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administrative support coordinator

Global Mission Support Services LLC

Administrative Coordinator &ndash; Nauru Medical CentreCountry Location: Nauru (Relocation required) Employer: Nauru Medical Centre Contract Type: Full-timeAbout the Role: We are seeking a detail-oriented and proactive Administrative Coordinator to support the day-to-day operations of the Nauru Medical Centre. The ideal candidate will assist with administrative functions, coordination between departments, and ensure efficient workflow within the hospital environment.Key Responsibilities:<ul><li>Provide administrative and clerical support to management and medical teams.</li><li>Coordinate meetings, schedules, and communication between departments.</li><li>Maintain accurate records, reports, and documentation.</li><li>Assist with procurement requests, HR coordination, and logistics support.</li><li>Support the onboarding process for staff and consultants.</li><li>Ensure compliance with internal policies and procedures.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3 years of experience in administrative or coordination roles (preferably in healthcare or hospital settings).</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Proficient in MS Office and document management systems.</li><li>Flexible and adaptable in a multicultural environment.</li></ul>Benefits:<ul><li>Competitive salary package</li><li>Accommodation and travel arrangements provided</li><li>Opportunity to work in an international healthcare environment</li></ul>To Apply: Please send your updated CV with the subject line &ldquo;Admin Coordinator &ndash; Nauru Medical Centre&rdquo; to talent@gmss.ltdJob Type: Full-timeApplication Question(s):<ul><li>Are you willing to be relocated to the country Nauru once we hire you for this position?</li></ul>

Administrative Coordinator- Nauru Deployment

Future Scaffolding and Aluminium Industries LLC

Job Opening: Admin CoordinatorAbout UsFuture Scaffolding &amp; Aluminium Industries is a well-established company specializing in high-quality scaffolding systems, aluminium structures, and industrial fabrication. We are expanding our operations and seeking talented individuals to support our administrative and real estate management activities.Position OverviewWe are looking for a proactive and organized Admin Coordinator with 1&ndash;3 years of experience in Real Estate administration. The ideal candidate will handle day-to-day office operations, documentation, and coordination related to property management and company projects.Key Responsibilities<ul><li>Provide administrative and clerical support to management and project teams.</li><li>Maintain and organize property documents, contracts, and lease agreements.</li><li>Coordinate with clients, tenants, and agents regarding real estate matters.</li><li>Assist in preparing reports, invoices, and correspondence.</li><li>Schedule and manage meetings, appointments, and travel arrangements.</li><li>Handle office supplies, records, and general administrative duties.</li><li>Ensure smooth communication and workflow between departments.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Management, or a related field.</li><li>1&ndash;3 years of experience in administrative work within the real estate sector.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication skills in English (verbal and written).</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Ability to work independently and handle confidential information.</li></ul>Language<ul><li>Tagalog (Required)</li></ul>How to ApplyInterested candidates should send their updated CV and copies of certifications to hr@futurealu.com with the subject line: &ldquo;Application &ndash; Admin Coordinator&rdquo;.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Admin Coordinator - Tagalog Speaker

Antal International L.L.C-FZ

We are looking for a highly organized and proactive Admin and Exam Coordinator to support our client who is a market leader renowned for its excellence in wines and spirits industry. The role involves managing both administrative tasks and exam coordination related to internal training programs and external certification courses across different categories. The position plays a key role in ensuring smooth operations, accurate record management, and seamless coordination between employees, trainers, and educational partners. Key Responsibilities:<ul><li>Provide administrative and logistical support for internal and external training programs.</li><li>Maintain training calendars, attendance, and certification records.</li><li>Coordinate with HR, trainers, and external partners to organize learning sessions and exams.</li><li>Manage communication, documentation, and reporting for all training and assessment activities.</li><li>Plan and oversee exam schedules, logistics, and result tracking in coordination with training bodies.</li><li>Support training events, workshops, and vendor coordination, ensuring smooth execution and compliance with company standards.</li></ul>

Administrative and Exam Coordinator

WSP in the Middle East

Overview WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent. Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul> Details <ul><li>Seniority level: Entry level</li><li>Employment type: Full-time</li><li>Job function: Administrative</li><li>Industries: Professional Services</li></ul>We're not including referral prompts or third-party notices in this refined listing.

Workplace & Admin Coordinator_(Emirati National)

Augmented Era

About the Role: We&rsquo;re looking for a polished and proactive Admin Coordinator to be the face of our private office. This hybrid role blends administrative support, guest hospitality, and operational assistance to ensure our visiting affiliates and partners receive a seamless and professional experience.Key Responsibilities:Front Desk &amp; Guest Management<ul><li>Welcome and check in guests with warmth and professionalism</li><li>Manage meeting schedules, visitor logs, and internal coordination</li><li>Handle phone calls, emails, and general inquiries</li></ul>Hospitality &amp; Service Support<ul><li>Serve refreshments and assist during meetings or small events</li><li>Ensure meeting rooms and guest areas are clean, stocked, and presentable</li><li>Provide attentive service and respond to guest needs discreetly</li></ul>Operational &amp; Runner Support<ul><li>Assist with internal deliveries, room setups, and event logistics</li><li>Support team members with administrative tasks and coordination</li><li>Maintain readiness of shared spaces and supplies</li></ul>Ideal Candidate Profile:<ul><li>Strong communication and interpersonal skills</li><li>Professional appearance and customer-focused mindset</li><li>Experience in admin, hospitality, or client-facing roles</li><li>Ability to multitask and stay organized in a dynamic environment</li><li>Fluent in English; other languages are a plus</li></ul>Job Type: Full-timePay: From AED3,000.00 per month

Admin Coordinator – Guest Services & Office Support

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>Join our Group Security team, where you will contribute to maintaining the highest standards of security across the Emirates Group. Our diverse security units include Security Training, Group Security Command Center, Airport Security Unit, Crime Prevention &amp; Investigation Unit, Threat &amp; Risk Assessment Unit, Aviation Security Compliance, Assurance &amp; Regulation, and Business Support Unit&mdash;all working together to develop and implement comprehensive security strategies.
 
 
If you are passionate about security, risk management, and operational excellence, we invite you to apply and be a part of the Emirates Group Security team. With opportunities across various specialized units, you will gain exposure and contribute to cutting-edge security practices.
As an Administration Coordinator, your role is to plan and execute the administration function related to leave distribution, manpower resource deployment and stores planning and management for the Department in accordance with Company/ Departmental regulations, to ensure optimum utilisation of resources to cover the 24 hrs shift operations whilst maintaining an effective quality service delivery, in adherence with the SOP. Maintain adequate stationery, a regular contact with Customs for unclaimed bags and ensure all equipment are functional for a smooth operation.
In this role, you will:
<ul><li>Generate/verify Exception reports every week to ensure data capture on attendance overtime taxi claims and other incidentals are accurately fed into the ETHOS system for payroll cutover.
</li><li>Take prompt remedial action on inaccuracies in consultation with Admin Officer to ensure that Company staff interest is assured with no undue loss of revenue.
</li><li>Monitor and Initiate follow-up action from the TERDER on absence of 2 days ascertaining reasons for nonattendance brief staff on regulations and provide feedback to respective unit heads AO on cases of concern at regular intervals.
</li><li>Ensure that Admin Assistant receives the necessary documentation Emergency leave applications medical certificates etc to accurately reflect the attendance in the system.
</li><li>Consult with staff on medical conditions and prepare medical reports for Company Doctor approval in liaison with HR to enable staffs attendance be certified as sick leave.
</li><li>Coordinate with Internal rostering team with respect to specific provision of rosters for medical cases based on OCCMED referrals.
</li><li>Administer the probationary annual performance process within the department in order to ensure that the assessments are in keeping with department Company guidelines Filter through records of poor performers and draw to the attention of Admin Officer on a monthly basis for counselling of new hires in this respect.
</li><li>Share responsibility with Admin Officer on the induction process of new hires into the department by conducting briefing sessions on administrative matters each month.
</li><li>Maintain the database on the departments assets inventory ensuring that the same is kept current with additions write-offs transfer of equipment between cost centres location promptly fed in.
</li><li>Conduct an asset verification exercise biannually and draw attention to Admin Officer on any areas of concerns to ensure our asset inventory is accurate.
</li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be considered for the role you must meet the below requirements:
<ul><li>3 years of Administration experience
</li>12 years of schooling or equivalent 
<li>
</li></ul> 
You'll have an edge if you have
<ul><li>Experience in an administration environment preferably in a similar capacity
</li>Should be proficient on MS packages Company systems TERROS Resource Management Systems 
<li>
</li></ul> 
 
At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers .</div>

Administration Coordinator

talabat

Overview Role Summary :A brief role summary including :Role PurposeThis entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.Impact & ScopeThe successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity. Responsibilities Duties & Responsibilities :This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include :<ul><li>Assisting with day-to-day operations within the department.</li><li>Providing administrative support to team members.</li><li>Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.</li><li>Participating in team meetings and contributing ideas and feedback.</li><li>Handling inquiries and requests from internal and external stakeholders.</li><li>Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.</li><li>Preparing meeting agendas, taking minutes, and distributing them as needed.</li><li>Supporting the team with research and data collection for various projects.</li><li>Providing support in the preparation and review of presentations and other documents.</li><li>Contributing to process improvement initiatives within the department</li></ul> Qualifications <ul><li>High school diploma or above education.</li><li>Prior experience in an administrative support role is an advantage, but not essential</li></ul> Skills and attributes <ul><li>Familiarity with basic computer applications such as Microsoft Office.</li><li>Strong organizational and time management skills.</li><li>Good verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and accuracy in completing tasks.</li><li>Professional demeanor and positive attitude.</li><li>Willingness to learn and take on new responsibilities as needed.</li><li>Ability to maintain confidentiality of sensitive information.</li></ul>

Admin / Coordinator (UAE National)

Explore 8801+ Administrative support coordinator in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.