executive assistant Jobs in Riyadh Saudi Arabia

executive assistant

human resources specialist Jobs in Riyadh Saudi Arabia

human resources specialist

administrative assistant Jobs in Riyadh Saudi Arabia

administrative assistant

business development specialist Jobs in Riyadh Saudi Arabia

business development specialist

hr ops specialist Jobs in Riyadh Saudi Arabia

hr ops specialist

administrative support specialist

<div>
 
 
 Job Purpose
 
 
 
 
 
 
 The Administrative Affairs Store Senior Specialist I is responsible for executing end-to-end store operations and overseeing the maintenance of store equipment and office materials across NHC facilities. The role ensures availability, accuracy, safety, and efficiency of store operations in line with NHC requirements, policies, and operational standards.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Policies, Processes &amp; Continuous Improvement
 
 
 
 
 
 
 Comply with all applicable NHC policies, procedures, and standard operating instructions to ensure controlled and consistent operations.
 
 
 
 
 
 Contribute to continuous improvement initiatives by identifying opportunities to enhance processes, reduce costs, and improve productivity.
 
 
 
 
 
 Promote adherence to policies and operational procedures among team members and stakeholders.
 
 
 
 
 
 
 Store &amp; Inventory Management
 
 
 
 
 
 
 Collect store requirements and ensure the availability of functional equipment and materials across NHC facilities.
 
 
 
 
 
 Maintain accurate records of inventory, stock movements, and storage activities.
 
 
 
 
 
 Monitor inventory levels, anticipate future needs, and place or expedite supply orders accordingly.
 
 
 
 
 
 Ensure proper receipt, inspection, storage, and documentation of incoming deliveries.
 
 
 
 
 
 Equipment &amp; Facility Support
 
 
 
 
 
 Ensure optimal operation of store equipment through preventive maintenance, coordination of repairs, and regular equipment evaluations.
 
 
 
 
 
 Maintain up-to-date equipment inventories and assess new equipment as needed.
 
 
 
 
 
 Provide administrative and operational support to ensure efficient store operations within NHC facilities.
 
 
 
 
 
 
 Team Coordination &amp; Compliance
 
 
 
 
 
 
 Manage daily store workflows by assigning tasks to assistants and administrative staff, ensuring accuracy, efficiency, and timely completion.
 
 
 
 
 
 Enforce in-store security, health, and safety regulations in compliance with organizational and regulatory standards.
 
 
 
 
 
 
 Stakeholder Management
 
 
 
 
 
 
 
 Internal:
 
 
 
 
 
 
 Administration Services &amp; Facilities Team
 
 
 
 
 
 
 External:
 
 
 
 
 
 
 Service Providers and Vendors
 
 
 
 
 
 
 Job Requirements
 
 
 
 
 Education
 
 
 
 
 
 
 Bachelor&rsquo;s degree in Business Administration or a related field (required)
 
 
 
 
 
 
 Experience
 
 
 
 
 
 
 Minimum of 3&ndash;4 years of relevant experience in store management, inventory control, or administrative operations
 
 
 
 
 
 
 Disclaimer
 
 
 
 
 
 
 The above description outlines the general nature and level of responsibilities associated with this role. It is not intended to be an exhaustive list of duties or requirements.
 
</div>

Administrative Affairs Store Sr. Specialist I (Outsource)

Almarai - المراعي

<div>
 
 
 The Company:
 
 
 
 Almarai is the world&rsquo;s largest vertically integrated dairy and the region&rsquo;s largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company is ranked as the #1 FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. Almarai currently employs over 40,000 employees servicing some 220,000 retail outlets across GCC, Egypt and Jordan and has reported net income of SAR 2.31 billion on sales of SAR 20.97 billion in 2024. For more details, please visit our website &ndash; www.almarai.com.
 
 
 An aggressive expansion program together with acquisitions in new vertical markets have created an exciting opportunity to join a dynamic multinational team dedicated to furthering growth plans for the group.
 
 
 
 
 
 
 About the Role:
 
 
 
 
 Administration Specialist
 
 
 
 
 
 
 
 Core Purpose of the job:
 
 
 
 To provide administrative support to Almarai division projects by ensuring that all official documents are processed timely.
 
 
 
 
 
 
 Requirements:
 
 
 
 Potential candidates must meet the requirements mentioned below:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 1-2 years of experience in project management.
 </li>
 <li>
 Excellent Project &amp; Time Management skills.
 </li>
 <li>
 Excellent verbal and written communication skills in both Arabic &amp; English.
 </li>
 </ul>
 
 
 
 
 
 Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development etc.
 
 
 
 
 This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits package.
 
 
</div>

Administration Specialist

LEO MEA (Middle East & Africa)

<div>
 
 Company Description
 
 
 
 We help grow many of the world's most iconic brands at Leo Burnett. We help grow even more of the world's most talented people. You'll find at Leo Burnett an agency built on ideas and dependent upon the people behind them. A culture that doesn't just respect creativity but cherishes it. And a community where the path you choose is your own, the places you can go limitless.
 
 
 Today, Leo Burnett is one of the most awarded creative networks in the world. We believe creativity has the power to transform human behavior, and we use ours to help our clients' brands discover their "human purpose" and play meaningful, active roles in people's lives.
 
 
 
 Responsibilities
 
 
 
 
 Administrative Support:
 
 
 
 <ul>
 <li>
 Provide administrative assistance to various departments, including data entry, document preparation, and filing.
 </li>
 <li>
 Coordinate meetings, conferences, and appointments as required.
 </li>
 <li>
 Assist in managing office supplies and inventory.
 </li>
 <li>
 Collaborate with the Talent Team to assist in seating arrangements for employees.
 </li>
 <li>
 Coordinate with messengers/Runners to deliver clients, Vendors and governmnetal stuff (Invoices/Documents) as required.
 </li>
 <li>
 Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
 </li>
 <li>
 Coordinate with finance team to manage all invoices and expenses POs.
 </li>
 <li>
 Coordinate office related stuff with office Boys as required.
 </li>
 <li>
 Issuing all Expenses Pos and register invoices
 </li>
 <li>
 Drafting Manual Invoices
 </li>
 <li>
 Creating new Expenses Vendor and clients in the New System
 </li>
 <li>
 Tracking &amp; reporting office attendance &amp; rotation plans
 
 
 </li>
 </ul>
 
 Travel Arrangements
 
 
 
 <ul>
 <li>
 Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
 </li>
 <li>
 Prepare travel itineraries and ensure all travel-related documents are in order.
 </li>
 <li>
 Monitor and reconcile travel expenses and ensure compliance with company policies.
 
 
 </li>
 </ul>
 
 Communication
 
 
 
 <ul>
 <li>
 Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
 </li>
 <li>
 Handle and distribute incoming and outgoing mail and packages.
 
 
 </li>
 </ul>
 
 Calendar Management
 
 
 
 <ul>
 <li>
 Assist in managing calendars for management.
 </li>
 <li>
 Schedule appointments and meetings, ensuring efficient use of their time.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience in the same field is preferable.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 R-2408P-2700
</div>

Executive - Operations

Saudi Contractors Authority الهيئة السعودية للمقاولين

<div>
 
 
 Executive Administration:
 
 
 <ul>
 <li>
 Support the management of the Deputy Governor&rsquo;s office and coordinate with government entities, delegations, and VIP guests.
 </li>
 <li>
 Oversee and organize the Deputy Governor&rsquo;s agenda and calendar of events with respective parties.
 </li>
 <li>
 Coordinate and follow up closely with SCA Divisions and external parties on items requested by the Governor and any outstanding matters.
 </li>
 <li>
 Handle messenger duties related to the Deputy Governor&rsquo;s office, including the secure transportation of documents in compliance with confidentiality standards.
 </li>
 <li>
 Prepare official communications for internal staff and external stakeholders.
 </li>
 <li>
 Provide administrative and coordination support to the Deputy Governor in specialized matters.
 </li>
 <li>
 Streamline and manage the flow of information to the Deputy Governor in line with established priorities and office procedures.
 </li>
 <li>
 Maintain and organize the Governor&rsquo;s office library, including confidential documents.
 </li>
 </ul>
 
 
 
 
 
 About you:
 
 
 
 The ideal candidate must have a bachelor&rsquo;s degree in Management studies, or equivalent (MS preferred) with 7+ years of related experience.
 
</div>

Executive Office Manager

Emkaan Medical Company

Job Title: Business Operations SpecialistJob Type: Full-time Working Schedule: 6 days/week &ndash; 8 hours/day Location: Riyadh, Saudi ArabiaJob SummaryThe Business Operations Specialist will support the company&rsquo;s day-to-day operational, administrative, and coordination activities.The role requires strong organizational skills, effective communication, and the ability to manage multiple tasks while ensuring compliance with internal procedures. The position plays a key role in supporting management, coordinating across departments, and maintaining efficient business operations.Key Responsibilities<ul><li>Conduct research and prepare reports, data summaries, and operational documentation as required.</li><li>Perform administrative and basic accounting-related tasks in line with business and operational needs.</li><li>Ensure compliance with company operational, administrative, and documentation standards and procedures.</li><li>Receive and assist visitors, clients, and senior management representatives in a professional manner.</li><li>Manage incoming and outgoing communications, including phone calls, emails, and correspondence, and route them to the appropriate departments.</li><li>Maintain confidentiality and proper organization of company records, files, and sensitive information.</li><li>Coordinate, prepare, and follow up on meetings, including scheduling and documentation.</li><li>Review, log, and track incoming and outgoing correspondence (hard copy and electronic).</li><li>Manage procurement and availability of office supplies, equipment, and operational needs.</li><li>Coordinate and collaborate with internal departments to provide operational and administrative support.</li><li>Track assigned tasks, projects, deadlines, and achievements, ensuring timely follow-up and completion.</li><li>Support ongoing projects by monitoring progress and assisting with coordination activities.</li><li>Perform other duties as assigned by the direct supervisor within the scope of the role.</li></ul>Qualifications &amp; Skills<ul><li>Strong proficiency in English (written and spoken).</li><li>Fluency in Arabic and English is mandatory.</li><li>Excellent communication and interpersonal skills.</li><li>High level of organization, accuracy, and attention to detail.</li><li>Ability to work independently as well as collaboratively within a team.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.</li></ul>Job Type: Full-time

Business Operations Specialist (Immeditae Joining)

Abunayyan Holding

<div>
 
 
 Job Title: Product Specialist
 
 
 
 
 Industry: Abunayyan Trading Company
 
 
 
 
 Industry / Domain: Trading / Heavy Machinery / Industrial Equipment
 
 
 
 
 
 
 
 Role Purpose
 
 
 
 The Product Specialist is responsible for supporting the Machinery Sales Division through effective product administration, data analysis, coordination with internal departments, and supporting the sales team in achieving monthly and annual targets. The role ensures smooth product operations, accurate reporting, customer support, and efficient workflow across sales, procurement, logistics, and finance. With at least 7 years of relevant experience, the Product Specialist contributes to enhanced operational efficiency and business performance.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Business Administration (40%)
 
 
 <ul>
 <li>
 
 Manage clerical, administrative, and secretarial functions to support the Product and Sales teams
 
 .
 </li>
 <li>
 Follow up with sales representatives to collect full payments for reserved/sold units in alignment with monthly targets.
 </li>
 <li>
 Support KAMs, AKAMs, and the Product Manager in meeting monthly and annual business goals.
 </li>
 <li>
 Coordinate and arrange business travel, including hotel bookings and flight arrangements.
 </li>
 <li>
 Prepare official letters, memos, presentations, and documentation as required.
 </li>
 <li>
 Communicate regularly with Procurement, Purchasing, and Logistics departments to ensure smooth operations.
 </li>
 <li>
 Maintain and monitor monthly stock reports and update product availability.
 </li>
 <li>
 Coordinate demo unit planning, scheduling, and delivery to customers.
 </li>
 <li>
 Manage weekly collections and follow up on outstanding payments.
 </li>
 </ul>
 
 
 2. Data Analysis &amp; Problem Solving (30%)
 
 
 <ul>
 <li>
 
 Analyze monthly and yearly gross and net income figures and prepare graphical reports for management review.
 
 </li>
 <li>
 Support customer issue resolution by coordinating with relevant teams and ensuring customer satisfaction.
 </li>
 <li>
 Assist in identifying operational challenges and provide recommendations for continuous improvement.
 </li>
 </ul>
 
 
 3. Performance &amp; Team Coordination (30%)
 
 
 <ul>
 <li>
 
 Coordinate with the logistics team to plan, schedule, and supervise the loading and offloading of units.
 
 </li>
 <li>
 Support the Product Manager and Division Head in achieving performance targets.
 </li>
 <li>
 Maintain detailed logs of imported units, ensuring customs registration and documentation are consistently updated.
 </li>
 <li>
 Handle a variety of administrative tasks to ensure seamless departmental operations.
 </li>
 </ul>
 
 
 
 
 
 Experience Required:
 
 
 <ul>
 <li>
 Minimum
 
 7 years of experience
 
 in product support, administration, or a similar role within a trading or machinery-related business.
 </li>
 </ul>
 
 
 Education Required:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Marketing, Industrial Engineering, or a related field.
 </li>
 </ul>
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Strong communication and coordination skills
 </li>
 <li>
 Commercial awareness and negotiation skills
 </li>
 <li>
 Partner and supplier relationship management
 </li>
 <li>
 Product and service knowledge
 </li>
 <li>
 Data analysis and reporting
 </li>
 <li>
 Research and information gathering
 </li>
 <li>
 Risk &amp; compliance awareness
 </li>
 <li>
 Proficiency in documentation and record keeping
 </li>
 </ul>
</div>

Product Specialist

Confidential Semi-Government

<div>
 
 About the Role:
 
 
 We are looking for a dedicated Specialist - Administrative Services to be the first point of contact for our team and visitors. This role is more than just answering phones; it&rsquo;s about creating a positive and professional first impression, providing seamless administrative support, and ensuring the smooth day-to-day operation of our office.
 
 
 
 
 
 Key Responsibilities:
 
 
 Front Office &amp; Visitor Experience:
 
 
 &bull; Greet all visitors, clients, and vendors with a warm and professional demeanor.
 
 
 &bull; Manage a multi-line phone system, expertly screening, answering, and directing calls.
 
 
 &bull; Maintain a tidy, welcoming, and well-stocked reception and lobby area.
 
 
 Administrative &amp; Operational Support:
 
 
 &bull; Handle all incoming and outgoing mail, packages, and courier services.
 
 
 &bull; Perform essential clerical duties, including filing, photocopying, and scanning.
 
 
 &bull; Manage office supply inventory for the front desk and place orders as needed.
 
 
 &bull; Schedule meetings and coordinate the booking of common meeting rooms.
 
 
 Coordination &amp; Communication:
 
 
 &bull; Act as a central hub for information, effectively directing internal and external inquiries.
 
 
 &bull; Provide support for company events, meetings, and team travel arrangements.
 
 
 &bull; Collaborate with various departments to provide comprehensive administrative support.
 
 
 Security &amp; Safety:
 
 
 &bull; Monitor visitor access in accordance with security protocols.
 
 
 &bull; Issue visitor badges and maintain an accurate and secure log of all guests.
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 &bull; High school diploma; additional certification in Office Management or a related field is a plus.
 
 
 &bull; Proven experience as a Receptionist, Front Desk Representative, or similar role (3 years and above).
 
 
 &bull; Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
 
 
 &bull; Excellent verbal and written communication skills.
 
 
 &bull; Strong organizational skills with the ability to prioritize multiple tasks seamlessly.
 
 
 &bull; Professional appearance and a positive, customer-oriented attitude.
 
 
 &bull; Experience with office equipment (e.g., printers, fax machines, phone systems).
 
 
 &bull; A proactive and resourceful approach to problem-solving.
 
 
 
</div>

Receptionist

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