administrative assistant

administrative coordinator Jobs in Boston

administrative coordinator

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paralegal/administrative assistant

administrative assistant ii Jobs in Boston

administrative assistant ii

administrative support coordinator

Commonwealth of Massachusetts

<div></div><div><div><div><div>MassHire Department of Career Services (MDCS) oversees the Commonwealth's network of One-Stop Career Centers, that assist businesses in finding qualified workers and providing job seekers with career guidance, as well as referral to jobs and training. MDCS strengthens the Career Center system through continuous improvement processes, and innovative business practices that maximize resources, foster partnerships, and engage employers to ensure a skilled, motivated, and adaptable workforce capable of meeting the emerging labor market needs of the Commonwealth, now and in the future.</div></div><div></div><div><div><br>
The Administrative Coordinator provides high‑level executive administrative support to the Senior Leadership Team of the MassHire Department of Career Services (MDCS). This role delivers comprehensive, executive‑level assistance to ensure the smooth functioning of daily operations, the coordination of special projects, and the execution of critical administrative functions essential to the agency&rsquo;s mission and related to oversight of the approximate $100 million MA workforce system. The Executive Assistant plans, organizes, and coordinates projects and ensures the execution of executive level activities in alignment with departmental regulations, policies, goals and operational standards.</div></div><div></div><div><div><b><br>
Duties include but are not limited to:</b></div></div><div></div><div><ul><li><div><br>
Provides high‑level administrative support, assisting with organizing, implementing, and maintaining procedures and practices while keeping leadership informed of requirements necessary to execute executive administrative policies.</div></li></ul></div><div><ul><li><div>
Completes executive administrative functions in compliance with departmental standards, including maintaining files and records, managing personnel documentation, coordinating administrative services, and preparing letters, reports, and other official correspondence.</div></li></ul></div><div><ul><li><div>
Assists with scheduling logistics for meetings, trainings, and events, including reserving rooms, booking travel, preparing materials, and coordinating virtual platforms.</div></li></ul></div><div><ul><li><div>
Assists with formatting presentations, proofreading documents, and preparing meeting packets when requested.</div></li></ul></div><div><ul><li><div>
Serves as a liaison within and outside the Department, demonstrating strong communication skills while interacting with internal units, external partners, and the public; screens callers and provides comprehensive support.</div></li></ul></div><div><ul><li><div>
Provides multitasking support by researching inquiries, documenting and reconciling requests, and ensuring timely follow‑up on matters requiring executive attention.</div></li></ul></div><div><ul><li><div>
Drafts and conveys written and oral communications related to projects&mdash;including federally mandated reviews&mdash;and responds to public inquiries regarding workforce policies and departmental practices.</div></li></ul></div><div><ul><li><div>
Monitors assigned unit activities to ensure effective operations and compliance with MDCS, state, and Secretariat standards.</div></li></ul></div><div><ul><li><div>
Confers with staff across the Department to exchange information, coordinate efforts, and gather updates on programs, activities, and operational needs.</div></li></ul></div><div><ul><li><div>
Acts as a liaison with local, state, and federal agencies, vendors, and other partners to exchange information, resolve issues, and coordinate meetings, events, and administrative activities.</div></li></ul></div><div><ul><li><div>
Reviews and analyzes data related to executive support functions to improve work methods, assess progress, and recommend revisions to procedures or practices.</div></li></ul></div><div><ul><li><div>
Prepares reports and compiles data to support executive decision‑making, ensure accurate documentation, and maintain audit‑ready records of assigned activities.</div></li></ul></div><div><ul><li><div>
Coordinates and oversees the work of others, as assigned, when preparing and maintaining reports, records, and documents.</div></li></ul></div><div><ul><li><div>
Support the operation of the Office of Workforce Innovation and MassHire Innovation Project as requested.</div></li></ul></div><div><ul><li><div>
Other duties as assigned.</div></li></ul></div><div><br>
</div></div><div><b>
Qualifications</b><div></div><div><b><br>
First consideration will be given to those applicants that apply within the first 14 days.</b></div><div></div><div><div><br>
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.</div><div></div><div><br>
Substitutions:</div><div></div><div><br>
I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*</div><div></div><div><br>
II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*</div><div></div><ul><li><br>
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.</li></ul><div></div><p><b><br>
Comprehensive Benefits</b></p><p>
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.</p><p>
Want the specifics? Explore our Employee Benefits and Rewards!</p><div></div><div><b><br>
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.</b></div><div></div><div><br>
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.</div></div><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Program Coordinator I</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston-100 Cambridge Street</div><div><b>
Job</b><b>:</b> Administrative Services</div><div><b>
Agency</b><b>:</b> Department of Workforce Development</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Apr 16, 2026, 7:54:49 AM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 65,578.50 - 94,378.44 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Karen Clifton-Hayes - 6176265138</div><div><b>
Bargaining Unit</b><b>:</b> 06-NAGE - Professional Admin.</div><div><b>
Confidential</b><b>:</b> No</div><div><b>
Potentially Eligible for a Hybrid Work Schedule</b><b>:</b> Yes</div></div>

Administrative Coordinator

Tufts Medical Center

<div><div><p><b>Job Profile</b><b> Summary</b></p></div><div><p>
This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices, allocates resources and makes decisions regarding practice growth, and develops need to accomplish the practice's vision. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a &ldquo;hands on&rdquo; environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. An experienced level role that requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. Works under moderate supervision, problems are typically of a routine nature, but may at times require interpretation or deviation from standard procedures, and communicates information that requires some explanation or interpretation.</p></div><p></p><div><p><b><br>
Job Overview</b></p></div><div><p>
This position provides administrative coordination, reporting, day-to-day support, and daily operational tasks to assigned program. This role participates in assessing, planning, implementing and evaluating the health services provided. Where appropriate, new services, approaches, or expanded programs will be presented for review. This position is responsible to effectively organize, assemble and arrange resources to meet the short- and long- term goals of the program and organization. Serves as liaison and key point of contact to facilitate programmatic and operational communications internally and externally. This position works cooperatively within the department and other services to create a system of quality health care according to the policies, procedures, philosophy, and objectives of the departments and hospital.</p></div><p></p><div><div><p><b><br>
Job Description</b></p></div><div><p><b>
Minimum Qualifications</b><b>:</b></p></div><div><p>
1. Two (2) years&rsquo; administrative experience.</p></div><p></p><div><p><b><br>
Preferred Qualifications</b><b>:</b></p></div><div><p>
1. High school diploma or equivalent.</p></div><div><p>
2. Five (5) years&rsquo; administrative experience in healthcare setting.</p></div><div><p>
3. Bilingual.</p></div></div><p></p><div><p><b><br>
Duties and Responsibilities</b><b>:</b> The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</p></div><p></p><div><p><br>
1. Collaborates with leadership to continuously improve service outcomes that impact patient comfort by overseeing the development and follow-through of improvement opportunities that are consistent with the hospital mission vision and scope of service statement.</p></div><div><p>
2. Oversees day to day functions related to service area(s) including: budget compliance/payroll, staffing, scheduling/core delivery, front desk operations, revenue capture, and prior authorization for patients as needed based on insurance coverage.</p></div><div><p>
3. Acts as the first level &ldquo;go-to person&rdquo; for the clerical needs of the program including timesheets, office supply and check requests, managing mail and billing of contractees, developing, printing and dissemination of program fliers and family education packets, among other daily administrative tasks.</p></div><div><p>
4. Works with the clinical and administrative team in developing a comprehensive workflow process within the program. Reviews workflows from time to time and provides support and guidance to the team to improve efficiency as necessary.</p></div><div><p>
5. Coordinates staffing pattern of the program based on volume and needs, providing coverage and support as needed to ensure uninterrupted patient care and continued efficient workflows.</p></div><div><p>
6. Collects, analyzes and makes decisions based on data and evidence-based statistics.</p></div><div><p>
7. Facilitates inter- and intra-departmental and external communication and linkages including responding to and facilitating internal agency communications with community services, staff, other hospital departments, and or off-site programs. Disseminations updates via letters, emails, and other methods as needed.</p></div><div><p>
8. Conducts meetings for all providers and staff to discuss new policies and procedures and provide updates to enhance delivery of care through the program, satisfaction with service and resolution of problems.</p></div><div><p>
9. Assists with and assures departments compliance with ACR/JCAHO/ACOS regulatory standards.</p></div><div><p>
10. Participates in Quality Improvement activities which used for strategic planning purposes, preparation for accrediting bodies, quality assurance and performance improvement plans.</p></div><div><p>
11. Participates in the interview process and assists in a comprehensive orientation plan for all new employees.</p></div><div><p>
12. Communicates progress to the management team regularly to achieve goals are achieved.</p></div><p></p><div><p><b><br>
Physical Requirements</b><b>:</b></p></div><div><p>
1. Frequent sitting, occasional standing or working, and lifting of 10-15 lbs.</p></div><div><p>
2. May be exposed to dust and other typical office-like discomforts.</p></div><div><p>
3. Manual dexterity using fine hand manipulations for computer keyboard operation.</p></div><div><p>
4. Ability to see computer screen and read reports.</p></div><div><p>
5. Ability to hear instructions from physicians and other clinical or nursing staff.</p></div><p></p><div><p><b><br>
Skills &amp; Abilities:</b></p></div><div><p>
1. Computer literacy required including familiarity with word processing programs and electronic spreadsheets and in learning new applications.</p></div><div><p>
2. Excellent customer service skills including excellent interpersonal and telephone skills.</p></div><div><p>
3. High degree of tact is necessary due to frequent interaction with patients, physicians, and insurance companies.</p></div><div><p>
4. Strong business skills, including understanding of health care expense, revenue, and reimbursement models and how they affect business plans.</p></div><div><p>
5. Ability to develop recommendations based on analysis and lead teams and drive to decisions.</p></div><div><p>
6. Excellent organizational skills required with attention to detail.</p></div><div><p>
7. Proven administrative skills and experience.</p></div><div><p>
8. Ability to prioritize work and be flexible with work assignments.</p></div><p></p><p><br>
At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.</p><p></p><p>
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.</p><p></p><p>
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it.</p><p></p><p><b><br>
Pay Range</b><b>:</b></p><br>
<p></p>
$24.65 - $30.82</div>

Administrative Coordinator - Attleboro/Sturdy - Infusion

The General Hospital Corporation

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.<br>
<br>
Essential Functions:
<br>
<br>
<ul><li>Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare, review, and edit reports, presentations, and other documents.</li><li>Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
</li><li>Organize and maintain office files, both electronic and physical.</li><li>Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Arrange logistics for internal and external meetings, including room bookings and catering.</li><li>Serve as the primary point of contact between executives and internal/external stakeholders.</li><li>Draft and distribute memos, announcements, and other communications as directed.</li><li>Oversee office supplies inventory, ordering, and distribution.
</li><li>Ensure office equipment is properly maintained and serviced.
</li><li>Coordinate with IT for technical support and equipment needs.
</li><li>Assist in the planning and execution of special projects and events.
</li><li>Monitor project timelines and ensure deadlines are met.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Experience<br>
Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work independently with minimal supervision.</li><li>Strong attention to detail and problem-solving skills.</li><li>Familiarity with hospital administration processes and healthcare regulations.</li><li>Professional demeanor and ability to interact effectively with all levels of staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 50lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 50lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
55 Fruit Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$20.84 - $29.79/Hourly<p></p><p><b><br>
Grade</b></p>
4<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Alexion Pharmaceuticals

<div><div><div>Location: Boston, United States
</div><div>Job reference: R-249829</div>
<div>Date posted: 04/09/2026</div>
</div><div><p><b>This is what you will do:</b></p><p>
Performs variety of administrative activities in support of Senior Leader(s) and functional areas. Maintains and modifies Senior Leaders schedule. Manages travel and meeting logistics. Gathers, collects, and track information within the functional area/team. May handle special projects and execute research and data analysis tasks. Coordinates activities between departments and outside parties. Contacts company employees at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Handles details of a highly confidential and critical nature.</p><p><b>
You will be responsible for:</b></p><ul><li>
Scheduling meetings, managing inbox and managing calendars using MS Outlook including the use of meeting technologies such as video conferencing and audio-conferencing tools such as Teams. Handling day to day administrative responsibilities.</li><li>
Responsible for ensuring AstraZeneca&rsquo;s/Alexion AI tools remain adaptable and continuously improved by staying current with emerging AI technologies and integrating ongoing learning into workflows</li><li>
Preparing complex, ever changing domestic travel arrangements; including booking flights, accommodation, car service, arranging meetings and preparation of itineraries</li><li>
Managing files and team collaboration sites including managing access lists, directories and basic assistance with the usage of collaboration locations.</li><li>
Liaising with senior level executives and their staff to coordinate activities and meetings around the globe</li><li>
Handling extremely confidential and proprietary information with utmost discretion</li><li>
Coordinating both small and large meetings, conference calls and global video conferences including advanced preparation of materials and audio/visual facilities</li><li>
Processing invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines, play a key role in budget tracking</li><li>
Willingness to learn and adapt to changing technology. Partnering with information technology on continuous improvement initiatives. Eager to lead the adoption of new technologies and help ensure their successful utilization. Open and manage Purchase Orders in SAP</li><li>
Mailing, tracking and documenting confidential documents</li><li>
Responsible for filing, copying, scanning and faxing</li><li>
Other duties as assigned</li></ul><p><b>
You will need to have:</b></p><p>
The ideal candidate will have a strong work ethic, be professional, organized and detail oriented. This is a team-oriented position that plays an integral role in facilitating processes and procedures and ability to remain confidential is critical. They will also demonstrate the ability to work independently with minimal direction.</p><ul><li>
Minimum High School education required</li><li>
Candidate must possess excellent interpersonal, written and verbal communication skills with a minimum of 5 years of experience using MS Office Suite (MS Word, Excel, PowerPoint, Outlook, and Copilot)</li><li>
Technically proficient with common tools used in executing job functions</li><li>
Ability to learn and adapt to evolving technologies allowing executives to be productive from any location</li><li>
Highly proactive and willing to take initiative</li><li>
Ability to maintain confidentiality</li><li>
Strong relationship building skills - with peers and administrative teams</li><li>
Mature and must remain composed while multi-tasking under pressure</li><li>
Ability to prioritize, identify problems and seek solutions</li><li>
The duties of this role are generally conducted in an office environment. As is typical of an office-based role, employees must be able, with or without an accommodation to: use a computer; engage in communications via phone, video, and electronic messaging; engage in problem solving and non-linear thought, analysis, and dialogue; collaborate with others; maintain general availability during standard business hours.</li></ul><p><i>
The annual base pay (or hourly rate of compensation) for this position ranges from $67,952 to $101,928. Our positions offer eligibility for various incentives&mdash;an opportunity to receive short-term incentive bonuses, equity-based awards for salaried roles and commissions for sales roles. Benefits offered include qualified retirement programs, paid time off (i.e., vacation, holiday, and leaves), as well as health, dental, and vision coverage in accordance with the terms of the applicable plans.</i></p><p><b>
Date Posted</b></p>
09-Apr-2026<p><b>
Closing Date</b></p>
22-Apr-2026<p>
Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.</p></div></div><p></p>

Atrium

<div>
 <strong>
  Salary/Hourly Rate
  <br/>
  <br/>
 </strong>
 $50K - $55K annually
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 We are looking for a passionate and motivated
 <strong>
  Talent Acquisition Coordinator
 </strong>
 responsible for working alongside and supporting our client recruiters by ensuring candidates moving through the recruiting and hiring process have a great experience. This role requires time management, attention to detail, and the ability to work independently in a fast-paced, deadline-oriented environment. This role consists of 100% account administration.
 <br/>
 <br/>
 <strong>
  Responsibilities Of The Talent Acquisition Coordinator
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Play a crucial role within a fast-paced and laser-focused recruiting team, working to coordinate onsite, phone, and virtual candidate interviews.
  </li>
  <li>
   Coordinate communication between recruiters, candidates, and hiring managers.
  </li>
  <li>
   Handle various administrative tasks such as Purchase Orders.
  </li>
  <li>
   Support employment activities, such as processing rehire eligibility requests, submitting onboarding requests, distributing satisfaction surveys, etc.
  </li>
  <li>
   Handle administrative tasks related to interview logistics and candidate coordination.
  </li>
  <li>
   Support recruiters with operational tasks, including scheduling and documentation.
  </li>
  <li>
   Ensure smooth communication between all parties involved in the hiring process.
  </li>
  <li>
   Maintain organization and tracking of interview schedules and candidate information.
  </li>
  <li>
   Troubleshoot Client and Associate escalations with the assistance of leadership.
  </li>
  <li>
   Maintain and update Excel and Google spreadsheets to organize data as necessary.
  </li>
  <li>
   Assist with data governance throughout the recruitment lifecycle and produce ad hoc reports as required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience/Skills for the Talent Acquisition Coordinator:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience: 1+ years of work experience.
  </li>
  <li>
   Communication: Clearly articulate how to complete onboarding tasks and effectively liaise with associates.
  </li>
  <li>
   Empathy: Understand how difficult the onboarding process can be and step into the associate's shoes to show you care.
  </li>
  <li>
   Curiosity: Understand the associate through effective questioning and listening. You are genuinely interested in helping.
  </li>
  <li>
   Teacher: Love sharing insight and knowledge, and are patient and thoughtful when educating.
  </li>
  <li>
   Delight: Constantly think about making associates happy and always go the extra mile.
  </li>
  <li>
   Problem Solver: Adept at spotting issues and quickly suggesting solutions.
  </li>
  <li>
   Diligence: Thorough, meticulous, and has astonishing attention to detail.
  </li>
  <li>
   Positivity: Warm, upbeat, and energizing, and will brighten anyone's day.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Physical Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ability to sit for extended periods of time.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree is required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Atrium Care package available, upon eligibility (PTO, Health Benefits, Health Savings Account, Flexible Spending Accounts, Pet Insurance, Paid Holidays, 401k, Commuter Benefit Program).
   <br/>
   <br/>
  </li>
 </ul>
 Position ID: 160354
</div>


Talent Acquisition Coordinator - 160354

Robert Half

<div><p><b>JOB REQUISITION</b></p>
Operational Support Administrator (Boston)<p></p><p><b>
LOCATION</b></p>
MA BOSTON<p></p><p><b>
JOB DESCRIPTION</b></p><p>
Robert Half is seeking an <b>Operational Support Administrator</b> to join our Operational Support team to support a team of in person and remote talent solutions professionals that focus on placing candidates at client companies on a temporary or permanent basis. The Operational Support team is the backbone of our Talent Solutions operations.</p><p></p><p><b>
Who we are and what we do:</b></p><p>
Robert Half is the world&rsquo;s first and largest specialized talent solutions and business consulting firm. Our mission is to positively change people's lives by finding them a rewarding job and to assist businesses in locating the talent they need to succeed.</p><p></p><p>
Robert Half is widely recognized and respected in our industry, and we are known as an innovator. Our investments in advanced AI and other technologies allow us to adapt quickly to a new marketplace, where remote and hybrid work have become commonplace. But it takes outstanding people to fully address the talent needs of our clients by providing them with the very best available job candidates.</p><p></p><p>
We foster a positive, inclusive work environment. We are a socially responsible corporate citizen, and we support our communities, whether we&rsquo;re volunteering our time or donating to deserving causes. Equally important, our organizational culture includes treating each other with respect and embracing inclusion. We help employees thrive and feel valued and fulfilled in their roles.</p><p></p><p><b>
Join our community as an Operational Support Administrator and advance your career as you help us shape our future.
</b></p><p></p><p><b>What you will receive:</b></p><p>
We want to fuel your career as an <b>Operational Support Administrator</b>. Here&rsquo;s what we offer you:</p><ul><li>
Attractive compensation and benefits
</li><li>Physical, mental, and financial wellness support</li><li>
Hybrid working options</li><li>
Industry-leading training programs and tailored career development
</li><li>Investment in AI and other technology to enable your success
</li><li>Individual and team rewards and recognition
</li><li>Potential in-country and worldwide career mobility
</li></ul><p></p><p><b>What you will do:</b></p><p>
As well as providing support to talent solutions professionals, you will provide assistance in candidate record keeping, reporting, and revenue development activities. In this role, you will be a part of a team that can change people&rsquo;s lives by assisting them in finding job opportunities they may have otherwise not found on their own.</p><p></p><p>
Together with your colleagues, you will be responsible for adherence to company compliance guidelines in all aspects of local operations through the hiring experience from start to finish.</p><p></p><p><b>
You will contribute by:</b></p><ul><li>
Supporting revenue generating activities</li><li>
Assisting in lead generation job posting and reporting processes</li><li>
Aiding in various marketing efforts (calls, emails, etc.)</li><li>
As needed, helping with candidate sourcing and resume review</li><li>
Preparing, sending and monitoring candidate pre-placement and on-boarding documents for completion and compliance</li><li>
Entering candidate information into internal database system</li><li>
Tracking and managing candidate time sheet entry, preparing payroll/billing adjustments, and assisting with candidate unemployment claims.</li></ul><p></p><p><b>
Who you are:</b></p><p><b>
You have a passion for what you do</b> and a desire to become better at it.</p><p></p><p><b>
You enjoy working in partnership</b> with your colleagues and want to pursue a career in a consultative and solution orientated business.</p><p></p><p><b>
You take advantage</b> of learning opportunities to develop your career.</p><p></p><p><b>
You are a critical thinker</b> who can make quick decisions to find the best outcome for all involved.</p><p></p><p><b>
You love to win </b>and enjoy working in a results-oriented environment.</p><p></p><p><b>
What you will bring to the role as an Operational Support Administrator</b>:</p><ul><li>
A naturally inquisitive approach and an appreciation for diverse perspectives</li><li>
A desire to work in a collaborative environment</li><li>
An ethical mindset</li><li>
An eagerness to embrace and learn new technologies</li><li>
The ability to adapt to an evolving organization</li><li>
Strong interpersonal and communication skills</li><li>
Experience building cross-department relationships</li><li>
2+ years&rsquo; experience working in an administrative position with heavy customer contact</li><li>
Ability to work with and troubleshoot technical issues both in-person and remotely</li><li>
Working knowledge of database entry and reporting</li><li>
MS Office skills and preferably Salesforce experience</li></ul><p></p><p><b>
Location:</b></p><p>
This role currently supports office(s) in . Your manager will coordinate with you to determine a work schedule that involves working a combination of in-office and remote work based upon business needs. You will be provided the technology necessary to help succeed in both remote and in-person at one of our branch locations.</p><p></p><p><b>
Action / Next steps:</b></p><p>
Sound good? If you think it&rsquo;s worth having a chat with us, let&rsquo;s talk about the potential to align your professional, financial, and personal aspirations with a business that works hard to keep you motivated and feeling valued every day.</p><p></p><p><b>
Robert Half is committed to creating an inclusive culture and believes in diversity of thought and perspective.
</b></p><p></p><p><b>We understand the value of characteristics that make every individual unique.
</b></p><p></p><p><b>We are dedicated to having a workforce that reflects and represents our customers.</b></p><p></p><p>
Salary: The typical salary range for this position is $45,000 to $55,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.</p><p></p><p><b>
Top Reasons to Work for Robert Half:</b></p><ul><li><p><b>
EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER &ndash;</b> For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.</p></li><li><p><b>
PERFORMANCE = REWARD &ndash;</b> We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com.</p></li><li><p><b>
UPWARD MOBILITY &ndash;</b> With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.</p></li><li><p><b>
TOOLS FOR SUCCESS &ndash; </b>We provide world-class training, client relationship management tools and advanced technology to help you succeed.</p></li><li><p><b>
RESPECTED WORLDWIDE &ndash; </b>Robert Half has appeared on FORTUNE magazine&rsquo;s list of &ldquo;Most Admired Companies&rdquo; since 1998, as well as numerous &ldquo;Best Places to Work&rdquo; lists around the world.</p></li><li><p><b>
OUTSTANDING CORPORATE RESPONSIBILITY &ndash;</b> We believe in an &ldquo;Ethics First&rdquo; philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half&rsquo;s Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility.</p></li></ul><p></p><p>
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance.</p><p></p><p>
In your email please include the following:</p><ul><li><p>
The specific accommodation requested to complete the employment application.</p></li><li><p>
The location(s) (city, state) to which you would like to apply.</p></li></ul><p></p><p>
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.</p><p></p><p>
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.</p><p></p><p><b>
JOB LOCATION</b></p>
MA BOSTON</div>

Operational Support Administrator (Boston)

Clean Energy Ventures

<div><p><b>JOB OPENING: Office Coordinator</b></p><p><i>
Hybrid with weekly travel into Boston Office</i></p><p>
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.</p><p>
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.</p><p>
Role Overview</p><p><br>
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs.</p><p><br>
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team.</p><p><br>
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization.</p><p><br>
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures.</p><p><br>
Key Responsibilities</p><ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul><p><b>
Qualifications &amp; Experience:</b></p><p>
Qualified candidates will possess a strong combination of the following:</p><ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul><p>
When in doubt if you meet all these requirements, please apply!</p><p><b>
Compensation &amp; Benefits</b></p><p>
We provide competitive and holistic compensation to all our team members, including:</p><ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul><p>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.</p><p><b>
Closing Statement</b></p><p>
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.</p><p>
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.</p><p>
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status.</p><br>
<p>
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Office Coordinator

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