customer service representative – administrative

administrative assistant

office administrator

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administrative affairs manager Jobs in Riyadh

administrative affairs manager

customer service representative – administrative Jobs in Riyadh

administrative support assistant

IIQAF

<div>Company: IIQAF Group 
Location: Riyadh, Saudi Arabia 
Industry: Hospital / Health Care 
Salary: SAR 6,500 &ndash; SAR 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and proactive Administrative Assistant in Riyadh to support our healthcare and hospital operations. The ideal candidate will have experience in office administration, scheduling, document management, data entry, and administrative coordination.
This position is suitable for candidates searching for Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide daily administrative and office support to healthcare management</li><li>
Manage schedules, appointments, and meeting coordination</li><li>
Maintain accurate records, reports, and documentation</li><li>
Handle phone calls, emails, and internal communications</li><li>
Assist with data entry and database management</li><li>
Prepare reports, presentations, and administrative documents</li><li>
Coordinate with hospital departments and staff</li><li>
Maintain office supplies and administrative systems</li><li>
Ensure compliance with company policies and healthcare regulations</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field</li><li>
Experience in hospital or healthcare environment preferred</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Immediate availability preferred</li></ul></div>

Administrative Assistant

Walter P Moore

<div>
 
 Responsibilities
 
 
 
 We have an immediate opening for a bright, energetic individual with the requisite skills to join our firm in the role of
 
 Administrative Assistant
 
 to leaders in the firm&rsquo;s Saudi Arabia office. This individual will be responsible for providing extensive support to Director-level professionals and their broad range of activities and will also serve in the capacity of Government Relation Officer; processing and carrying out legal matters relating to visas, permits, licenses and registration of employees.
 
 
 In this role, the Administrative Assistant will provide support such as:
 
 
 <ul>
 <li>
 Coordinate with the Saudi Arabian government departments and agencies to obtain licenses, permits, and visa processing.
 </li>
 <li>
 Handle all government portals and update the company profiles on such portals as GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem and others as needed.
 </li>
 <li>
 General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.
 </li>
 <li>
 Taking initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support including IT and translation support, compiling and drafting letters, assistance with accessing and maintaining government portals to ensure compliance, typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.
 </li>
 <li>
 Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.
 </li>
 <li>
 Assist with internal and external activities such as staff activities, in-office lunches, trainings, social events, and client development activities as needed.
 </li>
 <li>
 Perform other duties as required.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Education: Bachelor&rsquo;s degree in business administration, IT, or English
 
 
 Experience: 5 years&rsquo; experience in an Administrative Assistant position with knowledge in Microsoft Office, and IT support. Prior experience with Saudi Arabian government relations processes is preferred.
 
 
 <ul>
 <li>
 Saudi National
 </li>
 <li>
 Excellent verbal and written communication skills with staff, management, and clients.
 </li>
 <li>
 Fluent in both Arabic and English (speaking, writing)
 </li>
 <li>
 Ability to plan, organize, manage, prioritize, coordinate workflow, and successfully execute multiple tasks.
 </li>
 <li>
 Strong computer and office equipment operation skills including competence in Microsoft Office Suite (specifically Outlook, Word, Excel, and PowerPoint).
 </li>
 <li>
 Proven competence in managing all administrative activities and needs of a small office environment.
 </li>
 <li>
 A/E/C industry experience and knowledge a plus.
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Discrete, dependable and conscientious
 </li>
 <li>
 Excellent inter-personal skills
 </li>
 <li>
 Proactive
 </li>
 <li>
 Client-service oriented
 
 
 </li>
 </ul>
 Physical presence in the office is required
 
 
 
 Overview
 
 
 
 Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world&rsquo;s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, WPM technology and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931 and headquartered in Houston, Texas, our 1000+ professionals work across 27 U.S. offices and 8 international locations.
</div>

GT Medical

<div>
 
 The
 
 Administrative Assistant
 
 plays a key role in ensuring the smooth operation of the office and supporting the organization&rsquo;s administrative and operational needs. This role involves managing office logistics, procurement, compliance, and coordination of daily administrative tasks.
 
 
 
 
 
 
 
 
 🔹
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Oversee building and equipment maintenance, ensuring all facilities are properly maintained.
 </li>
 <li>
 Manage procurement processes for materials, office supplies, and other operational needs, ensuring compliance with company policies, contracts, and approved procedures.
 </li>
 <li>
 Ensure compliance with health, safety, and workplace regulations.
 </li>
 <li>
 Maintain inventory and stock of office and operational supplies, monitoring usage and replenishment.
 </li>
 <li>
 Coordinate administrative and logistical support services, including maintenance, operational contracts, and other related tasks.
 </li>
 <li>
 Prepare reports, analyze information, and provide recommendations to support management decisions.
 </li>
 <li>
 Manage protocols for receiving and sending off guests, ensuring professional standards are maintained.
 </li>
 <li>
 Handle travel arrangements, including airline tickets, hotel bookings, and transportation services.
 </li>
 <li>
 Carry out any other administrative or operational tasks as required.
 </li>
 </ul>
 
 
 
 
 🔹
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 
 Experience:
 
 Minimum of 2&ndash;5 years in administration, or office management.
 </li>
 </ul>
 
 
 
 
 🔹
 
 Skills and Competencies:
 
 
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to supervise staff and coordinate with multiple teams.
 </li>
 <li>
 Knowledge of procurement processes, inventory management, and office logistics.
 </li>
 <li>
 Ability to analyze data and prepare clear reports and recommendations.
 </li>
 </ul>
 
 
 
 
 GT Medical is a growing company on a valuable mission, and our employees are the most important asset to us. Join us today to contribute to our ongoing growth.
 
</div>

Manpower Middle East

<div>
 
 
 Contract:
 
 12 months (renewable and extendable)
 
 
 
 Employment:
 
 Outsourced through Manpower
 
 
 
 
 
 
 Job Purpose:
 
 
 
 We are seeking an experienced and proactive Administrative Assistant to provide comprehensive support to 2-3 leadership team members. The role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Executive Support:
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to assigned leadership members, including managing schedules, coordinating meetings, and preparing agendas.
 </li>
 <li>
 Act as a liaison between leadership and internal/external stakeholders, ensuring clear and timely communication.
 </li>
 <li>
 Handle confidential and time-sensitive materials and information appropriately.
 </li>
 <li>
 Coordinate projects in terms of timelines, updates, communication and documentation
 </li>
 </ul>
 
 
 Calendar and Travel Management:
 
 
 <ul>
 <li>
 Coordinate complex calendars, ensuring efficient scheduling across time zones.
 </li>
 <li>
 Arrange and manage travel plans, accommodations, and itineraries for leadership team members.
 </li>
 </ul>
 
 
 Document Management:
 
 
 <ul>
 <li>
 Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
 </li>
 <li>
 Maintain organized records, filing systems, and shared documents to ensure accessibility.
 </li>
 </ul>
 
 
 Meeting Coordination:
 
 
 <ul>
 <li>
 Plan and coordinate meetings, including booking rooms, setting up conference calls, and preparing required materials.
 </li>
 <li>
 Take minutes during meetings and follow up on action items as needed.
 </li>
 </ul>
 
 
 Office Operations Support:
 
 
 <ul>
 <li>
 Manage office supplies and liaise with vendors as required.
 </li>
 <li>
 Support event planning and logistics for team functions, training sessions, and workshops.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 
 Nationality:
 
 Saudi local.
 </li>
 <li>
 
 Experience:
 
 5-6 years of experience in administrative roles
 </li>
 <li>
 Proven experience supporting multiple leadership members is highly preferred.
 </li>
 <li>
 
 Education:
 
 Diploma or Bachelor&rsquo;s degree in Business Administration or a related field is preferred.
 </li>
 <li>
 Project management/coordination exposure or experience will be a plus
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication skills in Arabic and English, both written and verbal.
 </li>
 <li>
 Highly organized with the ability to manage multiple tasks and priorities.
 </li>
 <li>
 Strong problem-solving skills and attention to detail.
 </li>
 <li>
 Professional demeanor and ability to maintain confidentiality.
 </li>
 </ul>
 
 
</div>

3M DATA

<div>
 
 
 Company Description
 
 
 
 3M DATA is at the forefront of supporting the Middle East&rsquo;s most ambitious and innovative projects through cutting-edge technology. With expertise in Next-Gen Cloud Architecture, Digital Infrastructure, cybersecurity, and Managed Services, we deliver future-focused solutions that enable our clients to achieve extraordinary outcomes. Our mission is to drive excellence and innovative advancements in digital technology for globally recognized initiatives. By creating tailored solutions, we empower our clients to navigate complex challenges and realize their visions.
 
 
 
 
 
 We are looking for a detail-oriented and organized Admin &amp; Finance Assistant to support our Finance, Accounting, and HR functions. The ideal candidate will play a key role in ensuring smooth administrative and financial operations within the company.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Finance &amp; Accounting Support:
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assist in preparing and processing invoices.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Issue Purchase Orders (POs) and track approvals.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Follow up on payments and outstanding receivables.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support accounts payable and accounts receivable functions.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assist in monthly reporting and reconciliation tasks.
 
 
 
 
 
 
 Administrative Support:
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide general administrative assistance to the team.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain filing systems (physical and digital).
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate office supplies and vendor communications.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support internal documentation and record keeping.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage and maintain all company government licenses, registrations, and official documentation
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Liaise with Saudi government authorities (e.g., MOL, MOI, GOSI, ZATCA, Chambers, Municipalities, etc.).
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Monitor regulatory changes and ensure company compliance with local laws
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ensure timely renewal of commercial registrations, municipality licenses, and other regulatory permits
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain accurate records of all government transactions and documentation.
 
 
 &nbsp;
 
 
 
 HR Support:
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assist with employee documentation and records.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain attendance and leave records.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide general HR administrative support.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Process employee visas, Iqama issuance/renewals, transfers, exit/re-entry visas, and final exits.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Handle Muqeem, Absher, Qiwa, and other relevant portals.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate medical insurance, GOSI registrations, and other statutory employee requirements.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support onboarding and offboarding processes from a government compliance perspective.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prepare reports related to government and employee status.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ensure all activities comply with Saudi labor law and relevant regulations
 
 
 &nbsp;
 
 
 
 Requirements:
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Saudi National (mandatory).
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, HR or related field.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;1&ndash;2 years of experience in finance/admin support &nbsp;HR (preferred).
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proven experience as a GRO in Saudi Arabia.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong knowledge of Saudi government portals and labor regulations.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent communication and coordination skills.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to manage multiple tasks and meet deadlines.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficiency in Arabic and English.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Experience working with multinational companies is a plus.
 
 
 
 
 
 Send your CV to: careers@3mdata.tech
 
 
 Be part of a team building the next generation of digital infrastructure in the Middle East.
 
</div>

Admin & Finance Assistant - Saudi National

NASCOM USSC

Office Assistant / Office ClerkLocation: Riyadh, Saudi ArabiaWe are looking for a reliable and organized Office Assistant / Office Clerk to support daily administrative and clerical operations. The ideal candidate must have strong Arabic and english language skills and basic office experience to assist in documentation, communication, and general office support tasks.Key Responsibilities:<ul><li>Perform general office assistant and clerical duties such as filing, documentation, and record keeping.</li><li>Handle office correspondence and assist with administrative tasks.</li><li>Communicate effectively with internal staff and external parties in Arabic and English.</li><li>Maintain and organize office files, records, and documents.</li><li>Assist management with day-to-day office operations.</li><li>Support coordination of office activities and ensure smooth workflow.</li></ul>Requirements:<ul><li>Higher Secondary School Certificate (mandatory).</li><li>Minimum 3 years of experience as an Office Assistant, Office Clerk, or in a similar administrative role.</li><li>Must have studied at an Islamic Institute and possess strong Arabic language skills (reading, writing, and speaking).</li><li>Arabic language certificate is mandatory.</li><li>Ability to communicate in both Arabic and English (mandatory).</li><li>Basic knowledge of office procedures and documentation handling.</li></ul>Skills &amp; Competencies:<ul><li>Good organizational and record-keeping skills.</li><li>Ability to work independently and manage routine office tasks.</li><li>Good communication and interpersonal skills.</li><li>Responsible, disciplined, and detail-oriented.</li></ul>Job Type: Full-timePay: ﷼1,100.00 - ﷼2,200.00 per monthWork Location: In person

Office Assistant - Male

Confidential

<div>
 
 
 Executive Assistant
 
 
 
 
 
 
 
 About the Project
 
 
 
 The project is a government initiative aimed at delivering high-impact institutional and operational outcomes within a structured and regulated framework. The project operates under strict governance standards and requires professional administrative leadership to ensure operational efficiency, compliance, and effective coordination across all stakeholders.
 
 
 
 Role Summary
 
 
 
 The Executive Assistantr is responsible for overseeing and managing the daily administrative, operational, and coordination functions of the project office. The role ensures smooth office operations, effective communication, compliance with government policies, and high standards of organizational efficiency, supporting project leadership in achieving project objectives within the defined timeline.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage and oversee daily office operations to ensure efficiency, productivity, and compliance with project requirements.
 </li>
 <li>
 Coordinate administrative support for project leadership, technical teams, and stakeholders.
 </li>
 <li>
 Organize and manage schedules, meetings, workshops, and official communications.
 </li>
 <li>
 Prepare official correspondence, reports, presentations, and documentation in both Arabic and English.
 </li>
 <li>
 Maintain proper filing systems, records, and document control in line with government standards.
 </li>
 <li>
 Ensure compliance with government policies, procedures, and project governance frameworks.
 </li>
 <li>
 Manage office logistics, procurement coordination, and vendor communications as required.
 </li>
 <li>
 Monitor office budgets, expenses, and administrative resources.
 </li>
 <li>
 Serve as the primary point of contact between the project office and internal and external stakeholders.
 </li>
 <li>
 Support onboarding, coordination, and administrative needs of project staff and consultants.
 </li>
 <li>
 Ensure confidentiality, professionalism, and adherence to ethical standards at all times.
 </li>
 </ul>
 
 
 Requirements
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Management, Public Administration, or a related field.
 </li>
 <li>
 
 Experience:
 
 Minimum of
 
 4 years of relevant experience
 
 in Executive Assistant
 </li>
 <li>
 
 Language:
 
 
 Fluency in English is mandatory
 
 (spoken and written); proficiency in Arabic is strongly preferred.
 </li>
 <li>
 Strong organizational, coordination, and multitasking abilities.
 </li>
 <li>
 Excellent communication, interpersonal, and stakeholder management skills.
 </li>
 <li>
 High level of professionalism, confidentiality, and attention to detail.
 </li>
 <li>
 Strong reporting, documentation, and presentation skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management systems.
 </li>
 <li>
 Ability to work under pressure and meet tight deadlines in a project-based environment.
 </li>
 </ul>
 
 
</div>

Executive Assistant

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Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Admin & Finance Assistant - Saudi National

Office Assistant - Male

Executive Assistant