</i><i>.</i></li><li><b>
Schedule</b>: Full time schedule. Monday through Friday, 7:00 am to 4:00 pm. Further details upon interview.</li><li><b>
Requirement</b>: Previous hospitality experience required.<br>
<ul><li><i>Internal Employee Referral Bonus Available</i></li></ul></li><li><b>
Fixed Pay Rate</b>: $36.00 per hour.</li></ul><p></p><p><br>
Free meals, uniforms and laundering service available at select locations.</p><p></p><p><b><br>
We Make Applying Easy! </b>Want to apply to this job via text messaging? Text <b>JOB</b> to <b>75000 </b>and search <b>requisition ID number</b><b> 1529018.</b></p><p>
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg</p><p>
Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!</p><p></p><p><b><br>
What makes FLIK click?</b> Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions.</p><p>
We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn&rsquo;t merely a job but the start of a career where you can flourish.
</p><div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2>
</div><div><p><b>
Job Summary</b><br>
Details of Operation Required The Bookkeeper for Bon App&eacute;tit assists Site Controller with financial requirements as outlined in the Accounting Manual. Ensure that all time constraints are followed. Input accounting information into the system to include revenues, inventory and expenses. Be courteous and helpful to customers and team members.</p><p>
In the performance of their respective tasks and duties all employees are expected to conform to the following:</p><ul><li>
Perform quality work within deadlines with or without direct supervision.</li><li>
Interact professionally with other employees, customers and suppliers.</li><li>
Work effectively as a team contributor on all assignments.</li><li>
Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.</li><li>
Complies and sorts documents, such as invoices and checks to substantiate business transactions; controls and disburses petty cash according to company policies.</li><li>
Verifies and posts details of business transactions, such as funds received, disbursed, and deposited. Transfers totals to computer spreadsheets and into databases.</li><li>
Computes and records charges, refunds, cost of lost or damaged goods, rentals, and similar items; prepares vouchers, invoices, checks, account statements, reports, and other records and reviews for accuracy.</li><li>
Monitors accounts payable and receivable to ensure that payments are up to date; codes and inputs data (e.g., inventories, cash collections) for forwarding to the corporate office and inclusion in the company's financial reports.</li><li>
Input payables, CPMs, BAMCO adjustments, manual checks, commissary and other transfers into the system.</li><li>
Run calculator tapes to balance all the expenses to the reports.</li><li>
Calculate payroll and input to Unit Accounting System (UAS).</li><li>
General office duties include filing, dispatching, mail distribution, correspondence; prepares and maintains payroll and personnel reports (e.g., commissions, vacation/sick accruals, union health and welfare).</li><li>
Communicate accurately, honestly and in a timely manner with Clients, vendors and Bon App&eacute;tit accounting department.</li><li>
Offer office phone support for the Site Controller, ensuring that all guests and staff are treated with care and respect.</li><li>
Input and upload any personnel info for new hires or changes.</li><li>
Help the GM oversee the other office functions of, liquor billing, invoicing, catering invoicing, safety assessments, and marketing.</li><li>
Assist where needed for Mandatory Campus dates, large Catering dates, and Concessions where needed.</li></ul></div></div></div><p><b><i>
We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.</i></b><b>
</b></p><p><b>Associates at FLIK are offered many fantastic benefits.</b></p><p><b>
Both full-time and part-time positions offer the following benefits</b> to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program</p><p><b>
Full-time positions also offer the following benefits</b> to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)</p><p><i>
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. </i>For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.</p><p>
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_FlikHospitality.pdf</p><p><b>
About Compass Group: Achieving leadership in the foodservice industry</b></p><p>
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.</p><p><br>
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.</p><p>
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/</p><p>
Applications are accepted on an ongoing basis.</p><p>
Flik maintains a drug-free workplace.</p></div>

ADMIN SERVICES SPECIALIST (FULL TIME)

Epiq

<div><p>It's fun to work at a company where people truly believe in what they are doing!
</p><p></p><p><b>Job Description:
</b></p><h1 class="jobSectionHeader"><b>Join our prestigious law firm client in San Francisco as an Administrative Assistant supporting the Sr. Director of Operations. We are seeking a proactive individual, with a commitment to exceptional </b><b>client service, professionalism, and adeptness in engaging with executives, attorneys, staff and clients at all levels. Your role will encompass the handling of confidential information with maturity, judgement and discretion.
</b></h1><p></p><p><b>Responsibilities
</b></p><ul><li><p>Provide comprehensive administrative support to the Senior Director.
</p></li><li><p>Collaborate closely with the office administrative team, including HR, Recruiting, &amp; Management.
</p></li><li><p>Manage the Director&rsquo;s calendar and assist with travel arrangements as necessary.
</p></li><li><p>Prepare expense reports and process invoices.
</p></li><li><p>Telephone support, schedule meetings and coordinate conference calls.
</p></li><li><p>Provide administrative support to ensure efficient office operations: ordering business cards, updating maps, tracking expenses.
</p></li><li><p>Skilled in MS Office; Word, Outlook, Excel and Adobe
</p></li><li><p>Create, revise, and format documents as per requirements.
</p></li><li><p>Assisting with processing invoices in Chrome River.
</p></li><li><p>Assisting with data entry into Aderent.
</p></li><li><p>Maintain both physical and digital filing systems, including data entry and electronic file organization.
</p></li><li><p>Assist with coordinating meeting logistics, including room setup and catering.
</p></li><li><p>Draft reports and spreadsheets, particularly in relation to the office move and other projects.
</p></li><li><p>Cross train and provide back-up support for the Receptionist when needed.
</p></li><li><p>Cross train and provide back-up support for the Hospitality Specialist when needed.
</p></li><li><p>Maintain flexibility to meet deadlines and adapt to changing priorities.
</p></li><li><p>Contribute to special projects as needed.
</p></li></ul><p></p><p><b>Qualifications
</b></p><ul><li><p>High school diploma required; some college preferred.
</p></li><li><p>Demonstrated initiative, highly organized and detail oriented.
</p></li><li><p>Possess strong interpersonal and time-management skills.
</p></li><li><p>Excellent written and verbal communication skills
</p></li><li><p>Strong technical skills: Microsoft Office Suite, Proficient with Excel, Chrome River a plus
</p></li><li><p>Comfortable with calendar management and scheduling.
</p></li><li><p>Exemplary customer service and collaborations skills, with the ability to work well within a team.
</p></li><li><p>Demonstrate initiative, independent thinking and creative problem solving.
</p></li><li><p>Proven ability to work independently while maintaining a high level of efficiency.
</p></li><li><p>Capability to handle multiple tasks simultaneously and see projects through to completion.
</p></li><li><p>Ability to lift or move 40 lbs. or greater
</p></li><li><p>Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
</p></li><li><p>Ability to walk, bend, kneel, stand or sit for an extended period of time
</p></li><li><p>Shift is 8-5, but may need to come in earlier, stay later or work OT occasionally. Flexibility is required.
</p></li></ul><p></p><p>The Compensation range for this role is up to 27.50 per hour USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
</p><p></p><p>This position is part of the Opensity Solutions team. For Information on Opensity&rsquo;s benefits please visit opensitybenefits.com .<br>
</p><p></p><p>Opensity is a technology‑enabled managed services organization that helps leading law firms and professional services organizations modernize how their operations run <b>. </b>We bring together talented people, innovative technology, and integrated services to create scalable, efficient environments where teams can do their best work and grow their careers.
</p><p></p><p><b>It is Opensity&rsquo;s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual&rsquo;s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Opensity&rsquo;s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition, Opensity will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Opensity is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Opensity will consider for employment qualified applicants with arrest and conviction records.</b></p></div>

Law Firm Operations/Administrative Assistant

On Lok

<div><p><b>On Lok</b></p><p><b>
Dedicated to The Care of Elders:</b></p><p>
On Lok is a not-for-profit organization founded in the early 1970s by a group of citizens concerned about the plight of elders and the lack of long term options in the community. On Lok serves as the administrative arm of a group of five affiliated non-profit organizations. Its functions include research and development, human resources, fundraising and management information systems.</p><p>
We understand the importance of a system that works together. Your expertise, drive and passion can help us carry out our mission to improve lives and advance healthcare.</p><p><b>
Join our team of leaders to begin a rewarding career!</b></p><p><b>
POSITION SUMMARY: </b>The Benefits Specialist administers and supports the organization's employee benefits programs, ensuring accurate enrollment, compliance with federal and state regulations (including California-specific laws), and excellent service to employees. This role serves as a key point of contact for benefits-related inquiries, open enrollment, claims resolution, benefit related audits, and vendor coordination in a dynamic HR environment. The Benefits Specialist also assists with researching, analyzing and evaluating benefit plans and works on projects in a supportive role.</p><p><b>
DUTIES / RESPONSIBILITIES:
</b></p><p>BENEFITS PLAN ADMINISTRATION</p><ul><li>
Administers employee benefits programs, including medical, dental, vision, life insurance, disability, ancillary, retirement plans (e.g., 401(k)), flexible spending accounts, and wellness initiatives.</li><li>
Conducts open enrollment processes, including communications, employee education sessions, and system updates (e.g., in HRIS platforms like Oracle or similar).</li><li>
Assists Benefits Manager in coordinating with benefits vendors and brokers to resolve issues, track performance, approve invoices, and negotiate as needed.</li><li>
Processes enrollments, terminations, qualifying life event changes (e.g., marriage, birth), verification of benefits requests, and COBRA notifications.</li></ul><p>
REPORTING &amp; COMPLIANCE</p><ul><li>
Tracks and reports on benefits data, prepare audits (e.g., 5500 filings, nondiscrimination testing), and support annual compliance activities.</li><li>
Assists with leaves of absence administration (FMLA, CFRA, workers' compensation, accommodations) and maintains accurate employee benefits records.</li><li>
Supports compliance activities regarding federal laws (ACA, ERISA, COBRA, HIPAA, FMLA) and California state requirements (e.g., Paid Family Leave, California Family Rights Act, state disability insurance, Kin Care, and relevant notices/filings).</li></ul><p>
BENEFITS COMMUNICATIONS</p><ul><li>
Serves as the initial Benefits contact for employees and retirees regarding benefits eligibility, options, changes, and claims resolution; provide guidance on plan details and answer inquiries promptly.</li><li>
Supports in conducting new hire benefit review sessions to educate employees on available plans, eligibility, and enrollment requirements, and ensure timely and accurate completion of the benefits enrollment process through proactive follow-up.</li><li>
Supports development of benefits communications including newsletters, presentations, and training materials.</li></ul><p>
RESEARCH, BENEFITS PLAN DESIGN</p><ul><li>
Assists Benefits Manager in researching and analyzing benefit trends.</li><li>
Participates in benefits plan design reviews, cost analysis, and recommendations.</li></ul><p><b>
QUALIFICATIONS (knowledge, skills, abilities):</b></p><ul><li>
Bachelor's Degree in Human Resources, Business Administration, or a related field or additional applicable experience may substitute for the degree required.</li><li>
3 years of experience in benefits administration required.</li><li>
Strong knowledge of employee benefits programs and applicable laws/regulations (federal and California-specific preferred).</li><li>
Excellent communication and customer service skills for explaining complex benefits information clearly required.</li><li>
Detail-oriented with strong analytical, organizational, and problem-solving abilities required.</li><li>
Proficiency in Microsoft Office (especially Excel for reporting) required.</li><li>
Strong knowledge of employee benefits programs and applicable laws/regulations (federal and California-specific preferred).</li><li>
Excellent communication and customer service skills for explaining complex benefits information clearly preferred.</li><li>
Detail-oriented with strong analytical, organizational, and problem-solving abilities preferred.</li><li>
Proficiency in Microsoft Office (especially Excel for reporting) preferred.</li><li>
Familiarity with California employment laws (e.g., paid sick leave, paid family leave integration) preferred.</li><li>
Background in retirement plan administration or public sector benefits (for government-adjacent roles) preferred.</li><li>
Certified Benefits Professional (CPB) preferred.</li><li>
Certified Employee Benefits Specialist (CEBS)-IFEBP preferred.</li></ul><p><b>
On Lok's Employee Benefits include (eligible for any regular position for 20 hr/wk or more):</b></p><ul><li>
Medical, Dental, and Vision coverage</li><li>
Retirement Savings Plan 403(b) and Term Life/AD&amp;D Insurance</li><li>
Flexible Spending Account, Commuter Benefits, Pet Insurance, and Employee Discount Program</li><li>
Mental Wellness Resources and Employee Assistance Program (EAP)</li><li>
Holidays (10 per year), vacation time, sick leave, long-term disability insurance, and additional benefits are available.</li></ul><p><br>
Pursuant to the San Francisco Fair Chance Ordinance, and state and federal laws (including federal PACE requirements at 42 CFR 460.64(a); 460.68(a), we will consider for employment qualified applicants with arrest and conviction records.</p><p>
On Lok is an equal opportunity employer committed to a diverse and inclusive workforce. All applicants will receive consideration for employment without regard to sex (including pregnancy), race, religion, color, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, disability, medical condition, genetic information, marital status, age, military or veteran status, or any other legally protected status.</p><p>
If you require reasonable accommodation to participate in the job application or interview process, to perform essential job functions and/or to receive other terms, privileges or benefits of employment please contact Talent (Talent@onlok.org).</p></div>

Benefits Specialist

TEEMA Group

<div><p><b>Role Summary</b></p><p>
The Accounts Payable Specialist I plays an essential role in supporting a high-performing Accounting team. This position helps ensure that financial transactions are accurately recorded, processed in a timely manner, and handled with strong internal controls. With a focus on precision, collaboration, and continuous improvement, this role contributes to the smooth daily operations of the accounting function while supporting a mission-driven environment dedicated to high standards and outstanding service.</p><p>
 <b>Duties</b></p><ul><li><p>
Manage and maintain the Accounts Payable inbox, responding to inquiries and seeking support when appropriate.</p></li><li><p>
Address vendor questions and assist with researching and resolving discrepancies.</p></li><li><p>
Collaborate with fellow Accounts Payable Specialists to support account reconciliations by identifying or reviewing posted A/P transactions.</p></li><li><p>
Review and distribute invoices by entity and department in alignment with established guidelines.</p></li><li><p>
Assist with weekly check runs, including matching checks to invoices and preparing check stock for printing.</p></li><li><p>
Identify and communicate opportunities for process and policy improvements.</p></li><li><p>
Perform administrative tasks and ad hoc projects as assigned.</p></li><li><p>
Complete daily filing of checks and invoices, as applicable.</p></li><li><p>
Support vendor account reconciliation efforts.</p></li><li><p>
Utilize accounting software and systems to manage A/P transactions as part of future process enhancements.</p></li><li><p>
Demonstrate and promote a strong commitment to core values, including compassion, excellence, resourcefulness, inclusivity, and exceptional service.</p></li><li><p>
Uphold service principles, including greeting, respecting, enhancing experience, assisting, and expressing gratitude in all interactions.</p></li><li><p>
Other duties as assigned.</p></li></ul><p>
 <b>Required Qualifications</b></p><ul><li><p>
Associate Degree in Accounting or Business Administration, or</p></li><li><p>
Specialized Accounting Certificate, or</p></li><li><p>
One additional year of directly related experience in lieu of the degree or certificate.</p></li><li><p>
Minimum of 3 years of Accounts Payable experience.</p></li></ul><p><b>
Knowledge, Skills, and Abilities</b></p><ul><li><p>
Strong communication and interpersonal abilities.</p></li><li><p>
Fundamental knowledge of processing vendor invoices for payment.</p></li><li><p>
Ability to analyze issues, demonstrate resourcefulness, and resolve problems promptly.</p></li><li><p>
Ability to respond courteously and professionally to inquiries or concerns from vendors or internal departments.</p></li><li><p>
Excellent data entry accuracy and speed.</p></li><li><p>
Availability to work occasional evenings and weekends.</p></li></ul><p>
 <b>Desired Qualifications</b></p><ul><li><p>
Familiarity with modern accounting software and systems.</p></li><li><p>
Interest in process improvement and operational efficiency.</p></li><li><p>
Enthusiasm for contributing to a collaborative, service-focused team.</p></li></ul><p><b>
 Location &amp; Work Type</b></p><ul><li><p>
Professional office environment.</p></li><li><p>
A hybrid schedule may be available after 3 months, typically involving 2&ndash;3 days on-site and 2&ndash;3 days remote per week.</p></li></ul>
#Workwolf</div>

Accounts Payable Healthcare

<div><p><b>Role Summary</b></p><p>
The Accounts Payable Specialist I plays an essential role in supporting a high-performing Accounting team. This position helps ensure that financial transactions are accurately recorded, processed in a timely manner, and handled with strong internal controls. With a focus on precision, collaboration, and continuous improvement, this role contributes to the smooth daily operations of the accounting function while supporting a mission-driven environment dedicated to high standards and outstanding service.</p><p>
 <b>Duties</b></p><ul><li><p>
Manage and maintain the Accounts Payable inbox, responding to inquiries and seeking support when appropriate.</p></li><li><p>
Address vendor questions and assist with researching and resolving discrepancies.</p></li><li><p>
Collaborate with fellow Accounts Payable Specialists to support account reconciliations by identifying or reviewing posted A/P transactions.</p></li><li><p>
Review and distribute invoices by entity and department in alignment with established guidelines.</p></li><li><p>
Assist with weekly check runs, including matching checks to invoices and preparing check stock for printing.</p></li><li><p>
Identify and communicate opportunities for process and policy improvements.</p></li><li><p>
Perform administrative tasks and ad hoc projects as assigned.</p></li><li><p>
Complete daily filing of checks and invoices, as applicable.</p></li><li><p>
Support vendor account reconciliation efforts.</p></li><li><p>
Utilize accounting software and systems to manage A/P transactions as part of future process enhancements.</p></li><li><p>
Demonstrate and promote a strong commitment to core values, including compassion, excellence, resourcefulness, inclusivity, and exceptional service.</p></li><li><p>
Uphold service principles, including greeting, respecting, enhancing experience, assisting, and expressing gratitude in all interactions.</p></li><li><p>
Other duties as assigned.</p></li></ul><p>
 <b>Required Qualifications</b></p><ul><li><p>
Associate Degree in Accounting or Business Administration, or</p></li><li><p>
Specialized Accounting Certificate, or</p></li><li><p>
One additional year of directly related experience in lieu of the degree or certificate.</p></li><li><p>
Minimum of 3 years of Accounts Payable experience.</p></li></ul><p><b>
Knowledge, Skills, and Abilities</b></p><ul><li><p>
Strong communication and interpersonal abilities.</p></li><li><p>
Fundamental knowledge of processing vendor invoices for payment.</p></li><li><p>
Ability to analyze issues, demonstrate resourcefulness, and resolve problems promptly.</p></li><li><p>
Ability to respond courteously and professionally to inquiries or concerns from vendors or internal departments.</p></li><li><p>
Excellent data entry accuracy and speed.</p></li><li><p>
Availability to work occasional evenings and weekends.</p></li></ul><p>
 <b>Desired Qualifications</b></p><ul><li><p>
Familiarity with modern accounting software and systems.</p></li><li><p>
Interest in process improvement and operational efficiency.</p></li><li><p>
Enthusiasm for contributing to a collaborative, service-focused team.</p></li></ul><p><b>
 Location &amp; Work Type</b></p><ul><li><p>
Professional office environment.</p></li><li><p>
A hybrid schedule may be available after 3 months, typically involving 2&ndash;3 days on-site and 2&ndash;3 days remote per week.</p></li></ul><p><b>
If you're interested, please reply to this advertisement or directly email your resume to me at DSalgado@teemagroup.com or by calling/texting (949) 295-5951.</b><br>
<b>I strive to reply within 48 hours. Looking forward to connecting with you soon. Thank you!</b></p>
#Workwolf</div>

Accounts Payable – Healthcare

Genentech

<div><div><div>THE POSITION</div><p>
The P&amp;C Enabling Support Network (ESN) is a self-organized global Network of P&amp;C Enabling Support Specialists supporting the P&amp;C world-wide integrated network. The P&amp;C Enabling Support Specialist is a passionate, agile, client focused professional, located in a global support network which is the foundation of the P&amp;C organization and enabler of its success. This position is future-oriented in business support and administration of the worldwide integrated network, connecting the dots across all functions.</p><p></p><p><b>
Your Opportunity</b></p><ul><li><p>
 Partnering with different stakeholders using agile methodologies, contributing to strategic project management, planning and managing events.</p></li><li><p>
Providing technology support and continuous improvement of processes, implementation of embedded technology within the network.</p></li><li><p>
Taking an active role in developing our self-organized P&amp;C Enabling Support Network further, while contributing to network related initiatives and projects.</p></li><li><p>
Providing support to global, regional &amp; local P&amp;C colleagues on a variety of tasks and levels of complexity. (e.g. complex travel and expense management, support for large events, complex meeting structures,).</p></li><li><p>
Handle local site/chapter specific requests <i>Line manager can also add any specifics here if appropriate.</i></p></li><li><p>
On-site presence is a minimum of 3 days a week.</p></li></ul><p></p><p><b>
Who you are</b></p><ul><li><p>
You hold a university degree/commercial diploma (or equivalent work experience) and a related experience in People &amp; Culture, business support, professional assistance and/or event management, dynamic project coordination/ management and working experience in a team or network.</p></li><li><p>
Experienced and efficient handling of standard IT-applications, preferably Google suite.</p></li><li><p>
Fluent in English required, additional languages a plus, based on region (i.e. German, French, Italian, Spanish, Portuguese, Hungarian, Chinese.</p></li></ul><p></p><p><b>
Behaviors, competencies, and qualities of the ideal P&amp;C Enabling Support Network</b></p><ul><li><p>
Passionate about people and have the ability to build trusted relationships and strong networks in order to connect individuals, teams and chapters.</p></li><li><p>
Able to work and lead with a creative mindset, high flexibility and adaptability for proactive and professional enabling support.</p></li><li><p>
Have an open, positive, growth mindset and system thinking, proven ability to work effectively across a matrix environment (P&amp;C chapters, AoPs), global/local teams and networks in a fast paced environment.</p></li><li><p>
Embracing technology/digital tools for new ways of working to leverage impact within the P&amp;C Enabling Support and for supported partners in the chapters.</p></li><li><p>
Openly communicating, enabling transparency and empathy amongst all.</p></li><li><p>
Working with a high degree of confidentiality.</p></li></ul><p></p><p>
The expected salary range for this position based on the primary location of South San Francisco, CA is 76,400.00 - 141,800.00 USD Annual. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.</p><p>
Benefits</p><p></p><p><b>
Are you ready to apply?</b></p><p></p><p><b>
Relocation benefits are not available for this position.</b></p><p></p><p>
Genentech is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.</p><p></p><p>
If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants.</p></div><p></p>
<div><div>JOB FACTS
</div><div><div><ul><div><b>Job Sub Category</b><b>
</b><p>Administrative Support
</p></div><div><b>Schedule</b><b>
</b><p>Full time
</p></div><div><b>Job Type</b><b>
</b><p>Regular
</p></div><div><b>Posted Date</b><b>
</b><p>Apr 27th 2026
</p></div><div><b>Job ID</b><b>
</b><p>202604-109573</p></div></ul></div></div></div></div><p></p>

P&C Enabling Support Specialist

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