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administrative coordinator ii - boston Jobs in Boston

administrative coordinator ii - boston

administrative support coordinator

Defense Holdings, Inc.

<div>Defense Holdings, Inc. (DHi) 
Location: Hybrid (US) 
Employment Type: Full-Time 
Department: Administration / Operations 
Reports To: Operations Manager / Director of Administration
Company Overview
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.
Position Summary
Defense Holdings, Inc. (DHi) is seeking a proactive and detail-oriented Administrative Project Coordinator to support internal project teams by managing schedules, tracking deliverables, coordinating meetings, and maintaining project documentation. The ideal candidate will assist in project execution and ensure administrative workflows are efficient and accurate.
This role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple initiatives in a fast-paced, government contracting environment.
Key ResponsibilitiesProject Coordination
Track project timelines, milestones, and deliverables. 
Schedule and coordinate project meetings and workshops. 
Maintain accurate project documentation and records.
Administrative Support
Assist project managers with administrative tasks and reporting. 
Prepare presentations, reports, and correspondence for leadership. 
Support cross-functional teams in meeting project goals and deadlines.
Reporting &amp; Compliance
Generate project status reports and performance metrics. 
Ensure documentation aligns with internal policies and regulatory standards. 
Assist with audits or compliance reviews related to project administration.
Cross-Functional Collaboration
Work with operations, program management, and administrative teams to ensure smooth project execution. 
Support process improvement initiatives for administrative and project workflows.
Required Qualifications
Bachelor&rsquo;s degree in Business Administration, Project Management, or related field. 
2&ndash;4 years of experience in project coordination, administrative support, or operations. 
Proficiency in Microsoft Office Suite and project management tools. 
Strong organizational, communication, and interpersonal skills. 
Ability to manage confidential information responsibly.
Preferred Qualifications
Experience supporting government contracting or defense projects. 
Familiarity with multi-project tracking and workflow management.
Core Competencies
Integrity &amp; Confidentiality 
Attention to Detail 
Analytical Thinking 
Interpersonal Communication 
Organizational Skills 
Adaptability &amp; Initiative
Work Environment
Professional office environment (or hybrid/remote if applicable). 
May require occasional travel. 
Must be eligible to work in the United States. 
Ability to obtain and maintain security clearance may be required.
Compensation &amp; Benefits
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:
Competitive base salary (commensurate with experience) 
Medical, Dental, and Vision Insurance 
401(k) with company match 
Paid Time Off (PTO) and Holidays 
Life and Disability Insurance 
Professional development opportunities
Equal Opportunity Employer Statement
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</div>

Administrative Project Coordinator

Morgan Lewis

<div>Morgan, Lewis &amp; Bockius LLP, one of the world&rsquo;s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Litigation Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.
 
 
This position will reside in the Boston office. Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.
PRIMARY FUNCTIONS AND RESPONSIBILITIES
Individuals in this position are expected to demonstrate all the attributes described for Legal Administrative Coordinator .
<ul><li>Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly upon request the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
</li><li>Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
</li><li>Drafts routine correspondence and memoranda; updates recurring reports as assigned.
</li><li>Performs redlining.
</li><li>Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner.
</li><li>Responds to client, staff, legal professionals, and vendor inquiries.
</li><li>Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
</li><li>Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
</li><li>Assists with time entry.
</li><li>Assists with the billing process including proforma delivery, narrative edits, and customized reports.
</li><li>Processes new business intake, related forms, and correspondence.
</li><li>Processes expense reports and invoices; arranges check requests; monitors through completion.
</li><li>Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
</li><li>Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
</li><li>Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
</li><li>Maintains case docket/calendaring, as needed.
</li><li>Transcribes text (e.g., correspondence, and miscellaneous legal documents) from handwritten drafts, voice messages or recordings.
</li><li>Opens, screens and routes mail, and manages faxes and email.
</li><li>Provides legal research, case support and project assistance.
</li><li>Other administrative duties as assigned.
</li></ul>EDUCATION AND EXPERIENCE
<ul><li>Bachelor&rsquo;s degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience.
</li><li>Previous law firm experience required.
</li><li>Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
</li><li>Flexibility to work overtime required.
</li></ul>Morgan, Lewis &amp; Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan, Lewis &amp; Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com
If hired, y our employment relationship with the firm will be on an &quot;at-will&quot; basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.</div>

Legal Administrative Coordinator

Careers In Travel | Destination Planners

<div>
 
 Job Overview
 
 
 
 Destination Knot is seeking a dependable and detail-oriented
 
 Online Hospitality Support Coordinator
 
 to provide remote administrative and customer support related to reservations, scheduling, and client service. This role focuses on coordination, communication, and accuracy while supporting a positive client experience in a virtual environment.
 
 
 This position is ideal for individuals who are organized, professional, and comfortable working independently using online systems.
 
 
 
 Key Responsibilities
 
 
 
 Provide online support for client inquiries related to reservations and scheduling
 
 
 Assist with coordination of hospitality-related services, including accommodations and associated arrangements
 
 
 Maintain accurate client records and reservation details in internal systems
 
 
 Communicate professionally with clients via email, phone, and digital platforms
 
 
 Review confirmations and documentation for completeness and accuracy
 
 
 Provide general administrative and customer service support
 
 
 Follow established procedures and workflows
 
 
 Collaborate with internal teams to ensure smooth service delivery
 
 
 
 Qualifications
 
 
 
 Strong written and verbal communication skills
 
 
 Excellent organizational skills and attention to detail
 
 
 Comfortable using online tools, email, and digital platforms
 
 
 Ability to manage multiple tasks in a remote setting
 
 
 
 Customer Service Or Administrative Experience Preferred
 
 
 
 Reliable internet access and a suitable remote work environment
 
 
 
 Work Environment
 
 
 
 Fully remote position
 
 
 Structured and supportive team environment
 
 
 Training and resources provided
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Hospitality Support Coordinator | Online

Tufts Medical Center

<div><div><div>Job Description</div></div><div><div><div><div><div><div><div><div><div>
Job Profile Summary
This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices, allocates resources and makes decisions regarding practice growth, and develops need to accomplish the practice's vision. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a &ldquo;hands on&rdquo; environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. An experienced level role that requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. Works under moderate supervision, problems are typically of a routine nature, but may at times require interpretation or deviation from standard procedures, and communicates information that requires some explanation or interpretation.
Job Overview
This position provides administrative coordination, reporting, day-to-day support, and daily operational tasks to assigned program. This role participates in assessing, planning, implementing and evaluating the health services provided. Where appropriate, new services, approaches, or expanded programs will be presented for review. This position is responsible to effectively organize, assemble and arrange resources to meet the short- and long- term goals of the program and organization. Serves as liaison and key point of contact to facilitate programmatic and operational communications internally and externally. This position works cooperatively within the department and other services to create a system of quality health care according to the policies, procedures, philosophy, and objectives of the departments and hospital.
Job Description
Minimum Qualifications:
1. Two (2) years&rsquo; administrative experience.
Preferred Qualifications:
1. High school diploma or equivalent.
2. Five (5) years&rsquo; administrative experience in healthcare setting.
3. Bilingual.
Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.
1. Collaborates with leadership to continuously improve service outcomes that impact patient comfort by overseeing the development and follow-through of improvement opportunities that are consistent with the hospital mission vision and scope of service statement.
2. Oversees day to day functions related to service area(s) including: budget compliance/payroll, staffing, scheduling/core delivery, front desk operations, revenue capture, and prior authorization for patients as needed based on insurance coverage.
3. Acts as the first level &ldquo;go-to person&rdquo; for the clerical needs of the program including timesheets, office supply and check requests, managing mail and billing of contractees, developing, printing and dissemination of program fliers and family education packets, among other daily administrative tasks.
4. Works with the clinical and administrative team in developing a comprehensive workflow process within the program. Reviews workflows from time to time and provides support and guidance to the team to improve efficiency as necessary.
5. Coordinates staffing pattern of the program based on volume and needs, providing coverage and support as needed to ensure uninterrupted patient care and continued efficient workflows.
6. Collects, analyzes and makes decisions based on data and evidence-based statistics.
7. Facilitates inter- and intra-departmental and external communication and linkages including responding to and facilitating internal agency communications with community services, staff, other hospital departments, and or off-site programs. Disseminations updates via letters, emails, and other methods as needed.
8. Conducts meetings for all providers and staff to discuss new policies and procedures and provide updates to enhance delivery of care through the program, satisfaction with service and resolution of problems.
9. Assists with and assures departments compliance with ACR/JCAHO/ACOS regulatory standards.
10. Participates in Quality Improvement activities which used for strategic planning purposes, preparation for accrediting bodies, quality assurance and performance improvement plans.
11. Participates in the interview process and assists in a comprehensive orientation plan for all new employees.
12. Communicates progress to the management team regularly to achieve goals are achieved.
Physical Requirements:
1. Frequent sitting, occasional standing or working, and lifting of 10-15 lbs.
2. May be exposed to dust and other typical office-like discomforts.
3. Manual dexterity using fine hand manipulations for computer keyboard operation.
4. Ability to see computer screen and read reports.
5. Ability to hear instructions from physicians and other clinical or nursing staff.
Skills &amp; Abilities:
1. Computer literacy required including familiarity with word processing programs and electronic spreadsheets and in learning new applications.
2. Excellent customer service skills including excellent interpersonal and telephone skills.
3. High degree of tact is necessary due to frequent interaction with patients, physicians, and insurance companies.
4. Strong business skills, including understanding of health care expense, revenue, and reimbursement models and how they affect business plans.
5. Ability to develop recommendations based on analysis and lead teams and drive to decisions.
6. Excellent organizational skills required with attention to detail.
7. Proven administrative skills and experience.
8. Ability to prioritize work and be flexible with work assignments.</div></div></div></div></div></div></div></div></div> 
At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it. 
Pay Range: 

$24.65 - $30.82</div>

Administrative Coordinator II - Boston

Robert Half

<div>JOB REQUISITION
Operational Support Administrator (Boston)
LOCATION
MA BOSTON
JOB DESCRIPTION
Robert Half is seeking an Operational Support Administrator to join our Operational Support team to support a team of in person and remote talent solutions professionals that focus on placing candidates at client companies on a temporary or permanent basis. The Operational Support team is the backbone of our Talent Solutions operations.
Who we are and what we do:
Robert Half is the world&rsquo;s first and largest specialized talent solutions and business consulting firm. Our mission is to positively change people's lives by finding them a rewarding job and to assist businesses in locating the talent they need to succeed.
Robert Half is widely recognized and respected in our industry, and we are known as an innovator. Our investments in advanced AI and other technologies allow us to adapt quickly to a new marketplace, where remote and hybrid work have become commonplace. But it takes outstanding people to fully address the talent needs of our clients by providing them with the very best available job candidates.
We foster a positive, inclusive work environment. We are a socially responsible corporate citizen, and we support our communities, whether we&rsquo;re volunteering our time or donating to deserving causes. Equally important, our organizational culture includes treating each other with respect and embracing inclusion. We help employees thrive and feel valued and fulfilled in their roles.
Join our community as an Operational Support Administrator and advance your career as you help us shape our future.
What you will receive:
We want to fuel your career as an Operational Support Administrator. Here&rsquo;s what we offer you:<ul><li>
Attractive compensation and benefits
</li><li>Physical, mental, and financial wellness support</li><li>
Hybrid working options</li><li>
Industry-leading training programs and tailored career development
</li><li>Investment in AI and other technology to enable your success
</li><li>Individual and team rewards and recognition
</li><li>Potential in-country and worldwide career mobility
</li></ul>What you will do:
As well as providing support to talent solutions professionals, you will provide assistance in candidate record keeping, reporting, and revenue development activities. In this role, you will be a part of a team that can change people&rsquo;s lives by assisting them in finding job opportunities they may have otherwise not found on their own.
Together with your colleagues, you will be responsible for adherence to company compliance guidelines in all aspects of local operations through the hiring experience from start to finish.
You will contribute by:<ul><li>
Supporting revenue generating activities</li><li>
Assisting in lead generation job posting and reporting processes</li><li>
Aiding in various marketing efforts (calls, emails, etc.)</li><li>
As needed, helping with candidate sourcing and resume review</li><li>
Preparing, sending and monitoring candidate pre-placement and on-boarding documents for completion and compliance</li><li>
Entering candidate information into internal database system</li><li>
Tracking and managing candidate time sheet entry, preparing payroll/billing adjustments, and assisting with candidate unemployment claims.</li></ul>
Who you are:
You have a passion for what you do and a desire to become better at it.
You enjoy working in partnership with your colleagues and want to pursue a career in a consultative and solution orientated business.
You take advantage of learning opportunities to develop your career.
You are a critical thinker who can make quick decisions to find the best outcome for all involved.
You love to win and enjoy working in a results-oriented environment.
What you will bring to the role as an Operational Support Administrator:<ul><li>
A naturally inquisitive approach and an appreciation for diverse perspectives</li><li>
A desire to work in a collaborative environment</li><li>
An ethical mindset</li><li>
An eagerness to embrace and learn new technologies</li><li>
The ability to adapt to an evolving organization</li><li>
Strong interpersonal and communication skills</li><li>
Experience building cross-department relationships</li><li>
2+ years&rsquo; experience working in an administrative position with heavy customer contact</li><li>
Ability to work with and troubleshoot technical issues both in-person and remotely</li><li>
Working knowledge of database entry and reporting</li><li>
MS Office skills and preferably Salesforce experience</li></ul>
Location:
This role currently supports office(s) in . Your manager will coordinate with you to determine a work schedule that involves working a combination of in-office and remote work based upon business needs. You will be provided the technology necessary to help succeed in both remote and in-person at one of our branch locations.
Action / Next steps:
Sound good? If you think it&rsquo;s worth having a chat with us, let&rsquo;s talk about the potential to align your professional, financial, and personal aspirations with a business that works hard to keep you motivated and feeling valued every day.
Robert Half is committed to creating an inclusive culture and believes in diversity of thought and perspective.
We understand the value of characteristics that make every individual unique.
We are dedicated to having a workforce that reflects and represents our customers.
Salary: The typical salary range for this position is $45,000 to $55,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.
Top Reasons to Work for Robert Half:<ul><li>
EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER &ndash; For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.</li><li>
PERFORMANCE = REWARD &ndash; We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com.</li><li>
UPWARD MOBILITY &ndash; With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.</li><li>
TOOLS FOR SUCCESS &ndash; We provide world-class training, client relationship management tools and advanced technology to help you succeed.</li><li>
RESPECTED WORLDWIDE &ndash; Robert Half has appeared on FORTUNE magazine&rsquo;s list of &ldquo;Most Admired Companies&rdquo; since 1998, as well as numerous &ldquo;Best Places to Work&rdquo; lists around the world.</li><li>
OUTSTANDING CORPORATE RESPONSIBILITY &ndash; We believe in an &ldquo;Ethics First&rdquo; philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half&rsquo;s Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility.</li></ul>
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance.
In your email please include the following:<ul><li>
The specific accommodation requested to complete the employment application.</li><li>
The location(s) (city, state) to which you would like to apply.</li></ul>
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
JOB LOCATION
MA BOSTON</div>

Operational Support Administrator (Boston)

Clean Energy Ventures

<div>JOB OPENING: Office Coordinator
Hybrid with weekly travel into Boston Office
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.
Role Overview 
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs. 
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team. 
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization. 
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures. 
Key Responsibilities<ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul>
Qualifications &amp; Experience:
Qualified candidates will possess a strong combination of the following:<ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul>
When in doubt if you meet all these requirements, please apply!
Compensation &amp; Benefits
We provide competitive and holistic compensation to all our team members, including:<ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.
Closing Statement
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status. 

c7jsxL6JnR</div>

Office Coordinator

Central Boston Elder Services

<div><div>POSITION SUMMARY: The Senior Program &amp; Operations Coordinator provides senior-level executive and operational support to the Chief Program Officer while supporting program operations. Reporting to the Chief Program Office (CPO), this role helps track program activities, organize information, support data reporting, and improve processes. The ideal candidate is detail-oriented, comfortable working with technology and data. The position operates in a fast-paced environment.</div><div></div><div> 
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:</div><div>
CPO Support</div><div><ul><li>
Provide senior-level administrative and coordination support to the CPO, including calendar management, meeting preparation, prioritization, and follow up.</li><li>
Manage day-to-day administrative operations.</li><li>
Help the CPO track priorities and action items.</li><li>
Draft program updates and organize relevant information.</li><li>
Handle sensitive information with professionalism.</li></ul></div><div>
Program Operations</div><div><ul><li>
Track program tasks, timelines, and deliverables.</li><li>
Help organize program documents, tools, and standard procedures.</li><li>
Support coordination of new initiatives and program changes.</li><li>
Assist in identifying opportunities to streamline workflows using technology and data tools.</li></ul></div><div>
Data &amp; Reporting</div><div><ul><li>
Collect and clean basic program data</li><li>
Create simple reports, summaries, and charts to show progress.</li><li>
Help prepare dashboards and updates for leadership meetings.</li><li>
Assist with reports and documentation required by funders or audits.</li></ul></div><div>
Cross-Team Support</div><div><ul><li>
Communicate with programs, operations, and administrative staff to share updates and gather information.</li><li>
Prepare agendas, briefing materials, reports, dashboards, and internal communication for CPO.</li><li>
Support special projects that involve multiple teams.</li><li>
Engage in community outreach events when needed.</li><li>
Support organizational translations, restructuring, and change initiatives.</li></ul></div><div>
QUALIFICATIONS:</div><div><ul><li>
A minimum of 2-3 years of experience in executive support, program coordination, operations, or related roles</li><li>
Demonstrated experience supporting senior leadership in a fast-paced, high-demand environment.</li><li>
Strong technology skills; comfortable working with data and reports, spreadsheets, and systems.</li><li>
Proven ability to rapidly pivot between competing priorities with little or no advance notice (required)</li><li>
Exceptional organizational skills, discretion, and professionalism</li></ul></div><div></div><div> 
EDUCATION, SKILLS, AND EXPERIENCE:</div><div><ul><li>
Bachelor&rsquo;s degree required.</li><li>
Master&rsquo;s degree preferred.</li><li>
Experience with SQL, business intelligence (BI) tools (e.g., Power BI, Tableau), or similar platforms</li><li>
Experience in nonprofit, healthcare, aging services, or other regulated environments</li></ul></div><div></div><div> 
PHYSICAL REQUIREMENTS OF THE JOB:</div><div><ul><li>
Ability to lift and carry objects frequently weighing up to 10 to 15 pounds.</li><li>
Ability to climb stairs.</li><li>
Ability to travel to the community to perform visits at consumers&rsquo; homes.</li><li>
Work requires regular standing, stooping, and bending.</li></ul></div></div><div></div>

Senior Program Operations Coordinator

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