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administrative support assistant

Mustadem

<div>
 Administrative Assistant
 
 
 Company:
 
 Mustadem (مستديم)
 
 
 
 Location:
 
 Saudi Arabia (On-site / Hybrid as required)
 
 
 
 Employment Type:
 
 Full-time
 
 About Mustadem
 
 Mustadem (مستديم) is a Saudi-based company specializing in
 
 sustainable agriculture and aquaculture solutions
 
 , including greenhouse and fish farm development. We work with farmers, investors, suppliers, and government entities to design, build, and operate efficient food production systems aligned with Saudi Vision 2030.
 
 
 We are seeking a
 
 highly competent, digitally capable, and proactive Administrative Assistant
 
 who can work independently, support management, and contribute to smooth daily operations
 
 without constant supervision or technical assistance
 
 .
 
 Role Overview
 
 The Administrative Assistant plays a
 
 core operational role
 
 in the company. This position requires someone who is
 
 organized, digitally strong, and confident in communication
 
 , capable of handling administrative work, coordination, follow-ups, and negotiations with minimal guidance.
 
 
 This role also requires
 
 flexibility and readiness to travel at any time
 
 , depending on business needs.
 
 Key ResponsibilitiesAdministrative &amp; Operations Support
 <ul>
 <li>
 Manage daily administrative tasks and office coordination
 </li>
 <li>
 Organize and maintain contracts, permits, licenses, and company documentation (digital &amp; physical)
 </li>
 <li>
 Prepare professional emails, letters, reports, and official documents
 </li>
 <li>
 Schedule meetings, calls, site visits, and ensure proper follow-up on action items
 </li>
 </ul>
 Communication, Coordination &amp; Negotiation
 <ul>
 <li>
 Act as a professional point of contact with clients, suppliers, service providers, and government entities
 </li>
 <li>
 Follow up on approvals, permits, quotations, and outstanding requests
 </li>
 <li>
 
 Negotiate with suppliers and service providers
 
 on pricing, timelines, and terms within defined guidelines
 </li>
 <li>
 Coordinate logistics for meetings, travel, and site visits
 </li>
 </ul>
 Digital, Computer &amp; AI Tools (Mandatory)
 
 This role
 
 requires strong digital independence
 
 . The successful candidate must be fully comfortable working with computers and modern tools
 
 without requiring frequent help
 
 .
 
 
 You are expected to:
 
 
 1- Work confidently with:
 
 <ul>
 <li>
 Email systems (professional inbox management, attachments, folders)
 </li>
 <li>
 Microsoft Word / Google Docs (advanced formatting, tables, official letters)
 </li>
 <li>
 Excel / Google Sheets (organized data entry, filters, basic formulas)
 </li>
 <li>
 File management systems (cloud storage, naming conventions, structured folders)
 </li>
 </ul>
 
 2- Use
 
 AI tools
 
 (such as ChatGPT or similar) to:
 
 <ul>
 <li>
 Draft and improve emails, reports, and documents
 </li>
 <li>
 Summarize information and meeting notes
 </li>
 <li>
 Assist in research and preparation tasks
 </li>
 <li>
 Learn new digital systems and portals independently
 </li>
 <li>
 Troubleshoot
 
 basic computer and software issues
 
 without management involvement
 </li>
 </ul>
 
 
 
 ⚠️ This role is not suitable for candidates who struggle with computers or rely on others to solve basic digital or software problems.
 
 Travel Requirement
 
 
 
 <ul>
 <li>
 
 Ability and willingness to travel at any time, including on short notice
 
 , to support meetings, site visits, or company operations
 </li>
 </ul>
 
 
 
 Required Skills &amp; Qualifications
 
 
 
 Core Requirements
 
 
 
 <ul>
 <li>
 Proven experience in an administrative, operations, or coordination role
 </li>
 <li>
 Strong computer literacy and digital independence
 </li>
 <li>
 Comfortable using AI tools as part of daily work
 </li>
 <li>
 Excellent organizational and follow-up skills
 </li>
 <li>
 Strong communication and
 
 negotiation skills
 
 </li>
 <li>
 
 Ability to manage multiple tasks and priorities under minimal supervision
 
 </li>
 <li>
 
 High level of professionalism, confidentiality, and reliability
 
 </li>
 </ul>
 
 
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience dealing with suppliers, contractors, or government entities
 </li>
 <li>
 Familiarity with project-based, engineering, agriculture, or industrial companies
 </li>
 <li>
 Experience in the Saudi business and regulatory environment
 </li>
 </ul>
 Languages
 
 
 
 <ul>
 <li>
 
 Arabic:
 
 Fluent (required)
 </li>
 <li>
 
 English:
 
 Very good to fluent (required)
 </li>
 </ul>
 Personal &amp; Soft Skills
 
 
 
 <ul>
 <li>
 Proactive and solution-oriented
 </li>
 <li>
 Confident but respectful communicator
 </li>
 <li>
 Able to negotiate calmly and professionally
 </li>
 <li>
 Detail-oriented with strong accountability
 </li>
 <li>
 Adaptable, flexible, and able to handle changing priorities
 </li>
 <li>
 Comfortable working directly with management
 </li>
 </ul>
 What We Offer
 
 
 
 <ul>
 <li>
 A trusted role with real responsibility and visibility
 </li>
 <li>
 Exposure to strategic projects and senior decision-making
 </li>
 <li>
 Opportunity to grow into a senior administrative or operations role
 </li>
 <li>
 Competitive salary based on experience
 </li>
 </ul>
 
 
 
</div>

Administrative Assistant

ALPHA PLUS

Administrative AssistantLocation: Sulai, Riyadh, Saudi Arabia Salary: SAR 2,500 &ndash; 4,000 per month Job Type: Full-timeFull Job DescriptionWe are looking for a motivated and organized Administrative Assistant to join our team in Sulai, Riyadh. This role involves supporting daily office operations and ensuring smooth workflow across departments. Freshers are welcome to apply.Responsibilities<ul><li>Record and monitor daily attendance</li><li>Prepare job orders and maintain related documentation</li><li>Create and manage quotations</li><li>Prepare and update overtime lists</li><li>Handle basic office coordination tasks</li><li>Assist management with day-to-day administrative needs</li></ul>Qualifications<ul><li>Freshers can apply; prior experience is a plus</li><li>Strong organizational and communication skills</li><li>Basic computer skills (MS Word, Excel, etc.)</li><li>Ability to multitask and work efficiently</li></ul>SalarySAR 2,500 &ndash; 4,000 per month, depending on experience and qualifications.Work LocationSulai, Riyadh, KSA (On-site)How to ApplyPlease submit your updated CV through Indeed. Only shortlisted candidates will be contacted.Job Types: Full-time, Permanent, New gradPay: &#65020;2,500.00 - &#65020;4,000.00 per month

Fluid Codes

<div>
 
 
 
 About the company:
 
 
 
 
 Fluid Codes is the APEX Channel Partner of ANSYS Inc., authorized with exclusive rights to distribute and provide support for ANSYS Engineering Simulation Solutions in the Middle East and North Africa.
 
 
 Ansys is the global leader in engineering simulation, helping the world&rsquo;s most innovative companies deliver radically better products to their customers. By offering the best and broadest portfolio of engineering simulation software, Ansys helps companies solve the most complex design challenges and engineer products limited only by imagination.
 
 
 
 
 
 
 
 About the Role:
 
 
 
 
 We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.
 
 
 The ideal candidate will have 1&ndash;2 years of relevant experience in administration and public relations, particularly within Saudi Arabia, and a proven ability to handle government-facing interactions professionally and effectively.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 PRO tasks:
 
 <ul>
 <li>
 Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
 </li>
 <li>
 Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, MOL, MOFA, Baladiya, and others as required.
 </li>
 <li>
 Update and maintain records of all legal documents, including CR (Commercial Registration), Saudization reports, and Municipality certificates.
 </li>
 <li>
 Maintain confidentiality and accuracy in all administrative and PRO tasks
 </li>
 <li>
 Handle inquiries and communications from government agencies and ensure timely resolution.
 </li>
 <li>
 Submit and follow up on government tenders
 
 
 through portals such as Etimad.
 </li>
 </ul>
 
 
 
 
 Administrative tasks:
 
 <ul>
 <li>
 Maintain and update employee records, documents, and contracts.
 </li>
 <li>
 Coordinate with HR for onboarding, offboarding, and document submissions.
 </li>
 <li>
 Assist HR for letters for employees (salary, employment, NOC, etc.).
 </li>
 <li>
 Monitor expiry dates of documents (Iqamas, licenses) and ensure timely renewals.
 </li>
 <li>
 Support day-to-day office administration, supplies, and logistics.
 </li>
 <li>
 Assist in administrative tasks across HR, Finance, and Management departments.
 </li>
 </ul>
 
 
 
 
 
 
 Key Requirements:
 
 
 
 <ul>
 <li>
 1&ndash;2 years of experience in administration and PRO roles, preferably within KSA
 </li>
 <li>
 Fluent in Arabic and English &ndash; both written and verbal
 </li>
 <li>
 Strong knowledge and experience with KSA government portals (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.)
 </li>
 <li>
 Ability to handle government correspondence and formal documentation
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, Outlook) and Google Business Suite
 </li>
 <li>
 Ability to work independently and manage multiple tasks efficiently
 </li>
 <li>
 Understanding of Saudi labor laws and administrative procedures
 </li>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration, HR, or a related field (preferred)
 </li>
 </ul>
 
 
</div>

Admin Assistant / PRO (SAUDIZATION)

Goldman Sachs

<div>
 
 Job Description
 
 
 
 
 What We Do
 
 
 
 We pride ourselves in our resourcefulness and work on a variety of initiatives. On any given day, our work could include advising a company on a cross-border merger, structuring the initial public offering of a subsidiary, refinancing an outstanding bond and more.
 
 
 
 As a Division, Our Strategic Objectives Include
 
 
 
 <ul>
 <li>
 To be the world&rsquo;s preeminent investment bank &ndash; trusted advisor, financier and risk manager for our clients on their most important transactions
 </li>
 <li>
 Build long-term relationships with clients and bring them world-class execution by &ldquo;delivering the firm&rdquo; over time
 </li>
 <li>
 Drive superior returns for our stakeholders
 </li>
 <li>
 Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace
 
 
 </li>
 </ul>
 
 Your Impact
 
 
 
 Are you passionate about working with teams, helping your teams achieve the best results, keeping people focused and on track, and making things happen? We are looking for an administrative professional fluent in both Arabic and English to join the Investment Banking team based in Riyadh
 
 
 
 Duties
 
 
 
 This role is for a full-time assistant to support a team of investment bankers in the Riyadh office.
 
 
 <ul>
 <li>
 Proactive diary management for busy investment bankers
 </li>
 <li>
 Arranging travel; organizing and providing detailed travel schedules
 </li>
 <li>
 Liaising with internal and external stakeholders to organize client meetings and full trip agendas
 </li>
 <li>
 Processing expenses and invoices in a timely manner
 </li>
 <li>
 Arranging internal and client meetings on and off the GS campus - booking of conference rooms and catering, registering guests, ensuring materials organized
 </li>
 <li>
 Adhering to Compliance regulations and gaining the relevant approvals
 </li>
 <li>
 General team admin including photocopying, printing, attendance tracking, phone answering and relaying messages
 </li>
 <li>
 Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
 </li>
 <li>
 Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly
 </li>
 <li>
 Involved in client event organization
 </li>
 <li>
 Flexibility to support assistant colleagues and cover when necessary
 
 
 </li>
 </ul>
 
 Skills &amp; Experience Required
 
 
 
 <ul>
 <li>
 Fluent in both Arabic and English
 </li>
 <li>
 Prior experience as an assistant, or in an administrative and/or customer service role
 </li>
 <li>
 Solid organizational skills &ndash; ability to multi-task and prioritize effectively
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
 </li>
 <li>
 Ability to communicate clearly, concisely and confidently
 </li>
 <li>
 Proactivity &ndash; ability to take initiative, follow up where necessary without prompting and seek clarification when needed
 </li>
 <li>
 Strong work ethic with a positive attitude and growth mindset
 </li>
 <li>
 Ability to work well under pressure and stay professional in a busy environment
 </li>
 <li>
 Discretion &ndash; ability to always handle sensitive matters confidentially
 </li>
 <li>
 Microsoft Office skills (Outlook, Word, Excel)
 
 
 </li>
 </ul>
 
 About Goldman Sachs
 
 
 
 At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
 
 
 We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
 
 
 We&rsquo;re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
 
 
 &copy; The Goldman Sachs Group, Inc., 2021. All rights reserved.
 
 
 Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Veteran/Sexual Orientation/Gender Identity
</div>

GBM - Private - Administrative Assistant - Riyadh

Recutify Inc.

<div>We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to support day-to-day administrative, operational, and executive tasks. This role requires strong analytical skills, professionalism, and the ability to handle confidential information with discretion. The ideal candidate will have a solid background in finance and mathematics, excellent communication abilities, and the confidence to manage executive-level responsibilities in a fast-paced environment.
Key Responsibilities:
<ul><li>Provide administrative and executive support directly to the CEO.</li>
<li>Prepare reports, financial summaries, and documentation as required.</li>
<li>Manage calendars, schedule meetings, and organize travel arrangements.</li>
<li>Assist with data analysis, budgeting, and basic financial tasks.</li>
<li>Draft emails, presentations, and official documents with accuracy.</li>
<li>Coordinate with internal departments on behalf of the CEO.</li>
<li>Maintain a high level of confidentiality and professionalism.</li>
<li>Handle daily office operations and ensure smooth workflow.</li>
</ul>Requirements:
<ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or similar role.</li>
<li>Strong proficiency in finance and mathematics.</li>
<li>Excellent written and spoken English and arabic</li>
<li>Strong organizational, communication, and time-management skills.</li>
<li>Ability to work independently and handle multiple tasks.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li></ul></div>

Executive Assistant to the CEO

Huda Vision

Job Description: Administrative Assistant - Saudi only Location: Riyadh, Saudi ArabiaSalary Range: SAR 6,000 - SAR 7,000 per monthAbout the RoleWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our team in Riyadh. The successful candidate will be the backbone of our office operations, providing comprehensive administrative and clerical support to ensure the efficient running of the office. This role requires strong proficiency in Microsoft Office, excellent communication skills in English and Arabic, and a professional demeanor.Key Responsibilities<ul><li>Office Management:</li><li>Maintain and organize office filing systems, both physical and electronic.</li><li>Manage and procure office supplies, ensuring adequate stock levels and cost-effective purchasing.</li><li>Handle incoming and outgoing mail, couriers, and deliveries.</li><li>Ensure the office common areas are tidy, professional, and well-maintained.</li><li>Administrative Support:</li><li>Answer and direct phone calls and manage professional correspondence (emails, letters, memos).</li><li>Schedule and coordinate meetings, appointments, and conferences, including booking rooms and preparing materials.</li><li>Manage and maintain executive calendars.</li><li>Assist in the preparation of regularly scheduled reports, presentations, and documents.</li><li>Financial/HR Support (as needed):</li><li>Process and track expense reports, invoices, and basic bookkeeping tasks.</li><li>Assist with onboarding paperwork for new employees and maintaining employee records.</li><li>Coordinate travel arrangements, including flight, accommodation, and visa processing.</li><li>Documentation and Data:</li><li>Maintain confidential company and client records with the utmost discretion.</li><li>Create and update databases and spreadsheets with accuracy.</li></ul>Qualifications &amp; SkillsRequired<ul><li>Education: High school diploma or equivalent; a Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is a plus.</li><li>Experience: Minimum of 2-3 years of proven experience as an Administrative Assistant, Virtual Assistant, or in a similar clerical role.</li><li>Language: Fluent in both English and Arabic (written and spoken) is mandatory.</li><li>Technical: Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Residency: preferred for Saudis .</li></ul>Preferred<ul><li>Prior experience working in a fast-paced corporate environment in Riyadh.</li><li>Familiarity with office equipment (e.g., printers, scanners, video conferencing systems).</li></ul>Send your Cv to hnavid.ng@gmail.comLinkedin: https://www.linkedin.com/in/navid-nadiaksa/Job Type: Full-timePay: ﷼5,500.00 - ﷼6,000.00 per monthLanguage:<ul><li>English (Required)</li></ul>Work Location: Remote

Administrative Assistant - Female

Qiddiya Investment Company

<div>The Qiddiya Investment Company is revolutionizing the concept of leisure and entertainment in Saudi Arabia, and we are looking for an experienced Executive Assistant to provide exceptional support to the Procurement Department. This role is key in facilitating procurement operations, ensuring seamless communication and administrative efficiency within the team.
As the Executive Assistant in the Procurement Department, you will manage executive schedules, coordinate procurement-related communications, and assist in project management activities. Your attention to detail and proactive approach will support the department in achieving its operational objectives.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Provide comprehensive administrative support to the Procurement Department, including managing executive calendars, scheduling meetings, and organizing travel arrangements.</li>
<li>Draft, proofread, and organize procurement documentation, ensuring all materials meet quality standards.</li>
<li>Act as a liaison between the Procurement team and internal/external stakeholders, facilitating clear communication and information flow.</li>
<li>Manage meeting logistics, prepare meeting agendas, and document minutes to track discussions and commitments.</li>
<li>Assist in tracking procurement project timelines, deliverables, and budgets to ensure goals are met.</li>
<li>Maintain organized electronic and physical filing systems for procurement documents and contracts.</li>
<li>Handle sensitive information related to procurement activities with integrity and confidentiality.</li>
<li>Support the procurement team in administrative tasks, including vendor management and contract administration.</li>
<li>Assist in preparing presentations and reports for executive meetings and stakeholder engagements.</li>
</ul>Requirements<ul>
<li>
Bachelor's degree in Business Administration, Supply Chain Management, or a related field.</li>
<li>2-5 years of experience as an Executive Assistant or in a similar administrative support role, preferably within a procurement or supply chain environment.</li>
<li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and procurement software.</li>
<li>Excellent organizational skills and attention to detail.</li>
<li>Outstanding written and verbal communication abilities.</li>
<li>High level of professionalism and ability to handle confidential information with discretion.</li>
<li>Multitasking ability and adaptability in a fast-paced work environment.</li>
<li>Experience in vendor management and understanding of procurement processes is highly desirable.</li>
</ul>
Benefits
Offering a comprehensive compensation and benefits package.</div>

Executive Assistant - Procurement Department

Explore 1665+ Administrative support assistant in Riyadh this December. Find roles across top companies and apply now to boost your career.

1665 administrative support assistant jobs IN Riyadh

Administrative Assistant

Administrative Assistant

Admin Assistant / PRO (SAUDIZATION)

GBM - Private - Administrative Assistant - Riyadh

Executive Assistant to the CEO

Administrative Assistant - Female

Executive Assistant - Procurement Department