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administrative support

Judicial Council of California

<div></div><div><div><div><div><div><p>The Judicial Council of California is accepting applications for the position of Administrative Specialist with the Facilities Services office.</p><p>
The Administrative Specialist will provide comprehensive administrative support to the Program Accountability unit. This role will primarily involve assisting with the coordination and execution of internal programs, processes, and procedures. Key responsibilities include but are not limited to, supporting utility data entry, managing utility-related billing discrepancies, and assisting with the timely resolution of account issues. The position interacts with utility vendors, internal stakeholders, and customers to ensure accurate data entry and seamless billing processes. The role also requires coordination with various internal departments and external vendors to maintain data accuracy and resolve service-related issues, as well as report formatting and distribution, correspondence drafting, and procurement activities. Additionally, the role will involve managing travel arrangements, coordinating meeting logistics, preparing agendas, taking meeting minutes, and processing travel expense claims. The specialist will also maintain financial records and perform other administrative tasks as assigned.</p><p>
This position requires the ability to work independently with moderate to minimal supervision, collaborating with various stakeholders including JCC Facilities Services, Branch Accounting and Procurement, and vendors that work with the Sustainability unit.</p><p><b>
The Judicial Council</b><br>
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.</p><p>
By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council&rsquo;s staff organization seeks to continue to evolve as one of California&rsquo;s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.</p><p>
The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.</p><p>
The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council&rsquo;s San Francisco or Sacramento office at least two days per week, based on their office leader&rsquo;s direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council&rsquo;s Hybrid Work Program, a prospective or current employee&rsquo;s primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
<div>
<div></div><div><ul><li>Provide Administrative Support to the unit.<ul><li>
Oversee the Sustainability inbox, addressing inquiries from vendors, distribution to staff, and ensuring timely responses and action.</li><li>
Independently manage the unit manager&rsquo;s calendar, resolving scheduling conflicts, arranging meetings, and prioritizing appointments based on organizational needs and program requirements.</li></ul></li><li>
Contracts and Budget Administration<ul><li>
Attend monthly unit budget meetings, providing support to the Supervisor in monitoring budgetary needs and encumbrances.</li><li>
Manage requisitions, contracts, and amendment requests in Fi$Cal, including initiating requests, receiving goods and services, and proactive follow-up on pending tasks.</li></ul></li><li>
Utility Data Management Support<ul><li>
Review customized reports for late bills, late fees, and missing invoices, identifying discrepancies and ensuring proper documentation.</li><li>
Handle utility account concerns and service-related issues in a professional and timely manner, ensuring customer satisfaction.</li></ul></li><li>
Utility Invoice Payment Functions<ul><li>
Prepare daily batch reports from the Energy Manager application, summarizing utility invoices.</li></ul></li><li>
Serve as back up for Fiscal Invoice Intake and Processing<ul><li>
Regularly check the Facilities Services inbox for incoming invoices from vendors (both electronic and paper), ensuring timely processing and handling.</li><li>
Accurately enter basic invoice information into the invoice database, ensuring all relevant details are captured for processing.<br>
</li></ul></li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Qualifications</b></h2><div><br>
<div><div>
</div><p>EDUCATION AND EXPERIENCE<br>
Two (2) years of experience in administrative support, database maintenance, or meeting/event planning.</p><p>
OR</p><p>
Associate&rsquo;s degree, preferably in the area of assignment. Additional directly related experience and/or education may be substituted on a year-for-year basis.</p><p>
OR</p><p>
One (1) year as an Administrative Assistant with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Assistant in a California superior court or California state-level government entity.</p><br>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Other Information</b></h2><div><br>
<div><div>
</div><p>Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
How To Apply</b></h2><div><br>
<div><div>
</div><p>This position requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on <b>May 8, 2026</b>.</p><p>
To complete the online application, please click the <b>Apply for Job</b> button.</p><p>
The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: 415-865-4260.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Supplemental Questions</b></h2><div><br>
<div><div>
</div><p>To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.</p><ul><li>
This position involves daily utility invoice entry and review across 460+ facilities using multiple software platforms. Describe a time you performed high-volume, repetitive data entry over an extended period. How did you maintain accuracy and catch your own errors?</li><li>
The unit uses specialized systems (Energy Star Portfolio Manager, Energy Manager, Fi$Cal) that most applicants won't have used before. Tell us about a time you had to learn an unfamiliar software system or technical process with limited training. How did you approach the learning curve?</li><li>
This role requires coordinating with utility vendors, Branch Accounting, Procurement, and technical staff to resolve billing discrepancies and payment issues. Describe a situation where you worked with several different parties to resolve an administrative or financial problem.</li><li>
The position balances recurring daily tasks (invoice processing, inbox monitoring, batch reports) with unpredictable short-notice requests (ad-hoc reports, meeting prep, procurement). How do you organize your work when routine responsibilities and urgent requests compete for your time? Give a specific example.</li><li>
This position supports both the Sustainability unit and the Fiscal Support unit under Program Accountability. The work ranges from utility data management to contracts, requisitions, and budget tracking in Fi$Cal. Describe your experience supporting multiple teams or functional areas simultaneously. How did you ensure each area received adequate attention?</li><li>
Our unit works with energy and sustainability data that may be unfamiliar. The role doesn't require technical knowledge, but it does require willingness to understand what the data represents and why accuracy matters. What interests you about working in a sustainability-focused unit?</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Pay and Benefits</b></h2><div><br>
<div><div>
</div><p>$5,614 - $7,858 per month</p><p>
Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.</p><p>
Some highlights of our benefits package include:</p><ul><li>
Health/Dental/Vision benefits program</li><li>
14 paid holidays per calendar year</li><li>
Choice of Annual Leave or Sick/Vacation Leave</li><li>
1 personal holiday per year</li><li>
Up to $130 per month reimbursement for qualifying commuting costs</li><li>
CalPERS Retirement Plan</li><li>
401(k) and 457 deferred compensation plans</li><li>
Employee Assistance Program</li><li>
Basic Life and AD&amp;D Insurance</li><li>
FlexElect Program</li><li>
Pretax Parking</li><li>
Long Term Disability Program (employee paid/optional)</li><li>
Group Legal Plan (employee paid/optional)</li><li>
Public Service Loan Forgiveness (PSLF) eligibility</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Equal Employment Opportunity</b></h2><div><br>
<div><div>
</div><p><b>The Judicial Council of California Is an Equal Opportunity Employer.</b></p></div></div></div></div></div>

Administrative Specialist

Rosendin Electric

<div><p>Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.</p>
<p><b>Why Rosendin?</b>
</p><p><b>Committed. Innovative. Engaged.</b>
</p><p>If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest <b>EMPLOYEE-OWNED</b> company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.
</p><h2 class="jobSectionHeader"><b>YOUR NEXT OPPORTUNITY:</b><b>
</b></h2><p>The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.
</p><h2 class="jobSectionHeader"><b>WHAT YOU'LL DO:</b><b>
</b></h2><ul><li><p>Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
</p></li><li><p>Provide prompt and professional service to all internal and external clients.
</p></li><li><p>Prepares and distributes internal communications and serves as a central clearing position for general information.
</p></li><li><p>Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
</p></li><li><p>Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
</p></li><li><p>Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
</p></li><li><p>Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
</p></li><li><p>Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
</p></li><li><p>Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
</p></li><li><p>Provide support by photocopying, filing, and sending faxes as needed.
</p></li><li><p>Pulls and put files to dead storage as required.
</p></li><li><p>The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.
</p></li></ul><h2 class="jobSectionHeader"><b>WHAT YOU BRING TO US:</b><b>
</b></h2><ul><li><p>Associate degree in Business Administration or related discipline
</p></li><li><p>Minimum 2 years' experience in office administrative work
</p></li><li><p>Can be a combination of education, training, and relevant experience
</p></li></ul><h2 class="jobSectionHeader"><b>WHAT YOU'LL NEED TO BE SUCCESSFUL:
</b></h2><ul><li><p>Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored
</p></li><li><p>Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
</p></li><li><p>Prioritize and manage multiple tasks, changing priorities as necessary
</p></li><li><p>Work under pressure and adapt to changing requirements with a positive attitude
</p></li><li><p>Oral and written communication skills as required for the position
</p></li><li><p>Self-motivated, proactive and an effective team player</p></li><li><p>
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others</p></li></ul>
<h2 class="jobSectionHeader"><b>TRAVEL:
</b></h2><ul><li><p>0 %</p></li></ul>
<h2 class="jobSectionHeader"><b>WORKING CONDITIONS:</b><b>
</b></h2><ul><li><p>General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
</p></li><li><p>Noise level is typically low to medium.
</p></li><li><p>Occasional lifting of up to 30 lbs.
</p></li><li><p>We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.</p></li></ul>
<p>Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.
</p><p><b>YOU Matter - Our Benefits
</b></p><ul><li><p>ESOP - Employee Stock Ownership
</p></li><li><p>401k
</p></li><li><p>Annual bonus program based upon performance, profitability, and achievement
</p></li><li><p>17 PTO days per year plus 10 paid holidays
</p></li><li><p>Medical, Dental, Vision Insurance
</p></li><li><p>Term Life, AD&amp;D Insurance, and Voluntary Life Insurance
</p></li><li><p>Disability Income Protection Insurance
</p></li><li><p>Pre-tax Flexible Spending Plans (Health and Dependent Care)
</p></li><li><p>Charitable Giving Match with our Rosendin Foundation</p></li></ul>
<p><b>Pay Range</b></p>
$25.55-$33.50 Hourly
<p>The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.</p>
<p>Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.</p>
<p>Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.</p></div>

Administrative Assistant

Addison Group

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Administrative Assistant / Office Coordinator
 </p>
 <p>
  <strong>
   Location (city, state):
  </strong>
  San Francisco, CA (100% onsite)
 </p>
 <p>
  <strong>
   Industry:
  </strong>
  Professional Services / Consulting
 </p>
 <p>
  <strong>
   Pay:
  </strong>
  $85,000 &ndash; $97,000 annually + overtime eligibility + bonus potential
 </p>
 <p>
  <strong>
   Benefits:
  </strong>
  This position is eligible for medical, dental, vision, and 401(k).
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About our client:
  </strong>
 </p>
 <p>
  Addison Group is partnering with a well-established professional services firm to hire an Administrative Assistant / Office Coordinator for their San Francisco office. This is a highly interactive, visible role that supports both daily office operations and leadership team needs. The organization fosters a collaborative, feedback-driven environment with strong opportunities for long-term growth, including advancement into an Executive Assistant role.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <p>
  This position combines administrative support with office coordination responsibilities, serving as a key resource for both employees and visitors. The ideal candidate is organized, personable, and energized by working in a fast-paced, team-oriented, fully onsite environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Act as the primary point of contact for the office, greeting guests and maintaining a professional environment
  </li>
  <li>
   Coordinate office operations including supplies, vendor relationships, and general workplace organization
  </li>
  <li>
   Provide administrative support such as scheduling meetings, managing calendars, and coordinating travel logistics
  </li>
  <li>
   Process expense reports and assist with routine administrative tasks
  </li>
  <li>
   Support planning and execution of office events and team activities
  </li>
  <li>
   Assist with onboarding new hires and general HR/administrative projects
  </li>
  <li>
   Partner with internal stakeholders to ensure smooth day-to-day operations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   2&ndash;4+ years of administrative, office support, or similar experience
  </li>
  <li>
   Strong organizational skills with the ability to manage multiple priorities
  </li>
  <li>
   Excellent communication skills, both written and verbal
  </li>
  <li>
   Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  </li>
  <li>
   High level of professionalism with a proactive, &ldquo;can-do&rdquo; attitude
  </li>
  <li>
   Comfortable working onsite five days per week
  </li>
  <li>
   Local to the San Francisco area with a reasonable commute
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred:
  </strong>
 </p>
 <ul>
  <li>
   Experience supporting executives or senior leaders
  </li>
  <li>
   Exposure to office management or operations responsibilities
  </li>
  <li>
   Familiarity with collaboration tools such as Teams or Zoom
  </li>
  <li>
   Bachelor&rsquo;s degree or equivalent experience
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Additional Details:
  </strong>
 </p>
 <ul>
  <li>
   Schedule: Monday&ndash;Friday, standard business hours (8:00 AM &ndash; 5:00 PM)
  </li>
  <li>
   Flexibility required for occasional early or late hours (overtime paid at 1.5x)
  </li>
  <li>
   Fully onsite role with no current hybrid option
  </li>
  <li>
   Interview process includes multiple rounds (virtual and onsite)
  </li>
  <li>
   Background check required
  </li>
  <li>
   Professional references will be requested
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Perks:
  </strong>
 </p>
 <ul>
  <li>
   High-visibility role with direct interaction with leadership
  </li>
  <li>
   Opportunity for career growth into an Executive Assistant position
  </li>
  <li>
   Dynamic, people-facing work environment
  </li>
  <li>
   Collaborative and team-oriented office culture
  </li>
  <li>
   Overtime earning potential and bonus opportunity
  </li>
 </ul>
 <p>
 </p>
</div>


Office Administrative Assistant

BURKE + CO.

<div>
 <p>
  <strong>
   BURKE+CO.
  </strong>
 </p>
 <p>
  www.burketalent.com
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   THE GIST:
  </strong>
 </p>
 <p>
  Our client, an established, Bay Area&ndash;based private investment firm, is seeking a highly organized and proactive Administrative Assistant to support multiple senior leaders in its San Francisco office. This is a dynamic, fast-paced role ideal for someone who thrives on precision, anticipates needs, and operates with a high level of professionalism and discretion. You'll gain meaningful exposure to the inner workings of a private investment firm that values work/life balance and a supportive environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is an excellent opportunity to join a collaborative, high-performing team at a respected investment firm!
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   THE NITTY GRITTY:
  </strong>
 </p>
 <ul>
  <li>
   Provide comprehensive administrative support to multiple senior executives
  </li>
  <li>
   Manage complex and ever-changing calendars, including scheduling, prioritization, and meeting coordination
  </li>
  <li>
   Coordinate domestic and international travel, including detailed itineraries
  </li>
  <li>
   Track, reconcile, and process expense reports
  </li>
  <li>
   Organize meetings, prepare conference rooms, and develop presentation materials
  </li>
  <li>
   Maintain and update internal CRM systems for pipeline and deal tracking
  </li>
  <li>
   Coordinate catering and daily office logistics (including team lunches)
  </li>
  <li>
   Partner closely with the broader administrative team to ensure seamless operations
  </li>
  <li>
   Provide backup support across the admin team as needed
  </li>
  <li>
   Assist with special projects and ad hoc initiatives
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   THE ESSENTIALS:
  </strong>
 </p>
 <ul>
  <li>
   3+ years of executive or administrative support experience
  </li>
  <li>
   Prior experience in financial services, private equity, or professional services strongly preferred
  </li>
  <li>
   Bachelor&rsquo;s degree preferred
  </li>
  <li>
   CRM experience a plus! (Salesforce preferred)
  </li>
  <li>
   Exceptional attention to detail and organizational skills
  </li>
  <li>
   Strong interpersonal skills with a service-oriented mindset
  </li>
  <li>
   Ability to manage multiple priorities with efficiency and discretion
  </li>
  <li>
   Team-oriented with a proactive, &ldquo;no task too small&rdquo; attitude
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   THE CHERRY ON TOP:
  </strong>
 </p>
 <ul>
  <li>
   Join a strong &amp; supportive admin team with great company culture and work/life balance!
  </li>
  <li>
   Opportunity to work closely with senior leadership at a respected investment firm
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   LOCATION:
  </strong>
  San Francisco, CA (Onsite - flexible WFH Fridays)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   COMPENSATION:
  </strong>
  $90k-120k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  What are you waiting for?
  <strong>
   BURKE UP!
  </strong>
  Email your resumes today to hello@burketalent.com
 </p>
 <p>
  You can view our other open jobs at: www.burketalent.com (Refer a friend + get a taste of our generous referral bonus program)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   *Compensation is aligned with experience, level, and role scope. Most offers fall within the mid-range, with the top of the band generally reserved for candidates with extensive, directly relevant backgrounds. Leveling is determined during the interview process
  </em>
 </p>
</div>


Administrative Assistant - Investment Firm

Kiewit

<div>
 <strong>
  Requisition ID:
 </strong>
 180252
 <br/>
 <br/>
 <strong>
  Job Level:
 </strong>
 Mid Level
 <br/>
 <br/>
 <strong>
  Home District/Group:
 </strong>
 Northern California District
 <br/>
 <br/>
 <strong>
  Department:
 </strong>
 Administration
 <br/>
 <br/>
 <strong>
  Market:
 </strong>
 Transportation
 <br/>
 <br/>
 <strong>
  Employment Type:
 </strong>
 Full Time
 <br/>
 <br/>
 Position Overview
 <br/>
 <br/>
 At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals &mdash; they&rsquo;re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won&rsquo;t find just anywhere. We&rsquo;re always pushing new limits. You can too. This role provides administrative and project support to active construction jobs and internal teams. The Administrative Assistant will manage multiple priorities simultaneously, support document workflows, and handle general administrative tasks.
 <br/>
 <br/>
 District Overview
 <br/>
 <br/>
 Kiewit&rsquo;s Northern California District is one of Kiewit&rsquo;s leading infrastructure districts specializing in various types of work in the heavy civil, power, transportation, and water resource markets. Although most of our work is regionally based in Northern California, we also pursue various projects across the west coast. We are looking for individuals who are passionate about infrastructure and committed to the construction industry and seek a long-term career.
 <br/>
 <br/>
 Location
 <br/>
 <br/>
 This position will be based in our district office in Fairfield, CA.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide day-to-day administrative support for assigned construction projects and internal teams.
  </li>
  <li>
   Support document workflows (submittals, revisions, tracking, uploads, naming conventions)as needed while ensuring accuracy and timeliness.
  </li>
  <li>
   Collaborating with and supporting team members, working on key projects and initiatives
  </li>
  <li>
   Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects
  </li>
  <li>
   Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
  </li>
  <li>
   Managing key expense reports, invoicing and purchasing card transactions
  </li>
  <li>
   Tracking budgets and preparing related reports for team and company use
  </li>
  <li>
   Managing and scheduling inter-group and cross-company meetings involving department staff
  </li>
  <li>
   Support additional administrative tasks as needed
   <br/>
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  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prior administrative support experience required
  </li>
  <li>
   A bachelor's or associate&rsquo;s degree related to the role strongly preferred
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
  <li>
   Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
  </li>
  <li>
   Previous track record of successfully meeting deadlines and project expectations
  </li>
  <li>
   Ability to work with people at all levels of the organization, including senior leadership, as needed
  </li>
  <li>
   Ability to maintain strict confidence of important, sensitive information and materials
  </li>
  <li>
   General familiarity with document workflows or document control processes, preferably in a construction or project-based environment
  </li>
  <li>
   Enthusiastic team player with an interest in helping the team stay connected and working effectively together
   <br/>
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   <br/>
  </li>
 </ul>
 <strong>
  Other Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Regular, reliable attendance
  </li>
  <li>
   Work productively and meet deadlines timely
  </li>
  <li>
   Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
  </li>
  <li>
   Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
  </li>
  <li>
   Work during normal operating hours to organize and complete work within given deadlines.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Base Compensation: $55,000 - $65,000
 <br/>
 <br/>
 (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)
 <br/>
 <br/>
 <em>
  We offer our fulltime staff employees a comprehensive benefits package that&rsquo;s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
  <br/>
  <br/>
 </em>
 <em>
  We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
 </em>
</div>


Administrative Assistant - Civil Construction

Lawrence Berkeley National Laboratory

<div><div>Lawrence Berkeley National Laboratory (LBNL) is hiring an Administrative Assistant III to support the Environment, Health, and Safety (EHS) Division. Reporting to the EHS Division Office Administrative Manager, this position will provide a comprehensive range of administrative support to the Health &amp; Safety Department.</div><div></div><div><br>
In this exciting role, you will track, prioritize and monitor administrative workflow with an opportunity to implement process and procedural improvements, stay abreast of changes in procedures, and disseminate information to members of the administrative team.</div><div></div><div><br>
This position has an anticipated start date of May 4, 2026.</div><div></div><div><br>
***If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition@lbl.gov.***</div><div></div><div><br>
We&rsquo;re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!</div><div></div><div><i><br>
Why join Berkeley Lab?</i></div><div></div><div><br>
We invest in our employees by offering a total rewards package you can count on:</div><ul><li>
Exceptional health and retirement benefits, including pension or 401K-style plans.</li><li>
Opportunities to grow in your career - check out our Tuition Assistance Program.</li><li>
A culture where you&rsquo;ll belong - we are invested in our teams!</li><li>
In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year.</li><li>
Parental bonding leave (for both mothers and fathers).</li><li>
Pet insurance.</li></ul><div></div><p><br>
What You Will Do:</p><ul><li>
Provide administrative support to the EHS Division&rsquo;s Health &amp; Safety Department Head and Team Managers, and Teams including scheduling, coordinating, and attending various meetings.</li><li>
Provide administrative support to multiple Health &amp; Safety Teams including BioSafety, Ventilation, Ergo, Illness &amp; Injury and Divisional Safety through scheduling, taking meeting minutes, responding/tracking of maintenance requests, and conducting funding recharge activities.</li><li>
Provide scheduling and communication support on all recruitment related activities including interviews, site access, and travel.</li><li>
Support staff on-boarding and off-boarding procedures.</li><li>
Triage and assign administrative requests through the EHS Administrative Help Desk application.</li><li>
Support the Department&rsquo;s use of electronic calendaring tools and electronic document management systems.</li><li>
Oversee mail and package reception and distribution, maintenance of office supplies, replacement of copier/printer consumables, and filing and archiving.</li><li>
Provide backup administrative support to the Health Services Clinic Reception and Travel &amp; Procurement processing as needed.</li><li>
Provide other administrative support and assist with division event planning as needed.</li></ul><div></div><p><br>
What We Are Looking For:</p><ul><li>
A minimum of six years of administrative experience in a professional, academic, or corporate setting requiring confidentiality and discretion, or equivalent experience.</li></ul><ul><li>
Experience with calendar management, meeting and event coordination, travel arrangements, expense reporting, purchasing, document management, and other related administrative tasks.</li><li>
Advanced proficiency in Google Workspace, MS Office Suite, Adobe Acrobat, Zoom video conferencing on a Mac or PC platform.</li><li>
Strong database and records management skills, including the ability to create and run basic reports, track and maintain dynamic datasets, and create charts/graphs from data.</li><li>
Excellent analytical skills including the ability to anticipate, identify, troubleshoot, and resolve routine and complex administrative issues.</li><li>
Strong planning and organizational skills including the ability to handle multiple tasks concurrently to meet workload demands and deadlines, to respond quickly and maintain flexibility during periods of changing work priorities and tight time constraints.</li><li>
Experience effectively building relationships and collaborating with individuals at all levels across a multidisciplinary organization.</li><li>
Exceptional written communication skills including the ability to produce high-quality, error-free documents, tailor messaging to varied audiences, and provide proactive follow-through and status updates.</li><li>
Must be able to work occasional overtime as required.</li><li>
Must be able to perform the physical requirements of this position, including performing computer-related functions for up to 8 hours per day that involve data entry, business correspondence, document management, research, calendaring, and taking/preparing meeting minutes, and other duties as assigned.</li></ul><div></div><p><br>
 Desired Skills/Knowledge:</p><ul><li>
A.A. Degree or equivalent experience.</li><li>
Experience with Berkeley Lab systems and tools (LETS, FMS, Trex, RezDesk, Cognos, etc.)</li><li>
Familiarity with Smartsheet and experience navigating a helpdesk system.</li><li>
Familiarity with Word Press and experience making website updates.</li><li>
Familiarity with Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, federal policies, procedures, and regulations.</li><li>
Valid California Driver&rsquo;s License, ability to drive a government vehicle.</li></ul><div></div><p><br>
Additional Information:</p><ul><li>
Application Date: Priority consideration will be given to candidates who apply with a resume and cover letter describing their interest in the position by Monday, April 27, 2026. Applications will be accepted until the job posting is removed.</li><li>
Appointment Type: This is a full time, career appointment, non-exempt from overtime pay (hourly paid).</li><li>
Salary Range: This position is represented by a union for collective bargaining purposes and has a salary range of $34.65 - $44.00 hourly for job code 572.3. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate&rsquo;s qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable, and union contract agreement).</li><li>
Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.</li>
Work Modality: This position will be performed onsite at Lawrence Berkeley National Lab, located at 1 Cyclotron Road, Berkeley, CA 94720. Work schedules are dependent on business needs. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information <li>).</li><li>
Relocation Assistance: This position is not eligible for relocation assistance.</li><li>
Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.</li></ul><div></div><div><br>
Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov</div><div></div><div><br>
Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law.</div><div></div><div><br>
Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.</div></div><div></div>

Administrative Assistant III (EHS)

SF Research Institute Inc.

<p><b>Overview</b><br/>Join our dynamic team as the Executive Administrator supporting the CEO of a leading Global Clinical Testing Institute. This pivotal role offers an exciting opportunity to be at the heart of groundbreaking healthcare research and innovation. As the right hand to our executive leadership, you will streamline daily operations, coordinate complex projects, and ensure seamless communication across departments. Your energetic approach and meticulous organizational skills will empower our CEO to focus on strategic initiatives while you handle essential administrative functions with precision and enthusiasm.</p><p><b>Duties</b></p><ul><li>Manage and maintain the CEO&rsquo;s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements efficiently.</li><li>Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and preparing reports with attention to detail.</li><li>Coordinate and organize high-level meetings, conferences, and events, handling logistics such as venue booking, catering, and technical setup.</li><li>Oversee office management tasks including filing, data entry, maintaining supplies, and ensuring a professional front desk environment.</li><li>Handle multi-line phone systems with excellent phone etiquette, screening calls and directing inquiries appropriately.</li><li>Utilize QuickBooks for basic bookkeeping tasks such as expense tracking and invoice processing; assist with personal assistant duties as needed.</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, taking minutes, and following up on action items.</li><li>Manage confidential information with integrity while ensuring all administrative processes adhere to organizational policies.</li></ul><p><b>Skills</b></p><ul><li>Proven experience in office management, administrative support or executive assistance within a fast-paced environment.</li><li>Strong organizational skills with the ability to multitask effectively across various projects simultaneously.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.</li><li>Excellent typing speed and transcription skills for accurate documentation and correspondence.</li><li>Knowledge of Office experience including filing systems, front desk operations, and multi-line phone systems.</li><li>Familiarity with bookkeeping software such as QuickBooks; experience with DocuSign for electronic signatures is a plus.</li><li>Exceptional communication skills demonstrating professionalism in customer service and phone etiquette.</li><li>Ability to proofread documents meticulously while maintaining high standards of accuracy.</li><li>Experience in event planning from small meetings to large conferences; adept at managing logistics seamlessly. This role offers a vibrant environment where your proactive approach will make a meaningful impact on our organization&rsquo;s success! We value energetic professionals eager to contribute their skills in a collaborative setting dedicated to advancing clinical research worldwide.</li></ul><p>Pay: $100,000.00 - $125,000.00 per year</p><p>Work Location: In person</p>

Executive Administrator for CEO of Global Clinical Testing Institute

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