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Boston Health Care for the Homeless Program

<div>
 
 Who We Are:
 
 
 
 Since 1985, BHCHP&rsquo;s mission has been to ensure unconditionally equitable and dignified access to the highest quality health care for all individuals and families experiencing homelessness in greater Boston. Over 10,000 homeless individuals are cared for by Boston Health Care for the Homeless Program each year. We are committed to ensuring that every one of these individuals has access to comprehensive health care, from preventative dental care to cancer treatment. Our clinicians, case managers, and behavioral health professionals work in more than 30 locations to serve some of our community&rsquo;s most vulnerable&mdash;and most resilient&mdash;citizens.
 
 
 From our earliest days as a program, we have always sought to do work that is transformational: recognizing our shared humanity; centering dignity, compassion, mutual respect and supporting the right of every individual to access the highest levels of health care and every staff member to reach their fullest potential. We continue to be committed to building bridges and breaking down barriers, including systemic racism which harms us all. We provide community-based health care services that are compassionate, dignified, and culturally appropriate, incorporating social determinants of health, with the goal of breaking down the physical and systemic barriers that our patients face.
 
 
 
 Job Summary:
 
 
 
 Hours: Full Time, Monday &ndash; Friday 8:00am &ndash; 4:30pm
 
 
 Union: Yes
 
 
 Union Name: 1199 SEIU
 
 
 Patient Facing: Yes
 
 
 Boston Health Care for the Homeless Program is seeking a polished, proactive professional to be the welcoming face of our front desk. In this role, you&rsquo;ll oversee front desk communications, provide essential administrative support, coordinate deliveries, and manage the ordering of office supplies.
 
 
 If you thrive in a dynamic environment and enjoy keeping operations running smoothly, we&rsquo;d love to meet you!
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Greet, announce, and assist visitors, patients and staff; answer telephone, screen, respond and/or direct calls.
 </li>
 <li>
 Work with Patient Call Representatives to make reminder appointment calls for the JYP Clinic; act as liaison paging for patients and staff.
 </li>
 <li>
 Order BHCHP office supplies and business and appointment cards (quarterly)
 </li>
 <li>
 Monitor and distribute incoming and outgoing packages (Fed Ex, UPS, Courier); distribute inter-office and in-coming USPS mail as well as other BHCHP site pickups/deliveries
 </li>
 <li>
 Work with multiple vendors for purchase of office furnishings; maintain Security Awareness
 </li>
 <li>
 Complete basic word‑processing assignments and handle additional projects assigned
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 High School Diploma or GED required
 </li>
 <li>
 Minimum of two years&rsquo; work-related experience required
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Excellent verbal and written communication
 </li>
 <li>
 Proficiency with computer skills.
 </li>
 <li>
 Professional personal presentation.
 </li>
 <li>
 Ability to multitask.
 </li>
 <li>
 Stress tolerance
 
 
 </li>
 </ul>
 
 Compensation and Benefits:
 
 
 
 <ul>
 <li>
 The compensation increases based on years of experience and ranges from $22.25 - $35.20 hourly
 </li>
 <li>
 BHCHP full time employees are eligible for our competitive time off program, health, dental and vision insurance, 403B retirement savings plan, pre-tax MBTA pass program with 40% discount, additional compensation for demonstrated bilingual proficiency and more. Benefits are prorated for part-time employees
 
 
 </li>
 </ul>
 Does this amazing opportunity interest you? Then we'd love to hear from you.
 
 
 As an equal opportunity employer, Boston Health Care for the Homeless Program is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other basis prohibited by applicable law.
 
 
 
 
 Covid-19 Vaccination: Proof of Covid-19 vaccination(s) is optional for employment. Candidates who are offered employment will be given details about how to demonstrate receipt of vaccination if they choose to.
 
 
 
 
 
 
 Please Note: Employment at Boston Health Care for the Homeless is at-will.
 
 
 
 
 Boston Health Care for the Homeless does not sponsor work authorization visas.
 
 
 
 
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</div>

Receptionist/Administrative Support

International Institute of New England

<div>
 
 Overview
 
 
 
 The International Institute of New England (IINE) seeks a highly skilled, detail-oriented Grant Writer who is motivated by mission and impact, and who brings a strong record of securing funding from diverse public and private sources. The ideal candidate is a strategic and persuasive writer who thrives in a fast-paced, deadline-driven environment and is energized by translating complex programs into compelling, funder-aligned narratives that advance opportunity for refugees and immigrants.
 
 
 The Administrative Assistant is responsible for providing administrative support to the Director to support the success of the Unaccompanied Children&rsquo;s Program.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Assist with administrative tasks related to staff management.
 </li>
 <li>
 Receive, review and submit for approval UCP staff reimbursements.
 </li>
 <li>
 Assist with employee onboarding.
 </li>
 <li>
 Collaborate with HR team in hiring process, including coordination of onboarding for new hires.
 </li>
 <li>
 Assist in creating and updating step-by-step guides for new staff.
 </li>
 <li>
 Serve as a backup to the Director in representing the organization at career fairs, cultural festivals, and any other IINE-sponsored or community events.
 </li>
 <li>
 Responsible for maintaining and responding to UCP staff inquiries appropriately and in a timely manner, escalating to the Director as needed.
 </li>
 <li>
 Create and send out calendar invites for UCP team meetings, and annual meetings between the director and each team member.
 </li>
 <li>
 Book training rooms for in-person office day for Boston based team members and ensure a physical location for in-person NY based team members.
 </li>
 <li>
 Record meeting minutes for UCP Regional Supervisor meetings.
 </li>
 <li>
 Maintain updated UCP training rosters and database of available PD trainings.
 </li>
 <li>
 Assist in preparing required UCP data/reporting for grants.
 </li>
 <li>
 Assist the UCP team with reports and presentations.
 </li>
 <li>
 Update organizational charts and other internal documents.
 </li>
 <li>
 Track expiration and renewal of CPR and other staff documents.
 </li>
 <li>
 Create and share birthday cards for UCP staff.
 </li>
 <li>
 Create and send UCP Newsletter every month.
 </li>
 <li>
 Assist in maintaining accurate data in ADP, ClearCompany, SharePoint.
 </li>
 <li>
 Prepare and review all Administrative Assistant SOPs as needed.
 </li>
 <li>
 Book hotel and flights for staff and communicate with hotel and airlines as needed.
 </li>
 <li>
 Provide receipts of all purchases made with Divvy card to director and upload them to Bill.com in timely manner.
 </li>
 <li>
 Order food for team meetings as needed.
 </li>
 <li>
 Perform all other duties assigned by supervisor.
 
 
 </li>
 </ul>
 
 Required Skills/Abilities
 
 
 
 <ul>
 <li>
 Bilingual Spanish/English proficiency
 </li>
 <li>
 Strong oral and written communication skills
 </li>
 <li>
 High degree of diplomacy and confidentiality required
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Ability to multitask and prioritize competing tasks
 </li>
 <li>
 Strong sense of professionalism and ability to communicate with internal and external stakeholders at all levels of organization
 </li>
 <li>
 Proficient with Microsoft Office Suite
 </li>
 <li>
 Commitment to the mission of serving immigrants and refugees
 
 
 </li>
 </ul>
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Associate&rsquo;s Degree
 </li>
 <li>
 At least two years of administrative experience
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 
 <ul>
 <li>
 Working from home (remote work)
 </li>
 <li>
 Occasional travel to the Boston office (2x/mo) or for all staff events.
 </li>
 <li>
 Exposure to bright, overhead office lighting, use of office technology such as laptops, printers, mail machines, and other in-office equipment.
 
 
 </li>
 </ul>
 
 Physical Demands
 
 
 
 <ul>
 <li>
 Occasional lifting, pushing, and pulling materials (boxes, equipment) of 50 pounds or more.
 </li>
 <li>
 Continuous sitting (or standing) at a desk for long periods of time.
 </li>
 <li>
 Occasional driving to and from IINE offices as needed.
 </li>
 </ul>
</div>

Administartive Assistant

Tufts Medical Center

<div><div><div>Job Description</div></div><div><div><div><div><div><div><div><div><div>
Job Profile Summary
This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices, allocates resources and makes decisions regarding practice growth, and develops need to accomplish the practice's vision. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a &ldquo;hands on&rdquo; environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. An experienced level role that requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. Works under moderate supervision, problems are typically of a routine nature, but may at times require interpretation or deviation from standard procedures, and communicates information that requires some explanation or interpretation.
Job Overview
This position provides administrative coordination, reporting, day-to-day support, and daily operational tasks to assigned program. This role participates in assessing, planning, implementing and evaluating the health services provided. Where appropriate, new services, approaches, or expanded programs will be presented for review. This position is responsible to effectively organize, assemble and arrange resources to meet the short- and long- term goals of the program and organization. Serves as liaison and key point of contact to facilitate programmatic and operational communications internally and externally. This position works cooperatively within the department and other services to create a system of quality health care according to the policies, procedures, philosophy, and objectives of the departments and hospital.
Job Description
Minimum Qualifications:
1. Two (2) years&rsquo; administrative experience.
Preferred Qualifications:
1. High school diploma or equivalent.
2. Five (5) years&rsquo; administrative experience in healthcare setting.
3. Bilingual.
Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.
1. Collaborates with leadership to continuously improve service outcomes that impact patient comfort by overseeing the development and follow-through of improvement opportunities that are consistent with the hospital mission vision and scope of service statement.
2. Oversees day to day functions related to service area(s) including: budget compliance/payroll, staffing, scheduling/core delivery, front desk operations, revenue capture, and prior authorization for patients as needed based on insurance coverage.
3. Acts as the first level &ldquo;go-to person&rdquo; for the clerical needs of the program including timesheets, office supply and check requests, managing mail and billing of contractees, developing, printing and dissemination of program fliers and family education packets, among other daily administrative tasks.
4. Works with the clinical and administrative team in developing a comprehensive workflow process within the program. Reviews workflows from time to time and provides support and guidance to the team to improve efficiency as necessary.
5. Coordinates staffing pattern of the program based on volume and needs, providing coverage and support as needed to ensure uninterrupted patient care and continued efficient workflows.
6. Collects, analyzes and makes decisions based on data and evidence-based statistics.
7. Facilitates inter- and intra-departmental and external communication and linkages including responding to and facilitating internal agency communications with community services, staff, other hospital departments, and or off-site programs. Disseminations updates via letters, emails, and other methods as needed.
8. Conducts meetings for all providers and staff to discuss new policies and procedures and provide updates to enhance delivery of care through the program, satisfaction with service and resolution of problems.
9. Assists with and assures departments compliance with ACR/JCAHO/ACOS regulatory standards.
10. Participates in Quality Improvement activities which used for strategic planning purposes, preparation for accrediting bodies, quality assurance and performance improvement plans.
11. Participates in the interview process and assists in a comprehensive orientation plan for all new employees.
12. Communicates progress to the management team regularly to achieve goals are achieved.
Physical Requirements:
1. Frequent sitting, occasional standing or working, and lifting of 10-15 lbs.
2. May be exposed to dust and other typical office-like discomforts.
3. Manual dexterity using fine hand manipulations for computer keyboard operation.
4. Ability to see computer screen and read reports.
5. Ability to hear instructions from physicians and other clinical or nursing staff.
Skills &amp; Abilities:
1. Computer literacy required including familiarity with word processing programs and electronic spreadsheets and in learning new applications.
2. Excellent customer service skills including excellent interpersonal and telephone skills.
3. High degree of tact is necessary due to frequent interaction with patients, physicians, and insurance companies.
4. Strong business skills, including understanding of health care expense, revenue, and reimbursement models and how they affect business plans.
5. Ability to develop recommendations based on analysis and lead teams and drive to decisions.
6. Excellent organizational skills required with attention to detail.
7. Proven administrative skills and experience.
8. Ability to prioritize work and be flexible with work assignments.</div></div></div></div></div></div></div></div></div> 
At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it. 
Pay Range: 

$24.65 - $30.82</div>

Administrative Coordinator II - Boston

<div>Overview
The International Institute of New England (IINE) seeks a highly skilled, detail-oriented Grant Writer who is motivated by mission and impact, and who brings a strong record of securing funding from diverse public and private sources. The ideal candidate is a strategic and persuasive writer who thrives in a fast-paced, deadline-driven environment and is energized by translating complex programs into compelling, funder-aligned narratives that advance opportunity for refugees and immigrants.
The Administrative Assistant is responsible for providing administrative support to the Director to support the success of the Unaccompanied Children&rsquo;s Program.
Responsibilities
<ul><li>Assist with administrative tasks related to staff management.
</li></ul><ul><li>Receive, review and submit for approval UCP staff reimbursements.
</li></ul><ul><li>Assist with employee onboarding.
</li></ul><ul><li>Collaborate with HR team in hiring process, including coordination of onboarding for new hires.
</li></ul><ul><li>Assist in creating and updating step-by-step guides for new staff.
</li></ul><ul><li>Serve as a backup to the Director in representing the organization at career fairs, cultural festivals, and any other IINE-sponsored or community events.
</li></ul><ul><li>Responsible for maintaining and responding to UCP staff inquiries appropriately and in a timely manner, escalating to the Director as needed.
</li></ul><ul><li>Create and send out calendar invites for UCP team meetings, and annual meetings between the director and each team member.
</li></ul><ul><li>Book training rooms for in-person office day for Boston based team members and ensure a physical location for in-person NY based team members.
</li></ul><ul><li>Record meeting minutes for UCP Regional Supervisor meetings.
</li></ul><ul><li>Maintain updated UCP training rosters and database of available PD trainings.
</li></ul><ul><li>Assist in preparing required UCP data/reporting for grants.
</li></ul><ul><li>Assist the UCP team with reports and presentations.
</li></ul><ul><li>Update organizational charts and other internal documents.
</li></ul><ul><li>Track expiration and renewal of CPR and other staff documents.
</li></ul><ul><li>Create and share birthday cards for UCP staff.
</li></ul><ul><li>Create and send UCP Newsletter every month.
</li></ul><ul><li>Assist in maintaining accurate data in ADP, ClearCompany, SharePoint.
</li></ul><ul><li>Prepare and review all Administrative Assistant SOPs as needed.
</li></ul><ul><li>Book hotel and flights for staff and communicate with hotel and airlines as needed.
</li></ul><ul><li>Provide receipts of all purchases made with Divvy card to director and upload them to Bill.com in timely manner.
</li></ul><ul><li>Order food for team meetings as needed.
</li></ul><ul><li>Perform all other duties assigned by supervisor.
</li></ul>Required Skills/Abilities
<ul><li>Bilingual Spanish/English proficiency
</li></ul><ul><li>Strong oral and written communication skills
</li></ul><ul><li>High degree of diplomacy and confidentiality required
</li></ul><ul><li>Strong organizational skills and attention to detail
</li></ul><ul><li>Ability to multitask and prioritize competing tasks
</li></ul><ul><li>Strong sense of professionalism and ability to communicate with internal and external stakeholders at all levels of organization
</li></ul><ul><li>Proficient with Microsoft Office Suite
</li></ul><ul><li>Commitment to the mission of serving immigrants and refugees
</li></ul>Education &amp; Experience
<ul><li>Associate&rsquo;s Degree
</li></ul><ul><li>At least two years of administrative experience
</li></ul>Work Environment
<ul><li>Working from home (remote work)
</li></ul><ul><li>Occasional travel to the Boston office (2x/mo) or for all staff events.
</li></ul><ul><li>Exposure to bright, overhead office lighting, use of office technology such as laptops, printers, mail machines, and other in-office equipment.
</li></ul>Physical Demands
<ul><li>Occasional lifting, pushing, and pulling materials (boxes, equipment) of 50 pounds or more.
</li></ul><ul><li>Continuous sitting (or standing) at a desk for long periods of time.
</li></ul><ul><li>Occasional driving to and from IINE offices as needed.</li></ul></div>

Fidelity Investments

<div><h3 class="jobSectionHeader">Job Description:</h3><h3 class="jobSectionHeader">
Senior Executive Assistant</h3>
The Asset Management (AM) Senior Executive Assistant position in Fidelity&rsquo;s Asset Management (AM) division plays a vital role in the company's success. Individuals serving in these positions are part of a larger AM Compliance, Risk and Business Operations global administrative team and recognized by their colleagues as key members of our team. You will have the opportunity to work directly with and provide support to management at all levels of the company and frequently deal directly with customers and business partners as well.
<h3 class="jobSectionHeader">The Role
</h3>Provide advanced and diverse administrative support within Asset Management. This support will include:
<ul><li>Provide all aspects of support (e.g., proactive calendar management, meeting coordination, trouble shooting of conflicts and potential obstacles, domestic and international travel planning and expense reporting) for multiple executives and investment professionals.
</li><li>Manage daily workflow of expected and unexpected requests and commitments to ensure accuracy, efficiency and timeliness.
</li><li>Communicate on behalf of at all levels both internally and externally.
</li><li>Develop and maintain working relationships across business units to facilitate efficiency and problem solving.
</li><li>Engage with team members to advance best practices and cross-train on new and existing tools.
</li></ul><h3 class="jobSectionHeader">The Expertise and Skills You Bring
</h3><ul><li>This position requires an experienced administrative assistant who demonstrates professionalism, maturity, enthusiasm, initiative and a high level of energy. 3+ years of executive administrative experience preferred.
</li><li>Strong organizational, time-management, prioritization and project management skills Ability to successfully build relationships and interact positively and effectively across multiple levels Excellent written and verbal communication skills Focus on accuracy and attention to detail.
</li><li>Collaboration, creativity, flexibility, and teamwork in scheduling meetings.
</li><li>Experience in managing sensitive and confidential information.
</li><li>Initiative and follow through to identify and resolve potential obstacles or conflicts and provide immediate resolution and/or alternatives.
</li><li>Strong Microsoft Outlook, Word, PowerPoint, Excel and MS Teams skills.
</li><li>A bachelor&rsquo;s degree strongly preferred or related work experience.
</li></ul>Note: Fidelity is not providing immigration sponsorship for this position
The base salary range for this position is $60,000 - $92,000 per year.
Placement in the range will vary based on job responsibilities and scope, geographic location, candidate&rsquo;s relevant experience, and other factors.
Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation. 
 
We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home. These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career. Note, the application window closes when the position is filled or unposted.
Most roles at Fidelity are Hybrid, requiring associates to work onsite every other week (all business days, M-F) in a Fidelity office. This does not apply to Remote or fully Onsite roles. Some roles may have unique onsite requirements. Please consult with your recruiter for the specific expectations for this position.
Please be advised that Fidelity&rsquo;s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.<h3 class="jobSectionHeader">
Certifications:</h3><h3 class="jobSectionHeader">
Category:</h3>
Administration</div>

Senior Executive Assistant

Redgate

<div>
 
 
 Overview
 
 
 
 The Office Manager is responsible for creating a welcoming, professional, and highly efficient work environment at our Boston headquarters, while also providing operational support to our Mid-Atlantic and Raleigh offices. This role ensures seamless office operations, manages front-of-house hospitality, and provides administrative support to Redgate&rsquo;s Principals. The Office Manager oversees office operations, facilities, vendor relationships, and technology coordination. The Office Manager is a proactive problem-solver who anticipates needs, improves processes, upholds brand and cultural standards, and approaches every internal and external stakeholder with a strong client-service mindset.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Office Operations &amp; Facilities Management
 
 
 <ul>
 <li>
 Serve as the primary point of contact for daily office operations.
 </li>
 <li>
 Manage office supplies, kitchen inventory, mail, shipments, and equipment.
 </li>
 <li>
 Coordinate with building management, security, and facilities vendors.
 </li>
 <li>
 Oversee workspace organization, cleanliness, and general office presentation.
 </li>
 <li>
 Support office maintenance requests and coordinate service providers as needed.
 </li>
 <li>
 Manage office access cards and visitor protocols.
 </li>
 <li>
 Support new hire onboarding from the workplace perspective, including workspace setup, equipment coordination, and providing a welcoming first day experience.
 </li>
 </ul>
 
 
 
 
 
 Multi‑Office Support &amp; Coordination
 
 
 <ul>
 <li>
 Provide remote operational support for Mid‑Atlantic and Raleigh offices, coordinating vendors, supplies, workspace standards, and employee needs.
 </li>
 <li>
 Serve as an operational escalation point for non‑Boston locations.
 </li>
 <li>
 Work with local point‑persons (as applicable) to ensure consistency in office experience and operations support.
 </li>
 </ul>
 
 
 
 
 
 Front of House Hospitality
 
 
 <ul>
 <li>
 Greet guests, clients and vendors &ndash; ensure a polished front-of-house experience.
 </li>
 <li>
 Manage reception duties, including answering calls and directing inquiries.
 </li>
 <li>
 Ensure common areas and meeting rooms are maintained and prepared for use.
 </li>
 <li>
 Coordinate catering and hospitality needs for meetings and internal gatherings.
 </li>
 </ul>
 
 
 
 
 
 Administrative Support to Principals
 
 
 <ul>
 <li>
 Provide occasional support to Principals with scheduling, travel coordination, reservations, and meeting logistics.
 </li>
 <li>
 Provide occasional assistance with expense submissions, document scanning and preparation, statement coding and other administrative tasks as needed.
 </li>
 <li>
 Provide occasional general administrative support to team members across the firm.
 </li>
 </ul>
 
 
 
 
 
 Event Logistic Support
 
 
 <ul>
 <li>
 Support company event logistics such as space bookings, catering, supplies, vendor coordination, and setup/breakdown.
 </li>
 <li>
 Partner with the HR Manager on execution of office-wide events, celebrations, and wellness initiatives.
 </li>
 </ul>
 
 
 
 
 
 Vendor &amp; Technology Coordination
 
 
 <ul>
 <li>
 Manage relationships with key office vendors, ensuring high-quality service and timely issue resolution.
 </li>
 <li>
 Work closely with third party IT vendor to support all office technology needs, including hardware, software, conference room AV, and equipment functionality.
 </li>
 <li>
 Troubleshoot basic IT questions and issues before escalating to IT vendor.
 </li>
 <li>
 Monitor ongoing technology performance and escalate issues to IT vendor as needed, ensuring employees have the tools they need to work effectively.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ years of experience in office management, administrative support, or similar roles.
 </li>
 <li>
 Strong organizational and multitasking skills with a high attention to detail.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Proficiency with Microsoft Office Suite and comfort with learning new systems.
 </li>
 <li>
 Embraces new technologies and looks for ways to streamline operations and elevate the overall office experience.
 </li>
 <li>
 Ability to handle sensitive information with professionalism and discretion.
 </li>
 <li>
 Client-service mindset with a proactive and positive approach.
 </li>
 <li>
 Takes initiative, anticipates needs, and maintains a high standard of excellence.
 </li>
 <li>
 Builds strong relationships, delivers outstanding hospitality, and supports a collaborative environment.
 </li>
 <li>
 Approaches challenges with openness, curiosity, and a team-first attitude.
 </li>
 </ul>
 
 
 
 
 
 Compensation
 
 
 
 The salary range for this position is $85,000 - $100,000. Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications and location, and applicable employment laws. In addition to base pay, you may be eligible to participate in our performance-based incentive compensation bonus plan.
 
 
 
 
 
 In addition, Redgate offers an attractive benefits package that includes a performance bonus based on individual and organizational success, health care coverage, dental, vision, and a 401(k) plan with an employer matching contribution policy.
 
 
 
 
 
 Redgate is an inclusive, Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, political affiliation, disability, genetic information, age, membership in an employee organization, parental status (including pregnancy), military service, any other legally protected class, or other non-merit factors.
 
 
 
</div>

Office Manager

<div><div>Clinical Administrative Coordinator - Ambulatory Float Pool
Job Profile Summary</div><div>
This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices, allocates resources and makes decisions regarding practice growth, and develops need to accomplish the practice's vision. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a &ldquo;hands on&rdquo; environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. An entry level role that typically requires little to no prior knowledge or experience, work is routine or follows standard procedures, work is closely supervised, and communicates information that requires little explanation or interpretation.</div><div> 
Job Overview</div><div>
Under general supervision, this position supports clinic or office activities and provides administrative support for clinical providers. Assists with the work flow operations of the practice, maintenance of all documents and files, and project-oriented tasks. This position maintains a high level of customer service with frequent contact with patients through telephone and in-person interactions. This position plays an important role in the hospital&rsquo;s revenue cycle process, clinic operations, and patient experience.</div><div> 
Job Description</div><div>
Preferred Qualifications:</div><div><div>
1. High School diploma or equivalent.</div><div>
2. Two (2) years of experience supporting customers.</div><div>
3. Bilingual.</div></div><div> 
Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</div><div> 
1. Schedules patient appointments, including follow-up appointments, internal and external testing and labs, and surgical booking and coordination.</div><div>
2. Assists with scheduling template creation and changes.</div><div>
3. Answers phones, triages calls, responds to patient requests, takes messages in office or call center setting.</div><div>
4. Greets and checks-in patients; verifies patient demographic and insurance information.</div><div>
5. Assists with revenue cycle clearance, including registration accuracy, referral management and insurance verification.</div><div>
6. Collects copayments.</div><div>
7. Prepares medical records and documentation for patient visits, including loading of information into the EMR system.</div><div>
8. Takes an active role in monitoring patient flow and communicating delays to patients and providers.</div><div>
9. Assists with billing charge entry and reconciliation.</div><div>
10. Completes general office work, including faxing, filing, mailing, correspondence, copying, ordering supplies, calendar management and mail distribution.</div><div>
11. Provides general clerical support to department physicians.</div><div>
12. Participates in performance improvement projects.</div><div> 
Physical Requirements:</div><div>
1. Frequent sitting, occasional standing or working, and lifting of 10-15 lbs.</div><div>
2. May be exposed to dust and other typical office-like discomforts.</div><div>
3. Manual dexterity using fine hand manipulations for computer keyboard operation.</div><div>
4. Requires ability to see computer screen and read reports.</div><div>
5. Requires ability to hear instructions from physicians and other clinical or nursing staff.</div><div>
6. Some exposure to hazardous materials (blood, etc.).</div><div> 
Skills &amp; Abilities:</div><div>
1. Good communications skills, both oral and written.</div><div>
2. Computer literacy required, including familiarity with email, Microsoft Office programs and scheduling applications.</div><div>
3. Excellent interpersonal and organizational skills.</div><div>
4. Ability to handle multiple projects and prioritize tasks.</div><div>
5. Flexibility in work assignments.</div><div>
6. Knowledge of third-party billing.</div><div>
7. Ability to maintain confidential medical information.</div> 
At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it. 
Pay Range: 

$18.81 - $23.51</div>

Clinical Administrative Coordinator - Ambulatory Float Pool

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Clinical Administrative Coordinator - Ambulatory Float Pool